Cipriano Lhennie Practicum II

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OJT PORTFOLIO

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On-the-JobTrainingPortfolio

College of Technology

Diploma in Office ManagementTechnology with specialization in

Medical Office Practicum II

Republic of the PhilippinesPOLYTECHNIC UNIVERSITY OF THE PHILIPPINES

QUEZON CITY CAMPUSTel no. 428-91-44

CIPRIANO, LHENNIE VILLARUZ

TRAINEE


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Republic of the PhilippinesPOLYTECHNIC UNIVERSITY OF THE PHILIPPINES

QUEZON CITY CAMPUS

Tel no. 428-91-44

A NARRATIVE REPORT ON THE JOB TRAINING

UNDERTAKEN AT

Lung Center of the PhilippinesQuezon Avenue, Quezon City Philippines

A Report Submitted to the Faculty of

COLLEGE OF TECHNOLOGY

Polytechnic University of the Philippines

Quezon City Campus

In Partial Fulfillment of the Requirements for the

Diploma in Office Management Technology

Medical Office Practicum

Cipriano, Lhennie V.Name of Student

June 8, 2013Date Submitted

2x 2 formal

Picture(corporate)


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POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

Vision

Clearing the paths while laying new foundations to transform the Polytechnic University of the Phil-

ippines into an epistemic community.

Mission

Reflective of the great emphasis being given by the country's leadership aimed at providing appro-

priate attention to the alleviation of the plight of the poor, the development of the citizens, and of

the national economy to become globally competitive, the University shall commit its academic re-

sources and manpower to achieve its goals through:

1. Provision of undergraduate and graduate education which meet international standards of qual-

ity and excellence;

2. Generation and transmission of knowledge in the broad range of disciplines relevant and re-

sponsive to the dynamically changing domestic and international environment;

3. Provision of more equitable access to higher education opportunities to deserving and qualified

Filipinos; and4. Optimization, through efficiency and effectiveness, of social, institutional, and individual returns

and benefits derived from the utilization of higher education resources.

Philosophy

As a state university, the Polytechnic University of the Philippines believes that:

Education is an instrument for the development of the citizenry and for the enhancement of na-

tion building;

Meaningful growth and transformation of the country are best achieved in an atmosphere of

brotherhood, peace, freedom, justice and a nationalist-oriented education imbued with the spiritof humanist internationalism.

Strategic Objective: 8-Point Agenda:1. Pursuing Academic Excellence through Disciplinal Integrity.

2. Embedding a Culture of Research

3. Insuring Transparency and Participatoriness in Giving Rewards and Sanctions

4. Modernizing and Upgrading of Physical Facilities, Equipment, Library, and Campus

Development

5. Academic Freedom

6. Institutionalizing Civil Society Engagement and Involved Extension Service Program7. Assuring Transparency in Fiscal Responsibility

8. Assessing Institutional Processes and Reviewing Critically and Rationally the Organization

Shared Values

God-Fearing

Love for Humanity and Democracy

Collegiality


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I. ACKNOWLEDGMENT

I would like to acknowledge to our God, for helping, guiding and giving me more

chance to learn in different ways. Thank you for your blessings and forgiving al my

mistakes. I believed that all things that happened have a purposed and lessons. Thankyou very much o God for everything.

For my friends (Ana Mercy, Jollie, Jerica, Rechell, Orange, Mhae, Generose) thank you

for always here in my side to make me happy and complete my personality in college

life. Thank you for your kind and goodness.

I would like to thank also for my family for supporting me and for my all Ma'am and

my Supervisor thank you for believing in me and for trusting me to do well.

Thank you very much Prof. Morales for guiding and teaching us well.

II. INTRODUCTION

This portfolio comprises a summer classes of having an On-the-job Training at Lung

Center of the Philippines at Quezon Avenue, Quezon City. The portfolio need to com-

plete as a requirements to our practicum II in taking the Diploma in Office Manage-

ment Technology. Also, it should be as an evolving set of documents in our studies.

My over all experience of having practicum II can be seen in these documents. This

documents provide the highlights of what I have learned, experience, and encountered

in the company this summer .As the benefits of this training in hospital field it helps a

lot for us to become more familiar and knowledgeable student.

Upon completing this training, I will take many of the benefits of having On the-Job

Training . Having an experience give lessons and demonstrations of what is the proc-ess of the hospital field that help me in the development of my skills. I would like to

thank my professor for having patience, kindness and believing in us to do our work

well. Thank you Ma'am for teaching us well.


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III. COMPANY PROFILE

Name of Company: Lung Center of the Philippines

Address: Quezon Avenue, Quezon City Philippines

Contact Number: 924-61-01 to 20 Local 567

Contact Person: Ma. Mercedes A. CusipagDepartment/Division/Section: Budget, Planning and Monitoring Division

Inclusive Dates of Training: April 23- June 14, 2013

Company Vision, Mission, and Values:

VISION

The premier institution for lung and other chest diseases, providing quality health care throughexcellent service, training and research.

MISSION

1. We provide quality health care through state-of-the art facilities and highly competent,

compassionate staff for the improvement of the Filipino peoples quality of life.

2. We provide immediate attention to every individual in need regardless of creed, color, sex,

socio-economic status and political affiliation.

3. We endeavor to achieve financial stability and long term sustainability.

4. We are dedicated to lung health promotion and advocacy.5. We uphold our shared values of:

concern and care for patients, employees and the institution

responsibility and discipline

commitment and dedication to excellence

respect for individual worth

integrity and honesty

unity and teamwork

creativity and innovativeness.


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Pictures of the Company (physical structures)


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IV. OBSERVATIONS IN THE COMPANY

I have observed that Lung Center of the Philippines had clean surroundings , proper wear-

ing of uniforms, organize, public safety and security, and having a nice government regulations.

This government hospital prioritize indigent people, and having concerns on all patients. They

give more value to give discounts in considering to have a high profit.

The strength and challenges of this company is, I think lack of budget and lack of high

technology because this hospital is not ISO. I think its because of government hospital everythingis low charges and discounts.

I think the best practice of the company is organized process of documents. All files/ pa-

pers are recorded well in all divisions. The employed employees are kind and obedience in the

commands of an authorized chief. They are all professional and humble.

My over-all observation in the company gives knowledge and experiences. Especially my

supervisor said that when I finish my training ill give my cellphone number and if there are va-

cant position she just text me when I already finish my course, it gives an inspiration on me.

V. PERIODIC REPORTS (daily, weekly, monthly)

What we do daily are the following:

Received files or documents on the Deputy Directors for Medical Assistance, Department

of Pathology, Department of Pulmonary Medicine, Cashier, Directors Office, Nursing Service,

Deputy Directors for Hospital Service, Accounting, Health and Fitness Assessment Office, Cen-

tral Records, Medical Records, Dietary and Nutrition Service, Radiology Department, Personnel

Division, OR, Information Technology Service, Medical Social Service, General Service, BAC/ Pro-

curement Office, Material Management Division, and Nursing Service.

Record Disbursement Voucher, Budget Utilization Slip, Purchase Order, Purchase Re-

quest, Requisition Issuance Slip, Memorandum, Letter from DBM and others.Answering telephone calls.

Photocopy files/ documents.

What we do weekly are the following:

Sorting of PDAF (Priority Development Association Fund)

What we do monthly are the following:

Filling the following , contract of agreement, Contract of Service, Memorandum, Center

Order, PLDT Bills of all Division, Meralco Bills, and Manila Water Bills.

Sorting Referral Consultation Form

During my whole training in Lung Center of the Philippines, I think the problem/s that

I have encountered is nothing because they are nice and professional. They have respect in each other

and also in us. Sometimes some employees judging us but we respect what they said. All employed in the

divisions that I have already received files or documents are virtuous and kind so I must said that I am

enjoying having training in this company/ hospital. I learned a lot in my training and I know I can use this

skills in the future.


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Tasks performed were based on the diary checked and uploaded

Date Checked by the adviser:________________________Total no. of hours 132 hrs Signed by the Supervisor:___________________ Date:_______

Month: April-May, 2013The following tasks were

performed:

Week No. 1 (Weekly)

Date: April 23, 2013

Received files/ docu-

ments ( Disbursement

Voucher, Budget Utiliza-tion Slip, Purchase Or-der, Requisition Issu-

ance Slip, Memoran-dum, )

Record files/ docu-

ments (DisbursementVoucher, Budget Utiliza-

tion Slip, Purchase Or-der and Purchase Re-quest)

PhotocopyAnswering telephone

calls

Sorting of PDAF (Priority

Development Associa-tion Fund )

Time In: 8:00amTime Out: 5:22pm

Hours Spent: 8hrs


Time In: 6:51am

Time Out: 5:20pm

Hours Spent: 8hrs


Time In: 7:10am

Time Out: 5:09pm

Hours Spent: 8hrs


Time In: 7:18am

Time Out: 5:15pm

Hours Spent: 8hrs

Week No. 2

Date:April 29, 2013Received files/ docu-


Voucher, Budget Utiliza-tion Slip, Purchase Or-

der, Requisition Issu-ance Slip and PurchaseRequest)

Record files/ docu-


tion Slip, Purchase Or-der, Memorandum,

Purchase Request)

Photocopy

Answering telephone

callsSorting of PDAF (Priority


Time In: 7:09am

Time Out: 5:05pmHours Spent: 8hrs


Time In: 7:20am

Time Out: 5:12pm

Hours Spent: 8hrs

Date:May 1, 2013

Time In:

HOLIDAYTime Out:Hours Spent:

Date:May 2, 2013

Time In: 7:13am

Time Out: 5:06pm

Hours Spent: 8hrs

Date: May3, 2013

Time In: 7:05am

Time Out: 5:03pm

Hours Spent: 8hrs

Month: May, 2013The following tasks were

performed:

Week No. 3 (Weekly)

Date:May 6, 2013

Received files/ docu-ments ( DisbursementVoucher, Budget Utiliza-

tion Slip, Purchase Or-der, Requisition Issu-

ance Slip and PurchaseRequest)

Record files/ docu-

ments (Disbursement


der, Memorandum,Purchase Request)

Photocopy

Answering telephonecalls

Filling ( Manila Water

Bills, Meralco Bills, Con-

tract of Service, Con-tract of Agreement,

Memorandum andCenter order)

Time In: 7:24amTime Out: 12:24

Hours Spent: 4hrs

Date:May 7, 2013

Time In: 7:25am

Time Out: 5:05pm

Hours Spent: 8hrs

Date:May 8, 2013

Time In: 7:25am

Time Out: 5:00pm

Hours Spent: 8hrs

Date: May 9, 2013

Time In: 7:17am

Time Out: 5:04pm

Hours Spent: 8hrs

Date:May 10, 2013

Time In: 7:17am

Time Out: 5:07pm

Hours Spent: 8hrs

Week No. 4

Date: May 13, 2013Received files/ docu-




Record files/ docu-

ments (DisbursementVoucher, Budget Utiliza-tion Slip, Purchase Or-

der, Requisition Issu-ance Slip, Memoran-

dum, Purchase Re-quest)

Photocopy



Development Associa-

tion Fund )

Time In: ELECTION

DAYTime Out:

Hours Spent:

Date: May 14, 2013

Time In: 7:38am

Time Out: 5:02pm

Hours Spent: 8hrs

Date: May 15, 2013

Time In: 7:27am

Time Out: 5:06pm

Hours Spent: 8hrs

Date: May 16, 2013

Time In: 7:38am


Date:May 17, 2013

Time In: 7:29am

Time Out: 5:05pm

Hours Spent: 8hrs

VI. SUMMARY OF ACTIVITIES (Weekly)


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Tasks performed were based on the diary checked and uploaded

Date Checked by the adviser:__________________

Total no. of hours 120 hrs Signed by the Supervisor:__________________ Date:_______

Month: May, 2013The following tasks were

performed:

Week No. 5 (Weekly)

Date: May 20, 2013


ments ( DisbursementVoucher, Budget Utiliza-tion Slip, Purchase Or-der, Purchase Request)

Record files/ docu-

ments (Disbursement

Voucher, Budget Utiliza-tion Slip, Purchase Or-der, Requisition Issu-

ance Slip, Memoran-dum, Purchase Re-quest)

Photocopy

Answering telephone

calls

Filling ( Contract of Ser-

vice, Memorandumand Center order)



Time In: 7:19am


Date: May 21, 2013

Time In: 7:29am

Time Out: 5:06pm

Hours Spent: 8hrs

Date: May 22, 2013

Time In: 7:31am

Time Out: 5:00pm

Hours Spent: 8hrs

Date: May 23, 2013

Time In: 7:40am

Time Out: 5:01pm

Hours Spent: 8hrsDate:May 24, 2013

Time In: 7:33am

Time Out: 5:05pm

Hours Spent: 8hrs

Week No. 6Date: May 27, 2013





Record files/ docu-

ments (DisbursementVoucher, Budget Utiliza-tion Slip, Purchase Or-

der, Requisition Issu-ance Slip, Memoran-


Photocopy

Answering telephone

callsSorting of Referral con-

sultation Form

Filling PDAF (Priority De-

velopment Association

Fund )

Time In: 7:42am

Time Out: 5:02pm

Hours Spent:8hrs

Date: May 28, 2013

Time In: 7:30am

Time Out: 5:04

Hours Spent: 8hrsDate: May 29, 2013

Time In: 7:39am

Time Out: 5:11pm


Time In: 7:45am

Time Out: 5:08pm


Time In: 7:42am

Time Out: 5:08pm

Hours Spent: 8 hrs

Month: June, 2013The following tasks were

performed:

Week No. 6 (Weekly)

Date: June 3, 2013Received files/ docu-

ments ( DisbursementVoucher, Budget Utiliza-tion Slip, Purchase Or-


Record files/ docu-


tion Slip, Purchase Or-der, Requisition Issu-ance Slip, Memoran-


Photocopy


Filling (Center Order

and Memorandum)

Time In: 7:44am

Time Out: 5:09pm

Hours Spent: 8hrs

Date: June 4, 2013

Time In: 7:42am

Time Out: 5:06pm

Hours Spent: 8hrs

Date: June 5, 2013

Time In: 7:45am

Time Out: 5:03pm

Hours Spent: 8hrs

Date: June 6, 2013

Time In: 7:52am

Time Out: 5:03pm

Hours Spent: 8hrs

Date: June 7, 2013

Time In: 7:31am

Time Out: 5:06pm

Hours Spent: 8hrs

Week No. 8

Date:

Time In:

Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

VI. SUMMARY OF ACTIVITIES (Weekly)


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VII. SELF-ASSESSMENT

D. Best experiences on the job: I have a great training/ experience in Lung Center of the Philip-

pines because I learned well and being more familiar in office works. I thank for my Ma'am's/

Supervisor for guiding and teaching me to be familiar in the field in the company. Its a great

experience that I learned from them and I know I can use this in the future. They give advice in

me on what to do when I I'm already graduate and also they care for us. They are humble and

kind person so I thank you very much Madams.

E. Evidence of Background preparation:

Faults committed (its causes and suggestion given by the supervisor)

An excellent student and a very industrious one, she (Ms. Lhennie) displays a sense of

professionalism and a good attitude towards work as well as on good relationship with her fel-

low co-workers not common to other OJTs ( on other student).

`

Ma. Mercedes A. Cusip

Budget Assistant

Personal relationship (integration with the company, attendance and punctuality, and

commitment). Comment from co-worker (at least 3 person)

Person 1: May the experience and training you acquired from this office further improve your

self and enrich you're knowledge to your field of endeavor.

Signature over printed name: Lea Galvan

Budget Officer II

Person 2: Very diligent person, know how to handle pressure and accomplished task assigned

with minimal supervision. Posses a quality of a good professional in the future and

also open for growth, willing to learn for the improvement of her character as a per

son and as a professional in the future.

Signature over printed name: Jim M. Torres

Accountant Clerk II

Person 3 : An attentive, devoted and industrious student who always complete the task given

to her. Never been late and no absent.

Signature over printed name: Ann Zharmaine Calvero

Data Encoder


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VIII. APPENDICES (please attached)A. Curriculum Vitae


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VIII. APPENDICES (please attached)B. OJT Endorsement Letter


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VIII. APPENDICES (please attached)C. OJT Training Memorandum


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VIII. APPENDICES (please attached)D. Final Evaluation Sheet


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VIII. APPENDICES (please attached)E. Trainees Personal Data


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VIII. APPENDICES (please attached)F. Copy Certificate of Completion


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VIII. APPENDICES (please attached)

G. OJT photos (minimum size 3R)Note: photo printed only (printing from CIS not allowed)


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H. OJT photos (minimum size 3R)Note: photo printed only (printing from CIS not allowed)


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I. URL of your blog/s

Which includes your resume and weekly diaries checked

https://www.facebook.com/media/set/?set=a.511914475541834.1073741841.100001698585351&type=3&uploaded=4
https://www.facebook.com/media/set/?set=a.511914475541834.1073741841.100001698585351&type=3&uploaded=4https://www.facebook.com/media/set/?set=a.511914475541834.1073741841.100001698585351&type=3&uploaded=4https://www.facebook.com/media/set/?set=a.511914475541834.1073741841.100001698585351&type=3&uploaded=4https://www.facebook.com/media/set/?set=a.511914475541834.1073741841.100001698585351&type=3&uploaded=4https://www.facebook.com/media/set/?set=a.511914475541834.1073741841.100001698585351&type=3&uploaded=4

Documents

Cipriano Lhennie Practicum II