Charter School InstituteDepartment of Exceptional Students

Enrollment Determination Procedures

Enrollment Determination Procedures for Students w/ Disabilities

• Each Charter School Contract establishes general enrollment timelines and procedures for all students.

• A school may deny enrollment to a student with disabilities in the same manner and for the same reasons as students without disabilities.

Enrollment Determination Procedures for Students w/ Disabilities

Before the student is enrolled in the charter school, the following procedures must be followed for students identified with a disability:

• The school will obtain the most recent IEP. The team will need the most recent eligibility IEP to help guide decisions.

• An enrollment screening review team consisting of the School Administrator or designee, Special Education Teacher and the CSI Special Education Coordinator or “designee” shall review the IEP to determine whether a free appropriate public education (“FAPE”) is available for the student. If the screening team finds the application requests a significant change of placement or raises other concerns about the student’s ability to access FAPE, the School shall convene a complete IEP team to make the final determination.

Enrollment Determination Procedures for Students w/ Disabilities

Once the enrollment screening review team has reviewed all information two

outcomes are possible: •1. FAPE is available: student enrolls•2. FAPE is Questioned due to a

significant change of placement or other concerns about the student’s ability to access FAPE- Refer to IEP Team

Enrollment Determination Procedures for Students w/ Disabilities: FAPE is Available

• FAPE is available- the student can be enrolled in the charter school. • Student must have IEP in place on first day of schoolNext Steps: • Special Education teacher schedules a Transfer IEP Meeting .• IEP Team decides to Adopt or Not Adopt IEP• Follow IEP Transfer Procedures

Transfer IEP Procedures: Adopt

The IEP is adopted & the student will receive services (time, intensity, qualified personnel) according to their current IEP until the next IEP Review.

Case Manager:

• Scan/upload previous Eligibility IEP, current IEP & Transfer paperwork into Alpine. Include the Notice of Meeting & signature page in Alpine. If you could not obtain “initial provision to provide special education” have parents sign one

• Create an IEP @ the next scheduled review date

• All original dates stay in place

Transfer IEP Procedures: Not AdoptInterim & Comparable Special Education and Related Services are provided during the 30 days the team has to redevelop the IEP. Team may choose to adopt or not adopt.

Case Manager:

• Complete Transfer/Do Not Adopt with parent signature.

• Complete PWN/Consent to Evaluate, Notice of Meeting

• The team has 30 days to assess & develop the IEP. If eligibility was re-determined, It is an ‘Initial’ & all dates change accordingly.

Enrollment Procedures: Change of Placement

• If the student’s application requests a significant change of placement:• Enrollment Screening Review Team refers to IEP Team• the IEP Team must first consider the need for reevaluation by reviewing the

listed information and determining whether additional information is necessary to determine the student’s eligibility for special education, the student’s educational needs, and any necessary additions or modifications to the special education and related services. If the team (including a request by the parent), determines that additional evaluative information is necessary, the School shall reevaluate:

• Follow IEP Procedures:• the Special Education Director of the student’s administrative unit of residence

(school district or BOCES) must be invited to the IEP meeting. • The IEP team must review all available information, including the student’s

application, records, current data, data from the IEP, information provided by the parents, and/or data from the assessment team, to determine whether the student can receive FAPE if granted enrollment

Enrollment Determination Procedures for Students w/ Disabilities: When there are other concerns

• When there are “Other” concerns:Enrollment Screening team refers to IEP Team-

• IEP Team follows Transfer IEP procedures• Provide parents with their procedural safeguards.• The IEP team must review all available information, including the

student’s application, records, current data, data from the IEP, information provided by the parents, and/or data from the assessment team, to determine whether the student can receive FAPE if granted enrollment, as requested by the student’s application.

IEP Meeting: When FAPE is Available

• If IEP Team Determines that FAPE is Available• IEP Team follows Transfer IEP procedures

• Provide parents with their procedural safeguards.• The IEP team must review all available information, including the

student’s application, records, current data, data from the IEP, information provided by the parents, and/or data from the assessment team, to determine whether the student can receive FAPE if granted enrollment, as requested by the student’s application.

IEP Meeting: When FAPE is Not Available

• If the IEP team determines the student will not be able to receive FAPE, then the IEP team will deny the student’s application for admission to the school and refer the student to the Institute Director of Special Education or designee.

• The Institute Director of Special Education or designee will confer with the student and family regarding placement opportunities available in Institute schools and assist the family in making proper application(s).

• If the student's application for admission is denied, the student's current placement shall remain as determined by the prior IEP.

IEP Meeting: Dissent?

• If there is no dissent• the student is not enrolled in the charter school. The

school will notify the parents and provide the contact information for CSI’s Department of Exceptional Students Director.

• If there is dissent or disagreement among the IEP team or from the parents about FAPE • the CSI Director of Exceptional Students must be

notified.

Enrollment Determination Procedures for Students w/ Disabilities Considerations:Situations which may indicate a school cannot provide a FAPE: When accepting the student will create a significant change of placement. This happens when… • A student is requesting a transfer from a center-based program,

a day treatment center or a residential treatment center.• A student’s IEP indicates such intensive IEP services that, if

enrolled, LRE would be significantly affected.• A student is currently enrolled in a “brick and mortar” school &

applies for enrollment in an “online” program or – the opposite. ***** This means the student could still be accepted, but

will need a SPED Evaluation to change the IEP to fit an on-line program & determine if FAPE can be provided

Enrollment Determination Procedures for Students w/ Disabilities, Further Considerations:Situations which do not necessarily indicate a school cannot provide a FAPE:• When a students IEP requires a specific specialized

service provider that the school does not current have on staff.

• When a students IEP requires a specific program, academic or behavioral, that the school does not use.

• When a students IEP has a behavior intervention plan.• When a student has a particular disability such as

Autism Spectrum Disorder or a Hearing Impairment.

• THANK YOU