Chinese Academy of Sciences (CAS)

Office of International Cooperation

University of Science and Technology of

China

Guidelines for the Chinese Academy of Sciences (CAS)

President’s International Fellowship Initiative (PIFI) –

Visiting Scientists coming to work in University of Science

and Technology of China(USTC)

University of Science and Technology of China

Dear Professors,

Congratulations on getting the CAS President’s International Fellowship

(PIFI) for postdoctoral researchers and welcome to USTC！

The PIFI fellowship is sponsored by CAS. CAS offers a monthly salary to

visiting scientists to cover living expenses and health insurance in China.

Each awardee will receive a pre-tax stipend of ￥20,000-40,000 per

month. In addition, the fellowship provides an economy-class round-trip

international travel with different ceilings on the amount depending on

the location of your passport country.

Please read this guide carefully and complete all the needed procedures.

We hope you enjoy your stay in USTC.

Office of International Cooperation

University of Science and Technology of China

Before entering China

After entering China

Documents for tax-exemption

Insurance during your stay in China

Important aspects of PIFI regulation

Intellectual property rights

Requirement for working period

Procedures for leaving USTC

Content

Before entering China

Planning for less than 4 months stay

Steps Office Formality Remarks

1 The taxation authority of

your home country

Apply for taxation resident

certificate.

If your home country doesn’t

sign any agreement with China

related to income taxes, ignore

this step.

2

Embassy of the People’s

Republic of China or

Consulate General of the

People’s Republic of

China

Apply for Chinese Visa

(F visa).

Planning for more than 4 months stay


1 The taxation authority of

your home country

Apply for taxation resident

certificate.

If your home country doesn’t

sign any agreement with China

related to income taxes, ignore

this step.

2

Embassy of the People’s

Republic of China or

Consulate General of the

People’s Republic of

China

Apply for Chinese Visa

(F visa).

Notarize certificate of

relationship, if you want to

bring your family to China.

3 Public hospital

Take health examination, and

complete the <Foreigner

Physical Examination Form>.

Remember to keep the

original reports.

You could also choose to take

the health examination in

China. <Foreigner Physical

Examination Form>, download

address

http://oic.ustc.edu.cn/index.p

hp?c=content&a=show&id=33

0

Please keep your boarding passes, itinerary, purchasing records of payment and

invoice for reimbursement.

http://oic.ustc.edu.cn/index.php?c=content&a=show&id=330



After entering China

Planning for less than 4 months stay


1 Office of International Cooperation

(OIC) (Room 227, USTC East Campus

Office Building)

Collect letter of introduction for foreigners’

temporary residence registration and contract

sample (optional).

Residence registration must be

completed within 24 hours of entering

Hefei if you don’t stay in a hotel. Come

to OIC for residence registration when

you change your residence during your

stay in USTC.

2 Local Police Station ( If you live on

USTC east campus, you could

instead visit Foreigners’ Service &

Administration Office , Public

Security Bureau of Baohe District,

Building 222 on USTC East Campus)

Submit the letter of introduction for entry

registration, and complete residence registration.

3 Office of International Cooperation

(OIC) (Room 227, USTC East Campus

Office Building)

Collect <Letter of Introduction for foreigners’

campus card >

Submit < Letter of Introduction for Foreign Expert

Apartment>, and then go to Assets department to

apply for your apartment.

< Letter of Introduction for foreign

expert apartment> download

address：

https://oic.ustc.edu.cn/index.php?c=co

ntent&a=show&id=141

If you choose to live off campus, ignore

this procedure.

4 Campus Smart Card Center ( First

Floor North Wing of the USTC East

Campus Student and Faculty Club)

Submit the <Letter of Introduction for foreigners’

campus smart card> and get your campus smart

card.

Campus smart card is used for entering

campus, consuming in campus canteen

and shops, and borrowing books from

library.

https://oic.ustc.edu.cn/index.php?c=content&a=show&id=141


5 Financial Department (Room 102 &

112, South Wing of the USTC East

Campus Student and Faculty Club)

Submit your income tax-exemption documents to

Ms. Yan for income tax register formalities. If your home country doesn’t sign any

agreement with China related to

taxation of individual income, ignore

this step. 6 Hefei Local Tax Bureau Baohe

Branch (Administrative Center of

Baohe District, Baohe Road 118)

Submit the tax-exemption documents to Hefei

Local Tax Bureau Baohe Branch for income tax

register entry.

Planning for more than 4 months stay


1 Office of International

Cooperation (OIC) (Room 227,

USTC East Campus Office

Building)

Collect letter of introduction for foreigners’

temporary residence registration, contract sample

and insurance information form.

Residence registration must be

completed within 24 hours of entering

Hefei if you don’t stay in a hotel.

Come to OIC for residence registration

when you change your residence

during your stay in USTC.

2 Local Police Station ( If you live

on east campus, you could

instead visit Foreigners’

Service& Administration

Office , Public Security Bureau

of Baohe District ,Building 222

on East Campus)

Submit the letter of introduction for entry

registration, and complete residence registration.

3 Anhui International travel

health care center (0551-

62856539）

Submit <Foreigner Physical Examination Form>,

and apply for <Health Certificate for International

Travel>.

Health examination could be

completed either in China or in your

home country.

4 OIC (Room 227, USTC East

Campus Office Building)

Submit one copy of your contract (containing the

signatures/stamp of both Party A and Party B) ;

Apply for <Foreigner’s Work Permit> online;

Collect <Letter of Introduction for Foreigners’

Campus Smart Card >;

Submit < Letter of Introduction for foreign expert

apartment>, and then go to Assets department to

apply for your apartment.

< Letter of Introduction for foreign

expert apartment> download

address：

https://oic.ustc.edu.cn/index.php?c=c

ontent&a=show&id=141

If you choose to live off campus,

ignore this procedure.



5 Campus Smart Card Center

(First Floor North Wing of the

East Campus Student and

Faculty Club)

Submit <Letter of Introduction for Foreigners’

Campus Smart Card > and get your campus smart

card.

Campus smart card is used for

entering campus, consuming in

campus canteen and shops, and

borrowing books from library.



Collect your <Foreigner’s Work Permit> after

receiving a notification from OIC, and with that

apply for < Residence Permit for Employee and

Dependent Family Members>



Collect your <Residence permit for Employee and

Dependent Family Members> after receiving a

notification from OIC.

8 Bank of China (Opposite to the

west gate of USTC East

Campus)

Apply for debit card with your <Foreigner’s Work

Permit> and < Residence Permit for Employee and

Dependent Family Members >.



Collect the <Letter of Introduction for Foreigners’

Salary Number> with your debit card.

.

10 Financial Department (Room

102 & 112, South Wing of the

East Campus Student and

Faculty Club)

Submit the <Letter of Introduction for foreigners’

salary number> to room 102. Submit your income

tax-exemption documents to Ms. Yan for income

tax register formalities in Room 112.

If your home country doesn’t sign any

agreement with China related to

taxation of individual income, ignore

this procedure.

11 Hefei Local Tax Bureau Baohe

Branch (Administrative Center

of Baohe District, Baohe Road

118)

Submit the income tax-exemption documents to

Hefei Local Tax Bureau Baohe Branch for tax

register entry.

Documents for tax-exemption

According to <Announcement No. 60 [2015] of the State Administration of

Taxation—Announcement on Issuing the Measures for the Administration of Non-

Resident Taxpayers' Enjoyment of the Treatment under Tax Agreements>, if your

country has signed an agreement on avoiding double taxation with China, you need

to submit the following documents to enjoy the treatment stipulated on the taxation

treaties.

Planning for less than 4 months stay:

1, Two copies of your passport photo page and customs seal page.

2. The original and two copies of the taxation resident certificate issued by the

taxation authority of your passport country or your current resident country.

3. Filling the form <Information Reporting Form of Tax Residence Status of Non-

resident Taxpayer (For Individuals)>.

4. Filling the form <Reporting Form for Non-resident Taxpayer Claiming Tax Treaty

Benefits (Form B for Individual Income Tax)>.

Planning for more than 4 months stay:

1. Two copies of your passport photo page and customs seal page.

2. Two copies of foreigner’s work permit.

3. One copy of employment contract (the original one is also needed for scrutiny at

the taxation bureau).

4. The original and two copies of taxation resident certificate issued by the

competent taxation authority of your passport country.

5. Letter of commitment on whether it’s your first time to work in China or Letter of

commitment on your work experience in China (Please ask for the sample by email

to [email protected] with the title ‘Letter of commitment Sample’).

6. Filling the form < Information Reporting Form of Tax Residence Status of Non-

resident Taxpayer (For Individuals) > (link for download

https://oic.ustc.edu.cn/index.php?c=api&a=down&file=ZDZjMGtqQU5lcytSYnB1bjFi

WE1Bc2lxd0tyVUlPU044VlNNK0FNaGtvZnFjZERkTjFsVHprRjVlZEpsRStSTlIzNGFsdS9zZ

2p1WGlVNnhVT3pzaVFubHJFWnFmREtkak9KNnBJbG5Oc1dDeHBnM2NmRTE).

7. Filling the form < Reporting Form for Non-resident Taxpayer Claiming Tax Treaty

Benefits (Form D for Individual Income Tax)> (link for download

https://oic.ustc.edu.cn/index.php?c=api&a=down&file=NDhkMlFLL2hxTlAwdVU3cDl

LdlJVbVNvM0c0QVRsTmVlTHV2dVhTT1RUaFJjMVM3RGhLQlZEeUVweStBTkpSemxPd

VR0Y0RuVTEwZW4zeUJCVVpwKzR6dHJHRmlPMTUvWGY1c1VEQXlVMTJvNmJ1Q3Fu

S2M).

If you don’t complete the procedures for tax –exemption, income taxation will be

made from your stipend.

mailto:[email protected]

https://oic.ustc.edu.cn/index.php?c=api&a=down&file=ZDZjMGtqQU5lcytSYnB1bjFiWE1Bc2lxd0tyVUlPU044VlNNK0FNaGtvZnFjZERkTjFsVHprRjVlZEpsRStSTlIzNGFsdS9zZ2p1WGlVNnhVT3pzaVFubHJFWnFmREtkak9KNnBJbG5Oc1dDeHBnM2NmRTE




https://oic.ustc.edu.cn/index.php?c=api&a=down&file=NDhkMlFLL2hxTlAwdVU3cDlLdlJVbVNvM0c0QVRsTmVlTHV2dVhTT1RUaFJjMVM3RGhLQlZEeUVweStBTkpSemxPdVR0Y0RuVTEwZW4zeUJCVVpwKzR6dHJHRmlPMTUvWGY1c1VEQXlVMTJvNmJ1Q3FuS2M






Reference

Announcement on Issuing the Measures for the Administration of Non-Resident

Taxpayers' Enjoyment of the Treatment under Tax Agreements

http://en.pkulaw.cn/display.aspx?cgid=256955&lib=law

List of countries signing double taxation avoidance agreements with China

http://www.chinatax.gov.cn/n810341/n810770/index.html

Please note that the tax-exemption period varies for different countries according to

the agreements signed with China. And you need to make sure that your work

period is still within the tax-exemption period. Please log on to

http://www.chinatax.gov.cn/n810341/n810770/index.html for the information on

the period.

Calculation for individual income tax

Steps *Amount of Taxable Income (=Per

Income *80%) Tax Rate

Quick Calculation

Deduction

1 The part less than 3000RMB 3% 0

2

The part more than 3000RMB and less

than 12000RMB

10% 210

3


than 25000RMB

20% 1410

4


than 35000RMB

25% 2660

5


than 55000RMB

30% 4410

6


than 80000RMB

35% 7160

7 The part more than 80000RMB

45% 15160

*All the incomes in a period of one month are counted as ‘Per Income’.

http://en.pkulaw.cn/display.aspx?cgid=256955&lib=law



Calculation for monthly wage tax (with tax threshold RMB 5000)

Steps *Amount of Taxable Income (=monthly

wage -5000） Tax Rate

Quick Calculation

Deduction

1 The part less than 3000RMB 3% 0

2


than 12000RMB

10% 210

3


than 25000RMB

20% 1410

4


than 35000RMB

25% 2660

5


than 55000RMB

30% 4410

6


than 80000RMB

35% 7160

7 The part more than 80000RMB

45% 15160

*All the incomes in a period of one month are counted as ‘Per Income’.

Insurance during your stay in China

Purchasing a personal accident and medical insurance is required to work in USTC.

Please check with local insurance companies or travel agencies to ensure that your

insurance will work well in China.

If so, submit documents related to your insurance to OIC (Room 227, USTC East

Campus Office Building) on arrival.

If not, fill the insurance information form in OIC (Room 227, USTC East Campus Office

Building) on arrival, OIC will purchase the Taiping Insurance Plan for Foreign

Teachers & Students in Anhui Province for you.

Reference

Important aspects of PIFI regulation

Responsibilities of foreign partner.

1) Ensure the authenticity and accuracy of application information.

2) Carry out the tasks of the program.

3) Comply with the relevant laws of China and regulations of CAS and USTC.

4) Make reports to CAS on significant issues of the program in a timely and objective

manner.

Intellectual property rights

For any research results made in the PIFI funding period, CAS has the intellectual

property rights. And the statement “Funded by Chinese Academy of Sciences

President’s International Fellowship Initiative, Grant No. XXXX” should be mentioned

clearly in the relevant publication.

Requirement for working period

The PIFI– Visiting Scientists program can be executed piecewise* during the

implementation period with at least one month duration for each execution.

*Please note that less than one month stay in USTC cannot be counted as execution

and hence financial support will be forfeited by CAS.

Procedures for leaving USTC

If both you and your USTC host professor agree to terminate contract earlier, your

USTC host professor need to submit a reasonable explanation for terminating

contract earlier ( in Chinese) to [email protected] with the title ’PIFI terminating

contract earlier’ and complete the ‘ Major Changes’ application in ARP system.

Steps Formality Remarks

1

PIFI stipulates that you are required to

give at least one lecture each year during

your working in USTC.

Your USTC host professor is

required to submit the

information of your lecture

(title, abstract, time, venue)

to [email protected] with

the title ‘PIFI lecture’ before

you presentation.

2 Provide 3 working photos of yourself to

your USTC host professor.

All the documents are needed

for your USTC host professor

to make the final report on

ARP system to CAS.

3

Submit an English essay about your

life/work in USTC (within 500 words, and

not related to your specific research) to

your USTC host professor.

4 Submit work summary to your USTC host

professor.

