From: Chris MillerTo: Susan Broderick; Ryan BurchSubject: RE: Anderola Shellfish GrantDate: Friday, April 17, 2015 3:58:52 PM

Sally Andreola has been very diligent in keeping their grant well managed. We have no issues withtheir operation, and they have been very helpful with the town grant over the years, volunteeringmany hours of labor. I believe they are coming before you to address an issue with our localregulations relative to their grant. --Chris Miller, DirectorBrewster Department of Natural Resourcescmiller@brewster-ma.gov

From: Susan BroderiSent: Friday, April 17, 2015 2:39 PMTo: Chris Miller; Ryan BurchSubject: Anderola Shellfish Grant Hi – At the April 27, 2015 Board of Selectmen’s meeting, the Board will be reviewing the AnderolaCommercial Shellfish ‘grant’. Would you please let me know if the area has been maintained welland been in compliance with local and state regulations. Thanks,Sue Susan BroderickAdministrative SupervisorSelectmen/Town Administrator508-896-3701 x 1134

TOWN OF BREWSTER

GENERAL COMMERCIAL SHELLFISH REGULATIONS

ELIGIBILITY

1. Commercial/quahog/scallop/eel/Steamer permits may be granted to any Brewster resident/taxpayer for a fee of $100. Definite proof of domicile/taxpayer status must be presented at the time of application. Permits shall be forfeited if the holder fails to maintain his resident/taxpayer status. Applicants for commercial shellfishing licenses must be bona fide domiciled residents of the Town of Brewster. Residency shall be established to the satisfaction of the Board of Selectmen. Documentary evidence of residence/domicile shall include one or more of the following:

A. A current motor vehicle driver’s license; B. A current motor vehicle excise tax bill issued by the Town; C. A current real estate tax bill issued by the Town; D. A current lease or rental agreement of applicant’s residence/domicile in Town; E. A current listing on the Town census or list of persons.

2. No person will be issued a Commercial Permit for the Town of Brewster unless they are in possession of a valid transaction card from the Division of Marine Fisheries of the Commonwealth of Massachusetts for the year the permit is applied.

DATES

3. Commercial Permits will be issued April 1 – May 30 and valid through March 31 of the following year. Steamers may be taken in specific areas designated by the Board of Selectmen until March 31.

AREAS

4. The area of Brewster flats north and easterly from the leader of the northernmost Ellis fish trap known as “the Channel” will be open to commercial harvesting of quahogs. Persons holding Commercial Shellfish Permits are prohibited from shellfishing in areas designated for family permits only. The Selectmen may restrict the use of any areas for the taking of any shellfish as they may deem expedient, either absolutely or generally or for some particular use, or the taking of certain kinds of shellfish only and allowing other kinds to be taken on such restricted areas, and such restrictions shall have the same force and effect as any rule or regulation made rerein, and any violation of which shall be punishable in like manner. No shellfish shall be taken from any area of waters in the Town of Brewster unless such areas have been

declared open for the taking of each kind of shellfish by the Board of Selectmen, and only to the quantity specified. Steamers may be harvested only by hand rake. Digging in grass areas, including grass roots, is prohibited.

METHODS

5. The taking of quahogs from the waters and flats within the Town of Brewster by implements other than those known as long rake, scratcher, tong, quahog rake or clam hoe is prohibited. Hydraulic dredging is prohibited. Power dredging with drags with a maximum 20-inch wide cutting edge is permitted only seaward of the 9960-y-44000 LORAN line. The presence of quahog dredges overboard at any time shall be evidence of the intent to shellfish commercially. The fine for dragging in non-approved areas shall be $200.00.

LIMITS

6. The daily commercial limit of quahogs taken in the assigned areas of Cape Cod bay shall be ten (10) standard bushels (1 bushel = 2150 cubic inches), except seaward of the 9960-y-44000 LORAN line where the limit shall be 35 bushels per day. The daily limit of steamers shall be one (1) bushel.

HOURS

7. No commercial permit holder shall take shellfish from the waters and flats within the Town of Brewster during the hours between one-half hour after sunset and one-half hour before sunrise.

BOATS

8. Any boat engaged in commercial shellfishing in the Town of Brewster must be registered or documented in the Town of Brewster.

GENERAL CONSIDERATIONS

9. Permits shall be issued subject to any changes in these provisions, rules and regulations and any amendments thereto that the Board may deem necessary and expedient and so adopted under the provision of Massachusetts General Laws, Chapter 130, Section 52.

10. Permits are not transferable and no person shall amend, alter, or in any way modify the information contained on a permit.

11. Permit holders must visibly display shellfish permits and carry identification upon their persons when shellfishing. Shellfish permits, a valid driver’s license or positive

identification must be shown when requested by the Shellfish Constable or Assistant Constables.

12. Permit holders, upon request, shall permit Shellfish Constables or Assistant Shellfish Constables to check the size and quantity of shellfish.

13. No person shall take, or have in their possession, seed clams, seed oysters, seed scallops, seed quahogs, seed mussels, and seed sea clams except that a five (5) percent by count of seed by accident, not by design, shall be allowed.

14. The Board of Selectmen reserve the right to suspend for a period of 30 days the permit of any person violating the Town regulations on shellfishing. Whoever violates any rule or regulation made under the authority of Chapter 130 of Massachusetts General Laws, unless otherwise provided, shall be punished by a fine of not less than $15.00, but not more than $1,000.00.

15. The annual fee for a Commercial Permit will be $100.00.

Memorandum To: Susan Broderick From: Sherrie McCullough, Assistant Health Director Re: Special Event Venue Application for Candleberry Inn Date: April 20, 2015 Since April of 2004, the Fyfe’s have held a Residential Kitchen License to operate a Bed & Breakfast Establishment known as The Candleberry Inn. This license allows for the Fyfe’s to offer breakfast to their Inn guests only. In January of 2013, after renovations to the kitchen were completed, The Board of Health approved an additional request for a Restrictive Food Service License to serve dinner to Inn guests only on Saturday evenings from November through March. It has been explained to me by our zoning agent that the Candleberry Inn has been restricted to serving meals to Inn guests only as a result of zoning constraints. I understand the Brewster Zoning Bylaw Licensed Special Event Venue Application has been developed as a “pathway through zoning” granting zoning relief to approved sites on a temporary basis. In review of the Special Events Venue Application all the events mentioned involve the offering of food. If Candleberry Inn wishes to have food events for individuals or groups other than Inn guests a Temporary Food Service License must be applied for and reviewed for each event. A temporary food establishment is defined by the 1999 Federal Food Code as a food establishment that operates for a period of no more than 14 consecutive days in conjunction with a single event or celebration. Temporary food establishments are licensed and inspected by local boards of health in accordance with Massachusetts Regulation 105 CMR 590.000 Minimum Standards for Food Establishments – Chapter X. A Special Event Venue Application and License does not grant relief from State and Federal Food Code requirements, therefore a Temporary Food License must be applied for and reviewed by the Health Department for each event unless the same event continues for 14 consecutive days.

Town of Brewster Health Department

2198 Main Street

Brewster, Massachusetts 02631-1898 (508) 896-3701 Ext. 120

FAX (508) 896-8089

From: Victor StaleyTo: Susan BroderickCc: Victor StaleySubject: RE: Special Event License for Candleberry InnDate: Thursday, April 23, 2015 3:34:09 PM

Hello Susan, Pursuant to the Brewster Zoning Bylaws a Licensed Special Event Venue is defined as “A property,not specifically designed or permitted to be used for infrequent events such as, but not limited toart or theatrical exhibitions, concerts, dinners, parties, and weddings, to be attended by the public,including properties not expressly permitted to be rented for such occasions provided, however,that such venue has first receive a license from the Board of Selectmen for such event.”. So long as the Board of Selectmen feel that the number of events proposed are in keeping with theterm ‘infrequent’ then it would be my opinion that the application is in order with regard to theBrewster Zoning Bylaws. I would suggest that the applicant submit a parking plan for the proposedevents of up to 80 people to ensure that property line setbacks are maintained and that the septicsystem is not affected if not designed for vehicular traffic. If I may be of further service please do not hesitate to contact me. Victor Victor StaleyBuilding Commissioner2198 Main StreetBrewster,MA 02631508-896-3701 ext 1125

From: Susan Broderick Sent: Wednesday, April 15, 2015 12:07 PMTo: Sherrie McCullough; Victor Staley; Sue Leven; Heath Eldredge; Robert Moran; Peter RubelSubject: Special Event License for Candleberry Inn Hello All, Attached please find an application for a special event license for the Candleberry Inn. They wish tohost small private events; showers, birthday parties as well as public events such as teas. Pleasereview the application and respond to me with any comments from your department; including anyadditional information you may need, restrictions, or simply a ‘no issue’ with the event. Please

respond by the end of the day on Thursday, April 23 as I would like to schedule this for the April 27th

Selectmen’s meeting for their review. Thank you,Sue

From: Heath EldredgeTo: Susan BroderickSubject: RE: Special Event License for Candleberry InnDate: Wednesday, April 15, 2015 12:22:06 PM

Sue, As long as they comply with the one day liquor license requirement, and are cognizant of any potential noise issues, and parkingissues, we would not have any problem. -Heath- Capt. Heath J. EldredgeBrewster Police Department631 Harwich Road508-896-7011

From: Susan BroderickSent: Wednesday, April 15, 2015 12:07 PMTo: Sherrie McCullough; Victor Staley; Sue Leven; Heath Eldredge; Robert Moran; Peter RubelSubject: Special Event License for Candleberry Inn

Hello All, Attached please find an application for a special event license for the Candleberry Inn. They wish tohost small private events; showers, birthday parties as well as public events such as teas. Pleasereview the application and respond to me with any comments from your department; including anyadditional information you may need, restrictions, or simply a ‘no issue’ with the event. Please

respond by the end of the day on Thursday, April 23 as I would like to schedule this for the April 27th

Selectmen’s meeting for their review. Thank you,Sue Susan BroderickAdministrative SupervisorSelectmen/Town Administrator508-896-3701 x 1134

From: Robert MoranTo: Susan BroderickSubject: RE: Special Event License for Candleberry InnDate: Wednesday, April 15, 2015 12:26:03 PM

No issue per FD

Chief Robert MoranBrewster Fire Department1657 Main StreetBrewster, MA 02631(W) 508-896-7018(F) 508-896-4245________________________________________From: Susan BroderickSent: Wednesday, April 15, 2015 12:07 PMTo: Sherrie McCullough; Victor Staley; Sue Leven; Heath Eldredge; Robert Moran; Peter RubelSubject: Special Event License for Candleberry Inn

Hello All,

Attached please find an application for a special event license for the Candleberry Inn. They wish tohost small private events; showers, birthday parties as well as public events such as teas. Please reviewthe application and respond to me with any comments from your department; including any additionalinformation you may need, restrictions, or simply a ‘no issue’ with the event. Please respond by theend of the day on Thursday, April 23 as I would like to schedule this for the April 27th Selectmen’smeeting for their review.

Thank you,Sue

Susan BroderickAdministrative SupervisorSelectmen/Town Administrator508-896-3701 x 1134

Pomroy Associates LLC

Brewster Fire – Reno Feasibility Study – Summary 042715 Page 1 of 1

Project: Brewster Fire

Date: April 27, 2015

Subject: Brewster Fire Headquarters – Renovation Study Summary

Renovation Study Summary Presentation

Study Mission – The purpose of the study was to conduct further research of the options available and potential costs associated with renovating all, or portions, of the existing fire station facility to meet the current and future needs of the department. The study would be held in open forum format and all stakeholders and interested parties would be involved in the process. Study Process – The study was completed using the following process. Five (5) open public forums were conducted during the Study Process.

1. Step 1 – Program Development – The team thoroughly reviewed the 2013 Space Needs Assessment, reviewed each space and use, listened to departmental requirements, clarified essential adjacency requirements, refined spaces as appropriate, and created a final program which reflected the needs of the department. The assessment results became the program or roadmap for the design process.

2. Step 2 – Schematic Options – The designer implemented the program as efficiently as possible within the existing building and site. Additional space beyond the existing facility is required to meet the program requirements. The designer presented several options for review and discussion with the group. Pros and Cons were developed for each option. Comments were received and addressed for future discussions.

3. Step 3 – Schematic Refinement – The designer presented refinement of the initial options plus an additional option for consideration. Pros and Cons were refined for each option. Comments were received and addressed for future discussions.

4. Step 4 – Systems and Materials – Pre-engineered building options and basic building systems were reviewed.

5. Step 5 – Budget Development – (3) options were analyzed based on square foot cost estimating and deferring features/ requirements based on each option.

Study Results – Please see the attached Budget Spreadsheet dated March 26, 2015 and Pros/Cons Matrix dated March 26, 2015. When taking into consideration cost, project duration, efficiency, department interruption and operational adjacency requirements it is apparent that new construction remains the most practical direction for the Town of Brewster. Moving Forward – If the Town is to move forward with a presentation of any of the options at Fall Town Meeting, additional research and design would be required to firm up the designs, site development and budget. In 2014 the Town of Brewster funded the research and schematic design efforts for a new 27,342 sq. ft. facility which considered a campus site design and the demolition of the existing fire station facility. Some of this previous design work can be re-utilized, however additional services will be required to further the site design and refine the building design to meet the reduced size.

Brewster Fire Department - Estimates For

Concept Analysis March

26, 2015

VariablesOption 2A

Renovate and Expand

Option 3

New Construction

Option 4

Renovate and

Expand

Building Square Footage

New Construction s.f. (excl mez SF in Scheme 3) 14,875 22,500 13,722

Existing Building Renovation s.f. 11,842 0 11,842

Total Square Footage 26,717 22,500 25,564

Existing building demolition (Ancillary Buildings) 3,780 3,780 3,780

Existing building demolition (Existing Fire Station) 0 0 0

Existing building selective demolition (Existing Fire Station) 5,853 0 5,853

Construction Costs

New Building Construction Costs (Includes 10% Design Cont.) 340.00$ 5,057,500$ 7,650,000$ 4,665,480$

Existing Building Renovation Costs (Includes 10% Design Cont.) 240.00$ 2,842,080$ -$ 2,842,080$

Demolition Costs (Ancillary Building) 20.00$ 75,600$ 75,600$ 75,600$

Selective Demolition (Fire Station) 35.00$ 204,855$ -$ 204,855$

Demolition (Fire Station) 20.00$ -$ -$ -$

Seismic Upgrades to Existing Building 10.00$ 118,420$ -$ 118,420$

Sub-Total 8,298,455$ 7,725,600$ 7,906,435$

Site Costs (Allowance) 2,200,000$ 2,200,000$ 2,200,000$

Sub-Total 10,948,455$ 9,925,600$ 10,556,435$

Renovation Contingency 10% 284,208$ 284,208$

Sub-Total 11,232,663$ 9,925,600$ 10,840,643$

Construction/Renovation/Site Total 12,580,582.56$ 10,620,392.00$ 12,141,520.16$

Average Cost Per Square Foot 470.88$ 472.02$ 474.95$

Plus - Owners's Development Costs (See attached breakdown) 1,948,866.00$ 1,948,866.00$ 1,948,866.00$

Plus - New Fuel Depot (Allowance) -$ 125,000.00$ -$

50,000.00$ -$ 50,000.00$

170,000.00$ -$ 170,000.00$

Less - A/E, OPM, etc. Schematic Design services previously expended 2014. -$ (230,000.00)$ -$

Plus - Addl A/E services to furture designs to FTM 2015. 30,000.00$ 20,000.00$ 30,000.00$ Plus - Addl OPM services to further designs to FTM 2015. 7,500.00$ 7,500.00$ 7,500.00$

Sub-Total 14,779,448.56$ 12,484,258.00$ 14,340,386.16$ Plus - Reccomended Overall Project Contingency (5%) 738,972.43$ 624,212.90$ 717,019.31$

Grand Total 15,518,420.99$ 13,108,470.90$ 15,057,405.47$

Average Cost Per Square Foot 580.84$ 582.60$ 589.01$

Estimated Pre-Engineered Metal Building Savings: 238,000.00$ 360,000.00$ 238,000.00$

to to to

357,000.00$ 540,000.00$ 357,000.00$

1,347,919.56$ 694,792.00$ 1,300,877.16$

Plus - Addl A/E construction administration services for extended schedule due to

phasing.

Plus - Addl OPM services for extended schedule, temporary facilities coordination,

phasing, plus full time Clerk-of-the-Works for an additional 8 to 10 months.

-$

CDR Maguire has discussed options with a rep from Morton

Buildings and CDR's cost estimator. There are a number of variables

that must be considered when comparing a conventional building to

a pre-engineered building which have not been considered at this

time. Until such time that all variables have been defined and

solidified we have been advised that a possible cost savings could be

in the range of 10 to 15% of the building superstructure and shell.

450,000$ Temporary Facility Costs (Allowance) - Based on trailers on site, set

up, ramps, canopies, utility hook-ups, etc.450,000$

Construction Escalation (7% for new construction to mid-point &

12% for renovation to mid-point)

Maguire Group Inc

33 Commercial Street

Foxboro Ma. 02035 Page 1Brewster, Fire Headquarters

Brewster, MA..

Brewster Fire Department - Pros/Cons Matrix - March 26, 2015

X X X X The existing station is salvaged.

X X X Provided that altered grades allow, the existing fuel depot can stay as is. Life expectancy unknown.

X Existing station can be re-purposed for Department of Natural Resources

X Cost of construction is less than Options 2a, 3 and 4.

X X X Apparatus bay issues are resolved

X X X X Fulfills the programmatic requirements

X Yes/No Efficiently fulfills the programmatic and adjacency requirements

25% 50% 100% 50% Meets expected life and operational usefulness expectancy.

X Construction does not require phasing

X Fire Department is not effected and does not need to relocate during construction

X Yes/No Operationally Efficient

X Space allocated for future expansion

X Better than 2a Will Serve the community for years to come

X X Not as much as 2a Multiple operational disadvantages and deficiencies due to lack of adjacency, multiple levels, circulation, etc.

X Will require new fuel depot at alternate site.

X X X Requires more square footage to accomplish program goals

X X X Renovation issues may surface as work proceeds

X Apparatus bay width and overhead door issues are not improved

X Apparatus bay at four vehicles deep is not efficient and could be a hindrance in case of an emergency

X Apparatus vehicle circulation from rear of the facility is circuitous and not practical

X Existing convoluted administration circulation is only slightly improved

X X X Will impact COA site circulation both during and post construction

X X X Multiple floor elevations requires expensive multiple stop elevator

X X Better than 2a Building security issues are not improved

X X X Visitor parking is not improved

X Fire Department will need to relocate during construction. Phasing may not be an option.

X X Will require phased construction which will extend construction duration and costs.

X X Will require on site temporary facilities for department. Facilities will need to be moved phase to phase.

X Apparatus vehicle exit the rear of the facility is convoluted and increases the Stations response time

X Band aid solution to a larger problem

X X More expensive than new construction

X X Station does not have drive through capability

Advantages

Disadvantages

Option 1 Option 2a Option 3

Option 1 Option 2a Option 3

Option 4

Option 4

Town of Brewster 2198 Main Street

Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089

Office of: Board of Selectmen Town Administrator

MINUTES OF THE BOARD OF SELECTMEN REGULAR SESSION MEETING DATE: January 5, 2015 TIME: 6:45 P.M. PLACE: Brewster Town Office Building, 2198 Main Street PRESENT: Selectman deRuyter, Chairman Foley, Selectman Hughes, Selectman Dickson, Selectman Norton, Town Administrator Charles L. Sumner, Assistant Town Administrator Jillian Douglass, Chief Moran, Thomas Osborn, Meg Morris, Dave Quinn, Bryan Douglass, Chris Miller, John O’Reilly, Ed Lewis, Dr. Richard Hoffman, Mark O’Brien, Anne O’Connell, Rob Harris, Donna Kalinick, Peter Johnson, Dave Telman, Chris Powicki, Henry Hayes, Giovanna Venditti, Jim Nowak, Susan Skidmore, Rich Eldred, Cindy Bingham, Jeff Odell, Marc Fontaine, Bill Barnstead, Annie Sherwood , Joe Provost, Ken Jones, Debra Levanda, Andrea Nevins, John Lamb and many citizens Call to Order Chairman Foley called the meeting to order at 6:45 pm Swearing In of New Fire Fighter, Jason Osborn Chief Moran stated that Thomas Osborn would be sworn in as well as a promotion of a current fire fighter to Captain. Captain’s Labonte’s retirement is the reason for this evening’s ceremony; his retirement was the catalyst for the new hire and promotion. Chief Moran thanked Captain LaBonte for his 29 years of dedication to the Town and the Department. Chief Moran went over the requirements needed for promotion. Chris Flavell was sworn in as Captain. Chief Moran gave the background information on Thomas Osborn. Thomas was sworn in as a Brewster Fire Fighter. Chief Moran thanked the Selectmen for the opportunity to have this ceremony in front of the Board this evening. Citizens Forum None Update on Pay As You Throw Program & Discuss Recommendation of Trash/Recycling Services for Town Facilities Meg Morris gave a PowerPoint presentation on the year results of the Pay As You Throw (PAYT) program. This is not on the fiscal year as the program started in October of 2013. There is a 47% drop in trash disposal. The recycling tonnage increased by 26%. There are less hauls to the trash facilities, but due to the increase in recycling, there is an increase in hauls to the recycling center. There has not been a large reduction in the number of permits sold; there are still similar numbers in the Recycling Center users. The Recycling

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Commission will also examine ways to increase recycling for 2015 at Town facilities. They looked at a number of options including; doing nothing, use a carry-in/carry-out system, and looking at a new contractor. The Recycling Commission recommends a new contractor, Nauset Disposal, and a one year contact. There should also be a renewal option. This will give the DPW time to examine taking this over in the future. Their second recommendation was to continue PAYT with the current fees. The cost with Nauset Disposal for the year will be $12,000. That does include 7 days a week trash pickup at Crosby Beach. Mr. Sumner added that the Town has reduced the number of dumpsters at Town Facilities and the Maintenance Department takes care of the recycling at most Town buildings. The Board thanked the Recycling Commission for their work on the PAYT program and for their recommendation on the trash/recycling program for 2015. Chairman Foley stated that the PAYT program also prepares the town for the increase in the Covanta tipping fee that the Town will see. Chairman Foley stated that in the next week the Town should know what we will be paying for the tipping fee. He also stated that soon the trash/recycling will be able to be brought to the Yarmouth facility, instead of Rochester. This will also save the Town money. Donna Kalinick stated that the contract the Town currently has for trash services expires March 31. There will need to be a new contract with the new vendor as of April 1. The Town will have, as part of the contract, recycling toters with lids that lock and have small openings for recyclable items. The Town is asking Nauset Disposal to make a capital investment in purchasing these containers. Chris Powicki recognized the DPW staff, especially Robert Bersin for his work on the PAYT program. He asked if the $60.00 fee in the presentation is what the Town will be paying. Chairman Foley stated that it will be no more than $60.00. Mr. Powicki asked how much of the program will still be on the tax base. Chairman Foley stated that at this time it is too soon to tell, but one goal of the PAYT program is to make it self sustaining, which could take 2-3 years. Mr. Powicki asked where Nauset Disposal takes the waste it picks up. Ms. Kalinick stated that Nauset will report on where they take the trash and recycling. It does not go to Brewster. Mr. Powicki also asked what the Town is doing to reduce its waste. Ms. Douglass stated that the Maintenance staff handles the Towns recycling; we recycle paper, plastic and cardboard. Mr. Powicki hopes that soon the Town will look at composting. Chairman Foley stated that this will be discussed with Covanta after the contract is finalized. Review & Approve Change in Manager for Ocean Edge Inn & Conference Center and Linx Tavern & Bar Bryan Webb stated that he has worked at Ocean Edge for the last 8 years and last April, was promoted to Resort Manager. He has over 20 years of experience in hospitality. Selectman deRuyter moved to approve the change in manager for Ocean Edge Inn & Conference Center, Selectman Norton second. The Board voted 5-Yes, 0-No. Selectman deRuyter moved to approve the change in manger for the Linx Tavern and Bar, Selectman Norton second. The Board voted 5-Yes, 0-No. Discuss Breakwater Landing Coastal Resiliency Project Chris Miller stated that there is a grant from the State allowing the beach to be pulled back, create a dune and pull the parking back. The next step is to go in front of the Conservation Commission. The question that has come up is how many spaces should be replaced. There are also storm water considerations in this plan. They are at the 75% design phase. January will be permit applications, which will take 3-4 weeks. Then a bid package and hopefully do the work before the summer. There are currently 57 spaces, 30 will be lost and or moved to the back. They are asking direction from the Board on how many spaces should be put back. Some neighbors are concerned that the parking will be too close to their homes, that they will lose views etc. The parking lot will be narrowed, which should eliminate the illegal third row of parking. There will be plantings to help reduce any noise. In the 1950’s the Town was given a portion of the parcel to increase the beach. The DPW took a portion of the parcel and made a small park with a picnic table. Storms have greatly affected the beach and the parking lot. Selectman Hughes stated that almost all of the Towns beaches are eroding. The State gave the Town the grant as the Town is looking at ways to maintain the beaches and work on the erosion

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problem. The issue is trying to replace existing parking. The engineer has been very sensitive to the neighbors concerns and the fact is that the Town does not want to do much earth moving. The plan must also keep in mind the issue of public and private re-nourishment projects that occur in the fall and spring. The Town received 2 grants; $35,000 for engineering and $200,000 for the project. Ken Jones is an abutter to the proposed project. He wishes to present a petition in objection to the proposed parking area on the ‘park land’. There is not an opposition to the dune project. Debra Levanda from The Tides Court wanted to speak to the donation of the land. The original donation stated that it was presented as a beach park. She also questions if the land is in the historic district; there has been questions on that. She wondered if shuttles could run from the two elementary schools to the beaches. She also presented additional petition signatures. Henry Hayes on Breakwater Road stated that approximately 12-14 years ago, the beach and parking lot began to erode. It did not seem to happen until the revetment went in. He questions if the revetment will continue to cause erosion. He is also in favor of not replacing the parking spaces. Andrea Nevins on Breakwater Road presented additional signatures. Her concern is the wind tunnel as she lost 77 trees. The only buffer they have is the park, as it is elevated at one end. She is also concerned with narrowing the lot since there is a parking issue. Mr. Miller stated that the erosion is at the beach section. The park will be reduced slightly in elevation, but the dune will be higher in elevation than the park is now and it will reduce the wind noise. Native plants and beach grass will be used in the 100 feet of new dune. The issue of the parking down the middle is that it is not safe and is against the parking regulations. Narrowing the lot will also help reduce storm water issues. Ms. Nevins also suggests parking behind the Unitarian Church or the library. Selectman Dickson asked how the dune will be different to help reduce the erosion. The new dune would allow a storm to remove 20 feet but not affect the beach. The Town is losing a half foot to one foot of beach per storm. John Lamb, Crosby Lane stated that stabilizing the dune is a very good idea, but he does not support the new parking area. When the land was given there was no legal way to protect it, such as a conservation restriction. He also objects to the new parking area as it abuts homes. He feels that the residents were left out of the design process. He is also in favor of shuttling. He would also like to look at opening the Spruce Hill beach area. Chris Powicki inquired about the existing slope and fill that would be needed. Chris Miller stated that one plan only uses the northern section of the parking area and the picnic table and tree will not be moved. Mr. Powicki suggests a compromise; does the dune need to be as large or can fewer parking spaces be replaced. Chairman Foley stated that the petitions will be left on the Selectmen’s desk. Selectman Norton requested a copy of the deed to the land that was gifted. In 2010 there was a study that looked at the cost of shuttles for the National Seashore and that may be a starting point for staff to examine the cost of a shuttle program. Selectman Norton also suggested that Chief Koch be brought into the discussion on parking lots for a shuttle program. The Board was in agreement that there should be an investigation on the cost of a shuttle program. Ed Lewis stated that there is a special permit on the Eddy School that requires any use of the property to go through the Eddy School. Kari Hoffmann, Old Bog Road stated that the Planning Board is going to start a long term plan on the future needs of Brewster and could this wait until the plan comes out. Review & Discuss Regional Schools Capital Requests John O’Reilly stated that the Regional School Committee asked to meet with the Board to start a discussion on the needs of the three buildings that the region controls. The Committee would like to start addressing the needs that the Habeeb report brought to attention. There is an immediate need for 5 projects between the middle and high school; $1.75 million of debt exclusion. A bigger issue is the long term upgrade of the facilities. The Committee would like to use the CORE program through MSBA for as many these projects as possible. This would be at the high school and could be a 10-20 million dollar project. This could be 2020 construction. The members of the Regional Committee are going to their prospective Towns with this information. At the middle school, there is a security project of $75,000 and a drainage project of $180,000. For the high school, a lab renovation for $210,000, repairing/replacing the concrete courtyard, rails and ramps for $530,630 and also to address the outdoor lighting issue in the amount of approximately $500,000. Ed

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Lewis stated that the committee has not completely vetted this out yet and are still looking at what project to do and how to pay for it. How the projects are done and how to pay for them is what the committee is looking at. Dr. Hoffman stated that the projects they are looking at are really about student and staff safety and security. Selectman deRuyter questioned the positioning of the projects. Are we doing the courtyard now only to have it destroyed by another project or even a new high school? Mr. O’Reilly stated that the buildings must be maintained or a new facility must be looked at. They would like to maintain the campus feel. They are working with Habeeb to make sure that projects are done in the correct order, so that you don’t repair the courtyard only to have to dig it up in a few years to repair some pipes. Mr. Lewis stated that there has been no discussion on a new building as there have recently been capital investments of roofs and windows, using MSBA funds. The buildings should last another 20-25 years if they are repaired and maintained. Mr. Sumner stated that next week he will bring to the board a finalization of the pavement management program with annual funding of $1.2 million for 7-8 years, there is also the Fire Station project. There were over 3 school projects over the last year and he cannot see going to the voters with this. There will be a problem with 3 overrides on the spring warrant. There was a backlog of projects in the schools, but they have been caught up. There was a brief discuss on borrowing the money and using the capital money to finance it. Selectman Dickson asked if the courtyard was being redesigned, would less concrete be used. Dr. Hoffman stated that it may be reduced slightly, but it cannot be reduced by much as when the bell rings there are 1000 students in the courtyard. In FY16 $482,000 will be put into the regions capital budget. The Region will look at multiple funding scenarios. Jim Nowak stated that if you increase the Schools debt, the Towns will need to vote it. Most of the Towns would like to find a way to keep this off the ballot. There is a deadline of April to submit a letter of interest to the State. The State reimbursement rate is 37%. The Board does support a letter of interest. Review, Discuss & Vote on 2015 Golf Rates Mark O’Brien stated that all of the rates are the same as last year, except for the driving range prices and one Annual Fee Player rate. The Resident ‘Early’ AFP rate would increase from $850 to $900. There is also a small increase to the cost of driving range buckets. The AFP rate would be frozen for those age 85. It would freeze at the rate it is when the member turns 85. There will also be an incentive for new nonresident members. Selectman Dickson moved to approve the Captains Golf Course 2015 rates, Selectman Norton second. Mr. Lewis addressed the issue of the men’s and women’s associations playing at the higher rate to maintain their early tee-times. The men’s association has had a drop off in membership. Some people are looking at other towns/clubs due to the rates at the Captains. The Board voted 5-Yes, 0-No Discuss FY16 Selectman Capital Plan Mr. Sumner stated that the community center was added to the plan. Selectman Dickson stated at the December 22, 2014 Capital Planning meeting, the building at Drummer Boy Park was discussed. Should the Building Commissioner take a look at the building? The building is currently used for storage for the Brewster Town Band. Mr. Sumner stated that he had the Building Commissioner and Tom Thatcher take a look at the building but he has not seen the report from the Building Commissioner yet. The building is just a wood substructure built on concrete blocks. The subfloor is in bad shape. It may need to be demolished rather than renovated. If it needs to be demolished, Administration will work with the Town band on their storage needs. The Drummer Boy Park Committee may want to start meeting again to discuss issues with this building and the park. In regards to the Tri-Town Septage Plan Project line item, the $150,000 in FY16 will be reduced to $50,000. Discuss Opening on Brewster Elementary School Committee Chairman Foley stated that Trish Hill has resigned. There needs to be a joint meeting of the two boards to fill the vacancy. Selectman Dickson asked at what point the vacancy would not be filled and it would wait until the next election. Mr. Telman stated that the committee is not at that point, they would like to fill the vacancy

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at the end of this month so that they have a full board for the budget process. Selectman Norton moved to advertise the position, Selectman Hughes second. The Board voted 5-Yes, 0-No. Discuss Town Administrator Search Committee Structure and Screening Process Selectman deRuyter asked if the search committee should be 5 or 7 members rather than 6. Selectman Hughes stated that she also discussed this with Mr. Sumner and she would like to reconfigure the committee and have an odd number of members. It would be 1 member of the Board of Selectmen or another option would be to add more citizens. Chairman Foley stated that most Towns have 7 members on their committee and this produces more involvement. He has not seen any search committees with Board of Selectmen on them. There are department heads and citizens. Wouldn’t it be a conflict to have a Selectman on the search committee and then interviewing the candidates? Chairman Foley suggested a member of the Government Study Committee be on the search committee. Selectman Norton believes the committee should be at least 5, and not more than 7. He is neutral on having a Selectman on the committee. There was discussion on the make-up of the committee. Selectman Dickson suggests waiting to decide on the size of the committee based on applications for the committee. Chairman Foley stated that he feels that there will be many applicants for this job. Selectman Hughes feels that a member of the Board of Selectmen should be on the search committee as the Board works very closely with the Town Administrator and will have good insight into what qualities are needed. Mr. Sumner stated that there is a risk in applying for jobs as a person puts their current job at risk. He believes that having a Selectman on the Board will be valuable as the candidate is also interviewing the Town. He also believes a member of the Government Study Committee should be on this search committee. There was a discussion on whether a member of the Finance Committee can serve on this committee as it is only a temporary committee. The Board was in agreement to advertise the committee openings to see how many applications are received and this will also help determine the size and composition of the committee. Discuss Fire Station Project The first meeting will be Saturday January 17. There was a discussion on when the follow up meetings could take place. The first meeting may help to determine how many additional meetings are required. Selectman Hughes stated that she, Selectman deRuyter and Mr. Sumner have discussed having a facilitator for this meeting. Selectman Hughes has spoken with two individuals who would be could facilitators. The Board was in agreement that having a facilitator is a good idea. Since Chairman Foley cannot attend the meeting, Selectman deRuyter will chair the meeting. There will be a discussion with Rich Pomroy on how the agenda should be set up. Selectman deRuyter will discuss the agenda with Rick Pomroy. Mr. Sumner stated that the Administrators office is maintaining a list of those that want to be notified of these meetings. Review & Approve November 17, 2014 Regular Session Meeting Minutes & December 15, 2014 Executive Session Meeting Minutes Selectman Norton moved to approve the November 17, 2014 regular session meeting minutes, Selectman Hughes second. The Board voted 5-Yes, 0-No. Selectman Norton moved to approve the December 15, 2014 executive session meeting minutes, Selectman Dickson second. The board voted 5-Yes, 0-No. Action Items Selectman Norton moved to approve action items 1-7, as recommended by Administration, Selectman deRuyter second. The Board voted 5-Yes, 0-No. FYI Items Selectman Hughes stated that in regards to item H, Notice from Cape Cod Commission on applications for state district local technical assistance funds, this may be an opportunity for funds for the Town for the comprehensive planning process. Chairman Foley made mention of item E, Ed Goldman’s letter regarding the

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moratorium on new gas services and his suggestions on solutions. He suggested the letter be forwarded to our legislators. Administration will draft a letter of support to be brought to the Board as an action item. Liaison Reports Chairman Foley stated there was a meeting with the new management of Convanta. The Board of Appeals meets next week to hear Alex Wentworth’s petition. Topics the Chair did not Reasonably Anticipate Selectman Hughes would like to see more discussion and information on the Tri-Town facility. Selectman deRuyter has been attending the meetings. Unfortunately, there are no answers yet. They have been discussing their straw man plan. The engineers are working on updating the straw man plan. He believes the plant will be reconstructed to treat both sewerage and septic and that it will serve more than just Orleans. There may also be a satellite plant in the later phase of the project. Mr. Sumner stated that the year end numbers of Tri-Town showed a small surplus of funds which may be used for future repairs of the facilities. Discuss Possible Future Agenda Items Tri-Town should be discussed periodically. Media Questions Rich Eldred asked how many people on the school committee are appointed vs. elected. All members are currently elected. He also asked about the Dog Park Development Committee. They have not met recently, but will start meeting again in the near future. Future Meetings January 12 & 26, 2015 and January 17 for Fire Station Forum Selectman Norton moved to adjourn at 9:48 pm, Selectman Hughes second. The Board voted 5-Yes, 0-No. Respectfully submitted, Susan Broderick Administrative Supervisor Approved: _______________ Signed: _______________________________________ Date Patricia Hughes, Clerk of the Board of Selectman Accompanying Documents in Packet: agenda, memo on review of first year of PAYT, PowerPoint on Recycling Commission report of PAYT program, memo on Recycling Commission’s recommendation for trash & recycling services, change in manger for Ocean Edge conference center & Linx Tavern, map for Breakwater Beach resiliency project, memo from Dr. Hoffmann on regional schools capital needs, regional schools draft debt exclusion, regional schools draft 5 year capital plan, memo from Mark O’Brien on 2015 golf rates, Selectman 5 year capital plan, Trish Hill letter of resignation from Elementary School Committee, chapter 41, section 11 of MGL, draft charge of town administrator search committee, memo from Rich Pomroy, re; Fire station programming meeting, meeting minutes from 11/17/14, executive session meeting minutes from 12/15/14, action items, fyi items

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BREWSTER BOARD OF SELECTMEN MEETING OF APRIL 27, 2015 ACTION ITEMS

1. Accept Gift – Pine Harbor Wood Products would like to donate a flag pole to the Recreation Department to be placed at the Freemans Way Fields. Pine Harbor will also install the flag pole. The estimated value of the gift is $859.00 ADMINISTRATIVE RECOMMENDATION We recommend the Board vote to approve this request and accept the gift 2. Request to Use Public Address System – Cape Cod Sea Camps is once again seeking permission to use their public address system for bugle calls and announcements for the upcoming camp season. As in years past they will make every effort to keep the volume at the lowest possible decibels and to make only necessary announcements. ADMINISTRATIVE RECOMMENDATION We recommend the Board vote to approve this request. 3. Request for Waiver of Fee – The Brewster Conservation Trust is requesting a waiver of the $300.00 Planning Board Site Plan Review fee in connection with the plan to convert the current residence on the property at 36 Red Top Road into a small office for the Trust and Compact of Cape Cod. The Brewster Conservation Trust is a non-profit organization. The Town Planner is supportive of this request. ADMINISTRATIVE RECOMMENDATION We recommend the Board vote to approve this request. 4. Request for One Day Entertainment License – Joseph Rome of Susan Lane is requesting a one day entertainment license for a wedding reception at 496 & 506 Paines Creek Road on Saturday June 13, 2015 from 4pm – 10pm. The entertainment is an amplified band, the Rip It Ups, and they will be performing in a tent. The cost of the license is $35.00 ADMINISTRATIVE RECOMMENDATION We recommend the Board vote to approve this request. 5. Request for Hawker & Peddler License – John Jenkins, D/B/A John’s Dogs & More, is again requesting a yearly Hawker & Peddler license. He will only operate by invitation and will not become a ‘roving’ food truck. He sells a variety of items, including hot dogs, sandwiches, soups and salads. He has a State Hawker & Peddler license and has filled out the necessary paperwork with the Board of Health. ADMINISTRATIVE RECOMMENDATION We recommend the Board vote to approve this request. April 27, 2015 Action Items Page 1 of 2

6. Public Beach Access Permit Request – Jay Merchant, of Chase & Merchant in Dennis, dropped off an Access Permit application on Friday, April 24th to use Mant’s Beach for access and staging related to sand re-nourishment at 262, 286, 288 and 322 Robbins Hill Road, from Monday April 27 through Friday May 1st, 2015. This work will not include storage of material. ADMINISTRATIVE RECOMMENDATION Our applications stipulate a 21-day lead time, so this is VERY SHORT NOTICE, but in the interest of coastal erosion control and a desire to complete as many of these projects in advance of the beach enjoyment season, we recommend the Board vote to approve this request. 7. Public Beach Access Permit Request – Chris Norgeot of Anchor Marine in Chatham e-mailed an Access Permit application on Friday, April 24th to use Ellis Landing for access and staging related to sand re-nourishment and reconstruction of a rock revetment at 41, 47 and 51 Captain Dunbar Road. This is a 5-day project and work would take place from May 4th through May 8th, 2015 and include storage of a rubber-tired front-end loader and a mid-sized excavator and 60 cubic yards of sand. ADMINISTRATIVE RECOMMENDATION Again, our applications stipulate a 21-day lead time, so this is VERY SHORT NOTICE, but in the interest of coastal erosion control and a desire to complete as many of these projects in advance of the beach enjoyment season, we recommend the Board vote to approve this request. 8. Declare Surplus Property – The IT Director has various equipment that she would like to be declared surplus; including an HP Laserjet 400 color printer, a PowerEdge T310 Server as well as various desktops, laptops, scanners and monitors. The intent is to sell these items on GovDeals as one group. ADMINISTRATIVE RECOMMENDATION We recommend the Board vote to approve this request.

April 27, 2015 Action Items Page 2 of 2

FYI ITEMS (MAIL) APRIL 27, 2015 A. March 2015 PRIM Board Update B. SRBT Fund statement as of March 31, 2015 C. Copy of Notice to Abutters on Harwich Zoning Board of Appeals April 29th

public hearing D. Services statement from South Coastal Legal Services for 1/1/15-3/31/15 E. February 17, 2015 Conservation Commission meeting minutes F. March 3, 2015 Conservation Commission meeting minutes G. Cape Light Compact’s Energy Efficiency report for February 2015 H. March 18, 2015 Orleans, Brewster, Eastham Groundwater Protection District

Board of Managers meeting minutes

FYI – April 27, 2015 Page 1 of 1