Circular 205:03:13

To: Club Presidents Club Secretaries Coaches

Competition Managers Team Managers Officials

Cc: Aquatic Sports Executive Aquatic Sports Council

From: Luke Gavin – Aquatic Sports Coordinator, Junior Sport

Date: 6 March 2013

Subject: Victorian Junior Lifesaving Championships Information

Action: Entries close at 11:59 pm on Wednesday, 13 March 2013

For additional details on this Circular please contact: Aquatic Sports on 03 9676 6957 or email sport@lifesavingvictoria.com.au Circulars are available at www.lifesavingvictoria.com.au/circulars

2013 Victorian Junior Lifesaving Championships

Summary

This circular contains general information and relevant details for entering competitors into the 2013 Victorian Junior Lifesaving Championships.

2013 VICTORIAN JUNIOR LIFESAVING CHAMPIONSHIPS Lorne Surf Life Saving Club

Saturday and Sunday, 23 and 24 March 2013

From 9:00 am

Index

Section A Important Information Section B Championship Entry Information

Section C Officials / Team Managers

Section D Championships General Information

Section E Medals/Awards

Section F Championships Program

Section G Maps

Section H Heat Listings – Iron and Team events Section I Sponsors & Support

Section A Important Information

The 2013 Victorian Junior Lifesaving Championships will be held on Saturday 23 & Sunday 24 March 2013 at Lorne SLSC.

www.lifesavingvictoria.com.au/statechamps

A1 Important Traffic Information

Clubs will be able to drop off craft trailers from 12:00 pm on Friday, 22 March 2013 until 8:00 pm at Lorne SLSC Car Park. Vehicles must drive in to the car park from Mountjoy Parade (enter opposite Lorne Hotel). Trailers must be detached and LSV vehicles will take all trailers across the grass to the gear compound. On Saturday 23 March, craft will be allowed to be dropped off from 6:30am – 9:00am and can be removed from 4:00pm - 6:00pm that afternoon.

*Lorne SLSC Car Park is a No Drop Off Zone

On Sunday 24, there will be no access for dropping of trailers. Trailers can be removed from 2:00pm - 6:00pm. PERMITTED VEHICLES ONLY will be allowed to be in this area outside of the times allocated. If you cannot make these times, please contact the Aquatic Sports Department to arrange a time ((03) 9676 6937).

Parking is available for VIPs in the Car Park next to the Lorne SLSC. Car Park passes must be presented on arrival and displayed on car dash boards.

There are multiple areas for parking for Officials and club members. There is a car park to the east of the club (behind the restaurant) which is available. Please enter by turning left at the Otway Street Roundabout (heading in to Lorne). LSV recommends that all attendee’s, where possible, either walk or car pool to the venue.

Additional parking can be located along MountJoy Parade between the Lorne SLSC and the Pier, and also in local streets inland of the foreshore.

LSV reminds all members to read parking signs and to not park next to YELLOW marked lines on the road. You will be fined in these areas.

A2 Contingency Venues

Contingency venue locations for the championships are as per the following:

When: Saturday, 23 March 2013

Where: Cosy Corner, Torquay Front Beach

When: Sunday, 24 March 2013

Where: Cosy Corner, Torquay Front Beach

*In the case of a CODE RED Fire danger day, all competitors and members will be notified about the cancellation of the event as soon as possible prior to start.

Conditions will be monitored in the lead up and during the event. If it is deemed that conditions are not suitable for competition the Championships will be moved, with clubs being notified ASAP via social media:

www.facebook.com/lifesavingvic

www.twitter.com/lsvsport

A3 Local Information

The Surf Coast Shire Council is a great supporter of the Championships and has requested that members be respectful of the Lorne SLSC surroundings.

Parking areas have been allocated for this event; please refer to attached maps for parking areas and directions to the event. Local parking laws will apply, please make sure you read signs before leaving your vehicle.

A note from the Surf Coast Shire:

SURF COAST VISITOR CENTRES

The Surf Coast, located at the start of the Great Ocean Road, is home to some of the most spectacular scenery in Australia. Visitors marvel at the changing landscape, where the rugged coast line of Australia meets the stunning natural backdrop of the Great Otway National Park.

The Surf Coast region boasts four visitor information centres, located in Torquay, Anglesea, Lorne and Winchelsea.

The visitor centres are staffed by friendly, professional, staff and volunteers with extensive local knowledge. Offering a full range of information on local attractions, restaurants, cafes, places of interest and upcoming events in the region – and an accommodation referral system – they will help you plan the perfect Surf Coast experience.

The gift shops at Torquay and Lorne visitor centres stock a full range of gifts and souvenirs, from local produce and postcards to souvenir books.

Accredited Visitor Information Centres

If you are travelling into the Surf Coast region for the Victorian Junior Lifesaving Championships, make the very most of your visit by getting the latest information on accommodation and entertainment, look out for the “i” sign. Open seven days a week, 9am-5pm. Friendly staff and volunteers will assist all enquiries. Maps, brochures and visitor guides available on request.

Torquay Visitor Centre

Surf City Plaza, Beach Rd, Torquay

Ph: 1300 614 219

Lorne Visitor Centre

Mountjoy Parade, Lorne

Ph: 1300 891 152

Or visit website www.visitsurfcoast.com .

A4 Team Managers Checklist

The following list has been designed to assist club officers to complete the necessary entries for competitors competing at the 2013 Victorian Junior Lifesaving Championships at Lorne.

□ INFORMATION

Ensure that the following information contained in this Circular has been read thoroughly and the conditions pertinent to entries adhered to.

□ ENTRIES - SUBMISSION AND CLOSING DATE

Entries for the Victorian Junior Lifesaving Championships close 11:59 pm EDST Wednesday, 13 March 2013 via the LSV online entry system located on the LSV website under sport or visiting:

http://sportlsv.srv03.carnival.sls.com.au/eventmgr/sport

Championship entries are $30 for all competitors. Once entries close on Thursday, 14 March 2013 competitors cannot be deleted from Team Lists. Clubs are reminded that all competitors must be proficient and have completed the relevant Surf Education Award appropriate to their age group.

This is the only accepted method of submission for entries in accordance with the instructions set out on the website. There will be no late entries for the State Championships.

MARCH PAST & FLAG BEARERS

If Clubs are unable to provide a full March Past team, they are still invited to bring their Club Pennant, and a Pennant Bearer, to March behind the full March Past teams. Clubs will be required to marshal to the March Past Coordinator Dinah Boswell, in the March Past marshaling area, at 4.00pm Saturday, 23 March. Club competitors should be attired in team uniform with club caps for the March Past.

□ COMPETITOR REGISTRATIONS

Team managers must register and confirm their team list at the Championships during the allocated times, dates and locations.

When: Friday, 22 March 2013

Time: 5:00pm - 8:00pm

OR

When: Saturday, 23 March 2013

Time: 6:30am - 9:00am

Where: Lorne SLSC, Ground Level (underneath roller door access at front of clubhouse).

Section B Championship Entry Information

B1 Entry information

All competitors must be current financial and proficient members of Life Saving Victoria to enter events.

Please note – Officials, Powercraft & Water safety will not be charged any entry fee. Please note – Team Managers are the only club representatives to approach the administration desk. Clubs are also requested to write each competitors age group on their upper arms in thick black texta.

Tax Invoice

A Tax Invoice will be generated at the conclusion of the event and sent out to clubs within two (2) weeks of the Championships.

Refund of fees / Cancellation fees

(i) Entry Fees are non-refundable if members do not take part in these Championships after being registered.

(ii) If the Championships are cancelled, with no postponement before the first event is conducted, 75% of all entry fees will be refunded to all clubs [25% including GST, will be retained for administration costs]

(iii) If the Championships are cancelled after an event is conducted, no refund will be given.

Section C Officials / Team Managers

C1 Official’s Appointments

The Championships Chief Referee for the 2013 Victorian Junior Lifesaving Championships is Maurice McCutcheon.

Key position officials have been notified by of their appointments.

C2 Officials Requirements

Please remember clubs MUST enter Officials and Water Safety as per the ratio and rosters outlined in the 2012/2013 Team Manager’s & Official’s Handbook.

Water Safety and Officials can be entered at:

https://docs.google.com/spreadsheet/ccc?key=0AiPYapo1rQ6UdGVQTTAxS1VmTjNTY0M4QVU4MVN5X1E#gid=6

Water safety personnel must hold a current SRC or Bronze Medallion qualification.

Officials should have a minimum qualification of junior official however officials that have attended junior officials courses, and are still in training are also very welcome to officiate at the carnival. These officials should be getting their 3rd party assessment report signed off by the carnival referee at the end of the day.

Clubs are welcome to put forward officials that are not accredited and have not yet attended a course, however these individuals will need to be under supervision of an accredited official, and must attend the next available officials course.

C3 Officials / Team Managers Briefing

Official’s Briefing

An Official’s briefing will be held at 8:00am on Saturday, 23 March and Sunday, 24 March for ALL officials at the Lorne SLSC, on the beach in front of the club house. The briefing will be conducted by the Championships Chief Referee, Maurice McCutcheon.

Team Managers

There will be a Team Managers Meeting on Saturday, 23 March and Sunday, 24 March at 8:30am at the Lorne SLSC, on the beach in front of the club house. The meeting will be conducted by the Championships Chief Referee, Maurice McCutcheon.

C4 Club IRB Requirements

C5 Additional Resources

Reference is made to the 34th Surf Sports Manual:

http://www.slsa.com.au/default.aspx?s=adminresources&id=383

Reference is made to the 2012/2013 Team Managers & Officials Handbook (Local Rules)

http://www.lifesavingvictoria.com.au/resources/documents/Team_Managers_and_Officials_Handbook_2012-133.pdf

Section D Championships General Information

D1 Parking

Parking

Parking is available for Officials & VIPs in the Lorne SLSC Car Park next to the clubhouse. Car Park passes must be presented on arrival and displayed on car dash boards.

There are multiple areas for parking for Officials and spectators.

There are additional parking areas for Officials and club members. There is a car park to the east of the club (behind the restaurant & Pool) which is available. Entry is via turning left at the Otway Street roundabout LSV recommends that all attendee’s, where possible, either walk or car pool to the venue.

Additional parking can be located along MountJoy Parade between the Lorne SLSC and the Pier, and also in local streets inland of the foreshore.

LSV reminds all members to read parking signs and to not park next to YELLOW marked lines on the road. You will be fined in these areas.

*Lorne SLSC Car Park is a No Drop Off Zone

D2 Security

There will be security provided overnight for the Friday & Saturday nights of the Championships. The security will be of a roaming nature as there will be multiple sites for storing equipment and gear trailers overnight. Please note that whilst security will be on site LSV can take no responsibility for equipment lost or damaged for the duration of the Championships.

Section E Medals / Awards

E1 Medals / Awards

Medals

Medals will be awarded in each event for the top three places (Gold, Silver & Bronze). Events must contain 2 or more entries to enable the event to be awarded medallions.

Trophies

The following perpetual trophies are awarded at the Championships:

2013 Champion Junior Lifesaver

2013 Nipper Parent of the Year

2013 Fred Westfield Medal – Nipper Champion

U13 Male & Female Beach Athlete

U13 Male & Female Water Athlete

U14 Male & Female Beach Athlete

U14 Male & Female Water Athlete

Y&LD Service Awards

SATURDAY PROGRAM 2013 Victorian Junior Lifesaving Championships

LORNE SLSC - 23rd-24th March 2013 9:00am Event Start

U/9 PROGRAM U/10 PROGRAM U/11 PROGRAM U/12 PROGRAM U/13 PROGRAM U/14 PROGRAM

PURPLE YELLOW WHITE NAVY BLUE GREEN BLACK

Flag Area Yellow Water Area White Water Area Navy Blue Water Area Flag Area Black Water Area

U/9 Boys Beach Flags U/10 Boys Surf Race U/11 Boys Board Race U/12 Boys Board Race U/13 Boys Beach Flags U/14 Boys Iron

U/9 Girls Beach Flags U/10 Girls Surf Race U/11 Girls Board Race U/12 Girls Board Race U/13 Girls Beach Flags U/14 Girls Iron

U/10 Boys Wade Race U/11 Boys Surf Race U/12 Boys Surf Race U/14 Boys Board Race

U/10 Girls Wade Race U/11 Girls Surf Race U/12 Girls Surf Race U/14 Girls Board Race

Beach Sprint Area U/10 Boys Foam Board Race U/11 Boys Iron U/12 Boys Iron Beach Sprint Area U/14 Boys Board Rescue

U/9 Boys Beach Sprint U/10 Girls Foam Board Race U/11 Girls Iron U/12 Girls Iron U/13 Boys Beach Sprint U/14 Girls Board Rescue

U/9 Girls Beach Sprint U/11 Boys Wade Race U/12 Boys Board Rescue U/13 Girls Beach Sprint U/14 Boys Surf Race

U/11 Girls Wade Race U/12 Girls Board Rescue U/14 Girls Surf Race

Flag Area

Purple Water Area U/10 Boys Beach Flags Green Water Area

U/9 Boys Foam Board Race U/10 Girls Beach Flags Flag Area Beach Sprint Area U/13 Boys Iron Flag Area

U/9 Girls Foam Board Race U/11 Boys Beach Flags U/12 Boys Beach Sprint U/13 Girls Iron U/14 Boys Beach Flags

U/9 Boys Wade Race U/11 Girls Beach Flags U/12 Girls Beach Sprint U/13 Boys Board Race U/14 Girls Beach Flags

U/9 Girls Wade Race Beach Sprint Area U/13 Girls Board Race

U/9 Boys Surf Race U/10 Boys Beach Sprint U/13 Boys Surf Race

U/9 Girls Surf Race U/10 Girls Beach Sprint Beach Sprint Area Flag Area U/13 Girls Surf Race Beach Sprint Area

U/11 Boys Beach Sprint U/12 Boys Beach Flags U/13 Boys Board Rescue U/14 Boys Beach Sprint

U/11 Girls Beach Sprint U/12 Girls Beach Flags U/13 Girls Board Rescue U/14 Girls Beach Sprint

9:00am: 1km & 500m Runs (Order: U/12 Boys & Girls, U/13 Boys & Girls, U/14 Boys & Girls, U/11 Boys & Girls, U/10 Boys & Girls, U/9 Boys & Girls)

4:00pm: March Past - One full team per club. Compliant reels only.

Note: This is a programs of events. Order of events for each age group may change at anytime, and are dependent on area availability.

4.30pm: Presentations of Lifesaving Awards

SUNDAY PROGRAM 2013 Victorian Junior Lifesaving Championships

LORNE SLSC - 23rd-24th March 2013 9.00am Event Start

U/9 PROGRAM U/10 PROGRAM U/11 PROGRAM U/12 PROGRAM U/13 PROGRAM U/14 PROGRAM

PURPLE YELLOW WHITE DARK BLUE GREEN BLACK

Beach Area Yellow Water Area Beach Area Blue Water Area Beach Area Black Water Area

U/9 Boys Beach Relay U/10 Boys Wade Relay U/11 Boys Beach Relay U/12 Boys Surf Teams U/13 Boys Beach Relay U/14 Boys Board Relay

U/9 Girls Beach Relay U/10 Girls Wade Relay U/11 Girls Beach Relay U/12 Girls Surf Teams U/13 Girls Beach Relay U/14 Girls Board Relay

U/10 Boys Aqua C Relay U/12 Boys Aqua C Relay U/13 Boys Belt & Reel U/14 Boys Aqua C Relay

Purple Water Area U/10 Girls Aqua C Relay White Water Area U/12 Girls Aqua C Relay U/13 Girls Belt & Reel U/14 Girls Aqua C Relay

U/9 Boys Wade Relay U/10 Boys Surf Teams U/11 Boys Aqua C Relay U/12 Boys Board Relay U/14 Boys Surf Teams

U/9 Girls Wade Relay U/10 Girls Surf Teams U/11 Girls Aqua C Relay U/12 Girls Board Relay U/14 Girls Surf Teams

U/9 Boys Foam Board Relay U/10 Boys Foam Board Relay

U/9 Girls Foam Board Relay U/10 Girls Foam Board Relay

U/9 Boys Surf Teams

U/9 Girls Surf Teams Beach Area White Water Area Beach Area Green Water Area Beach Area

U/10 Boys Beach Relay U/11 Boys Board Relay U/12 Boys Beach Relay U/13 Boys Board Relay U/14 Boys Beach Relay

U/10 Girls Beach Relay U/11 Girls Board Relay U/12 Girls Beach Relay U/13 Girls Board Relay U/14 Girls Beach Relay

U/11 Boys Surf Teams U/12 Boys Belt & Reel U/13 Boys Aqua C Relay U/14 Boys Belt & Reel

U/11 Girls Surf Teams U/12 Girls Belt & Reel U/13 Girls Aqua C Relay U/14 Girls Belt & ReelU/11 Boys Wade Relay U/13 Boys Surf TeamsU/11 Girls Wade Relay U/13 Girls Surf Teams

8:30am: R&R for U/12, U/13 & U/14 (only previously nominated teams eligible to contest this event) Marshalling at 8:15am

Note: This is a programs of events. Order of events for each age group may change at anytime, and are dependent on area availability.

Section G Maps

Site Map #1 – Lorne SLSC

Site Map #2 – Lorne Parking

Section H Heat Listings – Iron and Team events

Heat Listing – Iron Events

Section I Sponsors & Support

Aquatic Sports thank the following sponsors for their continued support:

Government & Club Partners: