CIS 250Advanced Computer Applications

PowerPoint

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Terminology

Presentation – all supporting materials to make an exposition to an audience

Presentation file – contains materials used in presentation; all graphics and presentation elements are contained in one PPT file

Slide – one page of a PPT presentation Placeholders – predefined areas outlined on a

slide to hold text, bullet lists, graphs, tables, etc.

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Terminology (cont)

Object – PPT entity such as a text block, chart, table, or organization chart

Slide Master – controls appearance of all common elements on slides in a presentation

Title – object of a slide that can contain text; use is governed by Slide Master

Body text – one or more main points set off by bullets; may have subpoints; format controlled by Slide Master

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Terminology (cont)

View – controls how presentation appears onscreen

Template – blueprint for text, graphics, and formatting

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PPT Features

Spell CheckerTable GeneratorAnimation EffectsSound Effects

Direct Link with Word

Style CheckerWYSIWYG

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Ways to Create a New Presentation

AutoContent Wizard – prompts user through step-by-step

Template – predefined templates which control general appearance of each slide

Blank Presentation – manually specify everything accomplished by AutoContent Wizard or Template

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Parts of the PPT Window

Title bar Menu bar Toolbars Status bar Presentation window View buttons

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PPT Views

Normal view – tri-pane view; outline text, slide, and presentation notes

Outline view – also tri-pane, but text content in outline form is main focus

Slide view – shows slides as they appear when printed

Slide Sorter view – displays miniatures of slides on screen

Slide Show view – only displays slides; used for presentation

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Creating New Slides

New Slide button on Formatting toolbar Task pane, select Slide Layout Insert | New Slide from menu bar Keyboard strokes (Ctrl-M)

Through all methods, new slide is inserted following current active slide

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Slide Layouts

Format and position of placeholders on a slide May be modified by selecting Format | Slide

Layout from menu bar

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Editing Text

Same method as Word Bullets are automatically placed in text box

areas Use <TAB> and <Shift>+<TAB> to demote

(indent inward) and promote (indent outward) or use Promote and Demote buttons on toolbar

AutoFit feature automatically resizes font and spacing to fit text in box

May copy slides from other presentations through Insert | Slides from Files and Slide Finder

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Bullets

Slide Master controls default bullet styles May override using Format | Bullets |

Numbering command sequence Can change size, color, or use clip art or

picture

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Pack and Go

Compresses presentation into a smaller format Viewer may be included to allow those without

PPT to view your file May compress several PPTs together as one

file Also ensures any TrueType fonts installed or

additional templates are displayed if not installed on the destination machine

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Templates

Used to control formatting of presentation; all layout and design elements are formatted through templates

Maintains consistency throughout presentation Apply by

Design button on Format bar Format | Slide Design Select through task pane Select template when New Slide is selected

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Custom Templates

May be created from scratch or by modifying an existing template

Useful when standardizing all presentations for an organization with a company logo, for example

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Headers and Footers

Header and Footer from View menu, or Modify through Slide Master Name, date, slide number Usually should not show this info on title slide

– prominently display your name and presentation date

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Slide Master

Controls common elements for all presentation slides

Separate Master for title slides and presentation slides

Formats text, bullets, alignment, header/footer text, and background format

Multiple Masters are used if several different templates are used in the same presentation

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Additional Object Elements

Tables Organization charts Clip Art Music Video Sound

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Animation

Used to control how objects are presented during the presentation

Used to Control the flow of information Keep the audience from reading ahead Increase interest during the presentation

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Animation Schemes

Used to apply the effect to all slides or to all objects on a particular slide

Custom animations may be used to control objects individually

Effect types: Entrance – how object is first displayed Emphasis – object’s animation after it is displayed Exit – object’s animation as it moves off-screen

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Ways to Begin a Slide Show

Select Slide Show from the View menu Select View Show from the Slide Show menu Press the F5 hotkey Click the Slide Show button on the PPT

window to begin with the active slide

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Navigating Slide Shows

Keyboard commands Mouse techniques Shortcut menu commands

Be sure to practice using these techniques before presenting to an audience!!

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Annotating Slides

To emphasize points on your slides and to draw attention to them during a presentation, you can use Pointer options to annotate your slides

These markings disappear when you proceed to the next slide

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Using Slide Sorter & Hiding Slides

Slide Sorter displays miniature images of the slides as thumbnails

This view is used to rearrange or to copy slides May also mark slides as Hidden to prevent them from

being displayed unless you decide to access them; hidden slides are accessed through a Slide Show shortcut menu

In Slide Sorter, hidden slides are identified with a hash through the number; slide numbers of hidden slides appear in parentheses in the Slide Navigator window

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Summary Slides

Used to provide an introduction to slides that follow

Useful for showing an agenda of the overall presentation or for introducing topics that are coming up next

Select slides to be included and click Summary Slide button from Slide Sorter view

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Action Buttons

Used to control the action PowerPoint takes when click a button during a slide show

May use to display a specific slide, open an application, or start another presentation

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Hyperlinks

Link to another slide in the same presentation Link to a different presentation Link to another type of Office document Link to an Internet address Link to an email address

Can link any object or action button to a hyperlink

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Transitions

Special effects which control how a slide moves on and off the screen during a slide show

May apply to individual slides or apply to all May also apply a sound file Once a transition has been applied, a small

slide icon is represented under the slide in Slide Sorter view

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Automatic Slide Timing

May specify amount of time a slide is displayed on-screen

May apply to a slide individually or to all Use Rehearse Timings feature to record time

as you practice through show

CIS 250Advanced Computer Applications

PowerPoint