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Company Confidential
Dated 12 March 2013
IP Trade Portal
Requirements Specification
Page 2 of 23
Version Control
Date Author(s) Comments Checked/
Reviewed
1.0 14/02/2013 SMI Requirement Specification KMI
Page 3 of 23
Document Details
Document Name: Requirement Specification for the IP Trade Portal
Document
Author/Owner:
Samukelo Mpunzi
Owner Team:
Electronic Location:
Description of
Content:
The Requirement Specification document defines the desired features of the
future system for the IP Trade Portal
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Preliminaries
Purpose of this Document
This document defines the requirements specification of the IP Trade Portal for CIPC and
outlines the envisaged solution for approval by CIPC management.
Target Audience
This document is for authorised use by CIPC management as well as Sword SA project
personnel or subcontractors involved with the project. Updates to this document will be
versioned and form part of the configuration and change control process that will be
adopted within the design life cycle. A record will be kept of all versions however the later
version will always replace the previous versions.
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Contents
Contents
1 Introduction ..................................................................................................................................... 8 1.1 Purpose of the IP Trade Portal ............................................................................................................ 9
1.2 Design Approach ............................................................................................................................... 10
1.3 Project Scope .................................................................................................................................... 11
1.4 Global Benchmarking/ Reference Sites ............................................................................................. 12
2 Functional Requirements .......................................................................................................... 13 2.1 General Specifications ....................................................................................................................... 13
2.1.1 Information Pages & Navigation ................................................................................................ 13
2.1.2 Link to Patent Database ............................................................................................................. 13
2.1.3 Access to intermediary services .................................................................................................. 13
2.1.4 RSS Feeds .................................................................................................................................... 13
2.2 Security Requirements ...................................................................................................................... 13
2.2.1 User Roles ................................................................................................................................... 13
2.2.2 Application Role Requirements ................................................................................................... 14
2.3 User Interface .................................................................................................................................... 15
2.3.1 Front Page .................................................................................................................................. 15
2.3.2 Other relevant pages .................................................................................................................. 16
2.4 Intermediary Services ....................................................................................................................... 21
Page 6 of 23
Figures & Tables
Table 1: Acronyms & Definitions .......................................................................................... 7 Figure 1: Software Prototyping Model ................................................................................ 10 Figure 2: Application Role Requirements ........................................................................... 14 Figure 3: Front Page .......................................................................................................... 15 Figure 4 : Overview of Trade IP (Rererral Page) ................................................................ 16 Figure 5: IP Register Summary (Referral Pge) .................................................................. 16 Figure 6: Seller Contact Information (Referral Page) ......................................................... 17
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Preliminaries
I. Statement of Confidentiality
This document has been prepared on the strict understanding that its contents are
confidential to the CIPC and Sword SA personnel and subcontractors associated with the
project.
II. Acronyms & Definitions
Term Definition
CIPC Companies Intellectual Property Commission
Copyright A copyright is an exclusive right granted by law for a limited period to an author, designer, etc. for his/her original work.
Design
Essentially a "Design" is about shape and features that appeal to the eye. Some designs are necessitated by function and others are aesthetic. Design is about the shape, form, appearance, pattern, ornamentation and configuration of a product or article for e.g. the design of a ring (Jewellery) is generally dictated by aesthetic features.
IP Intellectual Property
Patent
A patent is an exclusive right granted for an invention, which is a product or a process that provides a new way of doing something, or offers a new technical solution to a problem. The patent provides protection for the owner, which gives him/her the right to exclude others from making, using, exercising, disposing of the invention, offering to dispose, or importing the invention. The protection is granted for a limited period of 20 years.
Trade Mark A trade mark is a brand name, a slogan or a logo. It identifies the services or goods of one person and distinguishes it from the goods and services of another
Table 1: Acronyms & Definitions
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Design Specification
1 Introduction
The CIPC IP Trade Portal is intended to be a subset of the web portal www.zaip.org. The
branding, look and feel should be similar even though improvements in some of the functional
elements are sought. A menu item or hyperlinks in relevant locations within www,zaip.org will
launch the IP Trade Portal. It is a place where buyers and sellers of IP rights are introduced to
each other. In this resource, buyers can find rights that are offered for purchase or licence of
right. They can also advertise their own rights for sale, licencing or even franchising. Beside
patented intellectual properties, the portal will extend to ideas and innovation that are not
patented. Such ideas (e.g. business concept) can be negotiated for commercialisation between
buyers and sellers. The diagram below illustrates the high level design of the portal. The current
scope of this project will deliver a fully functional prototype for trading patents only
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1.1 Purpose of the IP Trade Portal
The IP trade Portal is intended to be an enablement platform for South African companies
to improve competitiveness, innovativeness and to generate new business opportunities. It
is intended to be an interactive platform or market place where sharing of intellectual
property, for commercial gain, is maximised. The following business objectives are
targeted:
a. Help South African based businesses to improve innovation processes by obtaining
access to knowledge globally while also gaining maximum yield from own research
and development by allowing other businesses to gain access to knowledge that
they may be able to exploit better than the owners of the IP rights, ideas or
innovation.
b. Selling or licensing IP rights can increase earnings. Businesses can assess
opportunities of creating income from selling, buying or licensing IP rights.
Promote the development, acquisition and commercialisation of IP rights i.e.
convert IP from dormancy to economic relevance by matching idea generators with
idea implementers.
c. The portal supports the following objectives of Government and the DTI:
• Economic development
• SMME development
• Industrial development
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1.2 Design Approach
The approach to the portal design should be fully responsive to the client's system
objectives. Since CIPC wishes to benchmark the solution globally, it will be useful to apply
software prototyping, the activity of creating prototypes of software applications, as an
effective method of creating the solution. In this method, the prototype will be subjected to
several iterations until desired functional and ergonomic attributes are achieved.
Figure 1: Software Prototyping Model
The process of prototyping involves the following steps
1. Identify basic requirements
Determine basic requirements including the input and output information desired. Details,
such as security, can typically be ignored.
2. Develop Initial Prototype
The initial prototype is developed that includes only user interfaces. Review
The customers, including end-users, examine the prototype and provide feedback on
additions or changes.
3. Revise and Enhance the Prototype
Using the feedback both the specifications and the prototype can be improved. Negotiation
about what is within the scope of the contract/product may be necessary. If changes are
introduced then a repeat of steps #3 and #4 may be needed.
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1.3 Project Scope
The scope of this project will deliver a fully functional prototype for trading patents
only. The enhancement of the system to include trade marks, designs, and copyright is
recommended for future consideration. It is included in the overview for conceptualisation.
The following categories will be considered:
• Technology
• Manufacturing
• Construction
• Household
The site will further organise the IP according to following transaction types:
• Purchase
• License
• Franchise
Buyers and sellers can decide how the transaction type will be classified.
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1.4 Global Benchmarking/ Reference Sites
The following sites have been used as reference for the conceptual design of the proposed
IP Trade Portal. They are relevance is drawn from the fact
a. Danish Patent & Trade Mark Office http://www.ip-marketplace.org/about-IP-
Marketplace/
A trading portal operated by the Danish Patent Office with a market place for
trading patents, trade marks and designs.
b. Hong Kong IP Department http://www.hktdc.com/mis/ipportal/en/?
A trading portal operated by the Hong Kong IP Department a market place for
trading patents, trade marks, designs and copyright.
c. China Technology Exchange http://en.ctex.cn/
China Technology Exchange (CTEX) is a technology transaction service provider
jointly established by Beijing Municipal People’s Government, the Ministry of
Science and Technology and the State Intellectual Property Office
d. Tynax Inc. (global high-tech patent trading exchange, private company in Silicon
Valley) – http://tynax.com
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2 Functional Requirements
2.1 General Specifications
2.1.1 Information Pages & Navigation
The informational portion of the portal has to be quite comprehensive to promote the
inclusivity objective of the South African government. This objective that relates to
economic empowerment should make the site attractive to small businesses and big
business alike. Navigation through the site should be easy.
2.1.2 Link to Patent Database
Users will have a simple link or menu item to access the CIPC patent database to view
granted patents – http://patentsearch.cipc.co.za/patents/patentsearch.aspx
2.1.3 Access to intermediary services
Although intermediary services (such as valuation, financing, etc.) will normally be
performed outside of this site, access to such services should be provided within the site.
This service should enable potential innovators to access other government and non-
governmental resources that complement the purchase, licensing and franchising of IP
rights. An example of such a service could be the access to financing resources for the
purchase or commercialisation of the traded IP rights.
2.1.4 RSS Feeds
With RSS feeds, users can be informed when a new advertisement comes into their
interest area.
2.2 Security Requirements
2.2.1 User Roles
The following user roles are required in order to enable platform operations:
a. Buyer: will require access to an indexing screen in the scanning software to add the
additional index values, will have read-access to documents as soon as stored in the
repository.
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b. Seller: will require write access to the documents stored in the repository, can change the
applied retention policy.
These user roles are further broken down in the application roles table in the relevant
section of this document.
c. Moderator: will require access to all content and messages. They will constantly re-
organise the advertised material according to defined business rules.
d. Technical Administrator: access to the technical platform to ensure performance –
scaling infrastructure to demand.
2.2.2 Application Role Requirements
The following diagram shows the approach to managing security within the application.
Users have one or more user roles. The user roles relate to one or more application roles.
These application roles identify a combination of application functions (accounts, system
privileges and permissions) that will enable the user to perform that role.
Users User Role(s) Application Role(s)
Application Function
Figure 2: Application Role Requirements
In this way, application implementation is separated from application mobilisation. In other
words, the business process and user roles can be adjusted to accommodate different
customer requirements and different service provisioning models, without major redesigns
of the application implementation.
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2.3 User Interface
The interface presents how the users interact with the system. The external users will use
the web interface while the internal users make use of the repository.
2.3.1 Front Page
The diagram below illustrates the functional features of the user interface. The diagram is
not intended to be proof for acceptance purposes. It is merely an indication of the key
features of the user interface.
The external users will make use of this user interface to access the IP Trade Portal,
depending on their roles and access rights some pages will not be accessible. They will
register on the web interface using a registration form and an e-mail will be send to the
system administrator for activation.
The users will be presented with this page when they visit the IP Trade Portal.
Figure 3: Front Page
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2.3.2 Other relevant pages
The following pages will also be included in the scope of the system design:
2.3.2.1 Referral page
This page is used to introduce the buyer to the seller. It will provide an overview of the IP
to be traded, the IP register summary and the contact form for the potential buyer to send
their contact details and offer to the seller. After that contact is established, CIPC will
not be involved in further negotiations between the parties. The pages below are for
illustration and discussion purposes only. They do not represent actual register
information.
Figure 4 : Overview of Trade IP (Rererral Page)
Figure 5: IP Register Summary (Referral Pge)
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Page 17 of 23
Figure 6: Seller Contact Information (Referral Page)
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Page 18 of 23
2.3.2.2 Search Results Page(s)
The search results pages will vary in content depending on the context. They will have a
common design template. The results will be delivered at 2 levels.
The 1st level will be a list of results in a tabular format with the column headers shown
below:
Type Title Ref. No. Price Date
e.g. Patent Title of Invention Patent reference e.g. ‘Negotiable’ Date of
advertisement
2.3.2.3 Detailed Register Information
The user will be able to drill down to the next level of results.
The title and ref. no. fields will be hyper links to the patent search database for register
information on the selected patent.
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An example of the detailed register information page is shown below.
Page 20 of 23
Page 21 of 23
2.4 Intermediary Services
The intermediary services listed below are excluded from the scope of this project. Although the
services are concomitant to the successful commercialisation agenda, they can be drawn from
3rd parties. CIPC may not have the necessary competencies to provide these services.
• Legal services
• Valuation
• Finance
• Consulting
• Brokerage
It is envisaged that other agencies of the Department of Trade & Industry (DTI) can be co-opted
into the ecosystem of the IP Trade Portal.
For example, an SMME interested in an IP and demonstrating the required competencies to
commercialise that IP should be able to access finance and consulting from relevant DTI
agencies to further that objective.
