Choice of Entry

LIS 532. Session 5

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Choice of access points Forms of access points

First description level

Second and third description levels

Few accesspoints

ManyAccess points

AACR2 Part II

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AACR2R Part II

21 Choice of Access Points22 Headings for Persons23 Geographic Names24 Headings for Corporate Bodies25 Uniform Titles26 References

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Access point - Definition

A name, term, code, etc. under which a bibliographic record may be searched and identified [in addition to free-text searching]

Examples of common access points are: title, subject, personal author, uniform title, geographic name, corporate name

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Main and added entries

“In Part II the rules are based on the proposition that one main entry is made for each item described, and that this is supplemented by added entries.”

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Main entry “The complete catalogue record of an item,

presented in the form by which the entity is to be uniformly identified and cited. The main entry may include the tracing(s) . See also Added entry.”

Source: AACR2R

- Since the days of manually prepared cards, it has been professional practice to designate one of the access points as chief access point or main entry

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Added entries

“An entry, additional to the main entry, by which an item is represented in a catalogue; a secondary entry”

AACR2 The aim of added entries is to

provide access to bibliographic descriptions in addition to the access provided by the main entry.

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Do we need main entries in the online environment?

Yes – they support the standard convention for the way a bibliographic item should be cited.

Yes – they collocate items in the catalogue.

Yes – they provide immediate information about authorship (i.e., primary responsibility for the intellectual content of the item).

Yes – they indicate the most prominent role of a given individual or body (e.g., a performing musician versus the composer of a piece of classical music).

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Relevant MARC21 tagsMARC21 bibliographic:1XX = main entry7XX = added entry8XX = Series statement added entryMARC21 authority:X00 = personal nameX10 = corporate bodyX11 = conference

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MARC21 coding considerations

245 1st indicator 0 = no added entry 1 = added entry

490/830 series statement & added entry for series

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CHAPTER 21CHOICE OF ACCESS POINTS

21.0 INTRODUCTORY RULES

21.0A Main and added entries

21.0B Sources for determining access points

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CHAPTER 21CHOICE OF ACCESS POINTS

21.1 GENERAL RULE

21.1A Works of personal authorship

21.1B Entry under corporate body

21.1C Entry under title

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21.1A Personal Authorship

“… person chiefly responsible for the creation of the intellectual or artistic content of the work.”

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100 1b $a Samek, Toni, $d 1964- 245 10 $a Intellectual freedom and social responsibility in American librarianship, 1967- 1974 / $c by Toni Samek ; with a foreword by Sanford Berman.

Example of book written by single author

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21.1B Entry under Corporate Body “A corporate body is an organization or

a group of persons that is identified by a particular name and that acts, or may act, as an entity.”

“… associations, institutions, business firms, nonprofit enterprises, governments, government agencies, projects and programmes, religious bodies, local church groups identified by the name of the church, and conferences.”

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21.1B2 Main entry under corporate body

Emanates from a corporate body AND is: Administrative work Specific legal, governmental, religious Collective thought of the body Collective activity of a conference or

an event Collective activity of a performing

group Cartographic material emanating from

a corporate body other than a body that is merely responsible for their publication

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110 2b $a Canadian Association for Information Science. $b Conference $n (23rd : $d 1993 : $c University of Alberta. School of Library and Information Studies)

245 10 $a Connectedness : $b information, systems, people, organizations / $c edited by Hope A. Olson, Dennis B. Ward.

260 bb $a Edmonton : $b School of Library and Information Studies, University of Alberta, $c 1995.

700 1b $a Olson, Hope A. 700 1b $a Ward, Dennis B. 710 2b $a University of Alberta. $b School of Library

and Information Studies.

Example of item with corporate main entry

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21.1C Entry under title

Everything not entered under personal author or corporate body. For example:

Personal authorship is unknown A collection of works by different

persons and bodies A work that emanates from a corporate

body but does not fall into any of the categories and is not personal authorship

It is accepted as sacred scripture by a religious group

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Entry under title - examples

245 02 $a A memorial to Congress against an increase of duties on importations / $c by citizens of Boston and vicinity.

245 00 $a Working class stories of the 1890s / $c edited, with an introduction, by P.J. Keating.

245 04 $a The book of Isaiah.

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245 00 $a Beatrix Potter's Peter Rabbit : $b a children's classic at 100 / $c edited by Margaret Mackey. 260 bb $a Lanham, Md. : $b Children's Literature Association and the Scarecrow Press, $c 2002. 490 1b $a Children's Literature Association centennial studies ; $v no. 1 700 1b $a Mackey, Margaret. 830 b0 $a Children’s Literature Association centennial studies ; $v no. 1

Entry under title - monograph

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More detailed rules

21.4 Works for which a single person or corporate body is responsible

21.5 Works of unknown or uncertain authorship or by unnamed groups

21.6 Works of shared responsibility[Rule of three]

[Principal responsibility]

21.7 Collections and works produced under editorial direction

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100 1b $a Altmann, Anna E. 245 10 $a Tales, then and now : $b more folktales as literary fictions for young adults / $c Anna E. Altmann, Gail de Vos. 260 bb $a Englewood, Colo. : $b Libraries Unlimited, $c 2001. 700 1b $a De Vos, Gail, $d 1949-

Shared responsibility example

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The Western experienceMortimer Chambers

Raymond GrewDasvid Herlihy

Theodore K. RabbIsser Woloch

245 04 $a The Western experience $c Mortimer Chambers

… [et al.].260 bb $a New York, $b Knopf; [distributed by

Random House, $c 1974]300 bb $a 3 v. $b illus. $c 24 cm.504 bb $a Includes bibliographies.700 1b a Chambers, Mortimer.

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Works of mixed responsibility

21.8A Scope:Works that are modifications of other works

21.9-21.23: Mixed responsibility in new works

21.28 : Related works

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Works that are modifications of other works

21.9 enter as appropriate for new work if:- substantially modified- in a different medium

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245 00 $a Little women $h [videorecording] / $c a DiNovi Pictures Production ; directed by Gillian Armstrong ; produced by Denise DiNovi ; screenplay by Robin Swicord. 500bb $a Director of photography, Geoffrey Simpson ; film editor,

Nicholas Beauman ; music, Thomas Newman. 501bb $a Based on the novel by Louisa May Alcott.511 1b $a Winona Ryder, Gabriel Byrne, Trini Alvarado, Samantha

Mathis, Kirsten Dunst, Christian Bale. 700 1b $a Armstrong, Gillian, $d 1950-700 1b $a DiNovi, Denise.700 1b $a Swicord, Robin.700 1b $a Ryder, Winona, $d 1971-700 1b $a Byrne, Gabriel, $d 1950-700 1b $a Bale, Christian.700 1b $a Alcott, Louisa May, $d 1832-1888. $t Little women.

21.10 Adaptations of texts

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Added entries

21.29 General rule – make an a.e. : To provide additional access If instructed in 21.30 If a user might search for it If called for in the particular catalogue

21.29F the reason for an a.e. must be apparent from the description