CI minutes- June 14

8/6/2019 CI minutes- June 14

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CI Council Meeting

June 14, 2011

11 am - 4:20 pm

Attendance: Danelle Baroja, Jared Esguerra, Abe Recile and Kathlyn Talapian

Zeph Fernandez and Kiyah Agtarap (via skype)

- Devotion by Kath

3 Simple Rules of Living by John Wesley:

Do Good, Do No Harm and Stay In Love with God

- Opening Prayer by Jared

I. Venue

a.) Facilities to Use

*Turner Conference Room free! HURRAY!

*Dining Hall free (just pay for the meal)

*Lodging

Choices:a. Cabin Areas - $18 + $9 (3) = $45 per person

- Orchard (10 cabins X 12 ppl each = 120)

- Robb (10 cabins X 14 ppl each = 140)

- Village (8 cabins X 12 ppl each = 96)

- Reynolds (NO)

b. Cottages - $23 + $16 (3) = $71 per person

- Short (16 ppl)

- Wagner (16 ppl)

c. Lodge - $28 +$19 (3) = $85 per person

- Munday (61)

b.) Recommendations (by present officers)*Orchard and Robb Cabin Areas best, next to each other

*Village Cabin Area is relatively far from other cabin areas.

*1 bath house each area with 4 toilets and 4 showers

- more cabin areas, more bath houses, the better

c.) Notes

1. Ocular Visit

in charge: Technical and ate danelle

*July or August depending on peoples availability

*find a ride

2. Advance Team

In charge: Agtarap family

3. Down Payment

*must be paid in September

35% of meals (10 meals) + 35% of lodging (4 nights) = $3,990

$50 x 120 ppl = $6,000 $45 x 120 ppl = $5,400

$6,000 x .35 = $2,100 $5,400 x .35 = $1,890


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II. Finance Matters

a.) Account Info, Balance*According to Pastor Bener, we dont have any money.

*Tito Pong explained that a certain church keeps the money because of legal things. CI

doesnt have its own account. For this year, we recommend that one of the Finance

Committee members will keep the money at their church or youth groups account for

easier access of the money. Finance will update asap.

b.) Fund Raisinga. Solicitation

*Kath will complete the solicitation letter and send it to all officers by next week.

b. Shirts*with the CI info. We will sell this in our churches.

c. Concert (for NIC)Date: Dec. 3, 2011 at 6 PM

Venue:Chicago Temple or St. Johns UMC

Churches to Participate: Calvary (song), Chicago Temple (song), Cosmopolitan

(song), Epworth (song), Edison Park (dance), St. Johns (hand mime)

III. Program

Theme: Call of Duty: Spiritual Warfare

Theme Verse: Put on the full armor of God, so that you can take your stand against the devils

schemes. - Ephesians 6:11

Scripture: Ephesians 6:10-18 (The Armor of God)10 Finally, be strong in the Lord and in his mighty power. 11 Put on the

full armor of God, so that you can take your stand against the devils schemes.12

For our struggle is not against flesh and blood, but against the rulers, against the

authorities, against the powers of this dark world and against the spiritual forces

of evil in the heavenly realms. 13 Therefore put on the full armor of God, so that

when the day of evil comes, you may be able to stand your ground, and afteryou have done everything, to stand. 14 Stand firm then, with the belt of truth

buckled around your waist, with the breastplate of righteousness in place, 15

and with your feet fitted with the readiness that comes from the gospel of

peace. 16 In addition to all this, take up the shield of faith, with which you can

extinguish all the flaming arrows of the evil one. 17 Take the helmet of salvation

and the sword of the Spirit, which is the word of God.18 And pray in the Spirit on all occasions with all kinds of prayers and

requests. With this in mind, be alert and always keep on praying for all the

Lords people.

Theme Song: TBD

Objectives: Together in one voice, the youth through this event seeks to:

- recognize and affirm our roles in the church and the society;

- empower ourselves through faith and the Spirit to face the spiritual battle of

our lives;

- develop servant-leadership among the young people; and

- provide a venue of fellowship among NCJ and SEJ UMYF in celebrating the

life and ministry of the church


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a.) Very Rough ScheduleMonday, Dec. 26th

Time Activity Notes

4:00 pm 6:00 Registration and Housing

6:00 7:00 Dinner Pot luck

7:00 8:30 Praise and Worship

Orientation

Ice Breakers

Theme and House Rules

8:30 9:30 Opening Worship

9:30 Cabin Devotion

10:00 Sleep

Tuesday, Dec. 27th and Wednesday, Dec. 28th

Time Activity Notes

7:00 am 8:30 Breakfast

8:30 9:00 Ice Breakers Games and songs

Morning Announcements

9:00 9:30 Devotion Big group

9:30 10:45 SLE Tue: Belt of Truth

Wed: Sandals of Peace

10:45 11:45 Bible Study Small groups

11:45 12:00 pm Potty Break

12:00 1:00 Lunch

1:00 1:30 Siesta Break

1:30 3:00 Interest Groups (Talents)

-Lecture first then hands on

Break

Choices:

*Hand Mime

*Choir

*Liturgical Dancing

*Modern Dancing

*Juggling

*Skit

3:00 4:00 Collective Lecture About the topics and the society

4:00 5:00 SLE Tue: Breastplate of Righteousness

Wed: Shield of Faith


6:00 7:30 Dinner

7:30 7:45 Praise and Worship7:45 8:15 Taize Worship

8:15 9:15 Lecture/Spiritual Activity TBD

9:15 10:00 Special Activity Tue: Prayer Walk

Wed: Commitment Night

10 :00 - 10:30 Cabin Devotion Wed: Representatives will have devotion

together with the staff

10:30 SLEEP


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Thursday, Dec. 29th

Time Activity Notes

7:00 am 8:30 Breakfast

8:30 9:00 Ice Breakers Games and songsMorning Announcements

9:00 9:30 Devotion Big group

9:30 10:45 SLE Topic: Helmet of Salvation


11:45 12:00 pm Potty Break

12:00 1:00 Lunch

1:00 1:30 Siesta Break

1:30 2:00 Interest Groups Final Rehearsal

Talents Night Rehearsals

2:00 3:30 Interest Groups (educational)

*two rounds

Choices:

*Issues of the Society

(Racism, Immigration, etc.)

*Social Principles

*Mission Initiatives

*Church Anatomy

(conferences, agencies, leadership, etc.)

*Book of Discipline & 4 areas of focus

*Bible 101 (getting to know the Bible)

3:30 5:30 Sports Fest By stations

No bible, no game

5:30 -6:00 Clean up

6:00 7:30 Dinner

7:30 9:00 Talent Night *Interest Groups*Individuals

9:00 11:00 Spiritual Activity TBD

Friday, Dec. 30th

Time Activity Notes

7:00 am 8:30 Breakfast No Evaluation, No Breakfast

8:30 9:00 Praise and Worship

Testimonies

Announcements and Awarding

9:00 10:00 Small Groups Wrap Up Topic: Sword of the Spirit

10:00 11:30 Closing Worship Recognize new council11:30 Going Home

b.) Notes*Staff will have evaluation of the day every night.

*Each cabin will have a leader.


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IV. Notes

a.) Pastors

*We want the pastors to become involved in the operations of the CI council. We recognize that

their help is valuable to the success of the event.

Program: Ptr. Agtarap, Ptr. Hong, Ptr. Hayag, Ptr. Noah and Ate Olma

Secretariat: Ate Dolly, Ptr. Cerna and Ptr. Nancy

Technical: Ptr. Arellano, Ptr. Fernandez and Kuya NJ

Finance: Tito Pong, Ptr. Talapian and Ptr. Romir

b.) Staff

*Because of all the work to do, all committees may add members. Each committee should have

at least 5 members all-in-all.

*Each member will be a coordinator of a specific task. Kathlyn provided the list of positions that

she got from CIs in the Philippines.

PROGRAM

Fellowship- Kuya J

BS & SLE -Special Events- Kiyah

Worship & Devotion -

*Daniel, Joash, Shalom

FINANCE

Solicitations - Celinne & someone

from VA

Money Counters - Adrian & Alex

Fundraising - Danelle & Wajana

SECRETARIAT

Publication- Aaron

Promotion AnnCredentials - Kuya Audie

Documentation -

Powerpoint - Mark

Registration - Kath, Pamela

TECHNICAL

Venue Coordinator - Zeph

Health, Marshalls, Accommodations

V. Calendar

JUNE

Committee Tasks

Program Draft Schedule

Finalize Theme

Secretariat Get Poster Design

Technical Finalize Venue

Finance Get Finance Info

JULY

Committee Tasks

Program Start inviting speakers

Secretariat website & start registration

Send CI letters to churches

Work on TShirt

Technical Schedule Ocular Visit

Finance Start soliciting

AUGUST

Committee Tasks

Program Finish Inviting Speakers

Improve Schedule

Secretariat Promote & Update Website

Technical Visit Loucon

Finance Sell Shirts

We need money!!

SEPTEMBER

Committee Tasks

Program Confirm speakers

Add schedule details

Secretariat

Technical

Finance Pay Venue


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OCTOBER

Committee Tasks

Program Gather speaker materials

Secretariat Early Reg closes

Technical Secure equipments

Finance

NOVEMBER

Committee Tasks

Program Finalize Schedule

Buy love gifts

Secretariat Manual

Reg. Registration Starts

Technical

Finance Concert

Prepared by:

Kathlyn TalapianHead, Secretariat Committee

Documents

CI minutes- June 14