Circle Ten Summer Camp Circle Ten Summer Camp Circle Ten Summer Camp Circle Ten Summer Camp 2020202020202020

Leader Meeting Leader Meeting Leader Meeting Leader Meeting May May May May 19, 19, 19, 19, 2020202020202020

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We are planning to open on ScheduleWe are planning to open on ScheduleWe are planning to open on ScheduleWe are planning to open on Schedule

Camp DatesCamp DatesCamp DatesCamp DatesMay 31 – June 6 – Staff Week

June 7-13 – Week 1

June 14-20 – Week 2

June 21-27 – Week 3

June 28-July 4 – Week 4

July 5-11 – Week 5

Extended Merit Badge Selection ByExtended Merit Badge Selection ByExtended Merit Badge Selection ByExtended Merit Badge Selection By----DatesDatesDatesDatesWeek 1 – May 14

Week 2 – May 21

Week 3 – May 28

Week 4 – June 4

Week 5 – June 11

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Orders from the GovernorOrders from the GovernorOrders from the GovernorOrders from the Governor

• Gov Abbott has laid out a multiGov Abbott has laid out a multiGov Abbott has laid out a multiGov Abbott has laid out a multi----phase planphase planphase planphase plan

• OnOnOnOn MondayMondayMondayMonday ofofofof thisthisthisthis weekweekweekweek hehehehe announcedannouncedannouncedannounced thatthatthatthat wewewewe willwillwillwill rollrollrollroll inininintotototo phasephasephasephase 2222 onononon MayMayMayMay 33331111

• Youth camps are allowed to open as a part of phase Youth camps are allowed to open as a part of phase Youth camps are allowed to open as a part of phase Youth camps are allowed to open as a part of phase twotwotwotwo

• There was new guidance from the state that was released There was new guidance from the state that was released There was new guidance from the state that was released There was new guidance from the state that was released yesterdayyesterdayyesterdayyesterday

• We areWe areWe areWe are implementingimplementingimplementingimplementing thisthisthisthis inininin to our already existing plan to our already existing plan to our already existing plan to our already existing plan and that document will be forthcomingand that document will be forthcomingand that document will be forthcomingand that document will be forthcoming

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Please enter into the comments section Please enter into the comments section Please enter into the comments section Please enter into the comments section your name, Council, Troop #, and total your name, Council, Troop #, and total your name, Council, Troop #, and total your name, Council, Troop #, and total participant count (youth and adult)participant count (youth and adult)participant count (youth and adult)participant count (youth and adult)

• We know that you do not have firm commitmentsWe know that you do not have firm commitmentsWe know that you do not have firm commitmentsWe know that you do not have firm commitments

• This is NOT a commitment in any formThis is NOT a commitment in any formThis is NOT a commitment in any formThis is NOT a commitment in any form

• We know this number will changeWe know this number will changeWe know this number will changeWe know this number will change

• We just need a ballpark number to help us in our planningWe just need a ballpark number to help us in our planningWe just need a ballpark number to help us in our planningWe just need a ballpark number to help us in our planning

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Q: Will there be special efforts made in Q: Will there be special efforts made in Q: Will there be special efforts made in Q: Will there be special efforts made in the council camps to keep them clean the council camps to keep them clean the council camps to keep them clean the council camps to keep them clean and sanitized?and sanitized?and sanitized?and sanitized?

• Yes, the ranger and camp staff of each camp are and will be conducting extra cleaning efforts.

• We are in the final vetting steps of our complete summer camp protocols for each facility at each camp

• CDC, State and local guidelines are the basis

• Once the plan is approved by all relevant council committees we intend to submit the plan to the appropriate county health department for vetting

• Camp and class capacities have been drastically reduced

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JOIN THE CIRCLE TEN CLEAN TEAMJOIN THE CIRCLE TEN CLEAN TEAMJOIN THE CIRCLE TEN CLEAN TEAMJOIN THE CIRCLE TEN CLEAN TEAM

• A special group of adult volunteers who are willing help us A special group of adult volunteers who are willing help us A special group of adult volunteers who are willing help us A special group of adult volunteers who are willing help us keep out camp cleankeep out camp cleankeep out camp cleankeep out camp clean

• Upon arrival at camp Upon arrival at camp Upon arrival at camp Upon arrival at camp –––– you can sign up and join CTyou can sign up and join CTyou can sign up and join CTyou can sign up and join CT----SquaredSquaredSquaredSquared

• Every morning you will check in with the commissioner, Every morning you will check in with the commissioner, Every morning you will check in with the commissioner, Every morning you will check in with the commissioner, Checkout your supplies and receive your assignments for Checkout your supplies and receive your assignments for Checkout your supplies and receive your assignments for Checkout your supplies and receive your assignments for the daythe daythe daythe day

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Q: How will you keep Scouts as safe as Q: How will you keep Scouts as safe as Q: How will you keep Scouts as safe as Q: How will you keep Scouts as safe as possible at summer camp?possible at summer camp?possible at summer camp?possible at summer camp?

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• Health and safety is our primary concern,

• Every staff member and individual participant will have their temperature checked and a general health assessment daily.

• We are taking advice from CDC, state, and local health agencies regarding best practices on screening procedures for campers as they arrive.

• Weekly operations have been modified to eliminate gatherings beyond current guidelines.

Q: What is Q: What is Q: What is Q: What is youyouyouyourrrr policy on social policy on social policy on social policy on social distancing?distancing?distancing?distancing?

• The general operation of our camps has been redesigned in all facetsto help facilitate social distancing.

• Your assigned tents will be unoccupied for more then 36 hours prior to your arrival, sunlight and the ambient temperature will make them as safe as we can.

• There is no formal policy on social distancing in tents, just as there is no prohibition on tenting alone if logistics can accommodate that request.

• If participant are sharing a tent they should sleep head to toe

• Our campsites currently accommodate separation of tents and participants can bring their own tent if desired.

• Bringing your own tent is encouraged

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Q: Will there be changes to the dining Q: Will there be changes to the dining Q: Will there be changes to the dining Q: Will there be changes to the dining hall operations?hall operations?hall operations?hall operations?

• Yes, units will be assigned mealtimes to limit the occupancy of the dining hall.

• Tables will be arranged to create spacing and table occupancy will be limited.

• All food will be served in a cafeteria style by staff adhering to local and state guidelines for safe food handling.

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Q: Will there be specific procedures for Q: Will there be specific procedures for Q: Will there be specific procedures for Q: Will there be specific procedures for staff or participants if they become ill or staff or participants if they become ill or staff or participants if they become ill or staff or participants if they become ill or present any symptoms?present any symptoms?present any symptoms?present any symptoms?

• Yes, each camp will have specific procedures to follow in the case of someone becoming ill or showing symptoms.

• Guidelines from local and state agencies are being drafted and will be put into place as they become available.

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Updated Refund PolicyUpdated Refund PolicyUpdated Refund PolicyUpdated Refund Policy

• If your session is cancelled by Circle Ten Council please choose from the following options:

– Save the funds as a credit to be used in 2021:

• We’ll hold the credit in your UNIT account (good for 2 years from your scheduled visit)

– Or receive a full refund for the amount paid

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Q: What if I cancel my unit’s reservation Q: What if I cancel my unit’s reservation Q: What if I cancel my unit’s reservation Q: What if I cancel my unit’s reservation early and my session is held as usual? early and my session is held as usual? early and my session is held as usual? early and my session is held as usual? Do I get a full refund?Do I get a full refund?Do I get a full refund?Do I get a full refund?

• Yes. If your unit is not planning on attending your session, please contact your unit leader and Michael.Prachar@scouting.org or Scott.Arrington@scouting.org

• Your unit will be issued a full refund if your cancellation is communicated at least one week prior to your arrival at camp

• You will need to send an email to officially request yourrefund to lynette.Hendricks@scouting.org

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Q: What if I have individual families who Q: What if I have individual families who Q: What if I have individual families who Q: What if I have individual families who want to cancel early due to their fear of want to cancel early due to their fear of want to cancel early due to their fear of want to cancel early due to their fear of the virus?the virus?the virus?the virus?

• We would encourage all families to wait to make a final decision until we know more in regards to COVID-19 and its impact.

• If you are not planning on attending your session, please contact your unit leader and Michael.Prachar@scouting.org or Scott.Arrington@scouting.org

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Q: Our families are asking if they can Q: Our families are asking if they can Q: Our families are asking if they can Q: Our families are asking if they can delay making their payment for camp delay making their payment for camp delay making their payment for camp delay making their payment for camp right now since things are so uncertain right now since things are so uncertain right now since things are so uncertain right now since things are so uncertain for them. What can we do?for them. What can we do?for them. What can we do?for them. What can we do?

• We will work with units in need to adjust payment plans at no penalty.

• We have a deferred payment plan deferred payment plan deferred payment plan deferred payment plan for Circle Ten Council Units that your unit or individuals may want to take advantage of

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Deferred Payment ProgramDeferred Payment ProgramDeferred Payment ProgramDeferred Payment Program

• Only Circle Ten Council units are eligibleOnly Circle Ten Council units are eligibleOnly Circle Ten Council units are eligibleOnly Circle Ten Council units are eligible

• Will you be able to postpone your final payment until Will you be able to postpone your final payment until Will you be able to postpone your final payment until Will you be able to postpone your final payment until November 15, 2020November 15, 2020November 15, 2020November 15, 2020

• To qualify you mustTo qualify you mustTo qualify you mustTo qualify you must

– Be a Circle Ten unit in good standing

– Agree to repay the deferred amount by November 15, 2020

– Agree to participate in the 2020 Circle Ten Council Popcorn sale

– Agree to attend a Circle Ten Council camp in 2021

• For summer camp, this can apply to youth fees onlyFor summer camp, this can apply to youth fees onlyFor summer camp, this can apply to youth fees onlyFor summer camp, this can apply to youth fees only

• See application for full detailsSee application for full detailsSee application for full detailsSee application for full details

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Finalize your participant count one Finalize your participant count one Finalize your participant count one Finalize your participant count one week prior to arrivalweek prior to arrivalweek prior to arrivalweek prior to arrival

• You are responsible to pay for your total participant commitment count in Campmaster as of one week prior to your arrival.

• Your unit and its individuals have up until one week prior to your arrival to receive a full refund.

• Up to one week before your scheduled arrival at camp, a refund of 100% will be made

• A refund of 60% will be made for cancellations made between two and seven days before arrival date

• A refund of 25% will be made for cancellations less than 48 hours before the opening of your camp session and up to the scheduled day of arrival.

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How to adjust your commitment countHow to adjust your commitment countHow to adjust your commitment countHow to adjust your commitment count

• Log in to CampMaster and click on your Summer Camp Log in to CampMaster and click on your Summer Camp Log in to CampMaster and click on your Summer Camp Log in to CampMaster and click on your Summer Camp Reservation from the right hand sideReservation from the right hand sideReservation from the right hand sideReservation from the right hand side

• FindFindFindFind thethethethe Participant Information tab along the left hand side Participant Information tab along the left hand side Participant Information tab along the left hand side Participant Information tab along the left hand side and update as necessaryand update as necessaryand update as necessaryand update as necessary

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Q: What will the checkQ: What will the checkQ: What will the checkQ: What will the check----in process look in process look in process look in process look like?like?like?like?

• As is standard in previous years, each unit must check in to camp.

• Check in time is critical!!

• Sign up for a check in time online – QR LINK

• New procedures may include:

– Health prechecks, Self-assessments, Screenings

• Details of other items that may be needed will be communicated as soon as local and state agencies have published required guidelines.

• Pre-event medical screening when your troop musters to depart for camp

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Before you arrive/Check inBefore you arrive/Check inBefore you arrive/Check inBefore you arrive/Check in

• Please sign up and adhere to your prePlease sign up and adhere to your prePlease sign up and adhere to your prePlease sign up and adhere to your pre----assigned timeassigned timeassigned timeassigned time

• Every Participant will need:Every Participant will need:Every Participant will need:Every Participant will need:

– Medical form

– Commitment to transport

– “At Risk” camp statement

• All All All All YPT documents for every adult that will spend the night YPT documents for every adult that will spend the night YPT documents for every adult that will spend the night YPT documents for every adult that will spend the night in the campsitein the campsitein the campsitein the campsite– Valid Youth Protection Training Card

– State Compliance form

– Sex Offender database check – See emailed attachment

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Youth Protection at CampYouth Protection at CampYouth Protection at CampYouth Protection at Camp

• Background Check consentBackground Check consentBackground Check consentBackground Check consent

– Done in CampMaster

– Create a participant profile for each adult that will spend the night in your camp site

– Everyone should receive an emailed link

– If your adults do not receive the link - Reopen their profile and scroll all the way to the bottom to find their link, paste that link into an email to your adult

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Youth Protection at Camp (con’d)Youth Protection at Camp (con’d)Youth Protection at Camp (con’d)Youth Protection at Camp (con’d)

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Annual Health and Medical Record Annual Health and Medical Record Annual Health and Medical Record Annual Health and Medical Record (AHMR) (AHMR) (AHMR) (AHMR) –––– ONE TIME EXCEPTIONONE TIME EXCEPTIONONE TIME EXCEPTIONONE TIME EXCEPTION

• Participants that have a valid completed AHMR in the last 12 months need no exception

• Validity of any Part C completed on or after FEBRUARY 1, 2019 is extended until August 31, 2020

• Participants with no Part C or one dated prior to February 1, 2019

– Attach a completed alternate exam (sports, school, annual well exam at pediatrician) completed on or after February 1, 2019 will be accepted as a valid Part C until August 31, 2020

• Update parts A&B within two weeks of your departure to camp

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Other Documents to attach to medical Other Documents to attach to medical Other Documents to attach to medical Other Documents to attach to medical formformformform for each scoutfor each scoutfor each scoutfor each scout

• Parental Commitment to Transport Parental Commitment to Transport Parental Commitment to Transport Parental Commitment to Transport

– Requires a parent to acknowledge and commit to transportingtheir scout from camp should the need arise

– pg 20 of Covid-19 Plan Overview

• COVID COVID COVID COVID –––– 19 “At Risk” Camp Participant Statement19 “At Risk” Camp Participant Statement19 “At Risk” Camp Participant Statement19 “At Risk” Camp Participant Statement– Outlines our mitigation efforts

– Acknowledges that these efforts “Cannot eliminate the potential for exposure to COVID-19 or any other illness while at camp.”

– pg 15 of Covid-19 Plan Overview

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Additions to Participant Equipment Additions to Participant Equipment Additions to Participant Equipment Additions to Participant Equipment Check ListCheck ListCheck ListCheck List

• For each participantFor each participantFor each participantFor each participant

– One week supply of hand sanitizer

– One week supply of disinfectant wipes

– Personal reusable face mask and gloves (if desired)

– Personal Tent

– Camp Chair

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Additions to Unit Equipment ChecklistAdditions to Unit Equipment ChecklistAdditions to Unit Equipment ChecklistAdditions to Unit Equipment Checklist

• For each unitFor each unitFor each unitFor each unit

– Spray bottle for bleach solution

– Bleach

– Rags and or disinfectant wipes to sanitize often touched surfaces

– Hand Sanitizer (recommend 1 gallon size for campsite)

– Mop, broom

– Paper towels

– Antibacterial hand soap

– Non-aerosol disinfectant spray

– Extra Camp Chairs

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Other Significant Program ChangesOther Significant Program ChangesOther Significant Program ChangesOther Significant Program Changes

• Once you have checked in to camp you should not plan to Once you have checked in to camp you should not plan to Once you have checked in to camp you should not plan to Once you have checked in to camp you should not plan to leave the propertyleave the propertyleave the propertyleave the property

– Readmittance to camp will be on a very limited basis and units should plan accordingly

• There will be no large group gatherings or campThere will be no large group gatherings or campThere will be no large group gatherings or campThere will be no large group gatherings or camp----wide wide wide wide eventseventseventsevents

– Camp wide gatherings will be prohibited

– Plan for campsite flag ceremonies

– There will be more campsite time for your unit

– Popular camp wide programs are being redesigned to meet these needs

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Friday DismissalFriday DismissalFriday DismissalFriday Dismissal

• Due to limit on camp wide gatherings and programs your Due to limit on camp wide gatherings and programs your Due to limit on camp wide gatherings and programs your Due to limit on camp wide gatherings and programs your session will be dismissed on Friday afternoon by 3pm. session will be dismissed on Friday afternoon by 3pm. session will be dismissed on Friday afternoon by 3pm. session will be dismissed on Friday afternoon by 3pm.

– This still qualifies as a long term camp of 5 nights

– Friday morning will be Merit Badge wrap-up time

– Lunch will be served at noon by the previously outlined process

– Camp wide awards and recognitions will be done either in a small group with just SM’s and SPL’s or delivered to your campsite Friday afternoon

– If your unit has scouts that need to be called out for order of the arrow, we are working on a campsite version of that Ceremony

– Ceremony team will set an appointment with your troop for that to happen during the week.

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What’s Next?What’s Next?What’s Next?What’s Next?

• There will be another update as we get information from There will be another update as we get information from There will be another update as we get information from There will be another update as we get information from the statethe statethe statethe state

• Sign up for Merit BadgesSign up for Merit BadgesSign up for Merit BadgesSign up for Merit Badges

• Sign up for a check in timeSign up for a check in timeSign up for a check in timeSign up for a check in time

• Enter all dietary restrictions into CampMasterEnter all dietary restrictions into CampMasterEnter all dietary restrictions into CampMasterEnter all dietary restrictions into CampMaster

• Let us know if you have anyone coming to camp with your Let us know if you have anyone coming to camp with your Let us know if you have anyone coming to camp with your Let us know if you have anyone coming to camp with your troop that has any NRA certificationstroop that has any NRA certificationstroop that has any NRA certificationstroop that has any NRA certifications

• Balance due by May 29Balance due by May 29Balance due by May 29Balance due by May 29

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QUESTIONS?QUESTIONS?QUESTIONS?QUESTIONS?Please type them into the chat box Please type them into the chat box Please type them into the chat box Please type them into the chat box and we will do our best to answer and we will do our best to answer and we will do our best to answer and we will do our best to answer

them. them. them. them.

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