Gp~~4Jolf~OJ~ (Parveen Dudeja)

Under Secretary to the Govt. of India

No. A-19020/01/2018-D(Est.I/Gp.l) Government of India Ministry of Defence

D(Est.I/Gp.l) Room No. 31~, 'B' Win~ SenaBhawan

New Deihl, dated2~ January, 2018

CIRCULAR

It is proposed to engage retired personnel at the level of Section Officers and Private Secretaries as Consultant in this Ministry purely on temporary basis, as per guidelines dated 12.09.2012, amended from time to time. Officers retired from Ministry of Defence will be given preference.

2. Personnel engaged as Consultants will be paid a monthly remuneration of Rs. 28,000/- in case of officers retired in the Grade Pay of Rs. 4,800 (pre-revised)1 Level 8 and Rs. 31,5001- in the case of officers retired in the Grade Pay of Rs. 5,400 (pre-revised)1 Level-1 O.

3. Officers who have retired at the level of Section Officers and Private Secretaries and who are less than the age of 65 years as on 31.03.2018 may furnish their application to D(Est.I/Gp.l) Section, Room No. 315, 'B' Wing, Sena Bhawan, New Delhi within 15 days of the date of issue of this Circular. Application received after this date will not be entertained.

Encl.:-

i. Application Form ii. Guidelines dated 12.09.2012 iii. Amendment to Guidelines dated 31.03.2014 and 06.07.2015

To,

1. Joint Secretaries of all the wings. 2. 0 (IT)/NIC, MoD-with the request to upload this circular on the website of MoD. 3. MoD(Finance)

Application form for Engagement of Retired Officers in the Ministry of Defence

Post Applied for Consultant

Level (tick on the appropriate post)

SO / PS Recent PP size-

Photo

1 2 3 4 5 6 7

Name Date of Birth Address and contact telephone numbers Date of joining Government Service Date of retirement Post held at the time of retirement Grade pay (pre-revised)/ Pay Level at the time of retirement Period for which already worked as Consultant Name of the Ministry from where retired Educational Qualification Whether SC/ST Details of experience ( for the last five years and especially the experience in the level of post for which application is made)

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9 10 11 12

I certify that the information furnished above to true and correct to the best of my knowledge and belief.

Post held Subject handled (in Brief) From To

13 14 15 16

Details of knowledge in computer Whether possess knowledge of Internet Working Knowledge of Short-hand Any other information

Yes/No Hindi / English

(Signature) Date

Following documents are attached

Certificate from previous Office Information furnished above are correct as per our official records.

Name

Designation

Date

Seal

1. Identity Proof 2. Copy of PPO 3. Address proof (Latest Electricity Bill/Bank Document showing address etc.) 4. Copy of certificate for Proof of Educational Qualification 5. Copy of Certificate for computer qualification 6. Copy of Service Verification Certificate

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- - --Minis.try ot. J.2i:!t~n_c~ D(Est.I1Gp.J)

Subject: - Guidelines for appointment of consultants in the Ministry of Defence (Secretariat)

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A copy of order regarding guidelines for appointment of consultants in the Ministry of Defence (Secretariat) is enclosed herewith for kind .information and necessary action. Persons willing to work as consultants in MoD (Secretariat) may please be advised to apply in the proforma enclosed. ~

k_in:; \ Director

To

All Joint Secretaries and Additional Financial Advisors in the Ministry of Defence (Secretariat]

\,1100 fD No. A-190201:2/i 2!-Gp.l dared September 12tli" 20 i:. I

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With the approval of the Competent Authority, it has been decided that following guidelines would henceforth be strictly followed for appointment of Consultants in Ministry of Defence.

1. Rule governing appointment of the Consultants:

The Consultant shall be appointed as per Rule 176 of GFR 2005.

2. Number of Consultants:

The total number of Consultants to be appointed against vacant posts in any cadre at any point of time shall be not exceed 10 % of the sanctioned strength of that cadre or the number of vacancies in that cadre at that point of time, whichever is less.

3. Eli!!ibilitv for appomtrrieilt of Consnltants:

(a) The Consultant shall not be engaged against vacant posts in any cadre which is below the level of Section Officer.

(b) The Consultant should have functional knowledge of computer and domain knowledge of the field for which heis applying,

(c) The Consultant who has worked in Ministry of Defence earlier would be preferred.

4. Procedure for Appointment of the Consultants:

(a) The persons willing to be appointed as Consultant shall submit the application in prescribed proforma to Estt. Section of MoD during the working hours on all working days.

(b) All the applications received during the fortnight shall be put up before the "Consultants Screening Committee" consisting of JS(E)' Additional F A(S), MoD (Finance) & JS(CoordinationIDDP) which shall examine all the applications with respect to guidelines as well as financial angle and make recommendations.

(c) The recommendations of the Committee shall be processed and put up to Hon 'ble RM for approval through AS in charge of Estt. Division and Defence Secretary.

(d) After the approval of Hon'ble RM is received, offer for appointment to the Consultant in prescribed proforma shall be issued by the Estt. Division of MoD.

(e) On receipt: of off-€I=--letter-from~MbI), the .Q9ns\.lI!~f ~_l~@ submit letter of consent in prescribed proforma along with the following: . - - - 0- - -

(i) Agreement in prescribed proforma duly signed by the Consultant.

(ii) Medical Fitness Certificate in prescribed proforma by CMO, CGHS / AM.A / CGHS empanelled hospital.

(iii) Police Verification in prescribed proforma in case Consultant is joining after six monthsafter his date of retirement.

5./frocedure for termination of the services of the ~onsu1tant'i:

J (a) The· "Unsatisfactory Performance Report" ill respect of Consultant shall be submitted by the concerned IS of the wing to Estt. Section ofMciD.

(b) On receipt of such "Unsatisfactory Performance Report", the necessary process for . termination of his contract shall be effected after giving opportunity to the Consultant to explain his position.

(c) The services of the Consultant shall be terminated with the approval of Hon'ble R..M.

6. Terms and Conditions appointment of the Consultants:

(a) The Consultant shall be engaged initially for a period of six months which can further be extended for another SL,{ months by competent authority on recommendations of Consultants Screening Committee subject to his satisfactory performance as Consultant in his previous tenure. Under no circumstances the total tenure as Consultant shall exceed 2 years.

(b) The remuneration payable to the Consultant will be as per the norms fixed by the ModOFinance) from time to time for a particular rank.

(c) The Consultant shall not be entitled for any other benefit/facilities except remuneration.

(d) In case the Consultant has to proceed on tour, his TiVDA claim shall be regulated as per his entitlement at the time of retirement.

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.... - -. (e) "TheConsultant shallbe-entitled to, all the_bQli.~~ys ~~~~_h~ are in vogue- in MoD but he shall not be entitled for any other kind of leave. DUTIng -tlle 'penoo 6fliIs-- - --:­ absence, the payment shall be deducted on pro-rata basis.

(f) Any unauthorized absence beyond seven days shall be viewed seriously and it shall be presumed that the Consultant is no longer interested in working as Consultant and accordingly necessary process for termination of his contract shall be effected after giving opportunity to the Consultant to explain his position.

(g) The Consultant shall have to work as per the working hours prescribed by MoD

(h) The services of the Consultant shall be discontinued by MoD by giving him one week notice.

(i) The Consultant will enter into an agreement with MoD as per the proforma prescribe by.MoD.

(]) The Consultant shall have to take an oath of allegiance as per proforma prescribed by MoD.

(k) The Consultant shall not exercise' any statutory, legal and financial power.

7. PostinQ of the Consultants:

(a) Posting of Consultants shall be done by the Estt. Division as per the requirement in various sections.

(b) No retired Government Servant shall be eligible for appointment as a Consultant unless after a gap of at least 15 days from his date of retirement .

. ( c) The Consultant shall not be posted in the section identified as 'sensitive'

8. Interpretation Clause:

(a) The power to interpret any of the guidelines or power to settle any dispute arising out of these zuidelines shall lie with AS in charze of Estt. Division of MoD whose ~ ~ decision shall be final and binding both on the Consultant.

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(b) Any condition not explicitly covered under these guldeliries shall Tie ·put -up to AS in charge of Estt. Division of Mod for decision who shall be final and binding on the Consultant.

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Ministry of Defence DCEst.l/Gp.I)

Subject :- Guidelines for appointment of consultants In the Ministry of Defence (Secretariat),

Reference MoD ill No. <~~-19020rd12-Gp.I dated September 12, 2012 'vide which an Order regarding Guidelines for appointment of consultants in the Ministry of Defence (Secretariat) was circulated.

2. Fallowing amendments are made in the said order-

i) Para 4{b) of the order is amended as unde.r-

All the armlications received durinz the fortnizht shall be out up before the "Consultants '~r _ . ~ 'C ,_.. , .' r- J'-'- hl" ", ~ '..l ,.. 1 F' "\ ' . :)C!eemng .ommnree consisting or y (cstabushrnentj: J~ L~ _~~;.!cntlonE~ manciai .~Q'v1S0r _- "" ., ~·r T r'C' . • T' <: "T)& _. " '-D'- p' . IbS"taDusm:nent): Iv~OU \.1 L"1.aTICt); anc Joint Secretary tr .:l ... ). uepanmem 01 I erence rooucuon. which shall examine all the applications with respect ~(J said guidelines ana make recommendations. After the recommendations of the Screening Committee. concurrence of .\:10D (Fh"12:iJ.Ce) from financial vying will be obtained,

ii) Para 6 (a) eyf the order is amended as under -

The consultant shall be tD.2:3.2ed initiall v for G. oeriod elf six months which. C2J"1 Iu.:. ther be _ :._. ~ J.

extended for another six months by COITlJe[errI authcrity en recommendations of Consultant Screening Committee subject to his/her satisfactory performance as C~J8~JiIaIlt in his previous tenure. The tOLEl tenure of consultants shall not normail- t.\~ccd two years. HO" v ve\er tne Screening Committee may recommend engagement of consultants for Ii period of more than two years on case to case basis where existing vacancy situation and other conditions like operational requirements call for such recommendations.

~. • • ~ t • ="'1. r- irns issues wnn the approval or ~)erenCe Secretary.

~ iJ (Surya Prakash)

Director (Estab lishrnent)

To

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') ') All Joir .. n Secretaries and Additional Financial Advisor in the \-1 i nistry ft-1Defence (Secretariat) ---------------------------------------------------------------------------------------------------------------- MoD ID No, A-19020/21l2/GpJ dated March 31, 2014.

~ ~ Copy ttl - All DS/DLA./Directors LI1 MoD Secretarial.

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Ministry of Defence .. 1f(§~j;'I(@J>.J)

Subject: Guidelines for appointment of consultants in the Ministry of Defence (Secretariat).

Reference MoD 10 No. A-19020/2/12-Gp.1 dated 12.09.2012 vide which an Order regarding Guidelines for appointment of consultants in the Ministry of Defence ($ecretariat) was circulated, later amended vide this Ministry's 10 No: A-19020/2/12-Gp.1 dated 3t~~·.2014.

2. Following amendment is made in the said order dated 31.03.2014:-

Para 2(ii) (1 st sentence) of the order is amended as under:-

The Consultants shall be engaged initially for a period of one year or upto th.e end of financial year or till regular incumbents join, whichever is earlier which is further extendable for another year by Competent Authority on recommendations of Consultant Screening Committee subject to his/her satisfactory performance as Consultant in his/her previous tenure.

3.' This 'issues with the approval of Hon'ble Raksha Mantri.

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(Ravi Pande) Under Secretary(GP.I)

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To

All Joint Secretaries and Additional Financial Adviser in the Ministry of Defence (Secretariat) MoD 10 No. A-19020/2/2015-0(Est.I/Gp.l) dated t.f'>-July, 2015

Copy to: All DS/OFAlOirectors in MoD Secretariat.

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