CHILDREN’S SERVICES COUNCIL OF PALM BEACH ......2016 through September 30, 2016, for a total fiscal year allocation of $150,000. 2. Urban League of Palm Beach County – Performance

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY March 31, 2016 Council Meeting – 4:30 p.m.

Agenda Agenda Item: Reference #:

1. Call to Order

A. Invocation B. Pledge of Allegiance C. Presentations

1. BRIDGES 5 Year Profile – LaNita Sanders, Program Performance Officer; Bonnie Wagner, Research and Evaluation Analyst

2. Minutes

A. February 25, 2016 Council Meeting 1

Recommendation: I recommend the Council approve the Minutes of the February 25, 2016 Council meeting as presented.

3. Individual Appearances – Agenda Items

4. Council Committees:

Finance Committee

Personnel Committee – (no report)

5. Consent Agenda

1. Additions, Deletions, Substitutions 2. Items to be pulled from Consent Agenda 3. Adoption of revised Consent Agenda and walk‐in Warrants List

A. Program

1. Resolution #16‐010 Authorizing an Increase in Allocation for Nutrition Services for 2

Women/Families

Recommendation: I recommend the Council approve Resolution #16‐010 authorizing the Chief Executive Officer to execute the necessary contract addendum with Lifestyles, Inc. for an increased allocation in an amount not to exceed $30,000 for the period April 1, 2016 through September 30, 2016, for a total fiscal year allocation of $150,000.

2. Urban League of Palm Beach County – Performance Improvement Plan 3

Recommendation: For informational purposes only; no action required.

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY Council Meeting Agenda – March 31, 2016 Council Meeting Page: 2

160331 Council Agenda

B. Business

1. Warrants List 4

Recommendation: I recommend the Council approve the Warrants List, in accordance with the established budgets for each of the expensed items, as presented.

2. Proclamation Declaring April 2016 as Child Abuse Prevention Month 5

Recommendation: I recommend the Council approve this Proclamation to raise awareness and recognize April 2016 as Child Abuse Prevention Month.

3. Resolution #16‐011 Authorizing an Agreement to Furnish and Install Trane Chiller 6 HVAC system Recommendation: I recommend the Council approve Resolution #16‐011 authorizing

the Chief Executive Officer to enter into an agreement with Trane U.S., Inc. under U.S. Communities #40‐668434‐16‐001 contract #15‐JLP‐023 in an amount not to exceed $260,694, effective April 1, 2016 through September 30, 2016.

6. Non Consent Agenda

A. Business – N/A B. For Informational Purposes Only – N/A

7. Walk‐In Items 8. Chief Executive Officer’s Report

9. Legal Reports

1. April 28, 2016 Annual Planning Session – 4:00 p.m.

10. Individual Appearances – Non Agenda Items 11. Council Comments 12. Adjournment

BRIDGES 5‐Year ProfileMarch 31, 2016

BRIDGES ‐ 5 year Profile• BRIDGES specifically targets geographic areas found to have the most significant and long standing concerns when it came to CSC’s child outcomes.

• BRIDGES began providing services to Palm Beach County families in January 2011.

Census Tract City / Town ZIP code

11.01 Lake Park 33403

13.02 Riviera Beach 33404

18.01West Palm Beach

33407

22 & 24 33401 / 33407

44.02

Lake Worth

33460

49.03 & 49.04 33461

52.02 33460

61 Boynton Beach 33435

80.02 Pahokee 33476

82.01 Belle Glade 33430

What is BRIDGES?

Since its inception, BRIDGES has served 5,138 families with

children 0‐8 and a total of 18,896 Palm Beach County

residents.

By “bridging” traditional gaps in programming, BRIDGES serves as a support for optimal child development, parenting and neighborhood capacity building and growth.

BRIDGES is a community hub designed to support connections between organizations and residents of 10 targeted neighborhoods.

This connection provides opportunities for both to learn, align goals and efforts and take uniquely creative steps to address and improve the health, safety and well‐being of pregnant women, young children and families.

BRIDGES Neighborhoods:

51%

35% 35%

BRIDGES NEIGHBORHOODS PALM BEACH COUNTY FLORIDA

U.S. Census Bureau, American Community Survey (2010‐2014), Extract: B11003

Single Parent Families withChildren under 6 years

$26,512

$57,700 $52,345


U.S. Census Bureau, American Community Survey (2010‐2014), Extract: S1903

Median Family IncomeWith children under 18 years

BRIDGES Neighborhoods

19%

10% 10%



Unemployment RateFor 20‐64 years old

13%

7% 7%



Linguistically Isolated Households

BRIDGES Neighborhoods

U.S. Census Bureau, American Community Survey (2010‐2014), Extract: B03002

53%

17% 15%


Black or African American

23%20%

23%


Hispanic or Latino

Promoting Healthy Births

BRIDGES served over 1,000 pregnant women and referred nearly 400pregnant women to

CSC’s Healthy Beginnings Prenatal

Agency

Through partnerships (some which include: Healthy Mothers, Healthy Babies; Healthy Beginnings Nurses; Health Department; and other Community Health & Wellness Providers),

8.8% of Infants born in BRIDGES

Neighborhoods were Low Birth Weightvs

8.5% of Infants born in Palm Beach County

The lowest gap since 2007

16% of Infants born in BRIDGES

Neighborhoods were Pretermvs

13% in Palm Beach County

The lowest gap since 2011

2014

Reducing Child Abuse and NeglectThrough BRIDGES, over 2,000 parents have completed either Triple P one‐on‐

one sessions or the Triple P group seminars. Triple P (Positive Parenting Program) is an evidenced based program to prevent child abuse and neglect.

As a result of partnershipswith Healthy Beginnings programs; Safe Kids; Aid to Victims of Domestic Violence; Palm Beach County Sheriffs’ Office; and more,

BRIDGES families have participated in 158 car seat installation/safety sessions.

811 parents attended workshops on choking and suffocation, poison control, baby sleep safety, bike safety, etc.

Promoting Kindergarten Readiness

73% of BRIDGES neighborhood children 0‐5yrs old received one or more ASQ‐3 screenings

15% of ASQ‐3 screenings identified

developmental concerns

1,966 children received CSC scholarships to attend quality

child care through BRIDGES

Since 2014, 214 families attended a BRIDGES Kindergarten readiness series

Each BRIDGES neighborhood has an Early Childhood Leadership Collaborative working to improve school readiness.

1,093 families attended BRIDGES parent‐child activities to promote developmental skills in children

Children are Ready for Kindergarten89% of kindergarteners in BRIDGES neighborhoods were ready for school

91% of kindergarteners in Palm Beach County were ready for schoolFall 2015

Geographic AreaFLKRS

2007FLKRS

2008FLKRS

2009

FLKRS

2010FLKRS

2011FLKRS

2012

FLKRS

20132014

WSS

2015

GAP (BRIDGES vs PALM BEACH COUNTY) ‐21.2% ‐18.4% ‐23.8% ‐17.1% ‐19.2% ‐17.5% ‐16.1% No Data ‐2.6%

‐vs‐

33%38% 39%

48% 49%52% 54%

89%

55% 57%

63%65%

68% 70% 70%

91%

30%

37%

44%

51%

58%

65%

72%

79%

86%

93%

100%

2007 2008 2009 2010 2011 2012 2013 2014 2015

BRIDGES NEIGHBORHOODS PALM BEACH COUNTY

Figure O.4. Kindergarten Readiness – State of Florida’s Standardized Measure(s), 2007‐2015

No Data

Promoting Reading Proficiency

Since 2014:

• 1,045 families attended Literacy Activities with their

children (such as Family Story Times, Book Clubs, Spelling Bees, Play me a Story, etc.)

Raising the next generation is a shared responsibility. When families, communities and schools work together, students are more successful and

the entire community benefits.

• 766 families attended the BRIDGES Summer

Reading Program, which involved over one thousand elementary school age children and their parents

• 640 families attended School‐Related workshop

(such as School Advisory Meetings, Parent Café, Curriculum Night, PTO meetings, Parent University, etc.)

Children are Reading on Grade‐LevelSpring 2015

27% of third graders in BRIDGES neighborhoods were reading on‐grade level

51% of third graders in Palm Beach County were reading on‐grade level

Geographic AreaFCAT

2008FCAT

2009FCAT

2010FCAT 2.0

2011

FCAT 2.0

2012FCAT 2.0

2013FCAT 2.0

2014FSA

2015

GAP (BRIDGES vs PALM BEACH COUNTY) ‐22.4% ‐18.8% ‐23.0% ‐23.1% ‐27.2% ‐27.2% ‐22.2% ‐23.6%

Figure O.5. Reading on Grade Level in 3rd Grade – Florida State Standardized Reading Assessment, 2008‐2015

‐vs‐

49% 50%46%

32%27% 28%

31%27%

72%69% 69%

55% 54% 55% 53%51%

20%

25%

30%

35%

40%

45%

50%

55%

60%

65%

70%

75%

80%

2008 2009 2010 2011 2012 2013 2014 2015

BRIDGES NEIGHBORHOODS PALM BEACH COUNTY

Building Parental and Community Capacity

• Health Awareness and Promotion

• Financial Education (Prosperity Centers, Circles, Wells Fargo)

• Computer and Technology training

Families may need more than prenatal services or child care to build a healthy, thriving community. BRIDGES serves as a access point to an integrated set of high‐quality

programs and services, including

• ESOL and GED classes

• Self‐Sufficiency (Community Action Agency, Palm Beach State College, CareerSource)

• Transportation Services

Building Community by Giving Back

BRIDGES parent “ambassadors” meet monthly to assist with planning upcoming site activities, and mentoring new BRIDGES members.

Consortium members organized a full‐day Resident Leadership & Advocacy workshop with over 50 attendees

Strong Starts community members created a video to bring awareness to disparities in birth outcomes and presented to the Lake Park City Council

A BRIDGES parent uses her skills to help other parents with resume writing, interviewing techniques and even provides transportation to job interviews.

A BRIDGES parent who is skilled at cake decorations, conducted a workshop for parents teaching them how to save money by baking and decorating cakes for their family.

#: 1

AGENDA ITEM SUMMARY March 31, 2016 Council Meeting

AGENDA ITEM: 2A TITLE: Minutes – February 25, 2016 Council Meeting RECOMMENDATION: I recommend the Council approve the Minutes of the February 25, 2016 Council Meeting as presented.

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY COUNCIL MEETING

February 25, 2016, 4:30 p.m.

MINUTES 1. Call to Order

Chair Langowski called the meeting to order at 4:32 p.m.

Present: Robert M. Avossa, Ed.D. Thomas Bean Kathleen Kroll Greg Langowski Thomas E. Lynch Dennis Miles Debra Robinson, M.D. Shelley Vana Thomas P. Weber

Excused: Vince Goodman

A. Invocation – led by Chair Langowski B. Pledge of Allegiance – led by Chair Langowski C. Presentations

1. Metis Evaluation ‐ Healthy Beginnings Home Visitation Program Evaluation: Year 3 Amy Lora, Evaluation Analyst; Jeff Goodman, Evaluation Officer, Michelle Abarca, Program Officer Amy Lora, Ph.D., Evaluation Analyst, stated that the Metis Evaluation being presented was year 3 of the home visitation evaluation with a focus on the Prenatal Plus program. She stated that a mother had visited at the August 2015 Council meeting to discuss her experience in the Prenatal Plus program. She stated that they would present the findings of the evaluation which had been conducted based on the data that was contained within the Healthy Beginnings system. Dr. Lora stated that the findings of year one had been presented two years previously and had included three home visitation models: Nurse Family Partnership, Healthy Families, and the former Healthy Beginnings Nurses program. She stated that in year two they had introduced client experiences in the system of care. She stated that year four of the evaluation was currently underway and that the three home visitation programs outlined would be evaluated again, with an emphasis on data from multiple years. Dr. Lora stated that the Prenatal Plus program was launched in 2013, and the program had served approximately 325 mothers to‐date. She stated that it was a home visitation program based on a promising practice, and it targeted high‐risk moms. She stated that, for

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the purposes of this evaluation and its findings, the high‐risk population was an important thing to keep in mind when looking at the findings, because you would expect to see worse outcomes in a high‐risk population when compared to the county data and other comparison groups. Dr. Lora stated that the Prenatal Plus program uses a multi‐disciplinary approach with nurse home visitors, in addition to optional dieticians and mental health counselors as needed. She stated that they had considered three broad evaluation questions:

How are clients and providers experiencing the program delivery?

To what extent do the clients achieve their intended outcomes?

How do clients in the program fare when compared with a comparison group?

Dr. Lora outlined the data sources as client surveys, program staff surveys, and Healthy Beginnings System data matched with vital statistics data. She outlined the key findings:

Clients felt that the program used client‐centered approaches

Clients were highly satisfied with the three components of the programs

There was low participation with the mental health component of the model.

Dr. Lora expanded upon the client‐centered approaches and stated that it was the degree to which the program was tailored to client needs, whether it was flexible and considered changing needs, and whether it took family input into account. She stated that there was consensus with the providers that it was happening. She stated that there had been more variability and less consensus around father involvement. She referred to a bar chart and stated that it was delineated by how helpful each component had been to the client, and that there had been consensus that it had been helpful. She stated that it also showed that clients felt the mental health component was not as helpful as the other components. She stated that all clients were participating in the nursing component, a little more than half were participating in the nutritional component, and only a little more than one quarter were participating in the mental health component. Jeff Goodman, Evaluation Officer, stated that Dr. Lora had outlined the results of the surveys, and that he would report on how well the clients fared in the program, and how well they had fared against a matched group comparison. He stated that 325 clients enrolled in the start of the program, and that this part of the analysis only included the clients who completed services and gave birth, which was approximately 125 people from January 1, 2014 through February 1, 2015. Mr. Goodman gave context to “high‐risk” by stating that each mother in the county was given a prenatal risk screen when pregnant, and if a score of 5 or below was achieved that client was considered low‐risk, whereas a score of 6 or higher was considered high‐risk. He stated that the average risk score of mothers who gave birth throughout the whole of Palm Beach County was 4. He stated that the average risk score of Prenatal Plus clients was a 7. He stated that the risk score of the mothers in the Prenatal Plus program was 56% higher than the scores of the other mothers in the county as a whole.


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Mr. Goodman stated that the first short‐term outcome they had looked at was access to care. He stated that it was getting adequate prenatal care, meaning that mothers got into prenatal care early and that they were consistent, staying with it throughout the whole pregnancy. He stated that 73% of Prenatal Plus clients received adequate prenatal care. He stated that the number for the county as a whole was 72.5%, so the Prenatal Plus client outcome was better than the county as a whole, although it was not a statistically significant difference. Mr. Goodman stated that 86.5% of clients demonstrated an increase in their knowledge about nutrition over the course of their participation. He stated that of the clients receiving mental health services, a sizeable portion reported improved psychosocial well‐being. Shelley Vana asked how the psychosocial well‐being was reported. Mr. Goodman stated that there was an instrument called the OSR, and at each session the practitioner would ask whether the specific problem outlined was better now than it was before. He stated that the clients were assessed continuously on a rating scale, documenting where they started from and where they currently stood, and that it was tracked at each session. Ms. Vana confirmed that it was self‐reported, Mr. Goodman concurred. Ms. Vana asked what kind of problems the women had. Mr. Goodman stated that it could be depression, stress, or anxiety which were the common three conditions, but that he did not have the specific categories and could get back to her with the information. He stated that the key word was ‘improved’ and not resolved or cured, that the mothers were seeing an improvement in their condition. Dr. Avossa asked how a mother was qualified as a high risk. Mr. Goodman stated that it was determined by the prenatal risk screen. He stated that all pregnant women received a prenatal risk screen, either through their doctor or the Health Department. He stated that scoring may include demographic data, with some scoring because of conditions of previous pregnancies. Lisa Williams‐Taylor, Ph.D. stated that other factors could include whether the mother was a smoker, single, or had a previous birth with complications. Mr. Goodman stated that another factor was maternal obesity. He stated that other factors included the mother’s home situation, whether she was hungry, whether she had felt threatened, and whether it was a good time to be pregnant. He stated that a score of 6 or above was considered high risk. Mr. Goodman outlined birth outcomes. He stated that the definition of a full‐term birth was measured by at least 37 weeks of gestation. He stated that 85.7% of Prenatal Plus clients had a full‐term birth compared to the County as a whole, which was 86.7%. He stated that the 1% difference was not statistically significant. He stated that 90.3% of Prenatal Plus clients’ infants had a normal birthweight (defined as at least 5 pounds 8 ounces), and in the County the percentage of normal birthweight babies was 91.5%, slightly over 1% difference between the two, and not statistically significant. He stated that although the Prenatal Plus clients were higher risk, they were statistically about the same with regard to birthweights and gestations as compared to the County as a whole.


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Mr. Goodman stated that they did see a difference in the Prenatal Plus clients with regard to the infant risk screen. He stated that once a baby was born it was given a risk screen to determine how at‐risk it was for unhealthy development, and the evaluation had determined that approximately 2/3 of the Prenatal Plus clients’ infants (66.1%) were not at risk whereas in the County as a whole the number was 85% not at risk. He stated that the infant risk was a combination of medical scoring and the environment in which the infant lived. He stated that the infants of Prenatal Plus clients were at a higher risk than the rest of the County for not having healthy development. Ms. Vana asked what things the infants would be at‐risk for. Dr. Williams‐Taylor stated that domestic violence was an example. Mr. Goodman stated that they had looked at whether those clients that had received a high dosage of the program had better outcomes, compared to those clients who had not received the recommended dosage. He stated that the results showed that if a client met the recommended number of encounters the positive outcomes (gestation/full‐term birth, birthweight, and low infant risk) would occur. He stated that if a mother had completed a certain number of nutrition visits it was significantly associated with optimal weight gain. He stated that the average weight gain of those mothers attending nutritional visits had been 23lbs versus a weight gain of 32lbs for mothers who had not attended nutritional counseling. Mr. Goodman stated that they had looked at Prenatal Plus clients vs. a matched group who had been referred to the Healthy Beginnings System because of risk, but had not accepted services. He stated that they had matched 125 Prenatal Plus clients to the other group in demographics or prior birth history. When the two groups were compared, results showed the Prenatal Plus client group had significant positive impacts on the number of weeks of gestation and likelihood of a full term birth. He stated that the Prenatal Plus client was three times as likely to have a full term birth compared to the other matched group. He stated that the Prenatal Plus client was four times as likely to have a normal birthweight baby compared to the other matched group. He stated that there had been no statistically significant differences between the groups for improving prenatal care, ensuring optimal weight gain, or reducing the risk of postnatal depression. Dr. Lora stated that they had been invited by the State of Florida to present the findings at a national conference. She outlined the take‐aways from the evaluation:

Continue to monitor the mental health component, seeking to understand more about the proportion of clients who needed the services compared to the proportion of clients who elect and consent to services.

As of December, 2015 some refinements had already been made which included extending post‐delivery mental health services from 8 weeks to 12 weeks, and offering a seamless transition once the 12 weeks were up, should the client need additional services

Continue to look at program implementation and where there were opportunities for refinement


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Continue to look at the data, and also look at more mothers over a longer period of time, and compare the outcomes. This, in part, would be achieved in year four of this evaluation.

Judge Kathleen Kroll asked whether any of the participants in the Prenatal Plus program were clients of the Department of Children and Families. Dr. Lora stated that they had not matched with DCF, they had matched only with vital statistics. Judge Kroll asked whether some of the participants could possibly have been DCF clients, Dr. Lora stated that this was a definite possibility. She stated that they could research it and provide the information to Judge Kroll. Judge Kroll stated that it may be useful for service provision to Department kids. She asked whether there had been a determination whether any particular race was opting‐out or ‐in to services. Mr. Goodman stated that the race breakdown was approximately 60% Black and 28% Hispanic. He stated that they had not used the race filter on opting in or out, but they could do so and bring back the information. Mr. Goodman stated that it was a prenatal program so infants were only just becoming one year old, but as the program progressed they would continue to monitor it. Dr. Avossa stated that the School District was imminently due to release its strategic plan with four goals, and the biggest goal was reading by third grade. He stated that by being a product of a healthy pregnancy and birth a child would be in optimal shape to progress towards that goal. He asked whether they could longitudinally look at the investments holistically to determine whether children were developing ready to achieve these goals. Mr. Goodman stated that CSC was currently conducting a longitudinal evaluation on babies born in 2010 and rates of child abuse, and they would be able to review the same information with regard to school readiness. He stated that they had an agreement with the School District, and could match birth outcomes to third grade reading. Dr. Williams‐Taylor stated that it was on CSC’s agenda to look at this information. Dr. Avossa stated that the School District had identified several statistically significant indicators as early as 5th or 6th grade which pointed directly to drop‐out (from high school), and they were beginning to backtrack to fix it. He stated that if they were to get serious that reading by third grade was a priority he wanted to try every avenue available to him. Debra Robinson, M.D. stated that it appeared to be a very valuable program. She asked where the risk screens took place for access into the program. Dr. Williams‐Taylor stated that it was part of CSC’s Healthy Beginnings System, and the infant screen and prenatal screens were state screens, and happened in OB‐GYN offices, in addition to other entry opportunities. She stated that 80% of all births in the county were screened. Dr. Robinson stated that the people being screened were those people who were accessing care. She stated that it was her recollection that the number of births occurring to moms with no prenatal care had dramatically decreased. She asked where the Prenatal Plus services were performed. Mr. Goodman stated that the services were provided in client’s homes. He stated that all three components (nurse, mental health, nutrition) would visit at different times, and they would then work together in case conferencing. Dr. Robinson asked why he thought the mental health service was underutilized. Dr. Lora stated that it was something they wanted to monitor because it was the first time they were looking at the data. Dr.


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Williams‐Taylor stated that they were not sure yet. Dr. Avossa asked whether clients had to drive somewhere to receive services, it was stated that services were brought to the clients. Mr. Goodman stated that the term “mental health” sometimes brought resistance in accepting services. Dr. Robinson asked for a copy of the risk screen to be sent to Council Members. She asked what the cultural competency issues were, in relation to the clients. Michelle Abarca, Program Officer stated that in terms of Provider training, all Providers were trained in cultural competency. She stated that there was also a very rigorous training called Partners for a Healthy Baby which was reviewed with the family each time the provider visited. She stated that there was also a whole host of other trainings providers undertook. She stated that there were nurses, therapists, and nutritionists who spoke Spanish, and others who spoke Creole, and all three services could be offered in three languages. Dr. Robinson asked whether there was an effort for the professionals to be a demographic match to the clients they served. Ms. Abarca stated that they were matched demographically. Dr. Williams‐Taylor stated that this information could be provided to Dr. Robinson, she stated that she would like to see it. She stated that there was a lot of bias in mental health, and the magic word (for mental health services) may be “stress” (as in stress counseling). Ms. Abarca stated that some problems may arise due to the provision of services in the home, and there may be other parties living in the home. She stated that clients may not want their relatives to know that a therapist was visiting for various reasons, including safety reasons. She stated that they had even started working with clients on marital counseling because the problems between the husband and the wife were determined to be the root cause of familial problems, and not depression as the root cause. She stated that they were tweaking the program as they progressed, and were trying ways to better engage the clients. She stated that they used to call the mental health counselors “stress coaches” and there had been pushback, it had also been called “family counselor”. She stated that the latter name had raised a concern that the family was engaged with DCF. Shelley Vana suggested “Mind Spa”. Dr. Robinson asked whether, as it was currently funded, there was capacity to take in more pregnant women. It was indicated that there was capacity to do so. She stated that they needed how to figure out how to get more women into the program, she suggested that BRIDGES could help with enrollment. Dr. Williams‐Taylor stated that BRIDGES was connected to all Healthy Beginnings programs, and BRIDGES referred to the entry agencies in order to conduct screenings. She stated that they could take a look at where the entry points were for the program. Shelley Vana asked whether they saw mothers who were consistently physically ill with nausea. Ms. Abarca stated that there was a nursing component of the program and the nurse went to the home and monitored for all those concerns. She stated that many clients were very medically complex, and there were many issues that were far worse than nausea. She stated that nurses accompanied women to the doctor’s office and helped them relay their symptoms, and the nurse also translated the doctor’s advice in ways that they could better understand.


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2. Palm Beach State College Institute of Excellence in Early Care and Education– Kasha Owers, Director of Program Performance (CSC); Debra Strange, Director of Early Learning Career Advising (PBSC); Janet Williams, YWCA.

Kasha Owers, Director of Program Performance, stated that Palm Beach State College’s Institute of Excellence in Early Care and Education (“the Institute”) operates to create a qualified, well‐trained workforce through a professional development system, making education and training opportunities available to all school readiness providers. She stated that in order to meeting the growing and diverse needs of Palm Beach County, the Institute oversees: career advising, SEEK scholarship and Achieve salary supplements, training and development, and tutoring. She stated that the Institute, in partnership with CSC, in 2013 had conducted a study to highlight the characteristics, insights and opportunities of the county’s Early Care and Education workforce. She stated that Debra Strange, Director of Early Learning and Career Advising (PBSC) would present the findings of the study. Debra Strange stated that the study was entitled “The Palm Beach County Early Childhood Workforce Study – 2015”. She stated that the study was the first to document the characteristics of the early childhood workforce in the county, and it also described the demand for, and supply of, the service gaps in professional development opportunities and supports in the workforce. She stated that the study also identified the individual and community characteristics that impacted professional development choices in the county. Ms. Strange stated that a survey of 10,427 practitioners had been conducted. She stated that the names of the practitioners had been obtained from the Department of Children and Families. She stated that randomly‐selected names were contacted via email and asked to participate in an on‐line survey and face‐to‐face focus groups. She stated that 530 surveys were received and 3 focus groups were conducted, with a total of 36 participants. Ms. Strange stated that the county’s early childhood workforce demographics were similar to the statewide data. (She outlined that the statewide data had been gleaned from a 2013 study conducted by the Florida Children’s Forum.) She stated that the salaries in Palm Beach County were typically higher than statewide averages by approximately 5%. She stated that the respondents to the study and their (annual) salaries were as follows:

24% of respondents were Directors or Assistant Directors ($41,000)

11% of respondents were Family Child Care practitioners ($31,000)

43% of respondents were teachers or assistant teachers ($25,000)

9.5% of respondents were support positions such as curriculum specialists, floaters, or non‐instructional staff and substitutes

12.5% of respondents were ‘other’ – which could be trainer or an owner.

Ms. Strange stated that the child care practitioners in Palm Beach County typically had a higher level of education than the state average which was possibly due to the SEEK scholarship and the Achieve salary supplement.


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Ms. Strange stated that when the survey asked the practitioners what they believed impacted child outcomes for success in school, the practitioners had identified four areas: i) Positive adult/child interactions supporting learning and growth; ii) Ability of the adults to pay attention to the social and emotional needs of the children in

their care; iii) Smaller class sizes – licensing in Palm Beach County allows a teacher to oversee 20 four‐

year olds, however, smaller class sizes with more adults allow for good interactions and meeting the needs of individual children;

iv) Families were engaged in the child care program, and the child care program should embrace the family.

Dr. Strange outlined what the Institute was doing to prepare the workforce:

CLASS is a classroom assessment scoring system and scores heavily on positive interactions;

Conscious Discipline training – the Institute is currently in a three‐year intensive pilot project with conscious discipline in designated classrooms across the county;

Strong Minds system – supports smaller class sizes so that teachers can implement strategies and curriculum supports to meet each child’s need for positive outcomes;

Providing parental support through Head Start programs, and through the Palm Beach State College STEAM initiative (Science, Technology, Engineering, Art, and Mathematics);

Conscious Discipline for parents, Train the Trainer – a box of materials for Directors to take back to the programs for them to train the parents.

Dr. Strange stated that many practitioners in leadership roles were looking for support to help them grow. She stated that they were in need of resources and training in leadership development, as well as communities of practice, to support growth of staff from within individual programs. She stated that the Institute had incentive awards being provided to participants, encouraging them to move throughout the leadership track. She stated that many practitioners live and work in the underserved areas of Palm Beach County. She stated that the Institute (and Palm Beach State College) offer trainings and courses at multiple locations throughout the county to meet the needs of the practitioners. Ms. Strange stated that in Early Childhood there was typically a reverse correlation between wages and education. She stated that Strong Minds practitioners could receive various Achieve salary supplements to offset the lack of salary increases, and a SEEK scholarship to pay for tuition and books. Ms. Strange stated that there were various services to provide technical assistance to increase professional development, and to support the County’s Early Childhood initiatives. She stated that the study provides evidence that there are high levels of satisfaction with professional development supports in Palm Beach County, and that these system supports are impacting career pathway movement. She stated that, as a Strong Minds partner, the Institute would continue to provide innovative programs, training to support both the early childhood program, the practitioner, and the early childhood workforce.


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Janet Williams, a child care provider at the YWCA stated that she had been employed at the YWCA for almost 22 years and that she had a goal to obtain her Bachelor’s degree. She stated that the SEEK scholarship program had provided her with resources of: career advisement, financial support, and educational resources to reach her goals. She stated that the Achieve salary supplement has benefitted her in the lack of salary increases at her job. She stated that, through her coursework, she had obtained teaching strategies to communicate in partnership with parents to help children to become successful in their educational endeavors. Shelley Vana stated that it had been outlined that the teachers have an average salary of $25,000 per year, and we were asking them to mold our young children. She stated that this salary was poverty‐level. She stated that CSC would be unable to fix this situation, but it was laughable to only pay $25,000 per year to a teacher with twenty 4‐year olds in her classroom for umpteen hours per day. Ms. Strange stated that the Achieve salary supplement (funded by CSC) was available for the 220+ programs in the Strong Minds program. Ms. Vana asked how much the Achieve supplement was, Ms. Strange responded that it was from $2,000 to $3,000 per year. Ms. Vana stated that it was still a poverty‐level salary. Dr. Strange stated that they hoped that the Achieve salary supplement persuaded practitioners to remain in the field to ensure continuity of care. Janet Williams stated that she was thankful for the SEEK program, because she was able to get a bonus of $2,500 each year. Ms. Vana asked what the teachers would retire on. Dr. Avossa told Ms. Williams to finish her Bachelor’s and the School District would hire her. Ms. Vana stated that this identified another problem, because when Ms. Williams attained her Bachelor’s degree she would probably leave her position of 22 years. Ms. Strange stated that although many people did leave the industry, the good years spent going through the educational path were still positively impacting children, and it was likely that the leaving practitioner would move to some other type of organization that impacted children. Debra Robinson, M.D. asked whether she had heard correctly when Ms. Strange had stated that there was reverse correlation between the wages and the amount of education the teacher had. Ms. Strange stated that in other industries, typically, when a higher level of education was attained, the employee was able to move along a career pathway which typically resulted in an increase in wages. She stated that most child care programs did not have the ability to make that happen. Dr. Robinson qualified that there was therefore stagnation in the wages, Ms. Strange concurred. Dr. Robinson asked who makes the decision of what measurement instrument to use (CLASS). Dr. Williams‐Taylor stated that this was the instrument being used by Strong Minds, but that it was also being discussed at the state level. Dr. Robinson stated that she understood that CLASS took a significant amount of a teacher’s time, having to first write observations, then later transcribe into a computer. Karen Brandi, Director of System Performance stated that Dr. Robinson was thinking of the Teaching Strategies GOLD instrument. She stated that CLASS was an assessment tool that was an observation tool, and being in the Strong Minds system, the tool observed adult/child interactions.


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Kasha Owers stated that the survey had been a comprehensive assessment across the county with regard to school readiness providers. She stated that they anticipated working with the Institute during the coming year to look at the workforce for Strong Minds. She stated that they would report to the Council the findings of this upcoming assessment in the upcoming year.

3. SRA Survey Results – Christy Potter, Director of Communications; John Bartosek, Chief of Communications

Christy Potter, Director of Communications stated that in fall, 2015 they had completed the first of a three‐part research project to help inform the parenting campaign. She stated that 452 surveys were completed by parents in Palm Beach County with a child under the age of 18 living in the household. She stated that they had asked these parents what they needed information on when it came to parenting. She stated that parents needed information on a great number of topics, and the topics could vary widely depending on the age of their child. She stated that parents with children ages birth to 5 wanted more information on nutrition, whereas online safety was the most‐needed information of parents with children ages 6 to 11. She stated that information regarding peer pressure was the top needed item for parents with children of ages 12 to 15. She stated that information needs may also vary depending on the child’s gender or ethnicity. She stated that Hispanic parents had more information needs, although it was not abundantly clear why from the research. Ms. Potter stated that over 40 parents had shared their concerns regarding raising their children, with the top concerns being education, safety, bullying, nutrition, and children making the right choices. She stated that parents wanted to know how to keep their children safe, protecting them from harm, and how to best keep them from being bullies and becoming bullies. She stated that parents wanted to know whether the food their children ate was nutritious and they wanted to know whether their children were getting the best education, and how to help them achieve more in school. Ms. Potter showed a slide outlining the top sources parents used to access the information they were looking for. Top sources included family members (74%), other parents (69%), Internet websites such as Google, WebMD, and Parenting Magazine (62%), and physicians (50%). She stated that there were major differences between demographic groups which showed that mothers relied more on other parents, and Hispanics relied more on other family members. She stated that fathers used various support groups, including online groups. She stated that over 100 websites were mentioned in the survey and they had mentioned only the most popular sites. She stated that more than 25 support groups were mentioned. Ms. Potter stated that an overwhelming majority of parents (85%) had said they liked the idea of having access to one Palm Beach County source that compiled and provided national and local information and resources that people raising children could use. She stated that there were no significant differences by any demographic group, including age of children in the household, or whether or not the parent was aware of CSC.


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Ms. Potter stated that overall, 60% of parents in the survey said that they had heard of CSC, compared to 48% who said they had heard of CSC in 2013, and 41% who had heard of CSC in research conducted in 2011. She stated that it was aided awareness. Ms. Potter showed the recommendations from SRA Research Group. She stated that the next steps would be phase two of the research project which would happen late spring, with a phone and Web survey. She stated that phase three would be in late summer/early fall where they would be testing the products, the new website and the phone apps. Tom Weber referred to the 60% of people having heard of CSC and asked when the survey had been conducted. Ms. Potter stated that it had been conducted in the fall of 2015. Mr. Weber stated that a lot of marketing had been conducted in the past year, so the 60% could reflect the impact of that marketing, Ms. Potter concurred. Dr. Avossa asked why they had asked the question “do you like the idea of having one source”, and asked whether it was because it was the strategy they planned on using. Ms. Potter stated that it was part of the parenting campaign and that there would be more details in the CEO Report. She stated that they were pulling together an online resource for parents, with links to all resources from birth to age 18 that currently exist in Palm Beach County, without developing any new programs. She stated that the School District would be a very important link.

D. Election of Officers

Current Officers: Chair – Greg Langowski Vice Chair – Tom Weber

Secretary – Vincent Goodman

Tom Sheehan, General Counsel, stated that, pursuant to the Council’s Bylaws, February was the Annual Meeting with the election of Officers. He stated that the Officers included a Chair, Vice Chair, and Secretary. He stated that verbal nominations took place followed by a vote. Mr. Sheehan asked for nominations for Chair. Tom Weber nominated Greg Langowski. Mr. Sheehan asked whether there were any other nominations: there were none. He stated that nominations were closed. A nomination by Tom Weber to appoint Greg Langowski as Chair was approved by unanimous vote. Mr. Sheehan asked for nominations for Vice Chair. Shelley Vana moved to re‐nominate the rest of the slate for both Vice Chair and Secretary (as currently represented). Mr. Sheehan asked whether there were any more nominations: there were none. He stated that nominations were closed.


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A nomination by Shelley Vana to reappoint Tom Weber as Vice Chair, and Vincent Goodman as Secretary was approved by unanimous vote.

2. Minutes

A. January 28, 2016 Council Meeting

A motion by Bean/Lynch to approve the Minutes of the January 28, 2016 Council meeting as presented was approved by unanimous vote.

3. Public Comment – Agenda Items (Public Comment was taken after the Consent Agenda had been approved) Chair Langowski invited former County Commissioner Jeff Koons to the table. Mr. Koons stated that he was there to thank the Council for two new staff people for the Food Bank. He stated that he had been a Council member eight years previously and at that time had been reviewing a new school program that could be successful, and a representative from Johns Hopkins had also been there for that school program agenda item. He stated that the representative from Johns Hopkins had told the Council that the program would not work. Mr. Koons stated that upon asking why, it had been explained that the children in the afterschool program were malnourished and their brains would not work. He asked how they lived in the richest agricultural area on the planet and there were 107,000 children on free and reduced lunch, and the children were malnourished. He stated that the Food Bank had started a strategic food study with which Dr. Williams‐Taylor was participating, and they were focusing on the youth. He stated that using the SNAP employees was the fastest way to sign up the kids to the program. He stated that it was his theory that Dr. Avossa took care of the kids for 180 days per year, and they had to determine where the kids were living and what they were doing with regard to nutrition for the other 180 days. He stated that nutritional advice was the number one issue in the SRA presentation for information that parents looked for. He stated that children needed good nutrition. Pam Cahoon stated that she was on the Board of the Food Bank, and that she was also Chair of the advisory board for the Hunger Plan. She thanked the Council for its support and participation.

4. Council Committees:

A. Finance Committee

Tom Lynch stated that the Finance Committee had met prior to the Council meeting and recommended approval of the Audited Comprehensive Annual Financial Report (CAFR) for fiscal year ended September 30, 2015. He stated that there had been no findings. He stated that the external audit firm also reviewed CSC’s investment policy and investments that had been placed in 2015 and had determined that they were in excellent condition. Mr. Lynch stated that the Finance Committee also recommended approval of the January 31, 2016 Financial Statements (unaudited).


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A motion by Vana/Bean to approve the CAFR and January 31, 2016 Financial Statements (unaudited) was approved by unanimous vote. Mr. Lynch stated that staff was working on putting together a budget for 2016/17 in time for the April Planning Session, and that it would be in the Planning Session notebook and ready for the vote.

B. Personnel Committee – no report

5. Consent Agenda

1. Additions, Deletions, Substitutions

Chair Langowski stated that there had been a substitution. He stated that Agenda Item 5B(5) (Reference #9) had contained a typographical error in the fiscal impact section with regard to the applicable fiscal year and that it had been corrected to reflect FY 2015/16.

2. Items to be Pulled for Discussion – Agenda item 5B(4) (Reference #8) was pulled for discussion purposes. 3. Adoption of the revised Consent Agenda and Walk‐in Warrants List

A motion by Lynch/Weber to approve the revised Consent Agenda with the exception of agenda item 5B(4), and approve the Walk‐in Warrants list was approved by unanimous vote.

A. Program

1. Resolution #16‐005 Authorizing Benefits Specialists and Match Funding for the Palm Beach County Food Bank – Approved by Consent 2. Accepting Funding from EC‐LINC for Exploration of Two‐Generation Programming –

Approved by Consent

3. Resolution #16‐006 Authorizing Expansion of Triple P with Parent‐Child Center and Center for Family Services – Approved by Consent

B. Business

1. Warrants List – Approved by Consent

2. Proclamation Declaring March 2016 as Ethics Awareness Month – Approved by Consent 3. Resolution #16‐007 Consenting to the Assignment of the Training Registry, Inc. Contract

Assignment to New World Now LLC – Approved by Consent


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4. Resolution #16‐008 Authorizing Mobile App for Parenting Public Awareness/Education Campaign

John Bartosek, Chief of Communications, stated that the Agenda Item referred to a key component in the parenting campaign. He stated that they were working on the content for the campaign, and that the Council had approved the Website for the campaign in February. He stated that Christy Potter had outlined in the SRA survey presentation that there was support in the community for the single‐source of information, and that there was support across all demographics to be able to find parenting information quickly and readily. He stated that, as noted in the agenda item, they were reallocating public education dollars to cover the cost of App creation and were shifting away from traditional media such as print ads and TV, in order to free up funding for the App creation. Tom Lynch asked what the $396,000 represented, whether it was the App development and whether it also included maintenance. Michael Roedel, Digital Communications Administrator, stated that there would be two Apps created, one for the iOS platform which included the IPhone and IPad, and the second would be for the Android operating system. He stated that they realized that 2/3 of users in Palm Beach County would use one of those two devices. He stated that the amount was for the development of the App, and the maintenance would be something to look at with the same vendor or another vendor, as they approached the end of the contract. Mr. Lynch asked who would maintain the App(s) when they were developed, ensuring that all the information was correct. Mr. Roedel stated that CSC owned all of the codes so it could choose to have the vendor that had developed it do it for CSC, or another company could be chosen at that time. Mr. Lynch asked what he thought the annual cost would be. Mr. Roedel stated that it may range from $8,000 monthly, therefore $96,000 for the year which would include the cost of maintaining the App and a change in software every time the devices received an update. He stated that it would also encompass enhancements so that users would feel like they were getting something by keeping the App on their phones. Mr. Lynch asked whether they would be conducting analytics to determine whether the App was being used, and thus justify the cost. Mr. Roedel stated that they would maintain analytics in the same manner they did with monitoring the CSC website. He stated that there were several different ways for users to contact them, either by using the Apple Store or the GooglePlay store. Mr. Lynch stated that it was very expensive to develop it, and, once developed and if it worked well, he asked whether there would be the opportunity to sell it to other counties or other CSCs. Tom Sheehan, General Counsel, stated that CSC would own it.

Tom Lynch stated that it was surprising to him that the intended amount for the agenda item was already allocated in the Warrants list before it had even been approved. Mr. Sheehan stated that the reason for this was because the initial phase of the app creation was a discovery phase, to have the company meet with CSC and refine the schedule for development, determining exactly what would be needed, and the timeframe for those plans. He stated that the company wanted a portion of the fees up front before they would


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get started. Mr. Lynch stated that the full amount was on the Warrants list. Mr. Sheehan stated that the reason the amount was shown was in order to get approval. He stated that the reason it was on the current Warrants list, assuming it was approved, was so that they would be able to move forward with it. He stated that if the agenda item had not been approved, even if the Warrant had already been approved, CSC would not spend any money relating to that Warrant. Mr. Lynch stated that it was his opinion that it was not conducted correctly. Debra Robinson, M.D. asked whether the proposal was the result of a competitive process. John Bartosek stated that they had undertaken a competitive process, as they had done with the creation of the website. He stated that there had been a representative from the Office of the Inspector General present at all meetings. Dr. Avossa asked staff to consider the long‐term cost of investing, and asked whether it would be more efficient to have an internal staff member managing both the website and the Apps, rather than outsourcing these duties. He stated that that there may be an opportunity for efficiency. Dr. Robinson asked whether the App could text clients, or whether clients could sign up to receive texts. Mr. Roedel stated that with an App they would be able to push messages directly to the user without using a text message or using the phone. He stated that pushing information in this manner would not cost the recipient any fees, if, for instance, they were using a Trac phone. He stated that CSC would, therefore, be able to message users. Dr. Robinson likened it to receiving alerts and stated that it was good. Mr. Bartosek stated that it was their intention that when people signed up it would have the age and gender of their children so that age‐specific messages could be pushed to the parent. A motion by Bean/Robinson to approve Resolution #16‐008 authorizing the Chief Executive Officer to execute the necessary agreement with Mutual Mobile, Inc. to create two smart phone Apps (Android and iOS) providing public education and awareness for the universal parenting campaign, in an amount not to exceed $396,500, and to pay associated travel costs not to exceed $15,000 effective March 1, 2016 through September 30, 2016 was approved by unanimous vote.

5. Resolution #16‐009 Authorizing Spring 2016 Reading Campaign Book Purchase – Approved

by Consent

6. Non Consent Agenda

A. Business – N/A

B. For Informational Purposes Only – N/A

7. Walk‐In Items – N/A 8. Chief Executive Officer’s Report


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1. Mentoring Data

Dr. Williams‐Taylor stated that the CEO Report contained a follow‐up regarding mentoring data following a mentoring presentation at the December, 2015 Council meeting. She stated that a question had been raised “how do we know our mentoring programs are successful?”, and that they had pulled data from the Milagro, Alpert Jewish Family Services, and Take Stock in Children mentoring programs. She stated that the outcomes were shown.

2. Relationship Scan Dr. Williams‐Taylor stated that approximately three years previously CSC had conducted a relationship scan. She stated that they would be contracting with a local consultant to look at the relationships between CSC, its providers, and community partners. She stated that interviews would be conducted with those parties, including Council members, to look at opportunities for improvement and to determine where CSC’s successes lay, and where they could be built upon. She stated that the interviews would be conducted in person or over the phone, and would take approximately 45 minutes. She stated that Elsa Sanchez, Senior Executive Assistant, would be reaching out to Council members to determine their interest. 3. Award from American Heart Association

Dr. Williams‐Taylor stated that CSC had received an award from the American Heart Association.

4. Employee Service Awards Dr. Williams‐Taylor stated that there had been several employee service awards in the months of January and February and there were quite a few employees who had worked at CSC for 10 to 15 years. 5. Communications Update Dr. Williams‐Taylor stated that Council members had a Communications update at their places which outlined that 2016 was marking CSC’s 30th anniversary. She stated that the update outlined the different work that was going on in commemoration of the 30 year anniversary. She highlighted a trifold brochure that contained the 30 year information and stated that they could provide copies to any Council members that were interested in distributing the information. She stated that new billboards had been going up around the county highlighting CSC’s 30 year anniversary.

9. Legal Reports

1. April 28, 2016 Annual Planning Session – 4:00 p.m.


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Tom Sheehan, General Counsel stated that April’s Council meeting would be preceded by the annual Planning Session. He stated that the Planning Session would be from 4:00 p.m. to 6:00 p.m., and would be followed immediately by the Council meeting at 6:00 p.m. Dr. Williams‐Taylor stated that subject matters to be discussed would be the budget for 16/17, as well as all the different programming they wanted to focus on. She stated that it was an important meeting for everyone to attend, if they could. Mr. Sheehan stated that he could confirm that Council meetings after the Planning Session were historically very short.

10. Individual Appearances – Non‐Agenda Items – N/A 11. Council Comments

Judge Kathleen Kroll stated that she had invited all Council members to observe proceedings at Juvenile Delinquency Court, as well as Dependency Court, to watch a segment of the population that they may not be aware of. She stated that Tom Weber had attended and that she was very grateful for his attendance. She encouraged all Council members to visit, because it was a population that it was well‐deserved to know exactly what was going on. Mr. Weber stated that it was impressive to see how Judge Kroll managed the chaos, with so many different parties involved. He encouraged fellow Council members to visit.

12. Adjournment

The meeting was adjourned at 5:46 p.m. ________________________________ _________________________________________ Vincent Goodman, Secretary Lisa Williams‐Taylor, Ph.D., Chief Executive Officer

#: 2


AGENDA ITEM: 5A(1) TITLE: Consent Agenda – Program Resolution #16‐010 Authorizing an Increase in Allocation for Nutrition Services for Women/Families CSC STAFF: Regina Battle, Program Officer SUMMARY: Nutrition Services for Women and Families provides assessment, counseling and education sessions to perinatal women and children. Services are offered to participants in the Healthy Beginnings and Women’s Health Initiative nursing programs. The nutrition counseling component consists of individualized guidance to participants who are at nutritional risk because of their health, nutritional history, and dietary intake or medication concerns. The nutrition education component provides education to participants in an effort to improve poor eating habits, increase informed food choices, and educate participants about the correlation between food intake, good perinatal health, and positive birth outcomes. Services are provided by licensed dieticians and nutritionists through Nutritious Lifestyles, Inc. The Children’s Services Council began funding the implementation of nutrition services in 2013. Services were initially contracted on a fee‐for‐services basis to serve a single program within the Healthy Beginnings system. In 2014, these services were expanded to include two additional programs with incremental scaling‐up of program capacity. To date, in FY 2015/2016, the program has received an increased number of referrals and utilization of additional services resulting in an accelerated expenditure rate of their current allocation. Additional resourcing in the amount of $30,000 is necessary to ensure uninterrupted nutrition services for women and families for the current fiscal year. FISCAL IMPACT: The total cost of funding this item for FY 2015/16 is $150,000, the current allocation is $120,000. Staff is seeking an increase of $30,000; it is anticipated that this demand will continue in future years. The funds to support this agenda item are budgeted in the Program strategy budget in the other program services line item. RECOMMENDATION: I recommend the Council approve Resolution #16‐010 authorizing the Chief Executive Officer to execute the necessary contract addendum with Lifestyles, Inc. for an increased allocation in an amount not to exceed $30,000 for the period April 1, 2016 through September 30, 2016, for a total fiscal year allocation of $150,000.

RESOLUTION #16-010

RESOLUTION OF THE CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY AUTHORIZING INCREASED ALLOCATION FOR

NUTRITIONAL SERVICES FOR WOMEN/FAMILIES WHEREAS, the Children’s Services Council of Palm Beach County (the Council)

desires to see all children born healthy; and

WHEREAS, the Council offers nutrition education services by Lifestyles, Inc. to

perinatal women and children through Healthy Beginnings, and in the WHIN nursing

program; and

WHEREAS, the program has received an increased number of referrals and

utilization resulting in a need for increased capacity; and

WHEREAS, Lifestyles, Inc. desires to meet that need.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF THE CHILDREN’S

SERVICES COUNCIL OF PALM BEACH COUNTY, that the Chief Executive Officer is

authorized to amend the agreement with Lifestyles, Inc. in an additional amount not to

exceed $30,000 for nutrition education services for women and families, effective April 1,

2016 through September 30, 2016, for a total 2015-2016 fiscal year allocation of $150,000.

The foregoing Resolution was offered by Council Member ___________________

who moved its adoption. The motion was seconded by Council Member

_______________________ and upon being put to a vote, the vote was as follows:

Robert M. Avossa, Ed.D. Thomas Bean Vincent Goodman Kathleen J. Kroll

Gregory A. Langowski Thomas E. Lynch

Dennis Miles Debra Robinson, M.D. Shelley Vana Thomas P. Weber The Chairman thereupon declared the Resolution duly passed and adopted this 31st day of March, 2016.

APPROVED AS TO FORM AND LEGAL CHILDREN’S SERVICES COUNCIL SUFFICIENCY OF PALM BEACH COUNTY BY: ____________________________ BY: ____________________________ Thomas A. Sheehan, III Gregory A. Langowski, Chair Attorney for Children’s Services Council of Palm Beach County BY: ____________________________ Lisa Williams-Taylor, Ph.D. Chief Executive Officer

#: 3


AGENDA ITEM: 5A(2) TITLE: Consent Agenda – Program Urban League of Palm Beach County – Performance Improvement Plan

CSC STAFF: Vashti Rutledge, Program Officer SUMMARY: The final 2015/16 Comprehensive Program Performance Assessment score for the Urban League of Palm Beach County's (“ULPBC”) Wyman Teen Outreach Program has been completed. As reported by Debra Gotlib during the January Council meeting these scores were pending further data review. The Final CPPA Score for ULPBC Wyman Teen Outreach Program is 83 points out of 100. Under CSC’s progressive intervention policy, this score represents a need for continued performance improvement. ULPBC’s program performance is assessed three times during the program year. A Performance Improvement Plan was previously established in March 2015 to support ULPBC’s improvement in both administrative and programmatic performance. By the conclusion of the 2014/15 program year improvement in programmatic performance had been made. However, concerns for ongoing administrative functioning and monitoring continued. During the current contract year, the provider:

1) received a 5% penalty for late submission of its Fire Inspection Certificate; 2) was late submitting other contractually required documents, requiring reminders from CSC; and 3) was delayed in submitting its subcontract requiring a CSC reminder, the delay resulting in a hold

on their reimbursement. Therefore the following areas will continue to be monitored for the 2015/16 contract period:

• Oversight and monitoring of administrative portion of specified services;

• Oversight and management of fiscal portion of specified services. Due to previous and repeated non‐compliance, ULPBC has been placed on a Corrective Action Plan Level Two. Due to the specific concerns of this plan, ULPBC will be closely monitored for the remainder of the current contract period. Following each CPPA period, CSC and ULPBC will discuss improvement and recommendations on plan goals. This level of Corrective Action requires a formal notification to the Council at both onset and conclusion.

FISCAL IMPACT: None. RECOMMENDATION: For informational purposes only; no action required.

#: 4


AGENDA ITEM: 5B(1) TITLE: Consent Agenda – Business Warrants List CSC STAFF: Bill Cosgrove, Chief Financial Officer RECOMMENDATION: I recommend the Council approve the Warrants List, in accordance with the established budgets for each of the expensed items, as presented.

Children's Services Council

Warrant List

March 31, 2016

Walk-In

Document No Vendor Name Description Total

PO-16-949 Amy Lora Travel reimbursement Los Angeles CA Project DULCE 3-16 $263.05

PO-16-950 American Express CPC STAR Series Training 3/22/24-16 $169.42

PO-16-951 American Express CPC Elevating Internal Audit's Value & Essentials $255.37

PO-16-952 American Express CPC Meeting supplies $45.42

PO-16-953 Office Depot Office supplies $84.19

PO-16-954 Brodsky Research Creation & Updating Social Return on Investment model $12,000.00

PO-16-955 Housing Partnership Safe Kids Day 2016 $2,500.00

PO-16-956 Ace Hardware Trash bags multi bit drill bit wall plate $36.96

PO-16-957 Energy Solutions Wordwide Supply install surge protection exterior site lights poles $700.00

PO-16-958 Uline Replacement water hog matting at lobby $534.01

PO-16-959 FL Dept of Health PBC Operating Permit lift station $200.00

PO-16-960 Direct TV RNS monthly fee blanket Po FY1516 $300.00


PO-16-962 Christine Potter Mileage reimbursement $108.00

PO-16-963 American Express CPC Purchase 20 aluminum signs Little Free Libraries $809.00

PO-16-964 American Express CPC ATD South FL membership renewal Lmiller $30.00

PO-16-965 American Express CPC ALora additional flight & hotel Los Angeles CA 3/ 18-16 $606.42

PO-16-966 Rhonda Throop Travel reimbursement Los Angeles CA Project Dulce 3-16 $164.25

1

Allocations Children's Services CouncilMarch 31, 2016

Warrant Payable To Description

TRBC15/16 Bentley's Child Development Center Reimb Exp Remaining 15/16Strong Minds 661.20TREL1516 Eager to Learn Reimb Exp Remaining 15/16Strong Minds 208.80TR224EC15/16 East Coast Migrant Head Start South Bay Reimb Exp Remaining 15/16Strong Minds 2088.00TR225HB15/16 Haverhill Baptist Day School Reimb Exp Remaining 15/16Strong Minds 2714.40TR150GI15/16 Globex Investments dba Kingswood Academy Reimb Exp Remaining 15/16Strong Minds 4837.20TR165LJ15/16 Latonia H Jackson dba Jackson Family Day Reimb Exp Remaining 15/16Strong Minds 185.60TR222PBS 15/16 PB Schools dba Little Blue Academy Reimb Exp Remaining 15/16Strong Minds 1809.60TR171PM15/16 Puffin Montesorri School Reimb Exp Remaining 15/16Strong Minds 1392.00TR223TT15/16 Temple Torah of WBB dba Wiston Family Torah Reimb Exp Remaining 15/16Strong Minds 3688.80


Warrant List

March 31,2016


PO-16-785 American Express BTA RThroop airfare Los Angeles CA Project DULCE 3/169-16 $397.20

PO-16-786 American Express CPC RThroop hotel baggage parking shuttle Los Angeles CA Project DULCE 3/16-16 $549.83

PO-16-787 Palm Beach Newspaper Ad for Summer Camp Guide $2,000.00

PO-16-788 American Express CPC KBrandi Registr hotel baggage parking shuttle New Orleans QRIS Nat'l Conf 7/11-16 $954.99

PO-16-789 American Express BTA KBrandi airfare New Orleans Delta QRIS National Conference 7/12-16 $339.20

PO-16-790 Publix Meeting supplies $40.77

PO-16-791 American Express CPC Purchase Apple Developer program one year membership MRoedel $104.94

PO-16-792 Capital Office Products Office Supplies $339.80

PO-16-794 American Express CPC Cat6 Patch cables from Showmecables.com $105.89

PO-16-795 PB Pediatric Society Sponsorship/Display March meeting event $500.00

PO-16-796 American Express CPC Florida Dept. of State PPC Annual Report $70.00

PO-16-797 Leah Shaw Travel reimbursement Orlando Training Conference & Expo 2/14-16 $606.97

PO-16-798 Scott Davey SDavey travel reimbursement Austin TX 2/15-16 $160.00

PO-16-799 Avis Rent A Car DGotlib rental car to Tampa FL HS meeting 3/7-16 $101.51

PO-16-800 Deidra F Gibson Mileage Reimbursement $72.90

PO-16-801 American Express BTA AScuderi airfare Milwaukee WI American Society for Quality 5/15-16 $251.19

PO-16-802 American Express CPC Supplies for Supervisors Forum 2/29-16 $159.21

PO-16-803 American Express CPC AScuderi registration hotel baggage shuttle airport parking Milwaukee WI 5/15-16 $1,617.56

PO-16-804 American Express CPC "Sunshine Law Public Records & Ethics..." Course audio CD TSheehan $200.00

PO-16-805 American Express BTA Consultant MYoung from Health Care District airfare to Los Angeles CA for Project DULCE 3/16-16 $568.20

PO-16-806 American Express CPC Consultant MYoung from Health Care District hotel Los Angeles CA Project DULCE 3/16-16 $606.84

PO-16-807 American Express CPC Istock photo credits purchase $325.00

PO-16-808 Charles Palo Mileage reimbursement $88.55

PO-16-809 American Express BTA MAbarca airfare to Los Angeles CA Project DULCE 3/16-16 $576.70

PO-16-810 American Express CPC MAbarca hotel shuttle taxi baggage fees airport parking Los Angeles CA Project DULCE 3/16-16 $841.64

PO-16-811 American Express CPC GoDaddy SSL certificate renewal $449.97

PO-16-812 Alejandro Esquivel Travel advance Daytona Beach FL FRMA conference 5/24-16 $92.00

PO-16-813 American Express CPC JAckerman registration hotel & gas for rental car Daytona Beach Shores FL FRMA conference 5/24-16 $659.00

PO-16-814 American Express CPC AEsquivel registration hotel Daytona Beach Shores FL FRMA conference 5/24-16 $609.00

PO-16-815 Avis Rent A Car JAckerman & AEsquivel rental car Daytona Beach Shores FL FRMA Conference 5/24-16 $185.08

PO-16-816 American Express CPC RAR Overview Training 3/1-16 $103.29

PO-16-817 Junction International Translation services for Family Guide letter from Lisa Taylor Williams $125.00

PO-16-818 Junction International Translation of satisfaction survey to Spanish for BRIDGES $125.00

PO-16-819 American Express CPC Guide to Effective Use of the Criteria for Performance Excellence & Baldrige Award $28.25

PO-16-820 Amazon.com Items for Nursing Room cable for scanner $71.89

PO-16-821 Palm Beach Newspaper Palm Beach Post Legal Ad for public meeting 3/1-16 $41.28

PO-16-823 American Express CPC Background check with Vericon for EClerk $93.50

PO-16-824 American Express CPC Verification of Employment with Equifax for EClerk $27.95

PO-16-825 Palm Beach Newspaper Employment Ad with Palm Beach Post $2,769.70

PO-16-826 Lisa Williams-Taylor Mileage reimbursement $176.20

PO-16-827 Florence Roth Tuition Reimbursement $2,724.37

PO-16-828 American Express CPC 100 piece security bit tamper resistant locksmith set $17.95

PO-16-829 Amazon.com Extech MO230 Moisture humidity meter $111.99

PO-16-830 Scott Davey Mileage reimbursement $25.30

PO-16-831 American Express CPC PMI membership renewal $154.00

PO-16-832 Carbonite Inc Offsite Backup & Disaster Recovery Services - Blanket PO FY1516 $21,336.00

PO-16-833 American Express CPC LShaw hotel Orlando FL Lean Six Sigma Conference 3/22-16 $318.00

PO-16-834 New World Now LLC Maintain & host internet based training registry application assignment effective 3/1-9/30-16 $58,268.00

PO-16-835 PBC Property Appraiser Third quarter commissions due 4/1-16 $192,130.50

PO-16-837 American Express CPC JBart's attendance Chamber's Breakfast 2/11-16 $45.00

PO-16-838 American Express CPC Registration for JBart's attendance Chamber's breakfast on 2/11-16 $45.00

PO-16-839 American Express CPC IIA Quality Assurance & Ethics Training 4/22-16 Audit Dept $450.00

PO-16-840 Home Depot Credit Services Wire stripper roller cover paint $36.24

PO-16-841 City of Boynton Beach City of Boynton Beach annual fire inspection fee $450.00

PO-16-842 Home Depot Extensions wire connectors liquitite conduit misc $275.94

PO-16-844 American Express CPC Visitors log & name badges for front desk & popcorn boxes for A&E $572.40

PO-16-845 American Express CPC Annual Dues International Facility Mangement Assoc $456.00

PO-16-846 American Express CPC Annual Dues Institute of Real Estate Management $920.00

PO-16-847 American Express CPC Annual Dues Certified Commercial Investment Member $845.00

PO-16-848 Mobile Services Group 30th Anniversary Values mousepads wrist rests for Employee appreciation $945.52

PO-16-849 Jose Cabrera Mileage Reimbursement $9.72

PO-16-850 Caler, Donten, Levine etc. Final billing CSC financial statements FY 9/30-15 $37,500.00

PO-16-851 Gold Star Graphic 30 24x36" unique posters & 30-18x24" unique posters for BRIDGES $690.00

PO-16-852 Health Care District PBC Consultant CIrizarry reimburse travel expenses Washington DC trip $698.87

PO-16-853 Mutual Mobile Travel Costs not to exceed $15,000 effective 3/1-9/30-16 $15,000.00

1


Warrant List

March 31,2016


PO-16-854 MDH Graphic Services Reorder 5000 Prenatal Risk screen cover sheets for HMHB $420.00

PO-16-855 Three B. Corporation 4000 CSC stickers for HomeSafe $306.00

PO-16-856 Domestic Violence of PBC HS&S Fund Domestic Violence Awareness Month Opening Ceremony $2,000.00

PO-16-857 Connie Morrow PHD Prepare & present Substance Abuse Grand Rounds $3,000.00

PO-16-858 American Express CPC GoDaddy 1 year website renewal for Embrace Each Day domain names $63.68

PO-16-859 Office Depot Items for PPD "Partners for a Healthy Baby" Training 3/31-4/1-16 $13.71

PO-16-860 American Express CPC Items for "Partners for a Healthy Baby" training on 3/31-4/1-16 $421.30

PO-16-861 American Express CPC Item for "Partners for a Healthy Baby" Training on 3/31/-4/1-16 $14.98

PO-16-862 Amazon.com Items for "Partners for a Healthy Baby" Training on 3/31-4/1-16 $14.51

PO-16-863 Christina Hallyburton Mileage Reimbursement $59.40

PO-16-864 American Express BTA ALora airfare to Los Angeles CA Project DULCE 3/16-16 $543.70

PO-16-865 American Express CPC ALora hotel baggage shuttle airport parking Los Angeles CA Project DULCE 3/16-16 $534.82

PO-16-866 American Express BTA RPalo flight change to attend preconference session Baltimore MD 3/29-16 $55.00

PO-16-867 MDH Graphic Services Replacement for PO#15-1991 for 125 TOP Posters $365.00

PO-16-868 Little Free Library Little Free Library fees for 20 licenses $809.00

PO-16-869 Maria A Peralta Mileage reimbursement $53.46

PO-16-870 Office Depot Office Supplies Triple P & STAR training $194.65

PO-16-871 American Express BTA JReid airfare Delta Milwaukee WI ASQ World Conference 5/15-16 $423.19

PO-16-872 American Express CPC JReid registr hotel airport parking baggage shuttle Milwaukee ASQ World Conference 5/15-16 $1,617.56

PO-16-873 Genesis Community Health HSSF Preventing Controlling & Managing Diabetes 4/22-16 $2,500.00

PO-16-874 FAU Foundation HSSF Safety Box distribution at Annual Family Connection Conference 5/7-16 $2,500.00

PO-16-875 American Express CPC Joint Compound $7.04

PO-16-876 MDH Graphic Services 5000 Drowning Prevention brochures new artwork $672.00

PO-16-877 Children's Home Society HSSF Fiscal agent for PBC Unites - PBC Unites Against Child Abuse 7/7-16 $500.00

PO-16-878 American Express BTA SDavey airfare to New Orleans LA QRIS Conference 7/7-16 $376.68

PO-16-879 American Express CPC SDavey registration hotel baggage shuttle New Orleans LA QRIS conference 7/7-16 $828.99

PO-16-880 Nicole Martin Bynum Mileage Reimbursement $83.40

PO-16-881 Eco-Products Hot cups & plates for staff $621.99

PO-16-882 American Express CPC Consultant CMorrow from Miami Hampton Inn Boynton Beach for Grand Rounds 4/26-16 $99.00

PO-16-883 American Express CPC Book Order titled: SuperBetter $20.02

PO-16-884 American Express BTA DGotlib airfare to Tampa FL HSC Quarterly meeting 4/6-16 $135.95

PO-16-885 American Express CPC DGotlib registration hotel airport parking taxi Tampa FL HSC Quarterly Meeting 4/6-16 $342.00

PO-16-886 Debra Gotlib DGotlib travel reimbursement Tampa FL HSC meeting 4/6-16 $15.34

PO-16-887 American Express CPC GFOA Membership Renewal JDiehl & BCosgrove 2016 $310.00

PO-16-888 Charles Palo Travel reimbursement St. Petersburg FL Philanthropic network 2/24-16 $15.34

PO-16-889 Abila Inc Annual Maintenance & Support Abila (HR & Accounting) 6/1-16 - 5/30-17 $9,516.00

PO-16-890 SHI International Corp. Annual Maintenance & Support for Microsoft O365 G3 $24,778.60

PO-16-891 NonProfit Technologies Prof SVC by SWilliams on to assist with Microix invoice processing 2/17-16 $112.50

PO-16-892 MDH Graphic Services Reprint of 1500 Eng & 500 Spanish Breastfeeding Booklets $2,320.00

PO-16-893 American Express CPC APeralta registration Conscious Discipline workshop WPB FL 4/28-16 $350.00

PO-16-894 Gold Star Graphic 20 Foamcore "SafeMap" posters - 24x36 2-sided $689.00

PO-16-895 American Express CPC Employment Ad with Boxwood Technologies $674.00

PO-16-896 Debbie Manigat Tuition reimbursement $1,675.00

PO-16-897 Tempera Graham Tuition reimbursement $1,802.00


PO-16-899 American Express BTA ESanchez airfare Las Vegas NV Southwest STAR Continuing Education for Trainers 6/21-16 $454.96

PO-16-900 American Express BTA SCraddock airfare Las Vegas NV Southwest STAR Continuing Education for Trainers 6/21-16 $454.96

PO-16-901 American Express CPC ESanchez registration hotel airport parking taxi Las Vegas STAR Continuing Education for Trainers 6/21-16 $1,356.21

PO-16-902 American Express CPC SCraddock registration hotel taxi parking Las Vegas STAR Train the Trainer 6/21-16 $1,356.21

PO-16-903 Maria A Peralta Travel reimbursement St. Louis MO TOP Training $92.04

PO-16-905 Ron Bazil Travel reconciliation Dallas TX General Audit Management Conference 3/6-16 $159.35

PO-16-906 Lisa Cover Travel reimbursement Boston MA Touchpoints CLT 3/6-16 $107.37

PO-16-908 City of Boynton Beach Use of Intracoastal Park Clubhouse facility for CSC organizational event 9/28-16 $375.00

PO-16-909 Gold Star Graphic 50 yard signs with stakes Child Abuse Prevention Month $388.42

PO-16-910 Christy Potter Reimbursment monthly PRSA meeting $35.00

PO-16-911 John Bartosek Mileage reimbursement $108.08

PO-16-912 American Express CPC JGoodman registration Percontor LLC PayPal online training Evaluating Programs & Policies 3/30-16 $175.00

PO-16-913 Amazon.com 3.1 Cu Ft Energy Star Compact Stainless Steel Fridge Freezer for Lactation Room $229.99

PO-16-914 Gold Star Graphic BRIDGES summer reading brochures $388.70

PO-16-915 American Express CPC Webinar Contractor vs. Employee Pat Jay Shay Deb 4/19-16 $219.00

PO-16-916 Amazon.com Duracell DL123 Ultra Lithium Photo Batteries for AED units 10/pk $71.88

PO-16-917 American Express BTA CPotter airfare Washington DC Grade Level Reading 4/6-2016 $168.20

PO-16-918 American Express BTA JBartosek airfare Washington DC Grade Level Reading 4/6-2016 $168.20

PO-16-919 American Express CPC CPotter hotel taxi baggage airport parking Washington Grade Level Reading 4/6-16 $1,196.42

PO-16-920 American Express CPC JBartosek hotel taxi baggage airport parking Washington Grade Level Reading 4/16-16 $1,196.42

2


Warrant List

March 31,2016


PO-16-921 American Express CPC Compliance 4All Payroll Updates Webinar Audit Dept 4/18-16 $150.00

PO-16-922 American Express CPC Institute Internal Auditors Webinar CDavis4/169-16 $249.00

PO-16-923 Shana Cooper Reimbursement PRSA training luncheon 3/15-16 $35.00

PO-16-924 American Express BTA Consultant MSantiago to Los Angeles Triple P training 4/17-16 $527.39

PO-16-925 Office Depot 3 Dry erase 30-60 planning calendars for Communications $38.43

PO-16-926 Gold Star Graphic 20000 SafeMap App postcards rounded corners custom packaging $785.00

PO-16-927 Publix Meeting supplies STAR Keeping It Alive $51.96

PO-16-928 Patricia Vitello Mileage reimbursement $10.05

PO-16-929 Office Depot Office Supplies for Staff $210.19

PO-16-930 Capital Office Products Copier paper file folders & binder clips for all staff $484.17

PO-16-931 Gold Star Graphic 108,045 bookmarks & 107,545 bookplate stickers delivered to 145 locations $7,510.60

PO-16-932 American Express CPC Annual subscription Sun-Sentinel $64.31

PO-16-933 Amazon.com Maximizing Employee Engagement book Samsung 850 PRO 2.5 in SATA III Internal SSD $171.75

PO-16-934 Tempera Graham Tuition Reimbursment $1,875.00

PO-16-935 American Express CPC Employment Ad Government Finance Officers Association $300.00

PO-16-936 Palm Beach Newspaper Employment Ad Communications Specialist $152.00

PO-16-937 Shanna Cooper Mileage reimbursement $61.02

PO-16-938 Americian Express CPC Ticket to attend 2016 Legislative Update Event 4/6-16 $50.00

PO-16-939 American Express CPC Upgrade to Udemy web developer course $10.00

PO-16-940 American Express CPC App Demo Video Standard Package purchase $499.00

PO-16-941 American Express BTA Consultants ADenis & JLeStage airfare Columbia SC Triple P training 4/6-16 $946.40

PO-16-942 American Express CPC Air Server mobile device broadcasting license $19.99

PO-16-943 American Express CPC The Disney Way: New Business Training Series $206.90

PO-16-944 American Express CPC Consultant MSantiago hotel & shuttle Los Angeles Triple P training 4/17-16 $884.52

PO-16-945 Amazon.com Mil Blank White PVC Cards 500 pack $40.56

PO-16-946 American Express CPC Full Page Full color ad Heroes in Medicine program book $750.00

PO-16-947 American Express CPC Consultants ADenis & JLeStage hotel Columbia SC Triple P training 4/6-16 $904.96

PO-16-948 American Express CPC Purchase of 20 aluminum signs for Little Free Libraries $809.00

Pending Council Approval of Agenda Item:

PO-16-907 Trane US Inc. Procure & Install HVAC Chiller $260,694.00

3

April 2016

Payroll


March 31, 2016

Check Amount Check Date Description13487 4/15/16 Wells Fargo Pay Prd 04/01/16-04/15/1613488 $2,141.33 4/15/16 Pay Prd 04/01/16-04/15/1613489 $1,558.89 4/15/16 Pay Prd 04/01/16-04/15/1613490 $1,814.37 4/15/16 Pay Prd 04/01/16-04/15/1613491 $1,579.19 4/15/16 Pay Prd 04/01/16-04/15/1613492 $1,869.20 4/15/16 Pay Prd 04/01/16-04/15/1613493 $1,863.47 4/15/16 Pay Prd 04/01/16-04/15/1613494 $3,854.26 4/15/16 Pay Prd 04/01/16-04/15/1613495 $1,909.07 4/15/16 Pay Prd 04/01/16-04/15/1613496 $3,129.70 4/15/16 Pay Prd 04/01/16-04/15/1613497 $1,322.89 4/15/16 Pay Prd 04/01/16-04/15/1613498 $4,256.25 4/15/16 Pay Prd 04/01/16-04/15/1613499 $2,046.05 4/15/16 Pay Prd 04/01/16-04/15/1613500 $4,470.28 4/15/16 Pay Prd 04/01/16-04/15/1613501 $833.57 4/15/16 Pay Prd 04/01/16-04/15/1613502 $2,359.42 4/15/16 Pay Prd 04/01/16-04/15/1613503 $2,617.08 4/15/16 Pay Prd 04/01/16-04/15/1613504 $2,242.97 4/15/16 Pay Prd 04/01/16-04/15/1613505 $1,301.52 4/15/16 Pay Prd 04/01/16-04/15/1613506 $3,082.65 4/15/16 Pay Prd 04/01/16-04/15/1613507 $2,514.54 4/15/16 Pay Prd 04/01/16-04/15/1613508 $1,657.18 4/15/16 Pay Prd 04/01/16-04/15/1613509 $2,359.25 4/15/16 Pay Prd 04/01/16-04/15/1613510 $2,051.00 4/15/16 Pay Prd 04/01/16-04/15/1613511 $1,886.72 4/15/16 Pay Prd 04/01/16-04/15/1613512 $2,137.28 4/15/16 Pay Prd 04/01/16-04/15/1613513 $2,124.49 4/15/16 Pay Prd 04/01/16-04/15/1613514 $2,027.14 4/15/16 Pay Prd 04/01/16-04/15/1613515 $1,559.54 4/15/16 Pay Prd 04/01/16-04/15/1613516 $2,367.12 4/15/16 Pay Prd 04/01/16-04/15/1613517 $2,861.15 4/15/16 Pay Prd 04/01/16-04/15/1613518 $2,757.35 4/15/16 Pay Prd 04/01/16-04/15/1613519 $1,830.21 4/15/16 Pay Prd 04/01/16-04/15/1613520 $1,871.02 4/15/16 Pay Prd 04/01/16-04/15/1613521 $2,328.33 4/15/16 Pay Prd 04/01/16-04/15/1613522 $2,288.89 4/15/16 Pay Prd 04/01/16-04/15/1613523 $1,706.70 4/15/16 Pay Prd 04/01/16-04/15/1613524 $1,275.45 4/15/16 Pay Prd 04/01/16-04/15/1613525 $1,501.26 4/15/16 Pay Prd 04/01/16-04/15/1613526 $1,921.28 4/15/16 Pay Prd 04/01/16-04/15/1613527 $2,608.65 4/15/16 Pay Prd 04/01/16-04/15/1613528 $2,673.69 4/15/16 Pay Prd 04/01/16-04/15/1613529 $1,541.77 4/15/16 Pay Prd 04/01/16-04/15/1613530 $1,695.78 4/15/16 Pay Prd 04/01/16-04/15/1613531 $2,133.04 4/15/16 Pay Prd 04/01/16-04/15/1613532 $1,963.01 4/15/16 Pay Prd 04/01/16-04/15/1613533 $1,291.18 4/15/16 Pay Prd 04/01/16-04/15/1613534 $1,057.71 4/15/16 Pay Prd 04/01/16-04/15/1613535 $2,299.66 4/15/16 Pay Prd 04/01/16-04/15/1613536 $2,032.35 4/15/16 Pay Prd 04/01/16-04/15/1613537 $2,214.69 4/15/16 Pay Prd 04/01/16-04/15/1613538 $2,809.05 4/15/16 Pay Prd 04/01/16-04/15/1613539 $1,371.15 4/15/16 Pay Prd 04/01/16-04/15/1613540 $2,082.31 4/15/16 Pay Prd 04/01/16-04/15/1613541 $5,344.83 4/15/16 Pay Prd 04/01/16-04/15/1613542 $1,113.89 4/15/16 Pay Prd 04/01/16-04/15/1613543 $1,444.95 4/15/16 Pay Prd 04/01/16-04/15/16

April 2016

Payroll


March 31, 2016

Check Amount Check Date Description13544 $2,084.09 4/15/16 Pay Prd 04/01/16-04/15/1613545 $2,272.74 4/15/16 Pay Prd 04/01/16-04/15/1613546 $1,829.52 4/15/16 Pay Prd 04/01/16-04/15/1613547 $2,021.35 4/15/16 Pay Prd 04/01/16-04/15/1613548 $1,843.32 4/15/16 Pay Prd 04/01/16-04/15/1613549 $1,846.51 4/15/16 Pay Prd 04/01/16-04/15/1613550 $1,457.56 4/15/16 Pay Prd 04/01/16-04/15/1613551 $1,817.33 4/15/16 Pay Prd 04/01/16-04/15/1613552 $2,131.59 4/15/16 Pay Prd 04/01/16-04/15/1613553 $4,996.13 4/15/16 Pay Prd 04/01/16-04/15/1613554 $1,887.18 4/15/16 Pay Prd 04/01/16-04/15/1613555 $2,913.24 4/15/16 Pay Prd 04/01/16-04/15/1613556 $2,472.34 4/15/16 Pay Prd 04/01/16-04/15/1613557 $3,171.38 4/15/16 Pay Prd 04/01/16-04/15/1613558 $2,545.09 4/15/16 Pay Prd 04/01/16-04/15/1613559 $3,317.89 4/15/16 Pay Prd 04/01/16-04/15/1613560 $1,595.80 4/15/16 Pay Prd 04/01/16-04/15/1613561 $1,595.80 4/15/16 Pay Prd 04/01/16-04/15/1613562 $1,234.91 4/15/16 Pay Prd 04/01/16-04/15/1613563 $2,040.66 4/15/16 Pay Prd 04/01/16-04/15/1613564 $2,325.01 4/15/16 Pay Prd 04/01/16-04/15/1613565 $2,906.03 4/15/16 Pay Prd 04/01/16-04/15/1613566 $3,441.57 4/15/16 Pay Prd 04/01/16-04/15/1613567 $3,809.52 4/15/16 Pay Prd 04/01/16-04/15/1613568 $2,051.00 4/15/16 Pay Prd 04/01/16-04/15/1613569 $3,032.66 4/15/16 Pay Prd 04/01/16-04/15/1613570 $1,799.17 4/15/16 Pay Prd 04/01/16-04/15/1613571 $1,604.20 4/15/16 Pay Prd 04/01/16-04/15/1613572 $4,382.26 4/15/16 Pay Prd 04/01/16-04/15/1613573 $1,093.35 4/15/16 Pay Prd 04/01/16-04/15/1613574 $2,961.96 4/15/16 Pay Prd 04/01/16-04/15/1613575 $1,335.29 4/15/16 Pay Prd 04/01/16-04/15/1613576 $2,295.18 4/15/16 Pay Prd 04/01/16-04/15/1613577 $2,016.28 4/15/16 Pay Prd 04/01/16-04/15/1613578 $1,929.27 4/15/16 Pay Prd 04/01/16-04/15/1613579 $1,641.20 4/15/16 Pay Prd 04/01/16-04/15/1613580 $1,981.64 4/15/16 Pay Prd 04/01/16-04/15/1613581 $3,765.61 4/15/16 Pay Prd 04/01/16-04/15/1613582 $1,400.89 4/15/16 Pay Prd 04/01/16-04/15/1613583 $1,504.63 4/15/16 Pay Prd 04/01/16-04/15/1613584 $2,848.22 4/15/16 Pay Prd 04/01/16-04/15/1613585 TBD 4/15/16 Potential New Hire Budget Analyst13586 TBD 4/15/16 Potential New Hire Budget Specialist13587 TBD 4/15/16 Potential New Hire BA Officer13588 TBD 4/15/16 Potential New Hire Comm Specialist13589 TBD 4/15/16 Potential New Hire Comm Specialist13590 TBD 4/15/16 Potential New Hire Director of Acct13591 TBD 4/15/16 Potential New Hire Director of BA13592 TBD 4/15/16 Potential New Hire Learning Position 13593 TBD 4/15/16 Potential New Hire Prg Officer13594 TBD 4/15/16 Potential New Hire Procurement Pos13595 TBD 4/15/16 Potential New Hire SM Navigator

April 2016

Payroll


March 31, 2016

Check Amount Check Date Description13596 TBD 4/29/16 Wells Fargo Pay Prd 04/16/16-04/30/1613597 $2,141.33 4/29/16 Pay Prd 04/16/16-04/30/1613598 $1,558.89 4/29/16 Pay Prd 04/16/16-04/30/1613599 $1,814.37 4/29/16 Pay Prd 04/16/16-04/30/1613600 $1,579.19 4/29/16 Pay Prd 04/16/16-04/30/1613601 $1,869.20 4/29/16 Pay Prd 04/16/16-04/30/1613602 $1,863.47 4/29/16 Pay Prd 04/16/16-04/30/1613603 $3,854.26 4/29/16 Pay Prd 04/16/16-04/30/1613604 $1,909.07 4/29/16 Pay Prd 04/16/16-04/30/1613605 $3,129.70 4/29/16 Pay Prd 04/16/16-04/30/1613606 $1,322.89 4/29/16 Pay Prd 04/16/16-04/30/1613607 $4,256.25 4/29/16 Pay Prd 04/16/16-04/30/1613608 $2,046.05 4/29/16 Pay Prd 04/16/16-04/30/1613609 $4,470.28 4/29/16 Pay Prd 04/16/16-04/30/1613610 $833.57 4/29/16 Pay Prd 04/16/16-04/30/1613611 $2,359.42 4/29/16 Pay Prd 04/16/16-04/30/1613612 $2,617.08 4/29/16 Pay Prd 04/16/16-04/30/1613613 $2,242.97 4/29/16 Pay Prd 04/16/16-04/30/1613614 $1,301.52 4/29/16 Pay Prd 04/16/16-04/30/1613615 $3,082.65 4/29/16 Pay Prd 04/16/16-04/30/1613616 $2,514.54 4/29/16 Pay Prd 04/16/16-04/30/1613617 $1,657.18 4/29/16 Pay Prd 04/16/16-04/30/1613618 $2,359.25 4/29/16 Pay Prd 04/16/16-04/30/1613619 $2,051.00 4/29/16 Pay Prd 04/16/16-04/30/1613620 $1,886.72 4/29/16 Pay Prd 04/16/16-04/30/1613621 $2,137.28 4/29/16 Pay Prd 04/16/16-04/30/1613622 $2,124.49 4/29/16 Pay Prd 04/16/16-04/30/1613623 $2,027.14 4/29/16 Pay Prd 04/16/16-04/30/1613624 $1,559.54 4/29/16 Pay Prd 04/16/16-04/30/1613625 $2,367.12 4/29/16 Pay Prd 04/16/16-04/30/1613626 $2,861.15 4/29/16 Pay Prd 04/16/16-04/30/1613627 $2,757.35 4/29/16 Pay Prd 04/16/16-04/30/1613628 $1,830.21 4/29/16 Pay Prd 04/16/16-04/30/1613629 $1,871.02 4/29/16 Pay Prd 04/16/16-04/30/1613630 $2,328.33 4/29/16 Pay Prd 04/16/16-04/30/1613631 $2,288.89 4/29/16 Pay Prd 04/16/16-04/30/1613632 $1,706.70 4/29/16 Pay Prd 04/16/16-04/30/1613633 $1,275.45 4/29/16 Pay Prd 04/16/16-04/30/1613634 $1,501.26 4/29/16 Pay Prd 04/16/16-04/30/1613635 $1,921.28 4/29/16 Pay Prd 04/16/16-04/30/1613636 $2,608.65 4/29/16 Pay Prd 04/16/16-04/30/1613637 $2,673.69 4/29/16 Pay Prd 04/16/16-04/30/1613638 $1,541.77 4/29/16 Pay Prd 04/16/16-04/30/1613639 $1,695.78 4/29/16 Pay Prd 04/16/16-04/30/1613640 $2,133.04 4/29/16 Pay Prd 04/16/16-04/30/1613641 $1,963.01 4/29/16 Pay Prd 04/16/16-04/30/1613642 $1,291.18 4/29/16 Pay Prd 04/16/16-04/30/1613643 $1,057.71 4/29/16 Pay Prd 04/16/16-04/30/1613644 $2,299.66 4/29/16 Pay Prd 04/16/16-04/30/1613645 $2,032.35 4/29/16 Pay Prd 04/16/16-04/30/1613646 $2,214.69 4/29/16 Pay Prd 04/16/16-04/30/1613647 $2,809.05 4/29/16 Pay Prd 04/16/16-04/30/1613648 $1,371.15 4/29/16 Pay Prd 04/16/16-04/30/1613649 $2,082.31 4/29/16 Pay Prd 04/16/16-04/30/1613650 $5,344.83 4/29/16 Pay Prd 04/16/16-04/30/1613651 $1,113.89 4/29/16 Pay Prd 04/16/16-04/30/1613652 $1,444.95 4/29/16 Pay Prd 04/16/16-04/30/16

April 2016

Payroll


March 31, 2016

Check Amount Check Date Description13653 $2,084.09 4/29/16 Pay Prd 04/16/16-04/30/1613654 $2,272.74 4/29/16 Pay Prd 04/16/16-04/30/1613655 $1,829.52 4/29/16 Pay Prd 04/16/16-04/30/1613656 $2,021.35 4/29/16 Pay Prd 04/16/16-04/30/1613657 $1,843.32 4/29/16 Pay Prd 04/16/16-04/30/1613658 $1,846.51 4/29/16 Pay Prd 04/16/16-04/30/1613659 $1,457.56 4/29/16 Pay Prd 04/16/16-04/30/1613660 $1,817.33 4/29/16 Pay Prd 04/16/16-04/30/1613661 $2,131.59 4/29/16 Pay Prd 04/16/16-04/30/1613662 $4,996.13 4/29/16 Pay Prd 04/16/16-04/30/1613663 $1,887.18 4/29/16 Pay Prd 04/16/16-04/30/1613664 $2,913.24 4/29/16 Pay Prd 04/16/16-04/30/1613665 $2,472.34 4/29/16 Pay Prd 04/16/16-04/30/1613666 $3,171.38 4/29/16 Pay Prd 04/16/16-04/30/1613667 $2,545.09 4/29/16 Pay Prd 04/16/16-04/30/1613668 $3,317.89 4/29/16 Pay Prd 04/16/16-04/30/1613669 $1,595.80 4/29/16 Pay Prd 04/16/16-04/30/1613670 $1,595.80 4/29/16 Pay Prd 04/16/16-04/30/1613671 $1,234.91 4/29/16 Pay Prd 04/16/16-04/30/1613672 $2,040.66 4/29/16 Pay Prd 04/16/16-04/30/1613673 $2,325.01 4/29/16 Pay Prd 04/16/16-04/30/1613674 $2,906.03 4/29/16 Pay Prd 04/16/16-04/30/1613675 $3,441.57 4/29/16 Pay Prd 04/16/16-04/30/1613676 $3,809.52 4/29/16 Pay Prd 04/16/16-04/30/1613677 $2,051.00 4/29/16 Pay Prd 04/16/16-04/30/1613678 $3,032.66 4/29/16 Pay Prd 04/16/16-04/30/1613679 $1,799.17 4/29/16 Pay Prd 04/16/16-04/30/1613680 $1,604.20 4/29/16 Pay Prd 04/16/16-04/30/1613681 $4,382.26 4/29/16 Pay Prd 04/16/16-04/30/1613682 $1,093.35 4/29/16 Pay Prd 04/16/16-04/30/1613683 $2,961.96 4/29/16 Pay Prd 04/16/16-04/30/1613684 $1,335.29 4/29/16 Pay Prd 04/16/16-04/30/1613685 $2,295.18 4/29/16 Pay Prd 04/16/16-04/30/1613686 $2,016.28 4/29/16 Pay Prd 04/16/16-04/30/1613687 $1,929.27 4/29/16 Pay Prd 04/16/16-04/30/1613688 $1,641.20 4/29/16 Pay Prd 04/16/16-04/30/1613689 $1,981.64 4/29/16 Pay Prd 04/16/16-04/30/1613690 $3,765.61 4/29/16 Pay Prd 04/16/16-04/30/1613691 $1,400.89 4/29/16 Pay Prd 04/16/16-04/30/1613692 $1,504.63 4/29/16 Pay Prd 04/16/16-04/30/1613693 $2,848.22 4/29/16 Pay Prd 04/16/16-04/30/1613694 TBD 4/29/16 Potential New Hire Budget Analyst13695 TBD 4/29/16 Potential New Hire Budget Specialist13696 TBD 4/29/16 Potential New Hire BA Officer13697 TBD 4/29/16 Potential New Hire Comm Specialist13698 TBD 4/29/16 Potential New Hire Comm Specialist13699 TBD 4/29/16 Potential New Hire Director of Acct13700 TBD 4/29/16 Potential New Hire Director of BA13701 TBD 4/29/16 Potential New Hire Learning Position 13702 TBD 4/29/16 Potential New Hire Prg Officer

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AGENDA ITEM: 5B(2)

TITLE: Consent Agenda ‐ Business Proclamation Declaring April 2016 as Child Abuse Prevention Month . CSC STAFF: Marsha Guthrie, Community Planning & Partnerships Officer; Christy Potter, Communications Director

SUMMARY:

In 2015, more than 1,900 children were verified victims of child abuse and neglect in Palm Beach County. Nearly half of the verified victims were children under the age of 5. In recognition of April as Child Abuse Prevention Month, Children’s Services Council is taking a number of steps to raise awareness and share relevant data, information and prevention tips.

One such step to raise awareness includes a Proclamation by the Council that April is Child Abuse Prevention Month; this Proclamation is attached. Other steps include the following;

An April 7 call to action as more than 30 agencies and non‐profit community and religious organizations unite to raise awareness of the issue of child abuse in Palm Beach County and the need for the community to address the 65 percent increase in the past 2½ years in the number of children coming into the foster care system in the county.

A panel of speakers on April 7 will address risk, prevention, intervention and what community support is needed for the 1900 children in Palm Beach County currently in out‐of‐home placement due to abuse or neglect. Tanya Palmer, Chief Program Officer, will be joining as a panelist at this event.

3,000 blue pinwheels purchased by CSC to highlight the issue of child abuse and neglect. These will be planted in “gardens” around the county, including the front lawn space here at Children’s Services Council.

A detailed infographic on child abuse data and implications on CSC’s child abuse prevention webpage.

A digital banner on CSC’s Families website, the PBC School District website, and the Monday Morning Update.

Redistribution of “Children in Peril” brief where appropriate.

All of the digital banners link back to the CSC’s Child Abuse Prevention web page, which will include information, tips, resources and the infographic.

Also throughout April, each BRIDGES location has activities planned, such as blue pinwheel gardens, wearing blue every Wednesday, sessions on internet safety, stranger abduction and the effects of domestic violence on child abuse and neglect. Children’s Services Council Communications team will use social media to get out the message by posting child abuse prevention tips and information on Facebook and Twitter, and will include recognition of child abuse prevention month in email signatures.

FISCAL IMPACT: None

RECOMMENDATION: I recommend the Council approve this Proclamation to raise awareness and recognize April 2016 as Child Abuse Prevention Month.

PROCLAMATION

OF CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY, FLORIDA

DECLARING APRIL, 2016

CHILD ABUSE PREVENTION MONTH

WHEREAS, more than 1,900 children in Palm Beach County were victims of verified child abuse and neglect in 2015; and, WHEREAS, 43 percent of those abused and neglected children are under the age of 5, and 78 percent of them are under the age of 13; and WHEREAS, almost all the abused and neglected children are placed in the foster care system, resulting in a 65 percent increase in the number of children entering foster care in Palm Beach County in the past 2½ years; and WHEREAS, children who suffer abuse and neglect are nine times more likely to become involved in criminal activities. WHEREAS, about 30% of abused and neglected children will later abuse their own children, continuing this tragic cycle of abuse; and WHEREAS, toxic stress that stems from abuse can damage young children’s developing brains, create learning and behavioral problems and hinder their future achievements, which has huge implications for our whole community. NOW, THEREFORE, BE IT PROCLAIMED BY THE CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY, FLORIDA, assembled in regular session this 31st day of March 2016, that the month of April 2016, in Palm Beach County, is hereby declared as:

Child Abuse Prevention Month

The foregoing Proclamation was offered by Council Member __________________ who moved its adoption. The motion was seconded by Council Member _______________________ and upon being put to a vote, the vote was as follows:

Robert M. Avossa, Ed.D. Thomas Bean Vincent Goodman Kathleen Kroll Gregory A. Langowski Thomas E. Lynch Dennis Miles Debra Robinson, M.D. Shelley Vana Thomas P. Weber

The Chairman thereupon declared the Proclamation duly passed and adopted this 31st day of March, 2016. APPROVED AS TO FORM AND LEGAL CHILDREN’S SERVICES COUNCIL SUFFICIENCY OF PALM BEACH COUNTY BY: ___________________________ BY: ___________________________ Thomas A. Sheehan, III Gregory A. Langowski, Chair Attorney for Children’s Services Council of Palm Beach County

BY: ____________________________ Lisa Williams-Taylor, Ph.D. Chief Executive Officer

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AGENDA ITEM: 5B(3)

TITLE: Consent Agenda ‐ Business Resolution #16‐011 Authorizing an Agreement to Furnish and Install Trane Chiller HVAC system

CSC STAFF: Michael Modica, Head of Facilities

SUMMARY:

CSC’s original HVAC chiller system has reached the end of its expected useful life based on our geographic location and type of chiller. After several years of increasingly frequent repairs, coolant losses and occurrences of unanticipated downtime, this equipment must now be replaced in order to maintain and ensure uninterrupted cooling within the CSC facility.

After reviewing several potential options which included various chiller types, configurations, sizes and alternative technologies, CSC, along with its energy engineer, created a detailed purchase specification to ensure the most cost‐effective solution is being implemented. This equipment specification revisited the original design‐performance modeled on historical actual building energy use, reviewed current building envelope efficiency, and utilized targeted energy audits to determine an appropriate size and chiller type for CSC’s site, based on current and expected use.

Several manufacturers and equipment types were evaluated to provide CSC with potential solutions to increase life expectancy and reduce maintenance costs. It was ultimately determined that Trane, Daikin, and Carrier are the only manufacturers that can provide CSC with a solution that will meet its needs. In addition, this Trane chiller is equipped with the capability to utilize ice–based thermal energy storage (TES), otherwise known as “ice banking,” in the future, should CSC determine that ice banking is an appropriate cost‐saving measure.

After careful consideration, Trane has been selected as the manufacturer of choice because of their expertise and ability to meet CSC’s needs at the lowest price point. This project will include a 275 ton air‐cooled Trane chiller, 2‐stage screw compressor, and two new pump motors to ensure everything related to the chiller plant is covered. The chiller will fit onto the existing pad in the chiller yard with no significant additional construction, alterations or engineering required.

The total cost for this project is $260,694 which includes the removal of the existing equipment and “turnkey” replacement with the new chiller system. This implementation includes all permitting fees, associated engineering, rigging, removal, and scheduling during non‐working hours to ensure there is minimal impact to CSC’s daily operations.

FISCAL IMPACT: The total cost of funding this item for FY 2015‐16 is $260,694; the funds to support this agenda item are budgeted in the Information Management Division budget in the Building and Improvements line item. RECOMMENDATION: I recommend the Council approve Resolution #16‐011 authorizing the Chief Executive Officer to enter into an agreement with Trane U.S., Inc. under U.S. Communities #40‐668434‐16‐001 contract #15‐JLP‐023 in an amount not to exceed $260,694, effective April 1, 2016 through September 30, 2016.

RESOLUTION #16-011

RESOLUTION OF THE CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY AUTHORIZING AN AGREEMENT WITH TRANE U.S., INC.

WHEREAS, the Children’s Services Council of Palm Beach County (the Council)

has determined that the original HVAC chiller system at the location of 2300 High Ridge

Road, Boynton Beach has reached the end of its expected useful life; and

WHEREAS, the Council desires to enter into an agreement with Trane U.S., Inc.

under U.S. Communities #40-668434-16-001 for provision of such a replacement HVAC

chiller system.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF THE CHILDREN’S

SERVICES COUNCIL OF PALM BEACH COUNTY, that the Chief Executive Officer is

authorized to execute the necessary agreement(s) with Trane U.S., Inc. under U.S.

Communities #40-668434-16-001 contract #15-JLP-023 in an amount not to exceed

$260,694, effective April 1, 2016 through September 30, 2016.

The foregoing Resolution was offered by Council Member ___________________

who moved its adoption. The motion was seconded by Council Member

_______________________ and upon being put to a vote, the vote was as follows:

Robert M. Avossa, Ed.D. Thomas Bean Vincent Goodman Kathleen J. Kroll

Gregory A. Langowski Thomas E. Lynch

Dennis Miles Debra Robinson, M.D. Shelley Vana Thomas P. Weber The Chairman thereupon declared the Resolution duly passed and adopted this 31st day of March, 2016.

APPROVED AS TO FORM AND LEGAL CHILDREN’S SERVICES COUNCIL SUFFICIENCY OF PALM BEACH COUNTY BY: ____________________________ BY: ____________________________ Thomas A. Sheehan, III Gregory A. Langowski, Chair Attorney for Children’s Services Council of Palm Beach County BY: ____________________________ Lisa Williams-Taylor, Ph.D. Chief Executive Officer

CEO Report March 31, 2016

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY March 31, 2016 CEO Report

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Chief Executive Officer Report

Follow Up from Council Meeting ‐ Birth to 22: Council Update

In 2012, the Palm Beach County Board of County Commissioners (BCC) initiated a discussion around youth violence and disengagement. A year later, county leaders convened a joint board meeting between the County Commission, the School District, United Way, CareerSource, Children’s Services Council and other leaders. The goal of the Palm Beach County Youth Symposium was to share information and identify opportunities to support the healthy growth, development and education of children and youth from prenatal to young adulthood. The work of the Youth Symposium has since been rebranded as Birth to 22: United for Brighter Futures. Birth to 22 will continue the work of the Youth Symposium through a collective impact approach to community engagement, planning and action, with the ultimate goal of improving outcomes for children and youth in Palm Beach County. The Palm Beach County Youth Services Department engaged the Forum for Youth Investment to assist Birth to 22 in the development of a Youth Master Plan for Palm Beach County. The youth master planning process will involve community leaders in an intentional effort to align ongoing work, thereby creating a system of coordinated and collaborative services that meet the needs of children and youth from birth to 22 years of age. As a first step, Birth to 22 hosted The Big Picture Approach Institute (BPA) for managing Collective Impact in January 2016. The Palm Beach County BPA Institute engaged over fifty early childhood and other children and youth advocates. One important element of the youth master planning effort is the participation of youth, families and community leaders to help community teams create a community‐specific diagnosis and action plan. These discussions, dubbed “Community Conversations”, bring together parents, community residents, essential leaders and key organizations to share their expertise and inform action planning. The first of these conversations was held on March 3, 2016 in Riviera Beach, attracting over 100 community advocates, parents and youth. The initiative intends to host 12‐14 of these conversations throughout the county over the course of March and April; approximately five of these will be youth centered, while a few others will focus on engaging special populations, such as the LGBTQ community. Birth to 22 recognizes that the “Community Conversations” will be the central piece in providing further guidance and direction on development of child‐ and youth‐centric strategies for the Youth Master Plan. Concurrently with the “Community Conversations”, five work teams have been convened to assist in the development of the Youth Master Plan and to support the continued work of Birth to 22 in future phases. The anticipated timeline for the completion of the Youth Master Plan is mid to late summer. While the plan should contain strategies that can be implemented at a low‐cost, staff anticipates that the plan will also identify areas of additional investment, including within the 0‐5 population. Due to the timing of our budgeting process and the later release of the Youth Master Plan, staff will be working to identify how funding can be reserved for this body of work and will workshop this with the Council at the upcoming Planning Session.


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Communications Update

SafeMap App

As part of the “WhatIf” child safety campaign, Children’s Services Council developed an app for I‐Phones to provide locations for car‐seat fittings, swim lessons, pill drops and bicycle‐helmet fittings. The app, called SafeMap, was approved earlier this month to be available, for free, in the Apple store. SafeMap will officially be launched March 31, 2016 at the Water Safety Event described below.

Digital Communications Administrator Mike Roedel, who developed the app, will provide a brief demonstration at the March 31st Council meeting of its applicability. Please see the attached page for a visual depiction.

We will promote the app with printed cards at events and through providers and partners such as the Early Learning Coalition, BRIDGES, Healthy Beginnings program providers, Palm Beach County Sheriff’s Office and Fire‐Rescue, and the Drowning Prevention Coalition. Safe Kids, housed at Community Partners, has been a key supporter working with Communications Specialist Jon Burstein to help compile the information for the app. We will work with Safe Kids to promote the app at the upcoming May 14 Safe Kids Day, working with a new partner at the Palm Beach Outlet Mall.

We are also exploring steps needed to develop the app for Android phones and place it in the Google Play Store.

March Water Safety event

March 31, 2016, Children’s Services Council and the Palm Beach County Volunteer Fire‐Rescue Association will highlight the importance of water safety and honor local businesses for their contributions to the swim voucher match program. The event, to be held at the DeVos‐Blum Family YMCA of Boynton Beach, will also honor three local lifeguards involved in a complex ocean rescue. The new SafeMap app for I‐Phones will be announced to the public at the event.

Spotlight on Providers

We have contracted with Channel 12‐WPEC for 2‐minute features on each of our providers in recognition of CSC’s 30th anniversary this year and our intention to highlight the great work being done by our provider agencies and programs. CSC has purchased enough segments to allow all 36 of our funded agencies to be interviewed during the next few months. The agency and CSC will be able to repurpose the segment on their own websites and link to them in other printed and digital material.

The WPEC segment is called Spotlight on Business; one airs each day. Segments are taped on Fridays and air about two weeks after taping. Final editing has been completed on about a half‐dozen features, and will be sampled at the March 31st Council meeting in order to give Council members a flavor.

Community Partners Center for Child Counseling HOMESAFE REVISED https://youtu.be/H6lS1j79lgw https://youtu.be/vWGjkVPxQ‐k https://youtu.be/q‐2gBBxtbwc URBAN LEAGUE REVISED https://youtu.be/Mri_kmTsG6E

The SafeMap App is a free, easy-to-use mobile app to keep Palm Beach County’s children safe. Families can find locations for:

SafeMap

• Low-cost swim lessons• Car seat installations/checks

• Bicycle helmet fittings• Prescription pill drop-offs


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Happily Ever After Begins with Reading campaign Following Council approval in February of Resolution # 16–009 authorizing the Spring 2016 Reading Campaign Book Purchase, approximately 110,000 books were ordered for traditional and charter public elementary schools with delivery during the week of May 2, 2016. With this order, Children’s Services Council will have delivered more than 500,000 books to schoolchildren since the fall of 2013.

CSC also will provide “summer reading” bookmarks branded with our logo as well as the School District’s logo as a vital partner in completing this annual project. In addition, each child will receive a bookplate to paste on his or her new book, so the child’s name can be added.

We will work with the School District to arrange one or more media events at schools to promote the project, and will invite Council Members to attend as well.

To further promote summer reading and avoiding the summer learning slide, CSC worked with BRIDGES sites to develop reading posters unique to each site. Each of the posters features children and families from that BRIDGES location to help families and staff demonstrate the importance they attach to reading with and to your children.

Copies of some of the posters are included in your package.

CSC Employee Featured in The Sea Star (monthly update of The Starfish Foundation)

Program Officer Michelle Abarca is a mentor to a foster child that came to this country alone from South America. Recently Michelle attended a conference for Starfish scholars (a program started and sponsored by Soledad O’Brien) with her mentee. Michelle was recognized in the monthly update.


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Warrant List

March 31, 2016

Walk-In


PO-16-949 Amy Lora Travel reimbursement Los Angeles CA Project DULCE 3-16 $263.05

PO-16-950 American Express CPC STAR Series Training 3/22/24-16 $169.42

PO-16-951 American Express CPC Elevating Internal Audit's Value & Essentials $255.37


PO-16-953 Office Depot Office supplies $84.19

PO-16-954 Brodsky Research Creation & Updating Social Return on Investment model $12,000.00

PO-16-955 Housing Partnership Safe Kids Day 2016 $2,500.00

PO-16-956 Ace Hardware Trash bags multi bit drill bit wall plate $36.96

PO-16-957 Energy Solutions Wordwide Supply install surge protection exterior site lights poles $700.00

PO-16-958 Uline Replacement water hog matting at lobby $534.01

PO-16-959 FL Dept of Health PBC Operating Permit lift station $200.00

PO-16-960 Direct TV RNS monthly fee blanket Po FY1516 $300.00


PO-16-962 Christine Potter Mileage reimbursement $108.00

PO-16-963 American Express CPC Purchase 20 aluminum signs Little Free Libraries $809.00

PO-16-964 American Express CPC ATD South FL membership renewal Lmiller $30.00

PO-16-965 American Express CPC ALora additional flight & hotel Los Angeles CA 3/ 18-16 $606.42

PO-16-966 Rhonda Throop Travel reimbursement Los Angeles CA Project Dulce 3-16 $164.25

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Children’s Services Council

Finance Committee Meeting

Thursday, March 31, 2016, 4:00 p.m.

AGENDA / MINUTES Welcome and introductions Finance Committee Members: Tom Lynch, CSC Finance Committee Chair

Thomas Bean, CSC Finance Committee Vice‐chair Greg Langowski, Chair Children’s Services Council Tom Weber, Vice Chair Children’s Services Council Paul Dumar, Director Financial Services, Solid Waste Authority John Marino, Volunteer CSC Staff: Lisa Williams‐Taylor, CEO

Bill Cosgrove, CFO Jen Diehl, Controller Tom Sheehan, General Counsel Elsa Sanchez, Senior Executive Assistant Agenda Items:

1 Minutes February 25, 2016 2 Budget Workshop Summary (March 10, 2016) 3 February 29, 2016 Financial Statements 4 Budget Scenario 2016‐2017 5 Investment Policy Review 6 Procurement Policy No Quote Spending Threshold 7 Change to Fund Balance Policy 8 Other 9 Adjournment

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Children’s Services Council

Finance Committee Meeting

Thursday, February 25, 2016, 4:00 p.m.

AGENDA / MINUTES Welcome and introductions Finance Committee Members: Tom Lynch, CSC Finance Committee Chair, Present

Thomas Bean, CSC Finance Committee Vice‐chair, Present via telephone Greg Langowski, Chair Children’s Services Council, Present Tom Weber, Vice Chair Children’s Services Council, Present Paul Dumar, Director Financial Services, Solid Waste Authority, Not Present John Marino, Volunteer, Present CSC Staff: Lisa Williams‐Taylor, CEO, Present

Bill Cosgrove, CFO, Present Jen Diehl, Controller, Present Tom Sheehan, General Counsel, Present Elsa Sanchez, Senior Executive Assistant, Present Agenda Items:

1 Presentation of Comprehensive Annual Financial Report (CAFR) by Caler, Donten, Levine, Cohen, Porter & Veil, P.A. Mark Veil presented the CAFR to the Finance Committee. There was a clean or unmodified opinion and no material weaknesses or significant deficiencies were identified. There were some questions about the changes in the administrative expenditures over the years which is attributed to how costs are allocated to direct services, support services and administrative services. There was a request for journal entries to be sent to the finance committee in the future.

2 Minutes January 28, 2016, Approved unanimously 3 January 31, 2016 Financial Statements, Approved unanimously 4 Budget Assumptions 2016‐2017, To be discussed in more detail at the Finance

Committee Budget workshop on March 10, 2016 5 Other 6 Adjournment

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CHILDREN’S SERVICES COUNCIL – FINANCE COMMITTEE

AGENDA ITEM

MARCH 31, 2016 TITLE: Budget Workshop Summary CSC STAFF: Jennifer Diehl, Controller SUMMARY: Attendees: Tom Lynch, Tom Weber, Thomas Bean, Greg Langowski, Tom Sheehan, Bill Cosgrove, Lisa Williams‐Taylor, Kasha Owers, Elsa Sanchez As a review, the following proposals were made during the Finance Committee Budget Workshop on March 10, 2016:

The Fund Balance Policy will be reduced to 27.5% from 30% of the total budget.

Millage will be increased to .6865 for FY16/17 (may change slightly depending on updated budget scenario with more accurate figures).

Projections will be based on an 8% increase of the property tax base rate. Other matters to consider:

Any new programs or initiatives identified by CSC will be brought forth to the Planning Session for further discussion with estimated costs.

The following items will be brought to the Finance Committee on March 31: o Fund Balance Policy change to 27.5% from 30% of the total budget (referenced

above) o Policy change for purchasing approval from $1,000 to $2,500 o Newest budget scenario reflecting the items referenced above o Financial Statements o Change in Warrants List process – warrants pending Council approval to be

identified as such

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AGENDA ITEM: 3 TITLE: Financial Statements – February 29, 2016 (Unaudited) STAFF: Jennifer Diehl, Controller, Children’s Services Council of Palm Beach

County

SUMMARY:

The financial statements are presented reflecting the estimated operating results of the General Fund and Special Revenue Fund (Prevention Partnerships for Children, Inc.) for the five months ended February 29, 2016. The audit of the Council for the fiscal year ended September 30, 2015 has been completed and the applicable figures represent audited numbers.

Balance Sheet:

As of February 29, 2016 the Council had $100,451,777 in cash and investments. Of this balance, $30,000,000, net of unamortized discounts and premiums, was held in federal government bonds, $65,848,934 was held in a public funds money market account, and $150,843 was held in the Morgan Stanley Institutional Liquidity Prime Advisory Fund #8341. The remainder of the funds was on deposit in the Council’s operating accounts. The Capital Assets and the Investment in Capital Assets for $19,554,398 represent the costs associated with furniture and fixtures, equipment, and building costs. Statement of Revenue and Expenses: The budgeted expenditure rate at February 29, 2016 is 41.67%. The estimated expenditure rate for Children’s Programs at February 29, 2016 is 36.68%. RECOMMENDATION:

I recommend the Finance Committee propose that the Council accept the February 29, 2016 Financial Statements as submitted.

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CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTY

BALANCE SHEET (Unaudited)

February 29, 2016

General Fund Total All Funds

Assets

Cash & Investments 100,438,719$ 13,058$ 100,451,777$ Accounts Receivable 1,892,058 4,987 1,897,045 Interest Receivable 28,937 - 28,937 Advances to Agencies 4,880,774 - 4,880,774 Prepaid Expenses 351,512 - 351,512 Due From - General Fund - 174,734 174,734 Capital Assets 19,554,398 - 19,554,398

Total Assets 127,146,398 192,779 127,339,177

Liabilities & Fund Balance

Liabilities

Allocations to Children's Services Programs 7,314,800 184,923 7,499,723 Deferred Revenue 415,240 - 415,240 Accounts Payable 296,377 7,856 304,233 Due to - Special Revenue Fund 174,734 - 174,734

Total Liabilities 8,201,151 192,779 8,393,930

Fund Balance

Nonspendable: Prepaid Expenses 351,512 - 351,512 Assigned: Reserved in accordance with fund balance policy 33,491,795 - 33,491,795 Unassigned: 65,547,542 - 65,547,542

Total Fund Balance 99,390,849 - 99,390,849

Investment in Capital Assets 19,554,398 - 19,554,398

Total Liabilities and Fund Balance 127,146,398$ 192,779$ 127,339,177$

Special Revenue Fund

Prevention Partnership for Children, Inc.

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CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTYSTATEMENT OF REVENUE AND EXPENSES CHANGES IN FUND BALANCE

FOR THE FIVE MONTHS ENDED FEBRUARY 29, 2016

Approved Budget Actual Approved Budget Actual Approved Budget Actual

2015/2016 Through Through Variance % 2015/2016 Through Through Variance % 2015/2016 Through Through Variance %

Budget 2/29/2016 2/29/2016 YTD YTD Budget 2/29/2016 2/29/2016 YTD YTD Budget 2/29/2016 2/29/2016 YTD YTD

Revenues

Ad Valorem Property Taxes 102,176,959$ 87,484,066$ 87,484,066$ -$ 85.62% -$ -$ -$ -$ 0.00% 102,176,959$ 87,484,066$ 87,484,066$ -$ 85.62%

Interest Income 300,000 125,000 205,915 80,915 68.64% - - - - 0.00% 300,000 125,000 205,915 80,915 68.64%

Unrealized Gain or Loss - - 14,618 14,618 100.00% - - - - 0.00% - - 14,618 14,618 100.00%

Department of Health/Agency

for Health Care Administration 3,630,806 1,512,836 2,262,113 749,277 62.30% - - - - 0.00% 3,630,806 1,512,836 2,262,113 749,277 62.30%

Palm Beach County Head Start Match 3,100,000 1,291,667 1,384,764 93,097 44.67% - - - - 0.00% 3,100,000 1,291,667 1,384,764 93,097 44.67%

JPB Foundation 250,000 - - - 0.00% - - - - 0.00% 250,000 - - - 0.00%

Income from Tenants 70,000 29,167 31,398 2,231 44.85% - - - - 0.00% 70,000 29,167 31,398 2,231 44.85%

Other Income 100,000 41,667 117,399 75,732 117.40% - - - - 0.00% 100,000 41,667 117,399 75,732 117.40%

Cash Carryforward 14,843,281 - - - 0.00% - - - - 0.00% 14,843,281 - - - 0.00%

Total Revenues 124,471,046 90,484,402 91,500,273 1,015,871 73.51% - - - - 0.00% 124,471,046 90,484,402 91,500,273 1,015,871 73.51%

Expenditures

Administrative Expenditures 5,342,146 2,225,894 2,168,683 57,212 40.60% - - 628 (628) 100.00% 5,342,146 2,225,894 2,169,311 56,584 40.61%

Capital Expenditures 250,000 104,167 126,865 (22,698) 50.75% - - - - 0.00% 250,000 104,167 126,865 (22,698) 50.75%

Contingency 500,000 - - - 0.00% - - - - 0.00% 500,000 - - - 0.00%

Non-Operating Expenses 2,801,919 2,132,423 2,132,423 - 76.11% - - - - 0.00% 2,801,919 2,132,423 2,132,423 - 76.11%

Reserve for Uncollectible Taxes 5,108,848 - - - 0.00% - - - - 0.00% 5,108,848 - - - 0.00%

Children's Services Programs:

Direct Services:

Funded Programs & Initiatives 98,014,091 40,839,205 35,715,740 5,123,465 36.44% 2,682,701 670,675 953,814 (283,139) 35.55% 100,696,792 41,509,880 36,669,554 4,840,326 36.42%

Support Services:

Programmatic Support 9,771,341 4,071,392 3,854,917 216,475 39.45% - - - - 0.00% 9,771,341 4,071,392 3,854,917 216,475 39.45%

Total Children's Programs 107,785,432 44,910,597 39,570,657 5,339,939 36.71% 2,682,701 670,675 953,814 (283,139) 35.55% 110,468,133 45,581,272 40,524,471 5,056,800 36.68%

Total Expenses 121,788,345 49,373,081 43,998,628 5,374,453 36.13% 2,682,701 670,675 954,442 (283,767) 35.58% 124,471,046 50,043,756 44,953,070 5,090,686 36.12%

Excess Revenues over Expenses 47,501,645 (954,442) 46,547,203

Other Financing Sources (Uses)

Transfers in (out) (2,682,701) (1,117,792) (954,442) (163,350) 35.58% 2,682,701 670,675 954,442 (283,767) 35.58% - - - - 0.00%

Net Changes in Fund Balances 46,547,203 - 46,547,203

Fund Balances

October 1, 2015 52,843,646 - 52,843,646

February 29, 2016 99,390,849$ -$ 99,390,849$

General Fund Special Revenue Fund Total

Prevention Partnership for Children, Inc.

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AGENDA ITEM: 4 TITLE: CSC BUDGET SCENARIO 2016‐2017

STAFF: Jennifer Diehl, Controller, Children’s Services Council of Palm Beach

County

Revenues

The millage rate will change in 2016‐2017 to .6811 (may change slightly depending on decisions made at

Planning Session).

The tax base will increase 8% (projected).

Grant income will remain the same.

Head Start Revenue will decrease as the match from the County decreases.

Interest income and Other income will remain the same.

Expenditures

The under expenditure rate is projected at 5%.

Health insurance is expected to increase by 10%.

Merit and Promotional increases of 3.5% are budgeted.

Children’s programs expenditures are budgeted to increase approximately $3.2 million which includes

provider staff salaries and health insurance increases, an increase in the food bank program and policy

briefs subject to approval by the Council.

No increase in number of budgeted CSC positions.

Fund Balance

The targeted fund balance is 27.5% of the total budget.

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Children's Services Council of Palm Beach County

Budget Forecast 2015/2016 ‐ 2020/2021

Tax base increases 8% in 16/17, 4% in 17/18 and 3% every year after

Under expenditure rate is projected at 5%

Targeted fund balance is 27.5% of the total budget

Fiscal Year Total PBC Tax Base Millage Rate

CSC Ad Valorem

Revenue

Other

Funders/Income

Revenue from

Fund Balance Total CSC Budget

Balance in Fund

Balance 27.5% of Budget

2015/16 153,028,244,853 0.6677 102,176,959 7,450,806 14,843,281 124,471,046 44,223,917 34,229,538

2016/17 165,270,504,441 0.6811 112,571,714 6,450,806 9,013,901 128,036,421 41,611,837 35,210,016

2017/18 171,881,324,619 0.7117 122,323,108 5,450,806 5,077,655 132,851,569 43,176,760 36,534,181

2018/19 177,037,764,357 0.7000 123,921,263 4,350,806 6,197,601 134,469,670 43,702,643 36,979,159

2019/20 182,348,897,288 0.6880 125,455,170 4,350,806 6,279,215 136,085,191 44,227,687 37,423,428

2020/21 187,819,364,207 0.6761 126,990,861 4,350,806 6,359,787 137,701,454 44,752,973 37,867,900

Revenues FY 2015/2016 FY 2016/2017 FY 2017/2018 FY 2018/2019 FY 2019/2020 FY 2020/2021

Ad valorem Taxes 102,176,959 112,571,714 122,323,108 123,921,263 125,455,170 126,990,861

Grant Income 3,880,806 3,880,806 3,880,806 3,880,806 3,880,806 3,880,806

Head Start Revenue 3,100,000 2,100,000 1,100,000 ‐ ‐ ‐

Interest Income 300,000 300,000 300,000 300,000 300,000 300,000

Other Income 170,000 170,000 170,000 170,000 170,000 170,000

Cash Balances Brought Forward 14,843,281 9,013,901 5,077,655 6,197,601 6,279,215 6,359,787

Total 124,471,046 128,036,421 132,851,569 134,469,670 136,085,191 137,701,454

Expenditures

Personnel 12,227,415 12,353,718 13,001,656 13,388,776 13,775,896 14,163,017

Travel 251,130 221,950 251,130 251,130 251,130 251,130

Building Space 724,001 682,000 702,460 723,534 745,240 767,597

Communications 74,600 72,600 72,600 72,600 72,600 72,600

Printing & Supplies 229,001 200,400 200,400 200,400 200,400 200,400

Other Expenses 1,607,340 1,371,319 1,371,319 1,371,319 1,371,319 1,371,319

Capital Expenses 250,000 250,000 250,000 250,000 250,000 250,000

Non‐Operating Expenses 2,801,919 2,859,056 2,859,056 2,859,056 2,859,056 2,859,056

Children's Programs and Initiatives 100,696,792 101,826,792 105,456,792 106,586,792 107,716,792 108,846,792

Children's Programs and Initiatives Cost Drivers ‐ 1,200,000 1,200,000 1,200,000 1,200,000 1,200,000

Policy Briefs ‐ 870,000 870,000 870,000 870,000 870,000

Contingency 500,000 500,000 500,000 500,000 500,000 500,000

Reserve for Uncollectible Tax 5,108,848 5,628,586 6,116,155 6,196,063 6,272,758 6,349,543

Total 124,471,046 128,036,421 132,851,568 134,469,670 136,085,191 137,701,454

Items included in projection: Promotional increases in salaries (.5%) Capital ‐ new computers 16/17

Added 10% health insurance increase Programs based on projection plus cost drivers of 3% salary increase and 10% health insurance increase

Merit increases in salaries (3%) Policy briefs subject to Council approval

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AGENDA ITEM

MARCH 31, 2016 TITLE: CSC Investment Policy Review CSC STAFF: Bill Cosgrove, Chief Financial Officer SUMMARY: The Council adopted its Investment Policy on March 2, 2015. The policy contains the provision that the policy will be reviewed by the Finance Committee and the CFO on an annual basis. Although the policy was adopted in March, CSC did not execute a contract with its investment advisor, Davidson Fixed Income Management, until May 1, 2015. A provision of the Investment Policy concerning maturity and liquidity requirements is that the Council’s “Core Funds” shall not have a term that exceeds three (3) years and the duration of the funds as a whole may not exceed two (2) years. The determination of how much to be considered Core Funds, although not stated in the policy, was tied to the current Fund Balance Policy requiring 30% of the annual budget to be the fund balance “floor”. Based on the 30% requirement, the floor was considered to be $36,000,000. Due to market and interest rate performance only $30,000,000 of the $36,000,000 has been placed in longer term investments as follows: Security Description Trade Date Par Value Maturity Date Federal Farm Credit Bank 08/25/15 $6,000,000 07/03/17 FNMA Agency 09/04/15 $6,000,000 02/27/18 Federal Natl Mtg Assn 10/09/15 $6,000,000 06/26/18 Federal Home Loan Banks 08/27/15 $6,000,000 08/14/18 US Treasury Notes 11/23/15 $6,000,000 06/15/18 Considering cash flow projections through the end of calendar year 2016 and the proposed reduction to the Fund Balance Policy which will lower the fund balance floor to 27.5%, it appears that $30 million is currently the appropriate amount to have invested in two to three year securities. To provide for liquidity in its current operating needs, the Council has the majority of its remaining funds invested in a Public Funds Money Market Account paying .45 basis points. As of February 29, 2016, approximately $65.8 million was on deposit in that account. An additional $4.5 million to $5 million is maintained in the Council’s operating accounts.

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CSC staff has twice recently requested feedback from its investment advisor, Davidson Fixed Income Management, regarding any changes they propose making to CSC’s Investment Policy. To date, no feedback has been received regarding any changes. It is anticipated that any proposed changes they might suggest would focus on the types of investments permissible under the Investment Policy. When the Investment Policy is reviewed again in March, 2017 or at any time between now and then, it may be more appropriate to consider adopting and implementinng changes at that point. RECOMMENDATION: Based on the determination that CSC’s core funding is at the appropriate amount with the earliest maturity date being 07/03/17 and that it would be hard to determine the gain/or loss from any early maturity of the core funding investments, I recommend that those investments remain as they are. I also recommend leaving the current operating funds invested as they are in accordance with Davidson Fixed Income Management’s previous recommendations.

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AGENDA ITEM

MARCH 31, 2016

TITLE: Procurement Policy: “No quote” Spending Threshold CSC STAFF: Bill Cosgrove, Chief Financial Officer SUMMARY: At the February 25, 2016 Finance Committee meeting, Mark Veil from CSC’s independent auditing firm, Caler, Donten, Levine, Cohen, Porter and Veil, P. A., presented the committee with a letter to the Finance Committee which contained two recommendations. One of the recommendations was concerning the Council’s procurement policy. Currently, the Council’s procurement policy requires three written quotes or a CEO waiver for purchases between $1,000 and $35,000. In performing the audit, CSC staff could not provide documented support to the auditing firm to demonstrate that a bid process had taken place in the selection of a temporary staffing agency. In his presentation of the item, Mr. Veil suggested that the $1,000 amount in the procurement policy may be too low and that the Council should consider increasing that amount. As a result of Mr. Veil’s suggestion, CSC staff surveyed seven governmental entities regarding their purchasing thresholds. All thresholds associated with informal quotes and formal bid requirements were in line with the majority of governmental agencies. CSC’s management approval threshold for purchases less than or equal to $1,000, fell within the mid‐range of other entities. CSC’s Procurement Team is recommending increasing the “no quote” spending threshold to $2,500. A revision to the CSC Procurement Policy will be presented to the Council at the April meeting. RECOMMENDATION: This item is being presented for your information only. A recommendation to amend the Council’s procurement policy to reflect the $2,500 “no quote” spending threshold will be presented to the full Council for a decision at the April 28, 2016 Council meeting.

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AGENDA ITEM

MARCH 31, 2016

TITLE: Change to CSC Fund Balance Policy CSC STAFF: Bill Cosgrove, Chief Financial Officer SUMMARY: At the March 10, 2016 Finance Committee budget workshop, CSC’s Fund Balance Policy was reviewed by the Finance Committee. The Committee reviewed the current policy’s requirement that the fund balance should be at a floor of 30% of the subsequent year’s annual operating budget. The requirement was reviewed to determine the impact of reducing the requirement to 27.5% would have on: 1) the cash flow requirements for the first three months of CSC’s fiscal year, 2) the need for contingency funds, and 3) ad valorem revenue and associated millage rate projections. Based on the review, Committee members agreed that reducing the 30% requirement to 27.5% would provide CSC with an adequate reserve balance based on current needs. The language in the policy that currently reads: “The term “sufficient funds” as stated above is interpreted to represent a floor of 30% of the proposed annual operating budget for the subsequent year”, will be revised to read: “The term “sufficient funds” as stated above is interpreted to represent a floor of 27.5% of the proposed annual operating budget for the subsequent year.” All other language in the policy will remain unchanged, other than the date of this revision being added at the end. FISCAL IMPACT: The reduction of the floor from 30% to 27.5% will provide a projected additional $3.2 million in funding from the fund balance in the estimated 2016/2017 Total CSC budget and a corresponding reduction in the need for ad valorem revenue as well as a reduction in the projected millage rate to support the budget. REECOMMENDATION: I recommend that the Finance Committee approve the suggested change that was made at the budget workshop to reduce the fund balance “floor” from 30% to 27.5%.

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Documents

CHILDREN’S SERVICES COUNCIL OF PALM BEACH ......2016 through September 30, 2016, for a total fiscal year allocation of $150,000. 2. Urban League of Palm Beach County – Performance