School Name

GRADES # students average daily attendance

Grade KGrade 1Grade 2Grade 3Grade 4Grade 5Grade 6Grade 7Grade 8Grade 9Grade 10Grade 11Grade 12Total:

(Note: Delete unecessary grades)

Definitions:Chronically absent (missing more than 10% of school over the course of the academic year) Moderately Absent (missing between 5-9% of school over the course of the academic year)Excessively Absent (missing more than 20% of school over the course of the academic year)

Calculations:1) Determine the number of students who are chronically, moderately or excessively absent by calculating the number of days absent/the number of days enrolled for each student fromthe specified population (e.g. a particular grade or all elementary or middle or high school students in the district)2) Determine the % of chronic absence by dividing the # of students from the specified population who meet the absence criteria by the total # of students enrolled from that specified population.Note: For Middle and High School, if absences are available by period, then need to define how many periods = 1 day of absence. One suggestion is to use 6 periods = 1 day of absence.School Districts could modify depending upon what makes sense given their school schedule.

# students chronically absent

% students chronically absent

# of students excessively absent

% of students excessively absent

Timing of Analysis:This table is aimed at helping a district review trend data for each of these academic school year. The template, however,could be modified so a district could conduct analysis at the end of every 2 months or at least the end of every semester so that action could be taken in a more timely manner.

School Name

School NameAll Students With More than 10% Absence for Any Re Type of Absence**

STU# Student Name grade Parent/Guardian Home Phone teacher race/eth gender EL spec ed UNV ILL T3

** "Type of Absence" codes should be modified to reflect categories tracked by your school

*sum of all days absent, including in categories not reported here (e.g. DHP, JUV, LIS)

School NameType of Absence**

PER SUS UNX EXC % absent157 28 17.8157 26 16.6157 19 12.1

# days of school to date

# days absent to date*

Grade Teacher/Class Room # of Students % Chronically Absent % Excessively Absent

Note:

Definitions:Chronically absent (missing more than 10% of school over the course of the academic year) Moderately Absent (missing between 5-9% of school over the course of the academic year)Excessively Absent (missing more than 20% of school over the course of the academic year)

Calculations:1) Determine the number of students who are chronically, moderately or excessively absent by calculating the number of days absent/the number of days enrolled for each student fromthat particular classroom2) Determine the % of chronic absence by dividing the # of students from the specified population who meet the absence criteria by the total # of students enrolled from that particular classroom.Note: For Middle and High School, if absences are available by period, then need to define how many periods = 1 day of absence. One suggestion is to use 6 periods = 1 day of absence.School Districts could modify depending upon what makes sense given their school schedule.

2) Determine the % of chronic absence by dividing the # of students from the specified population who meet the

Absences By Student Sub-Population

Hispanic/Latino Definitions:Total # Hispanic/Latino Chronically absent (missing more than 10% of school over the course of the academic year) % chronically absent Moderately Absent (missing between 5-9% of school over the course of the academic year)# chronically absent Excessively Absent (missing more than 20% of school over the course of the academic year)% excessively absent# excessively absent Calculations:

1) Determine the number of students who are chronically, moderately or excessively absent by Black/African American calculating the number of days absent/the number of days enrolled for each student from

Total # Black/African American the specified population (e.g. a particular grade or all elementary or middle or high school students in the district)% chronically absent 2) Determine the % of chronic absence by dividing the # of students from the specified population who meet the # chronically absent absence criteria by the total # of students enrolled from that specified population.% excessively absent Note: For Middle and High School, if absences are available by period, then need to define # excessively absent how many periods = 1 day of absence. One suggestion is to use 6 periods = 1 day of absence.

School Districts could modify depending upon what makes sense given their school schedule. White

Total # Non Hispanic White Timing of Analysis:% chronically absent This table is aimed at helping a district review trend data for each of these academic school year. # chronically absent The template, however,could be modified so a district could conduct analysis at the end of every 2 months % excessively absent or at least the end of every semester so that action could be taken in a more timely manner. # excessively absent% excessive absence

Asian & Pacific IslanderTotal # Asian Pacific Islander% chronically absent# chronically absent% excessively absent# excessively absent

Other RaceTotal # Other% chronically absent# chronically absent% excessively absent# excessively absent

ELLTotal # ELL% chronically absent# chronically absent% excessively absent# excessively absent

Not ELLTotal # Not -ELL% chronically absent# chronically absent% excessively absent# excessively absent

Special educationTotal # Special Education% chronically absent# chronically absent% excessively absent# excessively absent

Not special educationTotal # Special Education% chronically absent# chronically absent% excessively absent# excessively absent

Chronically absent (missing more than 10% of school over the course of the academic year) Moderately Absent (missing between 5-9% of school over the course of the academic year)Excessively Absent (missing more than 20% of school over the course of the academic year)

1) Determine the number of students who are chronically, moderately or excessively absent by calculating the number of days absent/the number of days enrolled for each student fromthe specified population (e.g. a particular grade or all elementary or middle or high school students in the district)2) Determine the % of chronic absence by dividing the # of students from the specified population who meet the absence criteria by the total # of students enrolled from that specified population.Note: For Middle and High School, if absences are available by period, then need to define how many periods = 1 day of absence. One suggestion is to use 6 periods = 1 day of absence.School Districts could modify depending upon what makes sense given their school schedule.

This table is aimed at helping a district review trend data for each of these academic school year. The template, however,could be modified so a district could conduct analysis at the end of every 2 months or at least the end of every semester so that action could be taken in a more timely manner.