Circulation Desk Procedures

8/3/2019 Circulation Desk Procedures

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VOLUNTEERS

Daily Schedule (7:15 a.m. to 2:00 p.m.)

1. Read bulletin board notes.

2. Check in the books, magazines, CDs, and DVDs, that are in the return boxes. Resensitizethe books and magazines prior to check in. Put on book cart to be shelved.

3. Clean the videos on the video cleaner (check to ensure that each video has a DO NOTREWIND sticker).

4. Shelve the library materials in proper location.

5. Dust off the shelves, tops of shelves, tops of books, tables. ....

6. Shelf read assigned section. (Priority must be given to shelf reading)

7. Check out, check in and renew books as needed throughout the day.Remember to: Desensitize each item checked out.

8. Reserve computers (#1 22) for users upon receipt of their ID cards. The computer bookingprogram is located on circ computer #3. Student must have an ID card to use a computer.

9. Collect overdue fines as needed. In the Secondary Learning Resource Center, write areceipt for each fine collected.

10. Collect the computer printing fees and ensure printer is supplied with paper.(Cactus = photocopier ; PARAGON= laser printer). The LRC printer includes black andwhite printing only.

11. Assist the students and staff with photocopying and collect fees for the service.

12. One aide needs to stay at the circulation desk at all times, doing circulation and project workas assigned. (See SPECIAL PROJECTS list or the LRC Director if you need a desk job).

The second person shelves books, magazines, videos, DVDs; shelf reads; dusts; straightensshelves. She/he also ensures that carrels and tables are cleared of students textbooks,pencils and paper.Change jobs so each person gets computer time each day.

13. When the security system sounds a warning ask the user to Please step back.Check to ensure all items are checked out and desensitized.

14. Please take a 20 min. merienda and up to45 min. lunch break, only when desk iscovered. Schedule your break time with other library volunteers.

15. See that tables and chairs are straightened and books are returned to proper place aftereach class leaves.

POLICY AND PROCEDURES:CIRCULATION DESK

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End of the Day

1. See that all periodicals are straightened. Any papers left lying around are picked up, tables

and chairs straight.

2. Check each receipt against patrons account in the computer.

3. Count the fine money and receipts before departing at 2:00 p.m. Complete a cash slip andstaple cash slip to the day's receipts and place on LRC Director's desk.


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LRC DIRECTORDaily Schedule

1. Switch on lights in entire library. Turn on all air conditioners.

2. Switch on photocopy machine and laser printer.

3. Turn on the 3 circulation computers. Follow the entry trail:

- Enter the passwordda930c34- Double click on Circulation Plus- Type in the password Checkitout (no spaces in between)- A date/time confirmation appear.

- NO if date/time are correct.- YES to change. OK.- The date/time confirmation message returns again. You again have the option

of changing the system date/time, if necessary. Otherwise, choose NO andcontinue.

- The computer automatically Reset Daily Circulation.

4. Open circulation desk and change stamps to proper dates.

5. Empty the cash box of previous days fines, when necessary, double checking cash againstreceipt slips. Leave P25.00 in change in the circulation desk fine box for the new day.

6. Put out photocopy and computer printing cash boxes.

7. Cover the desk (check out) until volunteers arrive.

8. Note any special duties needed and assign to aides.

End of the Day

1. Ensure that all power with the exception of security lights are switched off.

2. Check that all rooms are locked and air con turned off where appropriate, and that the main

entrance to LRC / library is locked.


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LRC SECRETARY

Daily schedule

(See job description)

1. Purchase the three local daily newspapers.

2. Put the newspapers on the rod, replacing the outdated papers.

3. Pick up the foreign newspapers and mails from the library mailbox at the Boesel Building.

4. Check in the newspapers via periodical cardex and stamp FA stamp on the top right cornerof the headlines.

5. Pick up the books from the Middle School office library book drop, twice a day.(Once during 1st Period and at 3:15 p.m.)

6. Make coffee.

End of the Day

1. Take over the Circulation Desk when day volunteers leave at 2:00 p.m. unless an afterschool volunteer is available.

2. Check in returned books after 2:00 p.m. and before closing the checkout counter.

3. Set the stamps in lock position (to save stamp pads from wearing out)

4. Lock up the two cash boxes (1. fines &2. photocopy / computer printing) in the cabinet.

5. Shut down the OPAC computers, 3 circ desk computers and laser printer and photocopymachine.

6. Switch off the air cons and lights.

7. Walk around the library - if any items have been left by patrons, put them on the shelvesopposite the entrance to the LRC.

8. Lock-up the Workroom door and the LRC main door.


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CHECKING OUT MATERIALS

1. Click on the checkout tab.

2. Scan the students ID (if available. If not, ask for students name).With adult patron - click the people icon, type in the patron's last name, first name

then hit enter.

3. Check the patron's account for overdues or fines.

4. If a message appears with fines, overdues or computer printing charges listed, those will beabove and beyond any fines listed on the regular screen.

5. Scan the barcode of each library item to be checked out.Make sure that the title listed on the computer is the same as the title of the material to be

checked out.

6. Stamp the corresponding due date on the sticker found at the lower right corner at the backof the material. Stickers should be placed in a manner that does not cover upimportant wording on the back. Make certain that you stamp the correct due date stamp:M for Magazine; R for Reference; unmark stamp for two-week check out.

Limitations

1. No patron may check out any material for someone else using his/her ID card.

2. Middle School / High School students should have their ID to checkout LRC materials but thelack of an ID should not prevent them from checking out materials.

3. Students in grade Kto 5 should check out their materials at the Elementary library.

4. Students in grades 6 through 12, parents and NON-FAITH missionaries should check out theirmaterials at the secondary library regardless of the call # of the materials.

5. Non-Faith missionaries (no children attending Faith Academy) may complete a registrationform and pay the LRC Director the necessary fee to use the library:

1 year (school calendar) : $ 54.00

Monthly : $ 9.00

6. The Faith Academy Learning Resource Center (LRC) is not available for non-missionary use.


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TYPES OF CHECK OUT

1. BOOKS - Are checked out for one weekin Elementary and two weeks in the Secondary

library. Books may be renewed one time.Teachers may checkout books longer than the normal two-week checkout if they are to beused for classroom purposes.Limit - 15 books (or 13 books and 2 magazines / 2 music CDs) per library ID numberfor PERSONAL checkout.

2. REFERENCE BOOKS - Patrons may check out a reference book from the secondary libraryfor 1 day with no renewals. (Exception: Reference books with "In library use only"sticker may not be checked out).

Elementary library reference books may not be checked out.

Due date stamp for reference books is the R stamp (set for next school days date).

3. MAGAZINES - Patrons from grade 6-12 and adults can check out 2 magazines for one weekand patron grades 3-5 can check out 1 magazine for one week. Current issues of magazines(in plastic covers) can not be checked out. They are for in-library reading only. Only back(previous) issues can be checked out with NO renewals allowed.Stamp with the M stamp (set for one week).

4. MICROFICHE and MICROFICHE INDEXES can not be checked out.

5. ATLASES and OVERSIZE books can not be checked out.

6. MUSIC CDs may be checked out for one week with NO RENEWAL. Limit of two CDs perpatron (Included in the 15-checkouts limit.)

The empty CD cases are kept in the CD cabinet that is accessible for patrons to browse, andchoose the CD they want to check out. Patron will hand it to a library staff member /volunteer aide at the circulation desk who will obtain the CD from the music CD holder. Placethe disc inside the case for checkout.

7. AUDIOVISUAL MATERIALS

VHS tapes / DVD in the library have been purchased for faculty and classroom useonly. Students may check out class related videos for in-library viewing only (a

written note from the teacher is required).

Facultycan check out 2 videos / DVDs for use in the classroom. Videos can beused on home video players for preview and class preparation as well as for leisureviewing. Check out period is 5 days for classroom use and 3 days for use offcampus. IMPORTANT: The LRC has purchased a video cleaner that cleans theVHS tape during the rewind process. Therefore, DO NOT REWIND stickers areplaced on each video during the cataloguing process to remind users NOT to rewindvideos after use.If a video is returned without a DO NOT REWIND sticker, please ensure that asticker is placed on the video case.


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TEACHER CHECK OUT FOR CLASSROOM USE

- Go to Patron icon

- Click on the Special due date box- Activate the Use special due date by clicking the small box- Set date to one month or the requested date- Save- Check out the bookby scanning the bar code label- Get thestampwith therequested date, and stamp on the due date slip- Hit Esc key to clear the screen- To remove the special due date setting (for future checkouts). Click on the Special

Due Date again- Then Save.

CHECKOUT LIMITS

Kindergarten : one bookormagazineGrade 1 : two booksoronebook and one magazineGrade 2 : four booksorthree books and one magazineGrade 3 : six books orfour books and two magazinesGrade 4 : eight books (may include up to two magazines or one CD)Grade 5 : ten books (may include up to two magazines or one CD)Grade 6 and adult: fifteen books or thirteen books and two 2 magazines or musicCD per ID card at one time

Renewals

A patron may not renew a book if he/she has any overdue materials or an unpaid fine. Theseitems must be cleared before further checkout.

Magazine, reference books, and music CD can not be renewed.

A book can be renewed one time only.

To renew a book:

- Select Renewals from the circulation tool bar- Scan the barcode of the book to be renewed- Stamp the date on the due date sticker and then write R beside the date.

To check if book is on shelf(to look up authors name, title, barcode, etc.)

- Select Copy Status

- Scan the bar code # or clickthe book icon


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- Type in the title- Double clickthe Find box

-To view other information of the book hit the Select box once- And to view the recent check outs of the copy, click on Select box again- To exit hit ESC key on the keyboard.

CHECKING IN MATERIALS

1. Elementary materials that are checked in at the Secondary library are to be returned to theElementary library. Please make sure that the (book) title on the screen matches what is onthe book.

Books

1. Run the barcode scanner over each returned book. If the computer does not accept thebarcode, try a second time or key in the barcode number by hand.

2. Check each book to see ifrepair is needed. If so, check it out to patron "Repair" by typingP2 or "2". Fill up and insert a repair slip in the book and put it on the repair shelf locatedbehind the Circ Desk.

If the book has been damaged, put it on the LRC Director's desk with a note as to thedamage and the name of the person who had checked it out last.

3. If the computer notifies you that the returned book was lost, find the pink card (withauthor/title, etc. listed) in the LOST BOOK HOLDER and tear the card up and discard. If thereis no pink card, fill in returned lost book form and put book and form on the LRCDirector's desk.


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OVERDUES AND FINES

Checked out books, magazines, etc. are the responsibility of the patron whose name appears

on the computer screen. We will happily make a computer check for any patron who asks toknow what books they have checked out or if they have any fines. No fine will be assessedfor Elementary students and Faculty. However, fines will be assessed on all other accounts.Students, parents and staff who have overdue items/fines will be notified via AdminPlusaccounts. Employees who have overdues/fines will be notified via their personal email accounts.At the end of each quarter we will make out a comprehensive list of names of those with overduebook(s) and unpaid fines. This list will be updated daily the last week of the quarter. A studentwill not receive his / her report card if their name appears on the list.

Fines

Books (per day) 2-week checkout books P 5.00

Overnight (Reference) books P 10.00

Magazine and Music CD (per day) P 5.00

AV VHS tapes / DVDs P 10.00

Fine Payment

Patron wants to pay an outstanding fine- From the Circulation tool bar select Fines box- Scan the bar code of the students ID or click on the "people" icon and key in patrons

name; click on Find and Select- Write up a receipt by writing patrons name, bar code number, today's date, books

barcode number(s); fine amount and your initial on the bottom right side- For full payment click on the Balance box and Save- For partial payment highlight the title of the book that is being paid for; click on the box

Pay andtype in the amount paid then Save.- Collect the money- Give the Original receipt (white) to the patron and put the Department Copy (pink) in the

fine box.

Patron wants to pay a fine of an overdue book that hasjust been brought in :- Check in the material- Click on the Fines box- Then follow the steps mentioned above.

Creating an overdue fine

Creating an overdue fine when a patron declares a book lost and does not pay the complete fine:

- Calculate the fine based on number of days overdue- Go to Fines


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- Click on the people icon; type in the patron's name- Click the Find and Select boxes- Go to New box; type in book's barcode number OR click the Find box

- Type in the title of the book; hit Find- Double-click the Select box- Change the date on the Due box to the date that the book was due- Type in the correct amount of the fine on the Amount box- Then hit Save.

Adding a Message or Notes

You may add or edit a message to a patrons screen with the following procedures.

- Type in the patron name from the Find Patron screen and click Select.

- Click on Edit Patron to enter Patron Maintenance Program (password: modpatron)- Click on Message or Note- Type up the Message or Note; hit Save.- Click X in the upper right corner to return to the Circulation program.- Click Save on Edit Patron screen, followed by Close.- Message appears on screen to allow for edit or deletion.- Click OKwhen finished to return to Circulation program


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HOLDING / RESERVING MATERIALS

Individual Holds

1. Students, staff, or those from the Faith Academy community (library patrons) may placeholds on up to two books that are NOT currently available on the shelf. No holds should be

placed on materials that are available.

2. A hold may NOT be made if a patron has any books overdue or an unpaid fine.

3. Magazines, reference books, music CDs, videos can not be placed on hold.

4. HOLD- Click on Holds/Reserves box- Scan the student's ID or click on the people icon (for adult patron only); type in

patron's name- Hit New; click on Select- Type in the title; hit Find and Select boxes- Then SAVE. (If a message appears indicating that "A copy that satisfies the

hold is available", EXIT and delete the hold.

- If there is more than one copy that exists, click on Hold Any Copyor

Hold Specific Copy

- From the Specific Copy dialog box click on Select box and then click onthe desired copy and Select to return to the New Hold/Reserve dialog box

- Save to create the hold. A message appears informing you of the holds position in thehold queue. When more than 5 holds are placed on the same book, it will be necessaryto click on View/Edit and enter next number in sequence.

**When a book that has been placed on hold comes in the screen will prompt with bookon hold and will tell the name and I.D. number of the patron who has the reserve. Fill up aRESERVE NOTICE and RESERVESLIP. Reserve Notice notifies the patron when the book isavailable for check out and goesin the basket on the Circulation Desk counter. The Reserve Slipneeds to be completed and inserted in the book which should be placed on the Reserve shelf.Reserved books can be put on hold for a maximum of 3 days.

Class Reserves

1. When a teacher wants books reserved for 1) in-library use only; 2) overnight check out only;or 3) one-week check out, he/she should fill out the class reserve form located at the CircDesk and give the completed form to the LRC Director.

2. The LRC Director and/or LRC Secretary will initiate the process of placing bookson the Class Reserves Shelf.

3. Requested books will be pulled from the shelves and the circulation due dates will beadjusted in the Cataloguing module to reflect the requested reserve times.


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4. Orange colored tape will be placed on the spines of the books to identify the Class Reserveslocation. A label identifying the course title and the teachers name will be printed and

attached to the shelf.

5. When the reserve date is expired the books will be removed from Class Reserves, theorange taped removed, the course label discarded and the due date for each title restoredto the original checkout period.


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LOST BOOKS/MAGAZINES

*To declare material lost a patron needs to pay a lost book fine of P30.00 on the day it was

declared lost. Without doing so the fine will keep on accumulating every day until it has beenpaid.

A patron may begin checking out books again onlyif both the P30.00 lost fine and theaccumulated overdue fine has been paid.

Processing a declaration of loss

- Call up LOST COPIES box- Scan the bar code of the students ID card OR call up people icon (for ADULT patron

ONLY). OR type in the (adult) patron's name; call up Find and Select boxes.

- Highlight / choose the title that is being declared lost- If the material is overdue, calculate and write down on a piece of paper the overdue

fines accumulated.- The P30.00 lost fee should be paid on the day it was declared lost to stop the overdue

fine accumulating.- Write up a receipt and collect the money (patron may then leave)- Fill out a PINK LOST BOOK card with the following information

LOST BOOKPatron's namePatron's barcode number

Title of the book

Barcode number of the bookTodays dateAnd file in folder at the Circulation Desk

- Hit the box Mark as Lost. Computer will ask you "Are you sure you wantto make thiscopy lost?", hitYes

- Another note (prompt) will appear on the screen "The status of this copy has been set tolost. Do you want to create a fine for this patron?", hit No.

- Create a fine if the fine is not paid or partially paid only. (see CREATING AN OVERDUE FINEon page 16)(The type of fine that the computer is asking is LOST fine. We can ONLY create anoverdue fine for the lost material)

When the lost books are returned

When the computer tells you that the book checked in was a lost book, hit OKand look for thepink card in the lost book holder at the Circulation Desk. When you find the pink LOST card,tear it up and put the book on the cart to be re-shelved.

If you cannot find the pink card in the circulation bay fill up a "RETURNED LOST BOOK" slip andplace on the LRC Director's desk. She will then calculate the percentage refund from the price ofthe book that was charged to the patron's account,


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provided the book/magazine is returned during the current school year.

Payment of lost books

At the end ofeach quarter, any materials that are lost will be charged to the parent account. Ifthe item has been returned at a later date, a percentage of the fee will be refunded to theaccount.


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END OF THE MONTH

A monthly statistical report, system status reportand circulation reportmust be run at the end of

the last school day of the month. The Director, LRC is responsible for ensuring that the reportsare completed.

Monthly Report / Statistical Report

- Go to the Reports tab- Type in the password Printit- Click on the Circulation Reports tab- From the Choose a Report list select/highlight Collection Statistics- Change/select the following:

Report Circulations for

This Month

Dewey Call Number Range

Starting Number 1

Ending Number 999

Report Circulations by Dewey

100s

- Click on the Print tab- Choose A Report tab again- Patron Type Statistics

- Circulation Counts by This Month- Print- Exit/close REPORTS program


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MISCELLANEOUS REPORTS

To print or view on the screen reports on lost books, books at the bindery, missing books,

books checked out, etc.:

- Exit Circulation Desk and go to Reports- Password printit (no space in between)- Got to the Circulation Reports tab- Choose the Copy List by Status from the Choose a Report- Type a specific title on Starting At and Ending At boxes- Choose the Copy Status by clicking on the down arrow- Skip the Show Categories (unless youre doing the Category search)- PRINT


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OVERDUE / FINE LIST

An overdue / fine list will be run each week for internal library use only to allow the LRC

Secretary to post notices for overdues/fines to AdminPlus accounts.

Preparation of list (by LRC Secretary)

- Check in all returned books- Click on the Reports program; type in the password Printit (no space in between)- Click on the Circulation Reports tab- Highlight the Checkouts/Fines Transactions from Choose a Report list- Click on the Starting at box- At the Select by box select Name- Click on the Starting at button and type letter A then click Find and Select . The

patrons name on the beginning of the list will then show up.

To get the patron's name for the Ending at box, click on the Ending at boxthen typeletter Z, hit Find and Select

- Click on the Patron Types box- From the list click on Elementary Student; hit OK- Clickonthe Overdues button (no need to change the dates)- Then the Circulation Types box; hit OK- Click on the Show All Assessed Fines box ; Print- Minimize the Follett Reportsprogram- From the computer desktop choose the Microsoft Wordprogram- Click on File and Open- When the Open screen comes up, click on down arrow at Look in- Find and click on Faculty on 'K-12' (T:)

- Click Library folder then under it click and open Overdue.doc- Using the computer generated list make 3 separate lists of names for 1) all patrons, 2)

high school, 3) and middle school.- Save and print- Exit Wordwhen printing is done- Photocopy and distribute the following:

-ALL LIBRARY PATRONS list: 1 copy to post in the LRC showcase- high schooland middle school lists:

- 1 copy each for the LRC Director- 1 copy each to post at the High School glassed-in bulletin board and

1 for t Middle School office by the glass sliding window.- Maximize the Follett Reports program- Generate an overdue notices for adult patrons- Deliver the notices to the respective school departments


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SHELVING BOOKS

1. When the books are returned and checked in, put them on the designated place on the book

cart (Note: To maintain balance of cart, shelve on both sides.)Top shelf: NonFiction, Second shelf: Fiction, Bottom shelf: Elementary books.Before shelving, check for book(s) that had been damaged or need repair. Give thedamaged book(s) to the LRC Director with a note and name of the patron who had the bookchecked out last. Books needing repair can be placed on the designated shelf behind theCirculation Desk.

2. Alphabetize the Fiction books by the author's last name. If there are booksthat have the same call numbercheck the author's last name, first name, andbook title to put the book on the right shelf.

Books marked as: J = Juvenile

M = Mystery SF = Science Fiction (all go in the Fiction section by

the author's last name.)

3. Shelve Easy books in the same way you do the fiction books.

GE

___(author's last name)

Elementary or grade school library books have a G (location symbol) at the top of eachspine label.

4. Find the correct spot for fiction works on the shelf. If there is no other book with the samespine label, then you do not need to look further. But if there are books that have the samespine label, you will need to check the author's entire name and perhaps the titles of all thebooks with that spine label to determine exactly which book comes first.

Example:

Fic Fic Fic FicBla Bla Bla Bla

Blackmore, R.D. Blackstock, Terri Blackwell, Lawana Blair, Clifford

Lorna DoonePrivate justice Measures of grace The guns ofSacred Heart

5. Non-fiction shelved by the Dewey Decimal Classicfication number.

Example: 001.346 (any numbers below 100 will have zeroes in front)002394.8398.2641.451641.47


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929.8

920 = Collective biography

921 = Individual biography

6. When numbers are exactly the same, put in order by the letters following the numbers.

Example:

398.2 398.2 398.2 398.2Sar Sat Sat Sat

Two Cats A Zoo Song

7. Return periodicals to the correct slot on the magazine shelf. Magazines are filed

underneath the most current issue in its plastic cover with the OLDEST on the bottom andthe most recenton the TOP of the file.

8. Back issues magazines are filed in chronological order within the file box for each title.Beginning from left to right (i.e. oldest issue on the extreme left; latest issue on the right).

Titles are arranged in alphabetical order on the back issue shelves.

It is important to check the books surrounding the one you will shelve to make sure you are inthe correct area. Always check location symbols (i.e. ATL= Atlas; IGL= Illustrated GraphicLiterature; IT= Information Technology; ML= Multilingual; P= Professional; OS= Oversize.)


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SHELF READING

Definition

"Reading through the spine labels of books on the shelf to make sure they are all in the correctorder."

This is done by checking the spine labels, the spines, and sometimes the front covers toalphabetize by author's last name and title in the fiction section and to put in numerical order byDewey Decimal number, author and title in the non-fiction section.

Shelf reading includes dusting and straightening books to the front of the shelves. Also,periodically remove the entire shelf to damp wash it and dust off the tops of the books with aclean paintbrush.

Procedure

1. Volunteer aides shelf read their assigned sections each day they work. If sections are longshelf read at least twice a month = half one week and half the next.

2. See schedule posted on the bulletin board to know your area of responsibility (changesquarterly). Make sure that you take turns with your co-volunteer in shelf reading on yourassigned day. Dont make one person responsible for shelf reading every time.

3. Shelf reading is much like shelving except that you are reading continuously down the rowinstead of only one or two books.

4. Look first at the spine labels for location codes inG = Elementary OS = OversizeATL = Atlas P = ProfessionalIT = Information Technology R = ReferenceML = Multilingual IGL = Illustrated Graphic Literature

* Every spine label in the elementary section should have a G on the call number.* Make sure that you have taken the book to the right section:

- Reference books have an R on the spine label.-

Fiction books have a Fic on the spine label. (Some that were gifts might have SF orM orJ on the spine)- Professional books have a P on the spine label.- Easy books have an E beneath the G (make sure that there is no number beneath the

E those books belong in the non-fiction section.* Check to make sure the books are in the right section.

Example:Fiction Easy Reference

Fic Fic Fic G G G R R R


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DISCIPLINE

Discipline is a shared responsibility. There may be times when the LRC Director is not in thelibrary and you will need to remind students of proper behavior or procedures. There may betimes when teachers are present but are not aware of students' behavior.

The primary function of the Secondary Library is to provide an environment conducive to studentlearning and research. Appropriate behavior is to be observed at all times. Problems related tonoise and disrespectful behavior should be referred to the LRC Director.

Reminders may need to be given to secondary library students concerning:- Taking care of all backpacks and book bags which need to accompany the student

when he / she leaves the library.

- Talking quietly when studying in groups- Studying/reading individually or in groups of no more than four people- A maximum of two students only at each computer workstation- Collecting belongings when leaving the LRC- Returning books and magazines used in the library (not checked out) to the circulation

book drop- Refrain from sleeping or lying down on the couches or floor . Students are allowed to

sit on the floor in the vicinity of the leisure seating areas.- Use of the Internetand other computer programs on library workstations is confined

to school related projects and research. Web surfing for entertainment, games and theuse of Chat Rooms and E-mail is prohibited

- The use of discman, I-Pods, and MP3s is allowed at any time. However, it is important

to ensure that no noise from the earphones disturbs other patrons.- Need to check with LRC Director about using Conference Room and Teacher Resource

Room (to view a video clip) after 2:00 p.m.

Reminders may need to be given to elementary students at times concerning:- walking quietly in the library- using whisper voices- waiting their turn in line- returning pencils in the holder- pushing in chairs- picking up things left at tables or on the floor- not writing on the white board or chalk board- not fiddling with lights or air conditioner- no moving or taking things from the circulation desk or Elementary Teacher-Librarian'sdesk- returning the books and magazines to their places if not checked out

Rules concerning PILLOWS and STOOLS in the Elementary Library:- They never leave the inside alcove of the fiction section.- They are to be used ONLY after materials have been checked out and are being read.

They are not to be carried around while browsing.- They cannot be "saved" for a friend.- Each person may have only one pillow OR one stool.


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- Stools must remain upright.- Only one person may sit on a stool.

SCHEDULING OF LIBRARY USE

The schedule for the various areas of the library is on our school Google calendar under:

LRC Elementary Open Commons (see Library Manager for accommodation numbers)

LRC Secondary Conference Room (10-20 students)

LRC Secondary IT Room (21 students)

LRC Secondary Open Commons (38 students)

Please schedule with the teachers last name and the number of students using the space.

During class time or study hall students must bring a pass to use the library without theaccompaniment of a teacher (no more than 5 students) except for Seniors who must sign in atthe clipboard near the Circulation desk. Students must remain in the library until the classperiod ends.

Supervising Student Aides

As with discipline, supervision of the student aides is everyones job. Usually the LRC Directorwill assign work and answer questions. However, if the LRC Director is not in the library when astudent aide arrives, the Library Secretary will assign work. This could include shelving books,dusting or shelf reading, straightening books, and so on.


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MISCELLANEOUS

Lamination

Laminating services are provided for teachers and staff during regular library hours. Requestsfor lamination need to be submitted prior to and up until 9:00 a.m. each Friday as the actuallamination is done on this day. The priority in lamination service will be given to teaching relatedrequests. However, requests for lamination for personal materials will be considered based onthe nature and size of the request (Please consult either Ms. Angie Tiu or Ms. Sharon Tully in thisregard). The cost of lamination can be charged to a school or personal account or paid in cash.

Fire, Lock Down, Earthquake Drop Drills

Please read the blue Crisis Manual in the red box by the Secondary printer.

Brownouts

1. Switch off all computers, lights and air conditioners.

2. Leave room closed up until it begins to get stuffy, then open the doors.

Attendance of Volunteers

1. We hope that you will be able to be here every time you are scheduled to work. However, if

you are ill or there is an emergency,please arrange for your own substitute from the list oflibrary volunteers or call the LRC Director.

Merienda (Snack)

1. Please enjoy a 20-minute merienda (snack) each morning and a 45-minute lunch. You arewelcome to use the library workroom or the staff lounge for your break times. Bring your owncup to use in the library workroom. The coffee in the workroom is for you, or there are colddrinks and food available for purchase at the The V.

2. Whenever you go for a merienda or for lunch, please make sure that the Circulation desk ismanned by one of the other volunteer workers.


PROCEDURES

Documents

Circulation Desk Procedures