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Chatham County Hurricane Conference
David W. CarmichealDirector, Georgia Division of Archives and History
• IPER project• Healthy Collections Initiative• Emergency preparedness steps
Three topics:
What is IPER?Intergovernmental Preparedness for Essential Records
• Records needed to respond to disasters• Records needed to recover from disasters
for Essential Records
• Identify those records• Safeguard them
Preparedness
• Across levels of government
Federal – state – local partnerships
• Across state linesMutual aid through EMACRegional cooperation & planning
• Across agencies within a state Archives and records management Emergency management Information technology
Intergovernmental
Who is conducting IPER?
PRINCIPAL PARTNERS
Council of State Archivists
Federal Emergency Management Agency
National Archives and Records Administration
Oversight by the Georgia Archives
Who is conducting IPER?
•ARMA International•International City/County Management Assn•International Institute of Municipal Clerks•National Association of Counties /
National Assn of County Recorders and Clerks•National Association of Government Archives and
Records Administrators•National Assn of Public Health Statistics and Information Systems•National Association of Secretaries of State•National Assn of State Chief Information Officers•National Emergency Management Association•National Governors Association
OTHER PARTNERS
Preparing governments
Understanding that records protect
• Health• Property• Identity• Rights• History
Destroyed records protect
nothing…
IPER will train officials to
• Identify essential records• response records• recovery records
• Include them in COOP• Protect them from disaster
How will IPER work?
Training to be offered
For State Instructional Teams• “Train-the-Trainer” instruction will familiarize them with the content and delivery mechanisms of the webinars.• One “Train-the-Trainer” institute to be held in each of ten FEMA regions
For state and local government officials webinars (instructor-led online courses)• Essential Records• Records Emergency Planning and Response• Minimum: 1 per state (probably many more)• will also be made available as self-directed modules self-directed study (CD/online)• Introduction to Records Management
Julie Framingham, IPER Project Manager
c/o The Georgia Archives5800 Jonesboro RdMorrow, GA [email protected]
The Healthy Collections InitiativeImproving collections care in Georgia’s
archives, libraries, museums, and historical societies.
Funded by
Overview
• IMLS – Heritage Health Index, 2005 – the state of collections care in the U.S.
• surveyed “collecting institutions” – i.e., archives, libraries, museums, historical societies
• 78% public libraries and 92% of historical societies have no emergency plan
• 78% of archives have never done a condition assessment
• only 43 respondents from Georgia
HCI
Partners
• Georgia Archives (lead)• Georgia Public Library Services, Office of the State Librarian• Georgia Association of Museums and Galleries• Georgia Emergency Management Agency • Georgia Historic Preservation Division• Georgia Humanities Council• Society of Georgia Archivists• SOLINET• Georgia Department of Economic Development
HCI
Method
• One year planning grant to test the feasibility of achieving the goals statewide
• Eligible for full implementation grant in year two
HCI
Goals• Identify and survey conditions in all collections-holding institutions in Georgia (archives, libraries, historical societies, museums)
• Create a self-assessment tool for Georgia institutions to assess their location within a continuum of collections care and emergency preparedness goals
• Add all institutions to Directory of Historical Organizations
• Plot every institution in GEMA’s GIS
• Connect the Directory to state tourism efforts
HCI
How to be involved
contact
Christine WisemanPreservation AdministratorThe Georgia Archives5800 Jonesboro RdMorrow, GA [email protected]
remember: participation in year one is limited
HCI
Emergency Preparedness Steps Two things to do now
to be better prepared
Emergency PrepUpdate your entry in the Directory
of Historical Organizations
(1) Go to www.GeorgiaArchives.org
11(2) Click on the “Historical Directory”
logo
Emergency Prep(3) Search for
your repository
Emergency Prep(4) Select
Update
Emergency Prep(5) Enter your password
(6) Update your
• Repository information (public)
• Emergency contact information (private)
(7) Save
Emergency PrepDON’T HAVE A PASSWORD?
contact
Elizabeth BarrDeputy State Coordinator, GHRABThe Georgia Archives5800 Jonesboro RdMorrow, GA [email protected]
Emergency Prep
Add your repository’s disaster plan to the Georgia Archives Disaster Plan Bank
22The Archives will store a copy of your disaster plan free of charge in a secure environment.
Contact Elizabeth Barr
The Georgia Archiveswww.GeorgiaArchives.org678-364-3700