CITE-PHINMA Thesis Policies and Procedures

7/29/2019 CITE-PHINMA Thesis Policies and Procedures

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ARAULLO UNIVERSITY

PHINMA EDUCATION NETWORK

Thesis Program

The thesis program was designed to provide an opportunity for students to

undertake research on a specific area in Computer Science. Students of theprogram may undertake research through the application of existingtechnologies or through further studies of new technologies. The thrust of theprogram is to promote and develop the expertise of students in a particular areaof Computer Science.

The output of the program is the culmination of all the knowledge required andacquired throughout the Bachelor degree program. The minimum expectationfrom the program is develop the students programming skills.

The study is a requirement for graduation and should be presented andapproved by the department in the form of a defense.

Thesis Project

The College of Information and Communication Technology shall determine thepossible thesis projects that students of a particular batch may develop. Thesethesis projects normally belong to certain areas of research and are identifiedbefore students start developing thesis proposals. The expertise of facultymembers is commonly the determining factor in the identification of thesisresearch areas. The College should make a list of the acceptable areas ofresearch and announce these to the students. The areas of research will beapplicable to the whole batch enrolling in Thesis 1.

Acceptable types of thesis are:

1. Computerization of a business process2. Development of software (utilities, applications, systems, etc.)

Acceptable areas of research are:1. analysis, design, and implementation of systems2. artificial intelligence3. software engineering4. networking5. algorithms6. compilers7. web application

Thesis Group

1. A thesis group is composed of a minimum of two (2) and maximum of four (4)members.

2. A thesis group shall be given a passing grade for Thesis 1 only after complyingwith all requirements of Thesis 1, which are the following:

a thesis proposal approved by the College of ICT partial documentation and completion of the system as specified

3. If the group wishes to change their approved topic, the proponents will haveto submit and defend the new proposal. The panelist fee must be paid againby the group.

4. In the event of a group breaking up into separate groups, the subgroupinheriting the original project proposal will be allowed to continue working onthe approved project. The subgroup proposing a new topic must have their

proposal approved. The panelist fee must be paid again by the group. Which


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subgroup inherits the original proposal will be left to the discretion of theoriginal group.

5. In cases of conflict where the group fails to decide which subgroup will inheritthe original proposal and is still determined to break-up their original group,the Thesis Coordinator reserves the right to give a failing grade to eachmember of the group for the Thesis subject they are enrolled in.

6. All members of the original group must inform the Thesis Coordinator of theirintention to break-up the group. The Thesis Coordinator will handle eachrequest on a case-to-case basis. For matters of grave concern, the ThesisCoordinator may elevate the matter to the College Dean, as the case requires.

7. The group has the responsibility to ensure that the thesis project is completedwithin the scheduled deadlines.

8. All members of the group must sign the Thesis Policies and ProceduresAcceptance Form to indicate that they fully understand and accept everythingcontained in the Thesis Policies and Procedures as well as all matters pertinentto the Thesis Program.

Meetings

Regular thesis meetings will be held, to serve as venue for students who aredoing their thesis and faculty members who are advising thesis groups, todiscuss bi-weekly accomplishments of each thesis group. A member of the group(on a rotation) will discuss the groups accomplishments and status of theirproject.

Technical matters should be briefly discussed and the Thesis Coordinator maygive advises, comments, and suggestions all for the main purpose of elevatingthe consciousness of the students regarding computer science matters. TheThesis Coordinator facilitates the meeting and may open this to lower batches fora Listen Only condition. This will promote awareness of next Thesis studentsregarding Thesis writing.

The regular thesis meetings may also serve as the venue to disseminateadditional information or to clarify issues regarding the thesis program.

The Thesis group is required to submit a status report regarding the progress oftheir thesis project every meeting.

Thesis 1 Requirements

The following are requirements for Thesis 1, which have to be submitted to theCollege of ICT on or before the specified deadline(s):1. Log of meetings held with the students.2. Accomplished Thesis 1 Grading Sheet

1. Thesis Proposal Documentation which includes the following contentspecification:

Title page Advisers Recommendation Sheet Dean and Thesis Coordinators Acceptance Sheet Panels Approval Sheet Introduction Review of related studies Methodology of the study Theoretical framework Description of the existing system expected output(s) sample screen design of the whole system,

diagrams (e.g. DFDs, ERDs, Storyboards, etc.) GANTT Chart


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Group status reports Work assignment of each group member Documents related to the data gathering activities (transcript of

interview, sample forms and reports, survey results, etc.)

Submission of the requirements depends upon the schedule announced by the

Thesis Coordinator.

At the end of the semester, the Thesis 1 documentationmust be submitted tothe Thesis Coordinator to complete the requirements for Thesis 1. Thedocumentation includes the following content specification:

Thesis Proposal Documentation contents requirements analysis specification (for system/software development

based thesis) system design specifications (for system/software development based

thesis) 50% of expected system output (system prototype with complete

database structure) complete database structure (for systems development project) appendices bibliography

Failure to submit the Thesis 1 Documentation on the date and time when it is duewill mean that the group will fail in Thesis 1 regardless of whatever grade thepanelists and thesis adviser have identified initially.

Thesis Proposal

The Thesis Proposal is a documentation of the groups project study to besubmitted to the Thesis Coordinator for approval.

1. The proposal should have the following correct and complete contentspecification:

abstract introduction statement of the problem objectives scope and limitations project rationale review of related studies methodology of the study theoretical framework description of the existing system

expected output(s) sample screen design of the whole system,diagrams (e.g. DFDs, ERDs, Story Boards, etc.)

schedule of activities work assignment of each group member

2. The Thesis Adviser, before submission to the Thesis Coordinator, must signthe thesis proposal for the Thesis Proposal Defense. Thesis proposals withoutthe signature of the Thesis Adviser will not be accepted nor scheduled for aThesis Proposal Defense.

Thesis Defense

The Thesis Proposal defense is conducted to ascertain if the students aretechnically prepared to undergo thesis development. A project, which is worth a


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thesis, is identified and completely defined through the presentation andexplanation by the students, the proper questioning by the panelists, and therequirement of appropriate revisions.

Mechanics1. The thesis proposal defense shall take a maximum of one and a half hour for

the following: 15-minute presentation of the proposal question and answer discussion/deliberation on the feasibility of the proposal evaluation of the proposal

2. Failure to submit the thesis proposal on the date and time when it is due willmean that the group will fail in Thesis 1.

3. Failure to deliver an approved thesis proposal within the specified period willalso mean that the group will fail in Thesis 1.

Panel Members

1. A panel is composed of two (3) faculty members from the College. The ThesisCoordinator shall review and recommend approval of the thesis proposal. Ifthe Thesis Coordinator is the adviser of the group to undergo a ThesisProposal defense, the Dean or any qualified I.T. faculty member may take thecoordinators place.

2. A panelist from the computer industry or from the client of the project mayalso be invited to review and recommend approval of the thesis proposal.

3. All members of the panel shall observe the Thesis Defense Policies andProcedures.

Evaluation Criteria

1. Criteria for evaluation includes:

Correctness and completeness of the thesis proposaldocumentation. Scope of work: feasibility of finishing the project within one year amount of effort and work that the group is expected to perform practicality and marketability of the project uniqueness and originality of the project availability of resources technology involved and/or application of computer sciencetheories technical depth of the project

Decision

1. Each student is required to participate in the defense. All students shouldexhibit sufficient knowledge of the topic being proposed, technicalcompetence to execute the project, and have the necessary resources toimplement the proposal.

2. The group may get any of the following evaluation: Acceptable Acceptable with Revisions (the group must revise proposalaccordingly and defend again) Disapproved Project (the group must look for another topic) Unacceptable Project (the group failed Thesis 1)

3. Thesis Proposals with revisions as determined by the panelists should be

revised accordingly. Disapproved projects should be changed. Thesis groupsshould keep on revising or changing the proposal as required until an


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acceptable evaluation of the thesis proposal is achieved or the final deadlinefor submission of all thesis proposals is due. Failure to get acceptance for athesis proposal means the group fails Thesis 1 (Unacceptable Project).

Thesis Grade

The Thesis 1 grade is given only at the end of the semester when allrequirements for Thesis 1 have been complied with. Students should not beinformed of any partial grades identified during various phases of the Thesis 1semester. The following serves as the guidelines for determining the Thesis 1grade of a student.1. If the group has an approved thesis proposal within the specified period, a

minimum grade of 3.0 may be given to each student of the group.2. However, based on the criteria indicated below, the grade of each student

may be higher than 3.0:

2.1. Thesis 1 Deliverables and Output (40 pts.) To be rated by theThesis Coordinator2.1.1. The output of the group is complete in accordance with the

specified requirements (20 pts.)2.1.2. The output of the group is correct in accordance with the theories

and concepts of the topic category (20 pts.)2.2. Thesis 1 Proposal Defense Performance (35 pts.) To be rated by

the Thesis Panelists2.2.1. The student was responsible for authoring at least 1/n (where n is

the number of members in a group) of the content of the ThesisDocumentation (10 pts.)

2.2.2. The student contributed significant ideas for discussion (10 pts.)2.2.3. The student correctly answered questions given by the panelists

(10 pts.)2.2.4. The student contributed to the development of visual aids and

exhibited preparedness in presenting the topic assigned fordiscussion (5 pts.)2.3. Work Behavior (25 pts.) To be rated by the Thesis Adviser

2.3.1. The student actively contributed to the discussions of thesis groupmeetings with the thesis adviser or among group members (5 pts.)

2.3.2. The student researched for the required information of the thesisproject (5 pts.)

2.3.3. The student promptly submitted the correct output of any assignedwork by the adviser or as agreed upon by members of the group (5pts.)

2.3.4. The student is always present and punctual in attending meetingswith the adviser and among the group members (5 pts.)

2.3.5. The student contributed to the task of encoding the thesis

documentation and in the provision of resources needed by thegroup for the preparation of the thesis document and the proposaldefense (5 pts.)

3. Based on the total points that the student will get from the evaluation of theabove (from the thesis coordinator, thesis panelists, and thesis adviser), thefollowing grades may be earned by a student whose group has an approvedproposal within the specified period:

Grade Earned Total Points

3.0


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1.5 82 to < 891.25 89 to < 96

1.0 96 to 100

4. If the group failed to accomplish an acceptable thesis proposal within thespecified period, or if the group has failed the defense, or the group hasfailed to defend at all, then, all members of the group automatically get a 5.0.

Awards

Nomination

1. Only groups whose members have a grade of 1.5 or above may be nominatedfor the Best Thesis Award.

2. The panelists, through a consensus, may recommend the thesis project for theBest Thesis Award if the project qualifies.

3. The recommendation for the award may be reserved by the lead panelist untilthe group complies with all required revisions within the given deadline.

4. The Lead Panelist completes and signs the Best Thesis Award NominationForm and submits it to the Thesis Coordinator.

5. It is possible for panelists not to nominate any group for the Best ThesisAward.

Criteria

1. Criteria for nomination are as follows: nation/industry-wide significance of the project application of the thesis to an entity made the entity gain competitiveadvantage technical depth of the thesis project originality/creativity in the use of the solution to an area where suchsolution is not commonly applied

Others

1. Additional inquiries regarding thesis matters may be forwarded to the ThesisCoordinator for clarification.

2. Matters of disagreement as to the interpretation of these policies andprocedures shall first be informally settled through sincere discussion with theThesis Coordinator and the College Dean. The College Faculty may beconvened if the Dean deems it necessary.

3. The College reserves the right to change and issue new policies andprocedures regarding the Thesis Program. The students will be notifiedaccordingly.

4. The decision of the Thesis Coordinator and Dean regarding all theses related

concerns is final.