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CITY COUNCIL AGENDA
March 18, 2014
REGULAR SESSION - 6:00P.M. CLOSED SESSION FOLLOWING
ANDERSON CITY HALL 1887 Howard Street
PARTICIPATION BY PUBLIC IN MEETING
Please review the Agenda to determine if the subject you wish to discuss is scheduled for Council consideration. If it is on the Agenda, you will have an opportunity when that matter comes up for discussion to briefly address the Council.
If the subject is not on tonight's Agenda, please complete an Agenda Request Form (on Clerk's table) and present it to the City Council Clerk You will have the opportunity to speak on the subject under Item 5.2. However, if the item is not on the Agenda, each speaker will be limited to one three (3) minute opportunity to speak, unless the City Council makes an exception due to special circumstances.
The Brown Act prohibits the Council from taking action on any item not placed on the printed Agenda in most cases.
Effective July 1, 2008, the Brown Act requires any non-confidential documents or writings distributed to a majority of the City Council less than 72 hours before a regular meeting will be made available to members of the public at the same time they are distributed.
City Council meetings are televised and can be seen live on Cable Public Access Channel11 and on tape delay the following morning at 10:00 a.m.
In compliance with the Americans with Disabilities Act, the City of Anderson will make available to members of the public any special assistance necessary to participate in this meeting. The public should contact the City Clerk's office (378-6646) to make such a request. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
This is an Equal Opportunity Program. Discrimination is prohibited by Federal Law. Complaints of discrimination may be filed with the Secretary of Agriculture, Washington, D.C. 20250.
City Council Meeting March 18, 2014 Page 2
1.0 ROLL CALL - COUNCIL:
REGULAR SESSION - 6:00 P.M.
Councilmember Day Councilmember Yarbrough Councilmember Hunt Vice-Mayor Baugh Mayor Hopkins
2.0 INVOCATION - Pastor Perry Peterson, Crossroads Bible Fellowship, will give the invocation.
3.0 PLEDGE OF ALLEGIANCE - Vice-Mayor Baugh.
4.0 PRESENTATION - Christine Haggard, Volante Park Neighborhood Project Update 2013.
4.1 PRESENTATION - Police Chief Michael Johnson will present a distinguished service award to Citizen on Patrol volunteer Jim Shinar for his community service and keen observations in thwarting a potential residential burglary.
5.1 SCHEDULED CITIZEN REQUEST TO ADDRESS THE CITY COUNCIL - Persons who have, by the deadline set for the agenda, requested to address the Council shall be limited to one 5-minute opportunity to speak.
Jack Baker, Homewood Park.
5.2 PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA - Anyone in the audience who wishes to address the Council on a subject which is not on tonight's agenda is now invited to come to the podium. Please provide your name and the subject you wish to discuss. Please limit your remarks to 3 minutes or less.
5.3 STUDENT REPORTS
a. Anderson New Tech High School student representative Josh Bollinger will give an update on school activities.
b. Anderson Union High School student representative Candace Rumery will give an update on school activities.
c. Teen Center student representative A.J. DiMattia will give an update on Teen Center activities.
City Council Meeting March 18, 2014 Page 3
CONSENT AGENDA
6.0 CONSENT AGENDA - Consent Agenda items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any member of the public, staff or City Council may request that an item be removed from the Consent Agenda for separate discussion. Are there any requests to remove any items from the Consent Agenda?
6.1 MINUTES- Approve the minutes of the regular meeting of March 4, 2014.
6.2 WARRANTS - Receive and file warrant 129749 to 129805 in the amount of $58,158.13; warrant 129806 to 129880 in the amount of $56,616.42; and file ACH in the amount of$1,190.13.
6.3 CITY ATTORNEY - None.
6.4 CITY CLERK- Waive reading, except by title, of any ordinances under consideration at this meeting for either introduction or passage per Government Code Section 36934.
6.5 CITY MANAGER- None.
6.6 ASSISTANT CITY MANAGER/FINANCE DIRECTOR/TREASURER- None.
6.7 COMMUNITY SERVICES DEPARTMENT- None.
6.8 DEVELOPMENT SERVICES DEPARTMENT- None.
6.9 POLICE DEPARTMENT- None.
6.10 PUBLIC WORKS DEPARTMENT- None.
END OF CONSENT CALENDAR
6.11 ITEMS (IF ANY) REMOVED FROM THE CONSENT CALENDAR- Items removed from the Consent Agenda for discussion will be treated as Regular Agenda items and any member of the public may request to address the Council on any such item as it comes up for discussion. Please provide your name and limit your remarks to 3 minutes or less.
7.0 PUBLIC HEARINGS - None.
City Council Meeting March 18, 2014 Page 4
REGULAR AGENDA
8.0 REGULAR AGENDA - Regular Agenda Items will be discussed individually and in order. Any member of the public may request to address the Council on an item as it comes up for discussion. Please provide your name and limit your remarks to 3 minutes or less.
8.1 CITY COUNCIL - None.
8.2 CITY ATTORNEY - None.
8.3 CITY MANAGER - None.
8.4 CITY CLERK
APPROVE A MEMORANDUM OF UNDERSTANDING (AGREEMENT) WITH SHASTA COUNTY HOUSING FOR THE ADMINISTRATION OF OUR HOMEOWNER'S ASSISTANCE PROGRAM
RECOMMENDED ACTION:
Authorize the City Manager to enter into a Memorandum of Understanding (Agreement) with Shasta County to administer the City of Anderson's Homeowner Assistance Program under Grant No. 13-CDBG-8966 for an amount not to exceed $27,000.
8.5 ASSISTANT CITY MANAGER/FINANCE DEPARTMENT
2012-2013 COMPREHENSIVE ANNUAL FINANCIAL REPORT
RECOMMENDED ACTION:
Receive and file the annual report.
8.6 COMMUNITY SERVICES DEPARTMENT - None.
8.7 DEVELOPMENT SERVICES DEPARTMENT - None.
8.8 POLICE DEPARTMENT - None.
8.9 PUBLIC WORKS DEPARTMENT- None.
10.0 SUCCESSOR AGENCY- (The City Council will, as the Successor Agency, conduct business related to the now dissolved Anderson Redevelopment Agency.) - City Manager Jeff Kiser and Assistant City Manager /Finance Director Liz Cottrell will give an update on the Successor Agency.
City Council Meeting March 18, 2014 Page 5
11.0 STAFF REPORTS - None
12.0 COUNCIL REPORTS/COMMENTS - City Councilmembers will report on attendance at conferences/meetings reimbursed at City expense (Requirement of Assembly Bil/1234.)
CLOSED SESSION
Public Comment on Closed Session Item(s): Anyone in the audience who wants to address the City Council on a subject which is listed under the Closed Session agenda is now invited to come to the podium. Please provide your name and the subject you wish to discuss. Please limit your remarks to 5 minutes or less.
The City Council will convene to Closed Session.
C.S.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION [Pursuant to Govt. Code Section 54956.9(d)(1)] One case: USDC Case No. 11-CV-01653
C.S.2 PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Pursuant to Gov't. Code Section 54957) Title: City Manager (Regular quarterly evaluation)
The Citv Council will reconvene to Open Session.
13.0 CLOSED SESSION ANNOUNCEMENT: The Mayor will announce the results of the Closed Session.
14.0 ADJOURN - The City Council will adjourn to Apri/1. 2014.
Item 4.0
Volonte Park
Neighborhood
Project Update
2013
03/18/14
ANDERSON POLICE DEPARTMENT
Coalition Building With The Citizens Of Anderson
• Collaborative Effort With The Manter House
Collaborative Communication
~ Community Partnership
MANTER HOUSE
• A sense of community, hope, harmony
• Kids are mentored and have fun
• Adult workshops cover diabetes, smoking cessation, money management, healthy living, cooking, sewing, faith
MANTER HOUSE
Partnerships include • City of Anderson
• Shasta County Public Health
• Residents
• Faith-based groups
• Non-profit organizations
• Improved attitudes toward police and county workers
MANTER HOUSE
• Future Story workshop • Taking ownership of goals and future plans
Seeing the community with a new perspective
oDo
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• • •
COMMUNITY SERVICES
Collaboration brings ...
c New Partnerships
( Volunteers
( For more activities and healthier community.
COMMUNITY SERVICES
Collaboration brings ...
• Information
• Awareness
• For a more engaged
community
The City of Anderson Wants to Help You With
SPRING CLEANING April22-26 Monday-Friday 8:00am-1:00pm
We will be providing dumpsters in designated neighborhoods during this week to help with your spring cleaning efforts.
Voluntee rs will be there to pick· UP Items left curbside H left by 9:00am If you IHI \'OU micht n~td IUistlrtet , Wint 10 ~lp, Of h.w qutnlonl,
pleueOIIHOurrettt-371-6640
.>:: ~ BRUCEST.
'>~ &BARNEY
~.><!:~ ~~ALEXANDER & ''u EAST ST
~ ANDERSON ~'tr] RIVER PARK
1\ Ch:nncr 1\nd~.--rson .• One NCJghborhood At 1\ Tmll!1
WJ.: WIJ.l. M't1;1''1 nJ!t,'{l'l"t'Rf:.( ~ ..... , l»lft,llf~~~fl,..!li, ~-~WM'l,.doof\. ttt.l ~ttl~,.....t....dtt> ,.....; 1oo. '-' •~ • • r~e !.lllll~•I)Q:r.:t Fuc•OI.W'6Io~Sit""•· ,......!l'l ~1 I\U.AI'I'I.I Al>4'1 ~Wt!-""'-~ •l<Wn.IIOI .-.~, ~~w ... ~, ..,.. .. ,ort. -1<>1~
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WEf'A~~OTA('('F.PT lkll!SOIOI.() ll.uwt&R !' 'III'ASTE~ V>l!<l oolo. l.!l ""..,:.. pootlc G.,; , IWMbU~oo~ IW!Idl>On~ ..... . :r. :·h~ f~lf~Pl-1
~-bllttrll~ tnlj!, ... iw ,...lffllo ll. 1'1 ! \lt \ 1.\ClUTIC.\ I_<;;.J'\'h. ,_,j\oeo.Jitt .... ti•~1\,..Cfpii! ....... Miio
NO! com1111 to your 1\t-lchborhood. not enouch KIOnt, forJOI w & Wf'r• (Omi!IJ1
AI'RILCLEA\-11 1' DAY SIIASL\l)lSIRl( 1 1,\IWilHll :\;ll'-' !'. \lt'KU.\\', .\I'lUJ .:FTII. It\\1 :\()(J'
Vo(oV\te Pavk Neiglll.bovbtood Pvoject Invite You To
NATIONAL NIGHT OUT Tuesday, August 6th Volonte Park 6:00-8:30pm
GAMES RAI=l=LES ICE CREAM
,,,,. --:e-
~ ~ \ - . ---- -- . -
For More Information Call Manter House at 365-6183
ANDERSON MEADOWS APTS
Collaborative Work
• Idea Sharing
Community Involvement
• Monster Camp
• Why it is important
COLLABORATIVE HIGHLIGHTS
• Anderson Police Department
• Neighborhood Resident &
The Manter House
• City of Anderson
WARNING
~ lllSISPfCIIISPfRSINSIIJatnm1ES
All BEIIImJ I£PUTm TO IBIPOLICEDlPlRTEIIT
NEIGHBORHOOD WATCH WE LOOK OUT FOR EACH OTHER!
• Anderson Meadows Apartment
Owner/Manager
IDENTIFIED COMMUNITY NEEDS
• Increase community engagement in our collaborative efforts, focused on youth.
• Increase opportunities for residents to access training that will increase their skills and prepare them for the work force.
• Alternative solutions to address transportation issues within the City of Anderson
• Identify and develop additional substance abuse resources (in Anderson) that include a long term transitional program.
Do
Youth Activities
Summer Fun Program (Mon- Fri-)- Ages 5 - 13
CREATE (Music, Art, Fun)- Ages 6-12
Truth Encounter
Girls Circle - Ages 9-14
Above & Beyond Tutoring - Ages 6 & up
Afterschool Clubhouse
Veggie Tales Film Fest
Cross Current Youth Group
X-treme Kids- Ages 6-12
Summer Free Lunch Program- Ages 0-18
Poolside - 61h- Iih Grade
Open Pool - Children 5 & Under with Adult
Adult Activities
OPEN Hours
Get Online
Coffee Comer
Knitting & Crocheting
Mento ring
Family Activities
Family Night Dinners
Bible Study & Dinner
Community Garden
Events
Bunny Hop/Fun Run & BBQ
Americor Neighborhood Clean Up Day
Go Outside & Play(?)
National Night Out Event
Family Fun Night
Pie making day
Christmas Story (?)
Education
Jobs for Life Classes
Your Money With Purpose Classes
Future Story Workshops
Gun Safety Training
Stranger Danger Training
Parenting Classes
Neighborhood Watch Training
Smoking Cessation Classes
Gardening Workshop
Bike Safety Training
Healthy Living Classes (Physical Activity & Nutrition Focus)
Safety Tips for the Holidays
Home & Personal Safety Tips
Food & Cooking Classes
Landlords & Managers Legal Rights & Responsibilities
Food Safety Tips
Reducing Sugar Sweetened Beverages
Relationship Classes
Education for Volunteers & Mentors
Monthly Equipping Trainings
CPR/First Aid
Voi nte Park Ne~ghborr ood Project 2013
OUT COM ES/ACCOM PUSH M ENTS
More youth are standing up for what is right.
Collaborative efforts are impacting the lives of the residents.
There is increased communication, between youth and the local Police department.
Residents stay around when police are visible and in their neighborhood and they interact with the police
when they are there.
Shared respect within the neighborhood- specifically the youth.
Collaborative communication among those serving the community creates improved services and activities.
Collaborative efforts have increased the communities awareness of what is going on, where things are
happening, who is involved and has increased resident and community participation.
There is an increase in the sense that there are a lot of people who care in the community.
The collaborative efforts have brOLight Monster Camp to Anderson as a resource for ·the youth & 'families.
There is belief that neighborhoods can change.
Collaborative members are dove tailing their efforts to impact the residents Physical, Emotional & Spiritual
Health.
We have an owner/landlord who wants to be part of the solution, make a difference and is involved &
engaged in the neighborhood.
Partnerships have been built to do neighborhood/community clean up and graffiti removal.
Collaborative e'fforts are providing education, training and mentoring that is increasing the resident's
knowledge, skill levels and empowering them to improve their lives.
There is an increase in resident empowerment- they feel they have a voice, that want more for themselves
and the neighborhood and they know they deserve a better life .
The neighborhood has increased participation improved relat ionships and developed support for one
another.
There is a sense of Hope and the desire to be part of the solution.
The collaborat ive efforts have brought mentors to the neighborhood and the residents.
ANDERSON CITY COUNCIL MINUTES
Regular Meeting March 4, 2014
REGULAR SESSION ·
DRAFT
The regular session was called to order at 6:00 p.m.
ROLL CALL
Councilmembers present: Councilmember Day Councilmember Yarbrough Councilmember Hunt Vice-Mayor Baugh Mayor Hopkins
Councilmembers absent: None.
Also present: City Manager Jeff Kiser, City Attorney Anne Siprelle, Assistant City Manager /Finance Director Liz Cottrell, Development Services Director Kristen Maze, Police Chief Michael Johnson, Police Lieutenant Rocky Harpham, Deputy Public Works Director David Durette, City Clerk Juanita Barnett and Deputy City Clerk Brenda Hicken.
INVOCATION
Pastor Doug Deese, Anderson-Cottonwood Neighborhood Church, gave the invocation.
PLEDGE OF ALLEGIANCE
Councilmember Day led the Pledge of Allegiance.
INTRODUCTION
Police Chief Johnson introduced recently hired Police Officer Heinrich Saltow, City Clerk Juanita Barnett conducted the swearing in ceremony, and Field Training Officer Casey Day pinned on Officer Soltow's badge.
Officer Saltow stated he is honored by the opportunity to serve the Anderson community as a Police Officer and thanked the Council for that opportunity.
The City of Anderson is an Equal Opportunity Provider
ITEM 6.1 3/18/2014
City Council Meeting March 4, 2014 Page 2 of 4
DRAFT PRESENTATION
District Manager Peter Bonkrude presented the 2013 annual report for the Shasta Mosquito and Vector Control District and answered questions from the Council.
PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
Joan Neptune addressed the Council regarding the feral cat population in the Anderson River Park and surrounding trailer parks, suggested infrared cameras at the boat ramp as a good source for identifying those who drop cats off at that location, and requested she be included in any solution finding program the City may put together.
CONSENT AGENDA
By motion made, seconded (Yarbrough/Baugh), and carried by a 5-0 vote, the Council took the following actions:
Approved the minutes of the regular meeting of February 18,2014.
Received and filed warrant 129608 to 129680 in the amount of $34,023.58; warrant 129681 to 129748 in the amount of $144,659.00; and an ACH in the amount of $1,190.13.
Waived reading, except by title, of any ordinances under consideration at this meeting for either introduction or passage per Government Code Section 36934.
Adopted Resolution No. 14-12 updating CalPERS Employer Paid Member Contributions by rescinding and replacing Resolution No. 12-70.
Vote: Ayes: Councilmembers Yarbrough, Baugh, Day, Hunt, and Mayor Hopkins. Noes: None. Abstain: None. Absent: None.
ITEMS REMOVED FROM THE CONSENT CALENDAR- None.
PUBLIC HEARINGS - None.
City Council Meeting March 4, 2014 Page 3 of 4
DRAFT REGULAR AGENDA
ASSISTANT CITY MANAGER/FINANCE DEPARTMENT
2013-2014 MID-YEAR BUDGET UPDATE
Assistant City Manager/Finance Director Liz Cottrell upd51ted the Council on the 2013 -2014 mid-year budget and, together with City Manager Jeff Kiser, answered questions from the Council.
SECOND READING OF ORDINANCE ADDING CHAPTER 3.38 TO THE ANDERSON MUNICIPAL CODE AUTHORIZING A ONE-HALF CENT TRANSACTIONS AND USE TAX AND APPOINTMENT OF REPRESENTATIVES TO WRITE ARGUMENTS AND REBUTTALS FOR THE BALLOT MEASURE: ORDINANCE NO. 785
Assistant City Manager Liz Cottrell gave a staff report and, together with City Manager Jeff Kiser, answered questions from the Council.
The City Clerk read the ordinance by title only.
By motion made, seconded (Yarbrough/Day), and carried by a 5-0 vote, the Council conducted the second reading of, and enacted, Ordinance No. 785 adding Chapter 3.38 to the Anderson Municipal Code authorizing a one-half cent transactions and use tax.
Vote: Ayes: Councilmembers Yarbrough, Day, Hunt, Baugh, and Mayor Hopkins. Noes: None. Abstain: None. Absent: None.
By motion made, seconded (Day /Yarbrough), and carried by a 5-0 vote, the Council appointed Vice-Mayor Baugh and Councilmember Hunt to write arguments and rebuttals for the ballot measure.
Vote: Ayes: Councilmembers Day, Yarbrough, Hunt, Baugh, and Mayor Hopkins. Noes: None. Abstain: None. Absent: None.
SUCCESSOR AGENCY
Assistant City Manager /Finance Director Liz Cottrell gave a brief report on the Successor Agency Oversight Board and the Cal-HFA HELP Loan that is coming due on the Seasons at Los Robles project.
City Council Meeting March 4, 2014 Page 4 of 4
DRAFT STAFF REPORTS
City Manager Jeff Kiser gave a report, and PowerPoint® presentation, on homeless camps in Anderson and answered questions from the Council.
Chief Johnson gave a report on the homeless session at the Cal Chiefs conference he attended last week.
COUNCIL REPORTS/COMMENTS
Councilmembers used this time to report on meetings and activities they participated in and to announce upcoming events.
ADJOURNMENT
7:11p.m.: The City Council adjourned to March 18.2014.
Debe Hopkins, Mayor
ATTEST:
Juanita Barnett, City Clerk
AGENDA ITEM !March 18, 2014 City Council Meetin~
Approved for Submittal By:
Cottrell, Finance Director /Treasurer
To: Honorable Mayor and Members of the Anderson City Council
Through: Jeff Kiser, City Manager
From: Liz Cottrell, Finance Director /Treasurer
Date: March 18, 2014
I sUBJECT
Receive and File Weekly Warrant Registers.
I RECOMMENDATION
Receive and file warrant 129749 to 129805 in the amount of $58,158.13; Receive and file warrant 129806 to 129880 in the amount of $56,616.42; Receive and file ACH in the amount of$1,190.13.
I ATTACHMENTS
Warrant Registers.
ITEM 6.2 PAGEl 03/18/2014
~ity of Anderson
Check Check Status Number Date
NORTH VALLEY BANK Checks
129749 02/28/2014 Printed 129750 02/28/2014 Printed
129751 02/27/2014 Void 129752 02/28/2014 Printed 129753 02/28/2014 Printed 129754 02/28/2014 Printed 129755 02/28/2014 Printed 129756 02/28/2014 Printed 129757 02/28/2014 Printed
129758 02/28/2014 Printed 129759 02/28/2014 Printed 129760 02/28/2014 Printed 129761 02/28/2014 Printed
129762 02/28/2014 Printed 129763 02/28/2014 Printed
129764 02/28/2014 Printed 129765 02/28/2014 Printed 129766 02/28/2014 Printed
129767 02/28/20 14 Printed
129768 02/28/2014 Printed 129769 02/28/2014 Printed
129770 02/28/2014 Printed
129771 02/28/2014 Printed 129772 02/28/2014 Printed
129773 02/28/2014 Printed 129774 02/28/2014 Printed 129775 02/28/2014 Printed 129776 02/28/2014 Printed 129777 02/28/2014 Printed 129778 02/28/20 14 Printed 129779 02/28/2014 Printed 129780 02/28/2014 Printed 129781 02/28/2014 Printed 129782 02/28/2014 Printed 129783 02/28/2014 Printed 129784 02/28/2014 Printed 129785 02/28/2014 Printed 129786 02/28/2014 Printed 129787 02/28/2014 Printed 129788 02/28/2014 Printed 129789 02/28/2014 Printed
129790 02/28/2014 Printed 129791 02/28/2014 Printed 129792 02/28/2014 Printed 129793 02/28/2014 Printed
129794 02/28/2014 Printed 129795 02/28/2014 Printed 129796 02/28/2014 Printed 129797 02/28/2014 Printed 129798 02/28/2014 Printed 129799 02/28/2014 Printed 129800 02/28/2014 Printed 129801 02/27/2014 Void
Void/Stop Vendor Date Number
02/27/2014
02/27/2014
1020 1150
1133 1136102 1140 11466 1180 118998
131750 13271 143880 149005
1438138 152501
15598 15602 15787
15787
05808 159455
1700
172590 17526
186546 199031 19192 19200 192600 1930 198206 202806 2087 3030 3050 3069 3080 4000 902846 40736 407407
4074365 50702 50757 60228
70245 7050 8000020 80003 80984 81050 80101
Check Register Report
Date: 02/27/2014
BANK: NORTH VALLEY BANK
Vendor Name
ANDERSON GLASS ANTHEM BLUE CROSS LIFE AND
BASIC LAB,INC. ALVY & SHIRLEY BEGLEY
Check Description
SUPPLIES HEALTH INSURANCE-HUNT
Void Check PROFESSIONAL SERVICES WATER DEPOSIT REFUND
BILL TAYLOR'S TREE SERVICE PROFESSIONAL SERVICES LISA BLOOM CLEANING DEPOSIT REFUND BORGES & MAHONEY INC. SUPPLIES C & A RUBBER STAMPS & SUPPLIES SIGNS CHARTER COMMUNICATIONS INTERNET SERVICES
Time: Page:
CNOA REGION II KENT DACRE
TRAINING REGISTRATION-SINTF PROFESSIONAL SERVICES
DELAGE LANDEN FINANCIAL MONTHLY LEASE-SINTF svc DKF SOLUTIONS GROUP. LLC SUPPLIES EDDIE AXNER CONSTRUCTION, HYDRANT DEPOSIT REFUND INC ENGRAVED MEMORIES SUPPLIES EN PLAN PROFESSIONAL SERVICES EXCHANGE CLUB OF REDDING PEACE OFFICER LUNCHEON
TICKETS EXCHANGE CLUB OF REDDING PEACE OFFICER LUNCHEON
TICKETS FASTENERS INC. FERGUSON ENTERPRISES, INC. GILES LOCK· & SECURITY SYTEMS JANET GREVSTAD HALCYON SOLAR CONSTRUCTION LES JAMES JOHN M. MEYER, PHD KIP KINNEAVY
SUPPLIES SUPPLIES
SUPPLIES
CLEANING DEPOSIT REFUND PLANCK REFUND #1401-0022
PER DIEM-TRAINING PROFESSIONAL SERVICES PER DIEM-TRAINING
KIWANIS CLUB OF ANDERSON MEMBERSHIP DUES-HARPHAM TIM LARIOS PER DIEM-TRAINING/SINTF LEAGUE OF CALIF. CITIES MEMBERSHIP DUES MAXX MINI STORAGE MONTHLY RENTAL-SINTF TOM MOON PER DIEM-TRAINING/SINTF NIXON-EGLI EQUIPMENT CO. PARTS NORTH VALLEY DISTRIBUTING SUPPLIES OFFICE DEPOT OMNI MEANS
OFFICE SUPPLIES PROFESSIONAL SERVICES
PACE ENGINEERING, INC. PROFESSIONAL SERVICES PACIFIC GAS & ELECTRIC UTILITIES PATTERSON LANDSCAPE-YARD PROFESSIONAL SERVICES PLATT-REDDING POSTMASTER
PREFERRED PUMP RED LION INN REXEL SHASTA COUNTY CLERK
SHASTA UNIFORMS
SUPPLIES FIRST-CLASS PRESORT PERMIT #2 SUPPLIES LODGING-SINTF SUPPLIES FILING FEE NOTARY BOND-HICKEN SUPPLIES
SIERRA CHEMICAL CO. SUPPLIES CARRIE THOMAS WATER DEPOSIT REFUND THOMSON WEST SUPPLIES UNION BANK OF CALIFORNIA #3010756 BONDS SERIES 2007-A FAUSTINA URRUTIA CLEANING DEPOSIT REFUND USABLUEBOOK SUPPLIES
Void Check
3:08pm 1
Amount
378.00 884.00
0.00 653.60
14.70 625.00 350.00 204.38
99.87
87.99 140.00 175.00 340.83
774.00 866.31
103.36 493.65
80.00
80.00
188.11 295.58
300.47
75.00 6.51
64.00 200.00
64.00 79.00 64.00 50.00 98.00 64.00
126.71 396.41 149.07
4,378.50 2,487.50
13.89 3,367.00
294.57 220.00
118.61 210.56 111.1 2 55.00
172.62 1,379.43
23.85 367.22
30,434.46 350.00 789.95
0.00
Check Register Report
City of Anderson BANK: NORTH VALLEY BANK
Check Check Number Date
Status Void/Stop Vendor Date Number
Vendor Name
NORTH VALLEY BANK Checks
129802 02/28/2014 Printed 81539 VERIZON WIRELESS 129803 02/28/2014 Printed 81539 VERIZON WIRELESS 129804 02/28/2014 Printed 80911 WEST COAST INNOVATIONS 129805 02/28/2014 Printed 809654 BILL WILSON
Total Checks: 57
Total Payments: 57
Total Payments: 57
Date: 02/27/2014 Time: Page:
Check Description
PHONE CHARGES PHONE CHARGES-SINTF PROFESSIONAL SERVICES CLEANING DEPOSIT REFUND
Checks Total (excluding void checks) :
Bank Total (excluding void checks) :
Grand Total (excluding void checks) :
3:08pm 2
Amount
1 '157.26 297.03
3,008.01 350.00
58,158.13
58,158.13
58,158.13
City of Anderson
Check - Check Number Date
Status
NORTH VALLEY BANK Checks
129806 03/07/2014 Printed 129807 03/07/2014 Printed
129808 03/07/2014 Printed
129809 03/07/2014 Printed
129810 03/07/2014 Printed 129811 03/07/2014 Printed 129812 03/07/2014 Printed 129813 03/07/2014 Printed 129814 03/07/2014 Printed 129815 03/07/2014 Printed 129816 03/07/2014 Printed
129817 03/07/2014 Printed
129818 03/07/2014 Printed 129819 03/07/2014 Printed 129820 03/06/20 14 Void 129821 03/07/2014 Printed 129822 03/07/2014 Printed 129823 03/07/2014 Printed 129824 03/07/2014 Printed 129825 03/07/2014 Printed 129826 03/07/2014 Printed 129827 03/07/2014 Printed
129828 03/07/2014 Printed 129829 03/07/2014 Printed 129830 03/07/2014 Printed 129831 03/07/2014 Printed 129832 03/07/2014 Printed 129833 03/07/2014 Printed
129834 03/07/2014 Printed
129835 03/07/2014 Printed 129836 03/07/2014 Printed 129837 03/07/2014 Printed 129838 03/07/2014 Printed 129839 03/07/2014 Printed
129840 03/07/2014 Printed
129841 03/07/2014 Printed 129842 03/07/2014 Printed 129843 03/07/2014 Printed 129844 03/07/2014 Printed 129845 03/07/2014 Printed 129846 03/07/2014 Printed 129847 03/07/2014 Printed 129848 03/07/2014 Printed 129849 03/07/2014 Printed 129850 03/07/2014 Printed 129851 03/07/2014 Printed 129852 03/07/2014 Printed 129853 03/07/2014 Printed 129854 03/07/2014 Printed 129855 03/07/2014 Printed 129856 03/07/2014 Printed 129857 03/07/2014 Printed 129858 03/07/2014 Printed 129859 03/07/2014 Printed
Void/Stop Vendor Date Number
03/06/2014
05197 05644
05656125
1050
0580 111011 111440 1133 1286 1286 120602
120602
1210 129035
1070 132201 1350 13757 1414 141707 149005
1450630 1480 1540 1540 157863 15787
167382
17100 17210 17513 179486 182759
182759
1840 186546 18915570 191574 19192 1918003 19257050 192600 193519 1977493 19800 19820585 198832 20012 202806 30660 307521 307720 307720
Check Register Report
Date: 03/06/2014 Time:
BANK: NORTH VALLEY BANK Page:
Vendor Name Check Description
ADAMS VIDEO PRODUCTIONS PROFESSIONAL SERVICES AMERICAN FIDELITY CAFETERIA 125 P/E 02/28/2014 ASSURANCE CO AMERICAN TOWER MONTHLY TOWER RENT CORPORATION ANDERSON VETERINARY CLC, SPAY & NEUTER CERT INC APOA DUES FOR P/E 2/28/2014 AT&T CALNET PHONE CHARGES SCOTT BAILEY BASIC LAB,INC. C.L.E.A.R.S
PER DIEM-TRAINING PROFESSIONAL SERVICES REGISTRATION/POPE-BURGESS
C.L.E.A.R.S REGISTRATION/BECKMAN CA. DEPT. OF CH ILD SUPPORT PAR# 0000024225 P/E 02/28/2014 SER CA. DEPT. OF CHILD SUPPORT PAR# 0002232853 P/E 02/28/2014 SER CALIFORNIA SAFETY CO. PROFESSIONAL SERVICES CHEM QUIP,INC. SUPPLIES
Void Check CITY OF ANDERSON UTILITIES CITY OF REDDING COM-PAIR SERVICES ROBIN & ERIC CONNERS
UTILITIES EQUIPMENT RENTAL WATER DEPOSIT REFUND
LIZ COTTRELL CELL PHONE REIMBURSEMENT STEVE CRYE RETURN OF SEIZED ASSETS DE LAGE LANDEN FINANCIAL MONTHLY LEASE svc ERIC DENMARK RETURN OF SEIZED ASSETS DEPT OF JUSTICE FINGERPRINT APPLICATIONS EMPLOYMENT DEVELOPMENT STATE W/H FOR P/E 2/28/2014 EMPLOYMENT DEVELOPMENT SOl W/H FOR P/E 02/28/2014 EVERBANK MONTHLY LEASE EXCHANGE CLUB OF REDDING PEACE OFFICE LUNCHEON
GATEWAY MEDICAL CENTER, INC. VINUARD GOINS GRAINGER MICHAEL HALLAGAN
TICKET PROFESSIONAL SERVICES
WATER DEPOSIT REFUND SUPPLIES PER DIEM-TRAINING
JUSTIN HAYNES PER DIEM-TRAINING/SINTF HYATT PLACE SAC-RANCHO LODGING-BAILEY CORDOVA HYATT PLACE SAC-RANCHO LODGING-HALLAGAN CORDOVA ICMA RETIREMENT TRUST 457 PLAN# 302204 P/E 2/28/2014 LES JAMES PER DIEM-TRAINING MICHAEL L. JOHNSON CELL PHONE REIMBURSEMENT ROBERT KEO WATER DEPOSIT REFUND KIP KINNEAVY PER DIEM-TRAINING/SINTF JEFF KISER CELL PHONE REIMBURSEMENT MATT LABARBERA WATER DEPOSIT REFUND TIM LARIOS PER DIEM-TRAINING KAYLA LEDBETTER WATER DEPOSIT REFUND MAILFINANCE QUARTERLY LEASE JESSICA MARTIN WATER DEPOSIT REFUND KRISTEN MAZE CELL PHONE REIMBURSEMENT SUZANNE MERA REFUND RENTAL RESERVATION MIKE'S HEATING AND AIR, INC. PROFESSIONAL SERVICES TOM MOON PER DIEM-TRAINING/SINTF MICHAEL OROSCO RETURN OF SEIZED ASSETS OVIVO USA, LLC SUPPLIES P .O.S.T REGISTRATION-SINTF P.O.S.T REGISTRATION-SINTF
3:18pm 1
Amount
271.25 334.61
850.00
20.00
560.00 220.61
96.00 112.00 20.00 20.00
161.53
69.23
24.00 1,027.20
0.00 804.53 275.36 100.00
13.32 75.00
12,018.06 415.70
10,008.47 66.00
4,011 .33 718.24 254.39 20.00
90.00
23.85 55.11 96.00 75.00
471.54
471.54
2,041.15 75.00 75.00
2.70 75.00 75.00 13.85 75.00 35.00
763.84 12.70 75.00 37.50
150.65 75.00
1,003.91 636.43 254.00 254.00
Check Register Report
Date: 03/06/2014
· Time: 3:18pm
City of Anderson BANK: NORTH VALLEY BANK Page: 2
Check - Check Status Void/Stop Vendor Vendor Name Check Description Amount Number Date Date Number
NORTH VALLEY BANK Checks
129860 03/07/2014 Printed 4073925 PORTOLA HOTEL & SPA LODGING-LARIOS/SINTF 140.31 129861 03/07/2014 Printed 4073925 PORTOLA HOTEL & SPA LODGING- JAMES/SINTF 140.31 129862 03/07/2014 Printed 4073925 PORTOLA HOTEL & SPA LODGING-MOON/SINTF 140.31 129863 03/07/2014 Printed 4075 DAVID PRICE PER DIEM-TRAINING 21 .00 129864 03/07/2014 Printed 407527 PRUDENTIAL MUNICIPAL POOL INSURANCE PREMIUM MAR-2014 1,076.48 129865 03/07/2014 Printed 60356 SHASTA CO. ARTS COUNCIL PROFESSIONAL SERVICES 239.00 129866 03/07/2014 Printed 6050 SHASTA CO.OPPORTUNITY JANITORIAL SERVICES 2,500.00
CENTER 129867 03/07/2014 Printed 706732 SPECIAL SERVICES GROUP, ANNUAL SOFTWARE 2,400.00
LLC SERVICE-SINTF 129868 03/07/2014 Printed 706759 KAYLENE SPENCER WATER DEPOSIT REFUND 12.70 129869 03/07/2014 Printed 70800 STATE OF CALIFORNIA ASSIGN OF WAGES P/E 45.00
02/28/2014 129870 03/07/2014 Printed 70800 STATE OF CALIFORNIA ASSIGN OF WAGES P/E 150.00
02/28/2014 129871 03/07/2014 Printed 70871 SUPERIOR CA ECONOMIC PROFESSIONAL SERVICES 2,154.99
DEVELOP 129872 03/07/2014 Printed 7090 TAYLOR AUTO PARTS PARTS 1,142.76 129873 03/07/2014 Printed 80040 TOMASINI BLACKSMITHING & PROFESSIONAL SVCS & 140.56
SUPPLIES 129874 03/07/2014 Printed 80487 VIGILANT CANINE SERVICES MONTHLY K-9 MAINTENANCE 250.00 129875 03/07/2014 Printed 80911 WEST COAST INNOVATIONS PROFESSIONAL SERVICES 120.00 129876 03/07/2014 Printed 8096200 GRAYSON WILDER CLEANING DEPOSIT REFUND 500.00 129877 03/07/2014 Printed 90201 WILL DAN PROFESSIONAL SERVICES 4,200.00 129878 03/07/2014 Printed 902739 PATRICK WRITER PROFESSIONAL SERVICES 91.00 129879 03/07/2014 Printed 9030 Z.A.P. MANUFACTURING, INC. SUPPLIES 1,385.04 129880 03/07/2014 Printed 90359 ZEP MANUFACTURING SUPPLIES 186.36
COMPANY
Total Checks: 75 Checks Total (excluding void checks): 56,616.42
Total Payments: 75 Bank Total (excluding void checks): 56,616.42
Total Payments: 75 Grand Total (excluding void checks) : 56,616.42
03/07/2014 ACH Members First Credit Union $1,190.13
For Payroll Ending 02/28/2014
AGENDA ITEM !March 18, 2014 City Council Mee~
Approved for Submittal By:
To: Honorable Mayor and Members of the Anderson City Council
Through: Jeff Kiser, City Manager
From: Juanita Barnett, City Clerk
Date: March 18, 2014
!sUBJECT
Approve a Memorandum of Understanding (Agreement) with Shasta County Housing for the administration of our Homeowner's Assistance Program
I RECOMMENDATION
The City Clerk recommends the City Council:
Authorize the City Manager to enter into a Memorandum of Understanding (Agreement) with Shasta County to administer the City of Anderson's Homeowner Assistance Program under Grant No. 13-CDBG-8966 for an amount not to exceed $27,000.
I FISCAL IMP ACT
By this action the City will pass through a portion of the grant funds received for management of the housing portion of the grant to Shasta County. This will not affect the general fund.
ITEM s . 4 PAGEl 3/18/14
I DISCUSSION and BACKGROUND
In September 2013, the City received notice that we were being awarded a grant covering three activities: water/sewer improvements-Ventura Street, Youth Services-Teen Center, and Direct Homeownership Assistance - Down Payment Assistance. We have now received the signed agreement for the grant and are working on preparing all the general condition documentation to get the grant underway and be able to utilize the funds awarded. As part of that process, we need to either issue a request for proposals (RFP) for a consultant to manage the homeowner assistance portion of the grant or contract with another government agency to do so. In the past we have utilized both private consultants and Shasta County Housing to manage our housing programs.
A brief history:
In 1971 the City Council adopted Resolution No. 71-39 giving authority to the Shasta County Housing Authority to operate within the City's territorial boundaries. In 1997 we contracted with Shasta County Housing to manage our housing programs which included Down Payment Assistance and Owner Occupied Rehabilitation Programs through both the CDBG and HOME grant programs. Additionally, they managed our Program Income accounts and our loan portfolio.
In 2009, the City began utilizing private consultants to manage these programs, with the exception of our loan portfolio which the County continues to manage. The City had been working toward developing its own grant management program and with two inspectors in the Building Department and an in-house accountant, it seemed feasible we could hire a consultant to manage our programs while training us to run the programs independently. The goal was to have our own program operating in-house by the end of the 2009 grant. However, with the changes in the economy and the loss of our accountant and one of our inspectors this has proved impossible. The City does not have the staff to properly administer a program in-house and we are now forced to utilize consultants.
The 2009 and 2010 housing grants were administered with the assistance of Adams Ashby Group (AAG). AAG were great to work with and taught me a great deal about the grant administration process. I have found working with them these past few years has been invaluable. However, the initial goal in using a consultant like AAG was to help move the City's Housing Programs into a stand-alone program and this no longer seems feas ible.
I have discussed this matter at length with CDBG, City Manager Jeff Kiser, and with Shasta County Housing and now propose that we go back to utilizing Shasta County Housing to manage our housing programs for the following reasons:
1. Shasta County Housing is local and provides a local address where clients can go to sit down and discuss the program, fill out applications, and have questions answered.
ITEM s . 4 PAGE2 3/18/14
2. Shasta County Housing is both knowledgeable and experienced in managing both Down Payment Assistance and Owner Occupied Rehab programs.
3. Promoting interagency cooperation is important to the City of Anderson and this is a good way to continue that.
4. Working with Shasta County in this manner will help both our agency and theirs and improve our ability to service our citizens.
5. Many citizens are already communicating with Shasta County Housing regarding Down Payment Assistance and this will allow them to have a 'one-stop' shop where they can get information on housing programs both in the County and in the City of Anderson.
6. With the current economy the City does not have the means to support the necessary staff to run their own housing programs.
A draft of the proposed agreement is attached for your review.
Options:
The City Council can do any of the following:
• Approve a Memorandum of Understanding (Agreement) with Shasta County in substantially the same form as attached and authorize the City Manager to act as signatory on the agreement and any amendments thereto;
• Approve the proposed Memorandum of Understanding (Agreement) with recommended changes;
• Deny the authority to enter into a Memorandum of Understanding (Agreement) and direct the City Clerk to issue a Request for Proposals for a consultant to administer the housing portion of the new grant.
If you have questions regarding this matter, please let me know.
!ATTACHMENT
1. Draft of proposed Memorandum of Understanding (Agreement)
ITEM s.4 PAGE3 3/18/14
MEMORANDUM OF UNDERSTANDING BETWEEN COUNTY OF SHASTA AND CITY OF ANDERSON
ATTACHMENT I
FOR ADMINISTRATION OF THE CITY'S HOMEOWNERS ASSISTANCE PROGRAM FUNDED BY COMMUNITY DEVELOPMENT BLOCK GRANT NO. 13-CDBG-8966
PROGRAM FUNDS
This agreement is entered into between City of Anderson ("City") and County of Shasta ("County") for the purpose of administration of City's funds acquired from the Community Development Block Grant (CDBG) Program under Grant No. 13-CDBG-8966.
1. Responsibilities of County
A During the term of this agreement, County shall perform the following:
B. Administer City's Direct Homeownership Assistance Program ("Program") in accordance with City's Program Guidelines, as approved by the California Department of Housing and Community Development ("HCD").
C. Endeavor to provide homeownership opportunities to approximately six incomeeligible homebuyers.
D. Conduct sufficient marketing of the Program and carry out outreach through flyers, networking with local real estate agents and primary lenders, and other means to inform the low- and moderate-income community of the availability of the Program.
E. Accept applications and assist potential homeowners in the completion of applications.
F. Maintain an applicant wait list as needed.
G. Perform eligibility determinations of applicants.
H. Assemble and maintain a case file, which shall include the application, eligibility, unit inspection, and loan documents.
I. Inspect each housing unit to identify code-related and health and safety deficiencies that need to be repaired, and provide a list of repair items to the home buyer.
J. Conduct a final inspection of each housing unit prior to close of escrow to assure that each housing unit receiving Program assistance is in compliance with local codes and health and safety requirements.
K. Ensure that each homebuyer has completed a homebuyer education course.
L. Provide underwriting for each loan.
M. Prepare and submit loan proposal analysis, recommendation, and summary to the Housing Loan Committee.
N. For approved loans, prepare all required loan documents, which meet state and federal regulations.
0. Prepare escrow instructions for submission to title company.
P. Submit requests to City to make payments to title companies for each loan funded by Standard Agreement 13-CDBG-8966 for Direct Homeownership Assistance.
Q. Prepare completion reports for each loan funded as required by HCD.
R. Promptly provide financial and programmatic data regarding Program activities offered pursuant to this agreement to City as necessary for City's use in City's completion of reports for submission to HCD. Data may include general ledger printouts, source documentation, or other relevant financial reports.
S. Maintain financial books, records, receipts, documents, and other evidence pertaining to all costs and expenses incurred pursuant to this agreement.
T. County shall not retain or use any Community Development Block Grant ("CDBG") program income (as defined at 24 CFR 570.SOO(a)) generated by activities carried out with CDBG funds made available by this agreement.
2. Responsibilities of City
A. City shall make available to County $344,531 for Direct Homeownership Assistance, for use by County during the term of this Agreement.
B. City shall advance to County funds for the purposes outlined in Section 1 of this agreement, as needed.
C. City shall identify a staff person to serve as the County's primary contact and provide prompt direction to County regarding policies and other matters.
D. City shall complete and file all required reports.
E. City shall provide grant and policy oversight and monitoring.
F. City shall participate in marketing the City's programs as mutually agreed.
3. Compensation
A. The consideration to be paid County, as provided herein, shall be in compensation for all of County's expenses incurred in the performance hereof unless otherwise expressly so provided. County shall be reimbursed at the hourly rates noted in the table below plus expenses incurred for an amount not to exceed $27,000.
DESCRIPTION COST ALLOCATION METHOD Housing & Community Programs At actual salary and benefit cost. Specialist II (2)
Housing Rehabilitation Specialist 1/11 (1) At actual salary and benefit cost. Homebuyer Education Classes At $75 per class. Appraisals at $225 each At $225 per appraisal. Total Amount $27,000
4. Billing and Payment
County shall submit to City a detailed, itemized, and documented request for payment as necessary.
5. Term of Agreement
This agreement shall commence on date of signing and shall continue unless terminated by either party until Grant No. 13-CDBG-8966 is closed by HCD.
6. Termination of Agreement
A. If County fails to perform its duties to the satisfaction of City, or if County fails to fulfill in a timely and professional manner its obligations under this agreement, or if County violates any of the terms or provisions of this agreement, then City shall have the right to terminate this agreement effective immediately upon the City giving written notice thereof to County.
B. Either party may terminate this agreement on 30 days' written notice. City shall pay County for all work satisfactorily completed as of the date of termination.
C. City may terminate this contract immediately upon oral notice should funding cease or be materially decreased.
7. Entire Agreement: Modification
This agreement supersedes all previous agreements and constitutes the entire understanding of the parties hereto. County shall be entitled to no other benefits other than
those specified herein. No changes, amendments or alterations shall be effective unless in writing and signed by both parties. County specifically acknowledges that in entering into and executing this agreement, County relies solely upon the provisions contained in this agreement and no others.
8. Non-assignment of Agreement
Inasmuch as this agreement is intended to secure the specialized service of County, County may not assign, transfer, delegate or sublet any interest herein without the prior written consent of City.
9. Employment Status
County shall, during the entire term of this agreement, be construed to be an independent contractor and nothing in this agreement is intended nor shall be construed to create an employer-employee relationship, a joint venture relationship, or to allow City to exercise discretion or control over the professional manner in which County performs the services which are the subject matter of this agreement; provided always, however, that the services to be provided by County shall be provided in a manner consistent with the professional standards applicable to such services. The sole interest of City is to insure that services shall be rendered and performed in a competent, efficient and satisfactory manner. County shall be fully responsible for payment of all taxes due to the State of California or the Federal government which would be withheld from compensation if County were a City employee. City shall not be liable for deductions for any amount for any purpose from County's compensation. County shall not be eligible for coverage under City's workers compensation insurance plan nor shall County be eligible for any other City benefit.
10. Indemnification
A Shasta County shall defend, protect, and hold harmless the City of Anderson from and against all claims, suits, and actions for any loss, damage, injury to persons or property which arises from any negligent act or omission of the County or any authorized subcontractor or any of their employees or agents in the performance of their services.
B. The City of Anderson shall hold harmless and indemnify Shasta County, its selected officers, and employees, against all claims, suits, actions, costs, counsel fees, expenses, damages, judgments or decrees by reason of any person's or persons' bodily injury, including death or property being damaged by City of Anderson or any person employed by City of Anderson in any capacity during the progress of the work, whether by negligence or otherwise.
11. Insurance
City and County shall obtain and maintain continuously comprehensive general liability insurance and/or other insurance necessary to protect the public. County is self-insured.
County shall furnish to the City, upon City's request, a certificate of self-insurance.
12. Non-Discrimination Clause
During the performance of this Agreement, County and its subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (e.g., cancer), age (over 40), marital status, and denial of family care leave. County and subcontractors shall insure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. County and subcontracotrs shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12990 (af) et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 7285 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 (af), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Agreement by reference and made a part hereof as if set forth in full. County and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Agreement.
County shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.
13. Recycling Certification
The County shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code §12205).
14. Certification Clauses
The Contractor Certification Clauses contained in the document CCC 307 are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto.
15. Governing Law
This contract is governed by and shall be interpreted in accordance with the laws of the State of California.
16. Timeliness
Time is of the essence in this Agreement.
17. Notices
Any notice required to be given pursuant to the terms and provisions of this contract shall be in writing and shall be sent first-class mail to the following addresses:
lfto City:
If to County:
Jeff Kiser, City Manager 1887 Howard Street Anderson, CA 96007
Shasta County Dept. of Housing 1450 Court Street, Suite 108 Redding, CA 96001-1661
Notice shall be deemed to be effective two days after mailing.
14. Attachments
Attachments are a part of this agreement and are incorporated herein by reference:
Attachment 1: CDBG Contract No. 13-CDBG-8966
IN WITNESS WHEREOF, City and County have executed this agreement on the day and year set forth below.
Date: _________________ ,2014
COUNTY OF SHASTA
By: --------------------------Larry Lees, County Executive Officer Shasta County
CITY OF ANDERSON
By: ______________________ __
Jeff Kiser, City Manager City of Anderson
AGENDA ITEM I March 18,2014 City Council Meetin~
Approved for ¥Ibmittal By:
To: Honorable Mayor and Members of the Anderson City Council
Through: Jeff Kiser, City Manager
From: Liz Cottrell, Assistant City Manager
Date: March 18, 2014
!sUBJECT
2012-2013 Comprehensive Annual Financial Report
I RECOMMENDATION
The Assistant City Manager /Finance Director recommends that the City Council:
Receive and file the annual report.
I FISCAL IMP ACT
There is no fiscal impact of the proposed receive and file action.
I DISCUSSION and BACKGROUND
Introduction Each year, the City Finance Director prepares a Comprehensive Annual Financial Report, or CAFR, to serve multiple purposes, including presentation of financial data to the City Council and many other interested parties. These financial statements were audited by Matson & Isom.
ITEM s . s PAGE1 03/18/2014
Audit Committee On April 18, 2006, the City Council adopted Ordinance No. 740, establishing an Audit Committee. In accordance with this ordinance, the Mayor and Vice Mayor are members of the Audit Committee. Also in accordance with this ordinance, the City Manager appointed Sandy Ryan, the Finance Director for the City of Red Bluff, as the third member of the Audit Committee to serve as the outside member of the Audit Committee with expertise in public accounting and finance. Also attending the Audit Committee meeting this year were Matson and Isom Partners Trudy Tavares, Holly Salisbury, Senior Accountant Jennifer Harrison, the City Manager, Assistant City Manager /Finance Director, and the Accountant. Items discussed were the ·City and financial statements for the year ended June 30, 2013, the accompanying management discussion and analysis, and preparations for the planned 2013-2014 audit..
2012-2013 Highlights The Finance Director would like to take this opportunity to briefly review the CAFR highlights with the City Council. A public review copy of the CAFR is also available in the City Clerk's Office.
Highlights of the 2012-2013 CAFR include:
•
•
Clean Audit Opinion. The City's financial statements for the fiscal year ending June 30, 2013, were audited by independent auditing firm Matson & Isom. Matson and Isom provided the City with an unqualified audit opinion letter, indicating that the financial statements fairly reflect the City's financial condition at June 30, 2013. Jennifer Harrison from Matson & Isom will be attending the Council meeting this evening to present the CAFR and answer any questions regarding the audit.
General Fund Results. General Fund revenues exceeded General Fund expenditures by $371,484 in fiscal year 2012-2013 which resulted in an increase in Fund Balance. The year-end undesignated General Fund balance increased to $787,886. In the prior fiscal year the total fund balance reserve was $755,312 of which only $494,272 was undesignated, with $ 170,340 as non-spendable and $90,700 is assigned. The $ 170,340 in the fiscal year 2011-2012 is essentially the City of Anderson equity in the Joint Powers Agreement with Northern California Cities Self Insurance Fund (NCCSIF). In this current year the City had no equity and as such no amount is set aside as nonspendable. It is important to keep in mind this changes from year to year and next year the City again would need to designate an amount of fund balance as non-spendable.
Expressed as a percentage of annual General Fund expenditures, after factoring out the recording of the CalPers Side Fund refinance, of $5,462,265, the unreserved General Fund balance stood at 15.0% on June 30, 2013. The General Fund Balance is now at the minimum target range of 15% established by City Council policy Resolution No. 99-8 adopted February 16, 1999. The City Council and City Manager has made it a priority to maintain the General Fund Balance at the targeted range.
• Gas Tax Fund Results. Gas Tax Fund expenditures exceeded Gas Tax Fund revenues and net transfers by $349,866 in fiscal year 2012-2013. The year-end Gas Tax Fund balance increased to $990,012. This is largely the result of decreased costs for transit and projects completed in 2012-2013.
ITEM s . s PAGE 2 03/18/2014
• Anderson Redevelopment Agency Funds. The Anderson Redevelopment Agency (ARA) was dissolved as of January 31, 2012 per AB 1X 26. For more information and detail please see Note 15 of the Financial Statements .
• • Proprietary Funds Results. Proprietary funds experienced a change in net income
before contributions and transfers as follows:
Water Fund Sewer Fund Internal Service Fund
$ 63,072 $ 189,585 $ (242,472)
• Recommendations in Management Letters. Management concurs with past recommendations made by Matson & Isom to improve various aspects of the administration of the City's finances. The current Management letter for the fiscal year 2012-2013 audit includes recommendations for strengthening the internal control structure. Management concurs with these recommendations and is implementing the changes.
Thanks and Appreciation The Finance Director would like to take this opportunity to thank the Matson & Isom audit personnel, as well as all the employees of the Finance Department for their work in the preparation of the financial statements and in planning and performing the annual audit. The Finance Director would also like to thank Mayor Hopkins, Vice Mayor Baugh and Sandy Ryan, Finance Director for the City of Red Bluff, for their valuable contributions to the Audit Committee.
I ATTACHMENTS
1. Comprehensive Annual Financial Report for Fiscal Year Ended June 30, 2013.
2. Independent Auditor's Management Report, including Progress Report on Implementing the Recommendations of the Previous Management Letter.
ITEM s.s PAGE3 03/18/2014
