Child Abuse Network, Inc · Child Abuse Network, Inc. Page 12 CHILD ABUSE NETWORK, INC. Approved FY 2019 Special Event Budget Income Total Income $ 305,000 Expense Contracted Services

The Child Abuse Network, Inc.

Approved FY 2019 Operating Budget July 1, 2018 – June 30, 2019

Board of Directors

Child Abuse Network, Inc.

Thursday, June 28, 2018

Approved FY 2019 Budgets


Page 2

The Child Abuse Network, Inc.

Table of Contents Page

Operating Budget

Overview of Operating Budget & Nationally Accepted Financial Standards ................................................... 3

Proposed FY 19 Budget ..................................................................................................................................... 4

Projected FY 18 and Proposed FY 19 Comparisons .......................................................................................... 5

Proposed FY 19 Operating Budget by Month .................................................................................................... 6

Proposed FY 19 Operating Budget by Cost Center ............................................................................................ 7

Budget Line Item Descriptions ........................................................................................................................... 8

Special Events

Proposed FY 19 Consolidated Special Event Budgets .................................................................................... 12

Proposed FY 19 Special Events Budget by Month ........................................................................................... 13

Proposed FY 19 Special Events Budget by Event ............................................................................................ 14



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Overview of Approved FY 19 Operating Budget

The fiscal year 2019 operating budget consist of normal income & expense items related to day-to-day

operations and includes the Expanded Superhero Challenge special event scheduled for April 28, 2019 at

Post Oak Lodge.

The overall difference between the approved Fiscal Year ’18 and proposed Fiscal Year ’19 is a proposed

increase of $91,000 in forecasted income & expenses. The increase in income consists of the following:

1. General Contributions are forecasted at $67,500 more than the budgeted amount for fiscal year

2018. CAN focus for generating additional revenue from general contributions will be on:

Corporations, Foundations and 3rd Party Events.

2. Government Grants are forecasted at $17,000 more than the budgeted amount for fiscal year

2018. CAN is requesting additional funding for the Multidisciplinary Team Coordinator and

Compassion Fatigue related to secondary trauma experienced by staff.

3. Interest Income is expected to continue to increase and is estimated at $15,000 for Fiscal Year

2019.

The increase in expenses consist of:

1. CAN has budgeted for 15 full time positions for fiscal year 2019.

2. Contracted Services & Occupancy expenses related to operating the round building (now

occupied by Tulsa Police Department’s Child Crisis Unit) have been increased for fiscal year

2019.

Comparison to Nationally Accepted Financial Standards

The following table compares CAN’s proposed FY 2019 Operating Budget to the Better Business Bureau

financial standards. Figures are derived from breaking out the FY 2019 Operating Budget by cost centers. Charity

Navigator continues to award CAN the coveted 4-stars rating for demonstrating strong financial health and

commitment to accountability and transparency.

STANDARD BBB CAN

Program activities as a percent of total expenses At least 65% 73%

Fundraising expenses as a percent of related contributions No more than 35% 16%*

* 16% Proposed fundraising expenses $249,315 as a percent of related contributions $1,603,000.

28% Proposed Special Events (Extended SuperHero Challenge) Expenses $85,000, as a percentage of related contributions from the

Special Events Income $305,000.



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CHILD ABUSE NETWORK, INC.

Approved FY 2019 Budget

% of Total

Operating Income Income/Expense

General Contributions $ 625,000 39%

Grants - Government - Public $ 658,000 41%

Interest Income $ 15,000 ≤1%

Special Events $ 305,000 19%

Total Income $ 1,603,000 100%

Operating Expense

Conferences, Conventions, Mtgs $ 5,400 ≤1%

Contracted Services $ 184,400 12%

Information Technology $ 17,200 1%

Insurance $ 3,100 ≤1%

Occupancy $ 116,400 7%

Office Expenses $ 44,000 3%

Other Expenses $ 5,400 ≤1%

Personnel $ 1,134,100 71%

Special Events $ 85,000 5%

Travel $ 8,000 ≤1%

Total Expense $ 1,603,000 100%

Operating Net (Income/Loss) $ 0



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Operating Budget

Forecast Actual FY 2018 & Approved FY 2019



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Approved FY 19 Operating Budget by Month



Page 7

Operating Budget by Cost Center


Approved FY 19 Operating Budget by Cost Center



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Detailed Income & Expense Item Descriptions

FY 19

Income:

$ 544,375 General Contributions (Unrestricted)

General contributions are generally operating funds generated either by CAN’s fundraising

campaigns [board annual giving, newsletters, end-of-year (EOY) giving] or by proceeds from

third-party events.

Donation Source FY 16 Actual

FY 17 Actual

FY 18 Budget

FY 18 Forecast Actual

FY 19 Proposed Budget

Board $15,216 $16,720 $18,000 $10,560 $6,000

Community Org $2,550 $2,033 $1,000 $2,413 $2,125

Corporations $13,055 $5,996 $17,000 $12,000 $25,000

TAUW (Federated Camp) $249,000 $249,000 $249,000 $249,000 $249,000

Foundations (including

Private Grants) $197,074 *$144,238 $185,375 $216,125 $250,875

Individuals $24,730 $50,603 $38,125 $34,576 $40,000

Third Party Events $48,110 $37,192 $36,000 $34,000 $52,000

Sub- Total $549,735 $505,782 $544,500 $558,674 $625,000 *Starting in FY 2017, Private Grants were combined with Foundations under General Contribution.

$ 658,000 Grants – Government

▪ $500,000 CAMA – CAN’s Distribution

CAMA (Child Abuse Multidisciplinary Account) is an appropriation by the State

legislature that provides calendar year funding for teams and advocacy centers

throughout Oklahoma. The State Department of Human Services (OKDHS)

administers the distribution of all CAMA funds. Tulsa County’s CAMA funding is

currently allocated to three Team (DATF) agencies per Team agreement: CAN, OU

Department of Pediatrics and the District Attorney’s Office. CAN receives all Tulsa

County CAMA funds from OKDHS and maintains contracts with OU and the DA

Office in order to provide these parties with their portion of the Team-approved

CAMA funding.

▪ $25,421 CDBG-Tulsa

CAN has submitted a CDBG (Community Development Block Grant) application to

the City of Tulsa. These funds are requested to support personnel expenses for CAN’s

Team Coordinator. Funding period beginning in July 2018.

▪ $15,000 CDBG-Broken Arrow

CAN has submitted a CDBG (Community Development Block Grant) application to

the City of Broken Arrow. These funds are requested to support a portion of

personnel expense (salary & benefits) for one of CAN’s child specialists. Funding

period beginning in July 2018.



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▪ $110,620 VOCA (Victims of Crime Act) CAN has submitted a VOCA grant application to the State’s District Attorney’s Council.

These funds are requested to support personnel expenses (salary only) for two of CAN’s child

specialists and Compassion Fatigue Counseling. In FY 2019, CAN is requesting a portion of

the salary for Multidisciplinary Team Coordinator be funding too. Funding period beginning

October 2018.

▪ $7,000 NCA (National Children’s Alliance) In calendar year 2018, NCA changed the criteria and funding amount given to their affiliates.

The funds now are restricted for database software maintenance, pre-approved training cost

and pre-approved travel cost. The Oklahoma State Chapter of NCA submitted a NCA grant

application on behalf of the Oklahoma Centers and hopes to receive $7,000 for each Center.

EXPENSES:

$5,400 Conferences, Conventions & Meetings

Registration expense associated with CAN staff attending seminars and conferences to

improve their knowledge and skills related to job responsibilities.

$184,400 Contracted Services

FY 2018 FY 2019 Accounting $300 $300

Auditing $5,600 $6,600

Legal Services $600 Comped

Management

Property $6,000 $6,000

Paychex 401-K Fees $2,340 $2,700

Paychex Payroll Fees $2,250 $2,840

Other

Miscellaneous $2900 $1,000

Network for Good (Online Donations)

Board Retreat Facilitator

Program Services

Compassion Fatigue $1,200 $6,000

District Attorney’s Office $53,000 $53,000

Medical Services (OU Pediatrics) $105,000 $105,000

$17,200 Information Technology

FY 2018 FY 2019 Computer Network & Database Administration & Maintenance (estimated at 8 hours/per month @ $100 per hour

$9,600 $11,200

Web & Internet Services (provided by Cox & Asemio) $3,720 $4,320

Software Licenses $975 $1,672

$3,100 Insurance

FY 2018 FY 2019 Directors & Officers $930 $ 930

Professional Liability - (Philadelphia Ins. & American Professional Agency)

$1,420 $ 1,420

Umbrella $760 $ 760



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$116,400 Occupancy

FY 2018 FY 2019 Maintenance & Repairs

HVAC $3,864 $6,206

Miscellaneous $846 $888

Fish Tank $2,160 $2,160

General Maintenance & Repairs $3,500 $5,965

Janitorial $17,700 $23,520

Grounds $17,600 $15,400

Pest Control $2,000 $2,550

Security $7,120 $7,180

Waste $1,000 $1,000

Insurance

Vacant Building $910 $910

Commercial Property (includes: CPP, Crime & Inland Marine)

$10,501 $10,616

TPD’s Building Only Commercial Property $1,536 (unbudgeted) $2,304

Commercial Liability (includes: CGL, EPL, Business Auto & Workplace Violence)

$3,643 $3,643

Supplies (past items coded were for paint samples for CAC & Gym Annex office)

$0 $0

Utilities

Electric $16,000 $17,800

Water $9,069 $9,919

Gas $5,000 $6,300

$44,000 Office Expense

FY 2018 FY 2019 Equipment (includes: maintenance, repairs & purchases) $5,550 $5,550

Fees (includes: background checks, Bank, Credit Card, Network For Good donation fees, & Miscellaneous fees)

$3,172 $2,922

Postage (includes: administrative, program & donor related mailings) $2,000 $2,000

Printing/Publication (includes: stationary, brochures, newsletters, EOY, invitations for annual reception)

$6,560 $10,746

Supplies (includes: Program, General, Appreciation, Kitchen, and Meetings)

$12,930 $12,968

Telephone & Teleconferencing (includes: local & long distance, and POTs line)

$9,760** $9,760

$5,400 Other Expenses

FY 2018 FY 2019 Membership Dues

Tulsa Metro Chamber $535 $535

Oklahoma Center for Non-Profits $500 $500

National Children’s Alliance $500 $500

Children’s Advocacy Center of Oklahoma $1,200 $1,200

Miscellaneous

Blackbaud, Inc. (Service Agreement for Raiser Edge Donor Database)

$2,665 $2,665



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$1,134,100 Personnel

FY 2018 FY 2019 Salaries (includes a possible 3% salary adjustment, bonus or combo) $806,012 $857,658

Payroll Taxes (includes a possible1.5% increase) + Unemployment tax

$64,970 $71,231

Benefits

Health Insurance (includes possible 10% increase for individuals and families for Jan-June 2019)

$117,715 $134,416

Dental Insurance (includes possible 6% increase for Jan-June 2019)

$12,960 $13,375

LTD/Life $7,829 $8,085

Professional (includes: Licensing, Additional Professional Liability Insurance and Association Membership Dues)

$2,500 $5,100

Workers Compensation Insurance (includes a possible 2.5% increase)

$16,363 $18,795

401-K Match (up to a 3% match) $6,451 $25,430

Fifteen staff positions are included in the proposed budget for FY 19. Eight of the program related positions are funded by private

and/or governmental sources. The following is a list of positions funded by these sources:

• (4) Child Specialist 100% funded by private and/or governmental sources

• Team Coordinator 45% CDBG-Tulsa; 24% CAMA; 31% VOCA (if approved)

• Family Services Coordinator 100% CAMA

• Volunteer Coordinator 100% CAMA

• Administrative Assistant I 100% CAMA

$8,000 Travel

FY 2018 FY 2019 Miscellaneous Travel (Account is used for expenses associated with in-state travel including legislative trips to the State Capital, CAMA funding meetings & Quarterly Peer Review meetings for Forensic Interviewers )

$500

$500

Training

Lodging $3,500 $3,500

Per Diem $1,500 $1,500

Travel $2,500 $2,500



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Approved FY 2019 Special Event Budget

Income

Total Income $ 305,000

Expense

Contracted Services $ 36,129

Postage $ 305

Printing $ 6,350

Credit Card Fees $ 1,790

Supplies $ 11,520

Telephone $ 50

Occupancy $ 27,000

Insurance/Licenses $ 256

Other Expenses $ 1,600

Total Expense $ 85,000

Net Income $ 220,000

.



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Approved FY 2019 Special Event Budget by Month



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Child Abuse Network Fiscal Year 2015-2019 Special Events Comparisons

CANdlelight Ball Actual Actual Actual Forecast

Actual Proposed

FY 2015 FY 2016 FY 2017 FY '18 FY '19

Total Income $ 250,993 $ 256,625 $ 190,750 $ 215,805

Expense

Contracted Services $ 24,536 $ 28,611 $ 24,849 $ 61,343

Office Expenses $ 1 $ 1

Postage $ 176 $ 191 $ 235 $ 480

Printing $ 7,033 $ 6,508 $ 4,941 $ 449

Credit Card Fees $ 1,905 $ 1,708 $ 1,083 $ 1,947

Supplies $ 3,078 $ 3,688 $ 3,507 $ 238

Telephone $ - $ - $ 38 $ 7

Office Expense - Other $ - $ 56 $ 56 $ 56

Occupancy $ 27,353 $ 28,271 $ 25,910 $ 22,297

Insurance $ 200 $ 100 $ 100 $ 100

Other:

2015 Planning Luncheon & Stop Payment Fee lost check for

Lucky’s/2017 Sponsor thank you cookies, LTW Video & Stop

Payment Check $ (229) $ - $ 1,105 $ 43

2015 Galaxy Limo Auction Package Expense $ 250 $ - $ - $ -

2016 Chicago Trip - Auction Packages Expenses, Diamond House, Gift Cards, Cash Advancement, Thank you flowers $ 3,324 $ - $ -

Bad Debt Expense $ 200 $ 100 $ 1,350 $ 1,400

Total Expense $ 64,502 $ 72,556 $ 63,172 $ 88,359

Net Income $ 186,491 $ 184,069 $ 127,578 $ 127,446

SuperHero Challenge Actual Actual Actual Forecast Actual Proposed

FY 2015 FY 2016 FY 2017 FY 2018 FY 2018

Total Income $ 64,063 $ 74,215 $ 62,665 $ 90,184 $ 305,000

Expense

Contracted Services $ 4,200 $ 5,744 $ 6,581 $ 6,664 $ 36,129

Office Expenses . .

Postage $ 98 $ 151 $ 82 $ 75 $ 305

Printing $ 2,202 $ 1,495 $ 935 $ 502 $ 6,350

Credit Card Fees $ 76 $ 219 $ 166 $ 662 $ 1,790

Supplies $ 5,625 $ 5,451 $ 7,614 $ 7,936 $ 11,520

Telephone $ 2 $ - $ - $ 4 $ 50

Occupancy $ 3,657 $ 4,079 $ 4,534 $ 5,413 $ 27,000

Insurance/Licenses $ 100 $ 100 $ 100 $ 100 $ 256

Other $ 1,888 $ 1,355 $ 500 $ - $ 1,600

School Award $500 donated back- donated back- donated back- $ $

15-Photo Backdrop\’16 Pizza Delivery tip $ - $ - $ -

’15, ‘16 & ’17 Award Medals/ Thank U gift Co-Chairs 2018 $ - $ 23 $ 130 $ -

Total Expense *** $ 17,847 $ 18,595 $ 20,534 $ 21,485 $ 85,000

Net Income $ 46,216 $ 55,620 $ 42,131 $ 68,699 $ 220,000

*** FY 2019 – SuperHero Challenge budget includes a dinner the night before the event.

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Child Abuse Network, Inc · Child Abuse Network, Inc. Page 12 CHILD ABUSE NETWORK, INC. Approved FY 2019 Special Event Budget Income Total Income $ 305,000 Expense Contracted Services