Christ Church PARISH HALL RENTAL

2015 Proposal Plan

New Rental Rates for Parish Hall

and

Projected Renovations

Crystal Spranger, 11/11/2014

Rental Growth 2009 - 2014

Parish Hall Rental Income

2009 Hall Rental - $5,185

2010 Hal Rental - $5,240

2011 Hall Rental - $6,243

2012 Hall Rental - $8,435

2013 Hall Rental - $8,620

Jan. 1, to October 31, 2014 – $9,968

2014 Projected Year End - $11,000

Current Rates:

5- 6 Hour - $300, w/kitchen $400

All day - $400, w/kitchen $500

Rental Analysis SummaryPer Event

Number of 5-6 hour and All Day Rentals in 2014

5–6 hours $300 to $400 Hall Rental – 12

All day $400 to $500 Hall Rental – 8

Large Conference Room Rental - 4

Problems and Opportunities

Identify problems and opportunities.

The kitchen sinks, counter tops and refrigeration are included in the rental fee with the exception of the kitchen stoves. Full use is currently an additional $100 fee.

It has been found that clients are using more than the limited kitchen access, and at times are using the stoves and appliances without approval or payment.

Increased weekly hall activity has required parking lot and building trash pick-up, lawn maintenance, refill of bathroom tissue, vacuuming hall carpet, dumping trash cans, cleaning out refrigerators, and sweeping hall floor, before weekend rentals.

Double weekend rentals require an evaluation between events/days.

Propose new competitive rates to include full use of the kitchen, regardless if stoves/appliances are required.

Rent Chafing Dishes (6) for $15 each. Must supply own Sterno.

Increase wedding venue advertisement

Venue Price Comparison Leonardtown Firehouse - All day rental $800, with Kitchen $1,100

ELKs Lodge - $700 provides a full-service Banquet Facility that has been recently remodeled and features a new foyer, coat room, and newly renovated master hall that is tastefully decorated. Maximum Event Capacity is 200.  (Price does include setup and cleanup).

The Hollywood Volunteer Rescue Squad - Social Hall and Kitchen - $375.00 (Capacity 68); Social Hall, Kitchen and Bay area - $575.00 (Capacity 98).

Rental term is for an 18-hour period, starting the day of rental at 6:00 a.m. through 12:00 p.m. Prices included tables and chairs.  Use of the kitchen facilities includes use of an electric stove/oven and standard sized refrigerator. The commercial gas stove and commercial refrigerator/freezer may not be used.  

Riverview Banquet Hall at Wicomico Golf Course, Mechanicsville

$1000 Room Rental (seating 175guests) - Includes Two (2)

bartenders and One (1) wait staff ; Table/chair set up and tear down;

5 Hour Rental - $150 per hour over 5 hours.

Venue ComparisonFlora Corner Farm, Mechanicsville, MD 125 Guests or Less. Reception starts at $4,500 5.5 hours (4.5 hours for reception, 1 hour clean up) 6′ Round Tables with Ivory or White Underlay White padded chairs – Flora Corner Farm (FCF) sets up and takes down chairs and

tables Cream/white floor length table cloths Glass carafes for wine, tea, water or used as table vases Antique bird cage or decorative suitcase for wedding cards and corresponding

table. Assorted lawn games with wooden signs (badminton, croquet, lawn bowling, corn

hole) 2 Wicker sofas, 1 wicker chair and ottoman, assorted end and coffee tables Wooden bar, double washtub for drinks, 2 large ice chests and small drink tub on a

stand 2 Outdoor picnic tables 8 Assorted lawn chairs 4 Trash receptacles with bags 5 bistro tables with 2 chairs at each table Cocktail table with umbrella (weather permitting)

Wedding Market Facts

United States Average Wedding Cost - $29,858

Brides approximately spend $1,184 on the rehearsal dinner and $450 on the morning after.

St. Mary’s County is more affordable compared to the DC region. 70% of county weddings are people from outside of county.

Couples are concentrating more on creating an experience for their guests than themselves.

Venue name and address are placed on wedding invitation and newspapers, which will increase rental advertisement and word of mouth marketing.

Proposed 2015 New Non-Member Rental Rates

All Day Rentals - $625

Includes full use of the kitchen – 7am to 12am, including setup and cleanup.

Include rooms downstairs to utilize as changing rooms for event.

5 – 6 Hour Rentals - $375

Includes full use of the kitchen and setup and cleanup.

Large Conference Room - $150 (4 to 5 hours).

Refundable Security Deposit - $300

New Rate Financial Result

Projecting equivalent rentals from 2014, for 2015, at the new rate, rental income is estimated at:

All Day Rentals: 8 * $625 = $5,000

4-5 Hour Rentals: 12 * $375 = $4,500

Above data does not include the SMTMD $100 rental fee, yoga contributions, and Zumba and Flaunt donations.

SMTMD = $1700 (annually)

Yoga = $700 (annually)

Zumba/Flaunt = $620 (annually)

Chopticon Madrigal = $400 (annually)

Parish Member Rental @ $100 = $500 (annually)

Suggestion Renovations & Maintenance

Near term

Paint Upper Level Parish Hall Walls and Kitchen

Professional Carpet Cleaning or New Carpet

Service and Replace Hall Fire Extinguisher

Before and After Building Quality Assurance, Cleaning, Sweeping, etc.

Offer access to rooms downstairs for bridal parties to help attract the wedding venue market

Update Website Photos

Update Rental Brochure

Update St. Mary’s Tourism - Wedding Advertisement Page

Long Term

White Folding Chairs (Interlocking)

Additional Oblong Tables (use 20% maintenance draw from rentals)

Window Drapes (money in non operating account)