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2013 Human Resource Conference Emergency Preparedness in the Workplace. Chris Pulley Planner & Trainer Illinois Emergency Management Agency Southern Region. Agenda. Agenda Review/Safety/Welcome Emergency Management in the workplace Ready Business Workplace “Go Kits” - PowerPoint PPT Presentation
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Chris PulleyPlanner & Trainer
Illinois Emergency Management AgencySouthern Region
2013 Human Resource Conference
Emergency Preparedness in the Workplace
Agenda
Agenda Review/Safety/Welcome Emergency Management in the workplace
Ready Business Workplace “Go Kits”
Private Sector/Business and Government Partnerships
Response Typical Response Build up Disaster Declaration Process
Available Resources Summary and Questions
Administrative/Safety
Locations for: Restrooms AED (Automated External Defibrillator) Smoking – designated areas Vending – throughout campus Severe Weather locations
• Hazards Slips, trips and falls
• Courtesy Place phone on silent or vibrate Take calls outside meeting room
Welcome
Businesses can do a lot to prepare for the impact of the many hazards we face in todays world both, Natural and Man-made.
A few facts 2012
▪ 186 Billion Dollars Worldwide for Disasters ▪ 119 Billion Dollars in the United States for Disasters ▪ 77 Billion Dollars in insurance claims in the United
States. Since 2000, Southern Illinois (Region 11) has
averaged a Federal Declaration on an average 1 in every 16 months
Welcome
A few more facts……. 40% of businesses affected by a natural or man-made
disaster, never re-open. According to an Ad Council survey – 62% of respondents
indicated they do not have an emergency plan in place for their business.
Larger businesses are now asking suppliers about preparedness programs.
Insurance is only a partial solution – insurance will not replace customers.
Its not a matter of if, it’s a matter of when
Ready Business is a resource for businesses to use to help them develop a preparedness program and by providing tools to create a Business Continuity Plan.
Ready Business – Program Management
Ready Business – Program Management
Ready Business – Program Implementation
Step 1 - Planning Should be “All-Hazards” approach Complete a Risk Assessment
▪ Identify threats/hazards▪ Analyze and assess risk ▪ Treat the risk▪ Implement Risk Management Strategy
Complete a Business Impact Analysis (BIA)▪ Identifies time sensitive and critical processes▪ Financial and operational impacts from disruption
Ready Business – Program Implementation
Step 2 – Implementation Identify and assess resources, write plans and
develop a system to manage incidents▪ Resource Management – supplies needed to respond to
an emergency, continuing business operations and communicating during and after an incident.
▪ Emergency Response Plan – Plans to protect people, property and the environment (Evacuation, Shelter in place, lockdown, etc).
▪ Crisis Communication Plan – How to talk with employees, customers, stakeholders and the media.
▪ Business Continuity Plan – How to overcome the disruption of business.
▪ Employee Assistance and Support – Encourage employees and their families to develop family plans and have disaster kits.
Ready Business – Program Implementation
Step 3 – Testing and Exercises Train personnel, clarify roles and responsibilities Reinforce knowledge of procedures and
equipment Improve organizational coordination Evaluate plans and policies Gain/Give recognition for the Emergency
Management Program
Ready Business – Program Implementation
Step 4 – Program Improvement Critique all training and real incidents Share findings Develop Corrective Action Program Update plans, policies
Ready Business Web Site
www.ready.gov
Ready Business – Sample Video (BCP)
Ready Business – Sample Video (Individual Preparedness)
Workplace “Go Kits”
Athletic Shoes Flashlight with batteries (LED Flashlights lasts longer) Small FM Radio with batteries Map Backpack Water High in Calorie Nutrition Bars First Aid kit Small amount of cash and change Photo ID Spare House Key Poncho or rain gear Written contact list Extra cell phone battery Face mask Work Gloves Matches/Lighter Multiplier tool Emergency blanket Extra prescription medication Whistle Latex/Vinyl gloves Pencil/paper Safety glasses
Workplace “Go Kits” Ideas
Businesses/Managers Sponsor a “Kit Making” day Have a kit donation box for next kit
building/maintenance day Sponsor small items with company logo Make sure employees grab kits during drills Use kit building as a team building exercise Awards/Recognition program
The next steps
Because of a variety of factors…… Costs associated with disasters Frequency of disasters Increasing need to be prepared
….we have seen the publication of the following
PPD-8
“This directive is aimed at strengthening the security and resilience of the United States through systematic preparation for the threat that pose the greatest risk to the security of the Nation, including acts of terrorism, cyber attacks, pandemics, and catastrophic natural disasters. Our national preparedness is the shared responsibility of all levels of government, the private and nonprofit sectors, and individual citizens. Everyone can contribute to safeguarding the Nation from harm. As such, while this directive is intended to galvanize action by the federal Government, it is also aimed at facilitating an integrated, all-of-Nation, capabilities-based approach to preparedness”.
Barack ObamaPresident of the United States
Presidential Policy Directive/PPD-8
CERN
"Perhaps the most important initiative we must undertake, regardless of the budget environment, is to recognize our efforts are part of an interconnected plan of action. This "Whole Community" approach to emergency management provides the appropriate framework for leveraging the expertise and resources of our stakeholders at all levels, both governmental and non-governmental.
We know of the great capacity of individuals to care for their families, friends, neighbors and fellow community members, making our citizens force multipliers rather than liabilities. Together, we make up the whole community, and we all have an important role to play. We must engage all of our societal capacity, both within and beyond FEMA, to work together as a team. Through engaging the "Whole Community," we maximize our limited funding and leverage the capabilities of our partners, who play a critical role in the process.
A "Whole Community" approach is a valuable efficiency and cost-saving tool; yet more importantly, it is critical to our collective effectiveness to succeed in preparing for, protecting against, responding to, recovering from, and mitigating all hazards.“
- W. Craig FugateAdministrator - FEMA
Community Emergency Response Network
Ready Business – Partners in SPARC
MUTUAL AID BRANCH
GOVERNMENT BRANCH
VOLUNTEER BRANCH
PUBLIC-PRIVATE BRANCH
COMMUNICATIONS - INFORMATION
BRANCH
FEDERAL
STATE
LOCAL
ELECTED
APPOINT
IESMA
ILEAS
IPWMAN
EMAT
MABAS
IMERT
IL-TERT
IC&MEMAS
CITIZEN CORPS
FAITH BASED
AFFILIATED
UNAFFILIATE
D
MEDICAL RESERVE CORPS
BUSINESS
PNP
ACADEMIA
AMATEUR RADIO
MEDIA
SOCIAL MEDIA
INFO CENTERS
IMT
ARC
TACTICAL
PUBLIC
PUBLIC HEALTH – MEDICAL SERVICES
BRANCH
STARCOM
EMS
OTHER
Potential members include:
Federally Qualified Health Centers (FQHCs) Surgical Centers Physician Offices Dental Offices Long Term Care Home Health Organizations Mental Health Organizations Illinois Dept. on Aging Shawnee Alliance for Seniors Functional needs organizations Veterinarians
HOSPITALS
HEALTH DEPARTMENT
S
HSTP
IPHMAS
ILSARC
OUTREACH
RESOURCES
Ready Business
MUTUAL AID BRANCH
GOVERNMENT BRANCH
VOLUNTEER BRANCH
PUBLIC-PRIVATE BRANCH
COMMUNICATIONS - INFORMATION
BRANCH
FEDERAL
STATE
LOCAL
ELECTED
APPOINT
IESMA
ILEAS
IPWMAN
EMAT
MABAS
IMERT
IL-TERT
IC&MEMAS
CITIZEN CORPS
FAITH BASED
AFFILIATED
UNAFFILIATE
D
MEDICAL RESERVE CORPS
PNP
ACADEMIA
AMATEUR RADIO
MEDIA
SOCIAL MEDIA
INFO CENTERS
IMT
ARC
TACTICAL
PUBLIC
PUBLIC HEALTH – MEDICAL SERVICES
BRANCH
STARCOM
EMS
OTHER
Potential members include:
Federally Qualified Health Centers (FQHCs) Surgical Centers Physician Offices Dental Offices Long Term Care Home Health Organizations Mental Health Organizations Illinois Dept. on Aging Shawnee Alliance for Seniors Functional needs organizations Veterinarians
HOSPITALS
HEALTH DEPARTMENT
S
HSTP
IPHMAS
ILSARC
BUSINESS
OUTREACH
RESOURCES
BUSINESS
OUTREACH
RESOURCES
Ready Business
Businesses Government
Training/Exercise
EducationPublic
Outreach
Disaster Intel
Resources*
Resources
Ready Business
Businesses Government
Training/Exercise
EducationPublic
Outreach
Disaster Intel
Resources*
Resources
OUR PRIMARY ILLINOIS GOVERNMENT PARTNERS
STATE GOVERNMENT All State Agencies are mandated to assist under the IEMA Act 102 COUNTY GOVERNMENTS With EMAs mandated under the IEMA Act 1,290 MUNICIPAL GOVERNMENTS One EMA mandated under the IEMA Act
Many EMAs voluntarily enacted by local ordinance
Typical Response Build Up
Incident Occurs
Local Jurisdiction Responds
Enough Resourc
es
Incident Terminates
Yes
Request Mutual AidNo
Enough Resourc
es
Local Disaster
Declaration
IEMA Response
No
Multi-Jurisdiction Event
Activate Unified Area Command
Yes
Liaison with Jurisdiction No
Coordinate with SIRC
Enough Resourc
es
Yes
Coordinate with FEMA
Yes
No
IA – INITIAL DAMAGE ASSESSMENT
(LOCAL)IA – PRELIMINARY DAMAGE
ASSESSMENT(FEMA, SBA, STATE, LOCAL)
REQUEST FOR MAJOR DISASTER DECLARATION
PA – INITIAL DAMAGE ASSESSMENT
(LOCAL)PA – PRELIMINARY DAMAGE
ASSESSMENT(FEMA, STATE, LOCAL)
FEDERAL DECLARATION
IA PROGRAM IMPLEMENTATION
PA PROGRAM IMPLEMENTATION
RAPID NEEDS ASSESSMENT
DISASTER IMPACT ASSESSMENT
Disaster Declaration Process
Note: State Indicator = $1.37County Indicator = $3.45
Resources
FEMA – Ready Site www.ready.gov
Resources
Illinois Emergency Management Agency www.state.il.us/iema/
Resources
Illinois Ready www.Ready.Illinois.gov
Are you - READY
Summary/Questions Welcome Emergency Management in Workplace Partnerships Responses Available Resources
Questions Thank you
Illinois Emergency Management Agency