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Cheryl CatheyChief of Preliminary EngineeringBureau of Design and EnvironmentIllinois Department of Transportation
Thursday November 14, 2013
UpdatePOLICY
What’s New in Engineering Contracts
• Mentor Protégé
• Electronic Documents
• Initiatives in Process
• Overall there are 78 different firms participating in the Program
- 41 Mentor Firms-37 Protégé Firms
• Contracts currently participating in the program
•2013 -64
New in 2013
• Guidelines/Implementation-changes• Eliminating annual reports
• Plan Approval to IDOT PM
• Available on IDOT Website• Check List
• Plan Templates
• Reports Examples
• Assessments
• FAQ’s
2014 and Beyond
• Lessons Learned Workshop/Questionnaire
• Guidelines/Implementation Improvements?
• Encourage/Increase Participation
LOGGING INFound on IDOT website: http://www.dot.il.gov
• Doing Business• Consultant Services• Vendor Documents System:
https://www.dot.il.gov/vendordocuments/Login.aspx
resources. vendor documents
LOGGING INUsername: 9 digit TIN number
• One login per firm• No dashes• No spaces
Password – First time user• welcome (all lowercase)
Password – Forget?• Supply TIN (in username field)• “Reset Password” button• Answer security question(FYI –have it relate to the firm)• To reset (supply TIN) email [email protected] or
LOGGING IN“New user Click here to register”
• DON’T CLICK!
• Not used for Consultant Engineering purposes
SUBCONSULTANT DOCUMENTATION
• WHEN to upload documentation• If selected for a job
• After complete proposal package is received by Central Office
• Otherwise the contract will not be available on database
• What is being requested to be uploaded? • Copy of signed Subconsultant agreement(s)
• Subconsultants’ disclosure forms
Continuing Disclosure Forms
• WHY is this requested?
• Per Senate Bill 51
• “In accordance with PA 96-0795, prime and sub consultants With multi-year contract-required to recertify by July 1st of each year
• For projects advertised after July 2010 (anything PTB 157 & on)(Not needed if job is completed, but submit Affidavit of Completion)
IDOT Website• Secretary’s Transforming Transportation for Tomorrow
• Revamp/Redesign Website
• Innovative web technologies
• Improve access & sharing of information
• High –quality, timely ,and relevant information
• January Launch scheduled
When to begin-The procurement process
Timing:
• Advertisements to BDE- out 110 days
• Advertise- out 83 days
• SOI due – out 92 days
• Selection
When to begin – Delay causes
• Locals Demands
• ROW
• Environmental Clearances
• Public Input
• Letting Changes