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CHARLESTON COUNTY
SCHOOL DISTRICT
Online Learning Program Guide
Handbook for School Administrators,
Counselors, Site Coordinators, Lab Facilitators,
and Teachers
Dr. Gerrita Postlewait, Superintendent of Schools Mrs. Cynthia Ambrose, Deputy Superintendent of Schools
Charleston County School District 75 Calhoun Street
Charleston, SC 29401 P: 843-937-6300
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Table of Contents
I. CCSD Online Program
CCSD Online Vision and Mission 3
II. CCSD Online Overview
CCSD Proficiency-Based System 4
CCSD Online Programs Descriptions 4
III. CCSD Online Participation Guidelines
Enrollment Options 6
CCSD Online Program Contacts 6
Characteristics of a Successful Online Learner 6
CCSD Online Enrollment Checklist 6
Participation in Online Initial Credit and Credit Recovery 8
Credit Recovery Eligibility and Enrollment Guidelines 8
NCAA Eligibility Requirements 9
IEP and 504 Guidelines and Enrollment Procedures 9
Withdrawing from a CCSD Online Learning Course 9
Withdrawing from an Edgenuity IC, CCSD Virtual or Distance Learning Course
10
IV. CCSD Course Completion Policies and Procedures
Academic Integrity 11
V. CCSD Program Roles and Responsibilities
CCSD Online Learning Coordinator and Counselor 12
School-Based Administrators 12
Online Learning School-Based Site Coordinator 12
School Counselor 12
Edgenuity Course/Lab Manager 13
Teacher of Record (TOR) 13
Room Monitor – Distance Learning 13
VI. PowerSchool Procedures
Enrollment 15
Scheduling Requirements 16
Final Grades 18
VII. Appendix
Edgenuity Program Application 20
CCSDVirtual and VirtualSC Program Application 24
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I. CCSD Online Mission, Vision, and Goals
The Charleston County School District Online Program will provide students with alternative options to earning high school credits as set forth by the South Carolina Department of Education through a virtual curriculum.
Mission:
To provide a high-quality, technology-based education that supports every child in achieving college, career, and citizenship readiness.
Vision:
To ensure that every student succeeds academically by expanding and improving learning opportunities.
Goals:
● Increase flexibility and learning opportunities
● Expand course and school offerings
● Address teacher shortages and dropout recovery
● Provide engaging standards-aligned curriculum with interactive multimedia instruction
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II. CCSD Online Overview
The CCSD Online program offers eligible students a variety of rigorous courses for high school and college credit through a virtual environment. In addition to their regularly scheduled face-to-face courses, students may enroll in virtual courses. Reasons students may choose to enrol in a virtual course include: their school does not offer that course, they have a scheduling conflict, or they have interest in a specific virtual course. CCSD Online includes the following digital learning opportunities:
● VirtualSC ● CCSD Virtual Franchise ● Edgenuity
● Distance Learning ● Out-of-state contracted and district-approved virtual classes
Charleston County School District’s Proficiency-Based System
Charleston County School District’s Proficiency-Based System, approved by the South Carolina
Department of Education (SCDE) and the Charleston County School Board, defines how the
District offers non-traditional, computer-based courses. Charleston County School District must
provide the following assurances to the SCDE to be in compliance with the approved system:
● Demonstrate that each course and its assessments for direct instruction are aligned to State-
adopted subject area standards for the current year.
● Provide an explanation of how proficiency assessments will be standardized across the
District.
● Provide documented evidence that teachers of all courses hold a current SC certification and
are highly qualified for the subject they are teaching.
● Communicate through schools NCAA eligibility requirements and higher education
guidelines regarding proficiency-based courses to parents and students.
● Provide evidence that all courses meet all relevant state statutes and regulations.
● Provide evidence that the District’s proficiency-based system is evaluated annually and the
results are reported to the local school board.
CCSD Online Programs Descriptions
VirtualSC - A free state-sponsored online program serving students currently attending public,
private, and home school in grades 6-12, and Adult Education Programs.
Edgenuity - A computer-based resource for high school students to earn an initial credit course
or recover failed course credit. Edgenuity may also be used to facilitate content recovery through
blended learning as directed and guided by the classroom teacher. Only CCSD-approved
Edgenuity courses may be taken by students for credit. These courses have been reviewed by
district content experts and meet state course requirements, including course name and course
code.
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CCSD Virtual Franchise - Expanded VirtualSC online course offerings to address the unique
challenges of our district using our own teachers. VirtualSC provides the technology, curriculum,
and training to support implementation of the CCSD Virtual Franchise.
Distance Learning - With respect to CCSD, Distance Learning refers to a program in which
the teacher is not physically present in the classroom but is providing live instruction from
another geographic location. Distance Learning course offerings may include high school or dual
credit classes. Distance Learning courses are provided on a very limited basis with a focus on
access and equity.
Out-of-State Virtual Classes - On a very limited basis the district may contract with other
states’ virtual programs to provide individual CCSD students with the opportunity to take a
virtual course from another agency. This option is only considered when all other avenues have
been explored.
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III. CCSD Online Participation Guidelines
NOTE: Prior to enrollment in any online course, students must submit a completed program application (found in the appendix and posted online at the CCSD Online website). School Counselors or the Principal Designee are responsible for securing a completed and approved Program Application prior to scheduling and enrolling students in an Edgenuity, CCSD Virtual or VirtualSC course.
Enrollment Options and Selection Procedures Enrollment in online courses should be considered in the following order:
● VirtualSC Program
● The district’s approved online initial credit and credit recovery program (Edgenuity)
● CCSD Virtual Franchise (Launch – Spring 2019)
● Courses for which CCSD contracts with other approved providers (Florida Virtual School)
School Counselors should utilize the course offerings lists issued by the CCSD Online Learning Department and/or the VirtualSC program when determining appropriate and available online program enrollment. Any deviations must be approved by the CCSD Online Learning Program.
CCSD Online Program Contacts
CCSD Online Coordinator [email protected] 843-937-6484
CCSD Online Counselor [email protected] 843-937-6596
Characteristics of a Successful Online Learner
Learners tend to be more successful in the online environment when they are:
● Involved and active in their courses ● Highly motivated ● Industrious ● Creative ● Independent ● Organized ● Disciplined ● Flexible
CCSD Online Enrollment Checklist
The following items should be considered when placing a student in CCSD Online courses.
● Solid academic preparation
✓ The student must have successfully completed all prerequisite coursework.
● Read and write at grade level; effective communication through writing
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✓ Online courses are reading intensive. Students need to comprehend information from
text and apply it to assignments.
✓ The majority of communication in an online classroom is written. It is critical that
students have excellent reading skills and feel comfortable expressing themselves in
writing.
✓ Students must comprehend grade level content and ask for help when needed.
✓ A minimum Lexile score of 1000 is recommended.
● Rigor and demands of online learning
✓ Online courses offer the same content and rigor as courses in the face-to-face classroom.
They are flexible and convenient, but not easy. Students should be prepared for rigor.
● Regular access to technology with Internet connectivity
✓ Students need regular access to a computer with Internet capabilities in order to
participate in their course(s).
✓ It is not expected that CCSD Virtual course schedules (start, completion and assignment
due dates) will change as result of absences due to weather (unless the incident results in
widespread power outages and is designated as excused by the CCSD Online
Coordinator), illness, or other local school related or personal absences. Therefore, the
student must be able to access the online website in order to complete course
requirements as scheduled.
● Time to study
✓ To be successful, the student must have regularly scheduled time to study and the self-
discipline to stick to the schedule they establish. This often requires balancing competing
priorities between the online course and extracurricular activities.
✓ While not required, it is recommended that students have a specific class period during
the day assigned for the CCSD Virtual course and time set aside for study at home.
✓ Students in Advanced Placement courses will need to schedule at least 12 hours per
week for their course (about six hours online and six hours of offline study). Non-AP
students should plan to spend at least as much time in their online course as in a face-to-
face course, including homework time.
● Valuing success
✓ Successful students in online courses have strong motivation and commitment. CCSD
Online courses require that students be active participants in all course activities,
including participating in class discussions and other assignments.
✓ Successful online students are typically very determined students who like to set their
own goals and challenge themselves to meet them.
✓ Even students who come into a course not fully prepared academically are able to
succeed through determination and taking pride in their work.
● Strong support in school and at home
✓ Whether the first or subsequent online courses taken, students need strong and
consistent support. ✓ A student may be the only one in his/her school participating in a CCSD Virtual online
course. The course may be the most rigorous course in his/her schedule. Support from
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school and home will be very important as the student balances competing priorities for
time and faces frequent deadlines. Students are far more likely to succeed if they have
encouragement from adults who support their efforts.
Participation in Online Initial Credit and Credit Recovery Online Credit Recovery/Initial Credit courses are available for students in grades 9-12. Student enrollment in Credit Recovery or Initial Credit courses must be approved by the Principal, School Counselor, or Principal Designee prior to the start of the course. Credit Recovery and Initial Credit courses taken during semester one or two through Edgenuity must be completed within one academic school year. Other courses must be completed as scheduled through the providing program (i.e. VirtualSC, CCSD Virtual, etc.).
For credit recovery attempts and per SCDE Uniform Grading Policy, the original failing course and grade will remain on the student’s transcript. The credit recovery course, starting with the appropriate activity code, grade scale designation, and unit marker will be entered on the student record/schedule (i.e., 3024CRCW English 1 –CR). The credit recovery course does not impact a student’s GPA.
*A student wishing to modify his or her GPA shall repeat the full course for initial credit and not seek a credit recovery solution. Note: Prior to enrollment in any online course, students must complete the appropriate Program Application form by the registration deadline if applicable. School counselors or Principal Designee are responsible for approving students for enrollment in online courses.
Credit Recovery Eligibility and Enrollment Guidelines
Eligible students are allowed to enroll in credit recovery courses based on the following criteria:
● Students may take credit recovery only if they have previously attempted all requirements for the course. Only students who have previously failed the course with a grade of between 50% to 59% are eligible for credit recovery.
● Students must retake the course before they are enrolled in the next sequential course or students may take a level 2 course while recovering credit from a failed level 1 course.
● Students planning to enroll in a credit recovery End of Course Examination Program, must have an EOCEP exam on file to be eligible to recover the credit.
● Students may only recover two (2) credits per semester during the regular school year. ● Students may not enroll in credit recovery for any course for which they received a “WF”
(withdrawn failing) or “WP” (withdrawn passing) grade as a first attempt. ● Students who complete credit recovery for a failed Honors or AP level course will receive
College Prep credit. ● Upon successful completion of the credit recovery course (numerical grade earned of a 60 or
higher), the student will receive a “P” in the gradebook as the final letter grade. When a student does not successfully recover the credit for a failed course, s/he will receive a “NP” in the gradebook as the final letter grade. The original failing grade will remain on the transcript as stored through the Historical Grades process. Do not edit any field for the
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stored grade for the previously failed course. Therefore, the credit recovery course does not impact the student’s GPA but does allow the student to earn the course credit required for graduation progress.
● Students with Disabilities may participate in credit recovery (see below for additional information on IEP and 504 student enrollment).
● The certified Teacher of Record will be responsible for recording final credit recovery and initial credit grades in the PowerTeacher Pro gradebook.
● Any student taking Credit Recovery courses in summer or extended year programs must complete the coursework and receive a final grade by August 15th.
NCAA Eligibility Requirements To ensure compliance with SCHSL and NCAA student athletes should receive written approval from the school athletic director to ensure that he/she is complying with both SCHSL and NCAA Clearinghouse eligibility requirements. CCSD Online is not responsible for SCHSL or NCAA eligibility compliance. Credit recovery courses do not meet NCAA requirements for college-bound student athletes. IEP and 504 Guidelines Charleston County Online Learning Programs may be an option for students with disabilities who have an Individual Education Plan (IEP) or 504 to earn high school credit provided online courses are an appropriate instructional delivery method for the student’s needs. IEP and 504 Student Enrollment Procedures Prior to enrolling a student with a disability into any CCSD Online course, the IEP or 504 team at the student’s sponsor school must consider whether or not an online instructional delivery method is appropriate for the student. The student’s IEP or 504 team should also determine whether or not the student’s accommodation(s) can be provided through a virtual learning environment. During the period of enrollment, the sponsoring school will be responsible for the following:
● Monitoring the student’s progress in a course by verifying grades and progress. ● Notifying the instructor of any information that may affect the student’s performance in or
during the online course(s). ● Providing all special education and related services to (or on behalf of) the student. ● Collaborating with the virtual instructors to determine how each student’s accommodations
will be implemented. The student’s IEP or 504 plan must specify how each student’s accommodations are to be implemented. The IEP or 504 accommodations pages must be provided to the course instructor and any assigned lab manager.
Withdrawing from a CCSD Online Learning Course
Edgenuity, CCSD Virtual and Distance Learning courses are subject to the same withdrawal requirements, procedures, and/or applicable penalties as outlined in the South Carolina Uniform Grading Policy. VirtualSC course withdrawal guidelines are available on their website at https://virtualsc.org/withdrawal/
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Withdrawing from an Initial Credit (IC) Edgenuity, CCSD Virtual, or Distance Learning Course Initial credit (IC) Edgenuity, CCSD Virtual and Distance Learning courses are subject to the same withdrawal requirements, procedures, and/or applicable penalties as outlined in the South Carolina Uniform Grading Policy. VirtualSC course specific withdrawal guidelines are available on their website at https://virtualsc.org/withdrawal/ Based on the virtual program approved first day of enrollment in the course, students who withdraw from a course within three days in a 45 day course, five days in a 90 day course, or ten days in a 180 day course will do so without penalty. The three-, five-, and ten-day limitations for withdrawing from a course without penalty do not apply to course or course level changes approved by the administration of a school. Students who withdraw from a course with administrative approval will be given a WP for the course. Students who withdraw from an initial credit (IC) course after the specified time of three days for a 45 day course, five days in a 90 day course, or ten days in a 180 day course without administrative approval, shall be assigned a WF, and the F (as a 50) will be calculated in the students overall grade point average. Students who withdraw from a credit recovery (CR) course after the specified withdrawal period and before completion of the CR course will receive an “NP” as the final grade. Students who drop out of school or are expelled after the allowed period for withdrawal but before the end of the grading period will be assigned grades for an initial credit (IC) course in accordance with the following policies:
● The student will receive a WP if he or she was passing the course. The grade of WP will carry no earned units of credit and no quality points to be factored into the student’s GPA.
● The student will receive a WF if he or she was failing the course. The grade of WF will carry no earned units of credit but will be factored into the student’s GPA as a 50.
Students taking a credit recovery (CR) course and who drop out of school or are expelled prior to completing the course will be assigned grades in accordance with the SC Uniform Grading following policy:
● The student will receive an “NP” as the final grade. The grade of NP will carry no earned units of credit and no quality points are to be factored into the student’s GPA.
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IV. CCSD Course Completion Policies and Procedures
Academic Integrity Students enrolled in CCSD Online Programs are held to the same standard as those enrolled in the everyday brick and mortar school setting. Any dishonesty such as plagiarism, cheating, and/or providing false information is grounds for disciplinary action by the CCSD Online administrator. Prior to enrollment in any CCSD Online Program, students and parents/guardians are required to sign the CCSD Online Agreement Form to validate understanding of academic integrity and the consequences of dishonesty.
The following acts will be considered to be dishonest and a violation of the Academic Integrity Policy:
● Plagiarism – using other people’s work, ideas, or information without giving credit to the source.
● Work submission through another student’s password – any assignments or projects posed while using another student’s username and password is considered cheating.
● Cheating – using unauthorized material including outside materials or study aides for work completion. Copying another person’s work and using it as your own is considered cheating.
● Performing work or taking a test for another student. ● False information or made up data – submission is considered misleading and dishonest. ● Computer crimes – damaging programs, hacking, installing viruses, and copying programs
are illegal.
Consequences of Academic dishonesty will result in (depending on number of offenses):
1. Loss of grade points 2. Removal from the course 3. Credit denial 4. Loss of enrollment eligibility in CCSD Online Programs
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V. CCSD Online Learning Program Roles and Responsibilities
The following roles and responsibilities apply to all CCSD Online Learning programs
(Edgenuity, CCSD Virtual, VirtualSC, and Distance Learning).
CCSD Online Learning Coordinator and CCSD Online Learning Counselor
● Oversee the approval and scheduling of CCSD online learning options and establish quality
assurance guidelines for all online learning options that are made available to CCSD schools
● Provide training to facilitators and virtual teachers in the district
● Provide training and support to school leadership and appropriate staff (i.e. counselors)
● Implement a common drop policy for students enrolled in CCSD Virtual courses
● Act as a liaison for the school with all other approved online providers
● Review overall student and course progress information
● Monitor student progress in CCSD Online Programs
● Offer parent informational sessions regarding CCSD Online Programs as needed
School-Based Administrators
The School Administrator is responsible for the implementation and monitoring of CCSD Online programs at the
local school.
Specific duties include:
● Ensuring compliance with guidelines and policies for computer enhanced instruction
● Recommending highly qualified teachers to participate in the Blended Learning program
● Staffing the online learning lab
● Verifying that final grades are recorded on transcripts
● Collaborating with administrative team to create a flexible master schedule with
opportunities for student movement
Online Learning Site Coordinator
The school-based Site Coordinator will be assigned by the Principal or his/her designee. The Site Coordinator will be
responsible for coordinating CCSD Online programs at the local school.
Specific duties include:
● Serve as the liaison between the lab facilitator and teachers of record as needed
● Serve as the school level expert and trainers for CCSD Online programs with the assistance
from District Online Coordinator and Counselor
● Work with Data Specialist to ensure grades and comments are entered into PowerSchool
following the procedures identified by district policy.
School Counselors
The School Counselors are responsible for recommending and enrolling students in online courses based on their
individual graduation plan.
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Specific duties include (unless otherwise assigned by the Principal):
● Providing information to students, parents/guardians and local school staff regarding CCSD
Online Program offerings, scheduling, and registration
● Conferencing with students to determine the best plan of action for participation in online
courses
● Communicating with site coordinator and credit instructor to ensure student course
placement
● Ensuring proper student placement and accurate recording of final grades in PowerSchool.
● Approving appropriate course request documents
● Entering final grade in student’s Course History/transcript in PowerSchool
● Filing documentation in student’s perm record
Edgenuity Course/Lab Manager
The Course Manager is responsible for monitoring student progress in Edgenuity classes. The Course Manager, as the
lab facilitator, will conduct an intake meeting and go over the policies and expectations with the students.
PS allows for the designation of a Course Manager role during section set-up. The Course Manager has the ability to take attendance in the PS class grade-book.
1. Weekly Tasks a. Each Monday, speak with students who are in red/yellow and develop a plan to get
them back on target.
b. Contact parent/guardian via phone or email with progress report and plan;
document the conversation and remediation
c. Each Friday, follow up with Monday’s red/yellow students on their progress and
plan, and document conversation
2. Daily Tasks a. Check dashboard for exclamation points and address each student who has one
● Reset quizzes only if student has completed notes
● Unlock test only if the student has taken complete notes
3. Quiz Retakes (Students may take a quiz twice before it locks and requires a retake)
Teacher of Record (TOR)
A Teacher of Record (TOR), certified to teach the specific course, must be identified and listed in the course section for all online courses.
Edgenuity
● The Principal is responsible for determining who in the building will serve in this capacity for Edgenuity classes.
● The TOR will provide course content support for the Edgenuity Course Manager, student, and parents/guardians as needed. This support will include, as a minimum, one contact per
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week (in person, email, video chat, phone, etc.) between the student and teacher while the student is actively working in the course.
● The TOR will enter and review the final Edgenuity gradebook grade. It is the TOR’s responsibility to ensure the F1 gradebook grade is finalized so that it properly rolls to the student’s historical grade record. See SC Uniform Grading Policy (2/13/2018) for specific information on entering grades for Initial Credit vs. Credit Recovery courses.
CCSDV or VSC
● In the case of CCSDV and VSC courses, the TOR will be the instructor listed on the VSC website.
Room Monitor – Distance Learning
The Distance Learning Room Monitor is responsible for supervising students in their Distance Learning Classroom.
The Room Monitor will be designated as the Course Manager in PS under Teachers/Staff – Additional. As a
minimum, specific duties and responsibilities include the following.
● Ensure equipment is set-up and working properly before each distance learning class. Power-down equipment at the end of the day or as otherwise instructed.
● Take daily attendance in PS.
● Monitor student activities and behavior before, during and at the conclusion of the course.
● Distribute and collect documents/exams, etc. as directed by the Distance Learning Course instructor.
● Communicate with the Distance Learning Course instructor and or the CCSD Online Learning Coordinator or Counselor of any circumstances as needed.
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VI. PowerSchool Procedures Edgenuity, CCSD Virtual (CCSDV), VirtualSC, (VSC) and Distance Learning Courses
All online coursework will be scheduled in PowerSchool and appear on the student’s schedule. The only exception is for the recording of final course grades earned during the summer.
*No students may be enrolled in any online course without the actual course(s) being reflected on their PowerSchool schedule.
Enrollment
Edgenuity:
Once a student requests an Edgenuity course, the registration approval will be processed utilizing the current CCSD Edgenuity Program application form. The steps for registration are as follows:
1. The School Counselor reviews the student’s historical and in-progress courses/credits earned to determine the appropriateness of the course request.
2. If the course receives initial School Counselor approval, the parent(s)/guardian(s) and student completes the Parent and Student Agreement and Understanding section of the application, returning it to the School Counselor or Principal Designee.
3. The School Counselor, Principal, or Principal Designee completes the school sections of the CCSD Online Application.
4. The School Counselor, Principal, or Principal Designee adds the requested Edgenuity course(s) to the student’s schedule with a certified content-specific TOR listed as the instructor.
CCSD Virtual (CCSDV) and VirtualSC (VSC):
Student enrollment in a CCSDV or VSC course will be done through the VirtualSC website and will include the completion of the CCSD Virtual or VirtualSC Program Application. The steps for registration are as follows:
1. The student consults with their School Counselor prior to CCSDV or VSC Registration.
2. The School Counselor reviews the student’s historical and in-progress courses/credits earned to determine the appropriateness of the course request.
3. If the course receives initial School Counselor approval, the parent(s)/guardian(s) and student completes the Parent and Student Agreement and Understanding section of the application, returning it to the School Counselor or Principal Designee.
4. Student accesses (or creates) their virtual school account at https://virtualsc.geniussis.com/PublicWelcome.aspx and request the course of interest.
A registration guide is available at https://virtualsc.org/registration/.
5. The School Counselor approves or denies the request through the VSC website.
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6. Once the student’s course request has been approved, CCSDV or VSC will determine availability in the course and, if there is a spot open, register the student in the class.
7. The School Counselor or Principal Designee then completes the school sections of the Program Application and adds the requested CCSDV or VSC course to the student’s schedule.
Distance Learning:
Enrollment in CCSD Online Distance Learning classes will be done in the same manner used by the school for traditional classes. See instructions on creating Distance Learning sections in PS.
Other Online Courses:
Enrollment in online courses provided through other means (i.e. out-of-state virtual programs, schools, etc.) with the expectation of receiving a Carnegie/high school must be approved in advance by the CCSD Online program. CCSD must have a current MOA between the district and any other providers. Please contact the CCSD Online program for a list of currently approved providers.
Scheduling Requirements
All online (Edgenuity, CCSDV, VSC, and Distance Learning) credit-bearing courses taken during the regular academic year will be scheduled in PowerSchool and will appear on the student’s schedule prior to the beginning of the lst day of the course. Create PS sections as follows:
Edgenuity – held during the regular school day
Create a section for each credit-bearing course held during the regular school day (course takes place
in a computer lab or other room and students attend on a regular basis):
● Use only State/CCSD approved course names and course numbers.
● Schedule the section in the correct block/period during the regular school day.
● Select the appropriate Term (Note: Online courses must remain active on the student’s schedule until the final grade is rolled to Historical Grades. Keep this in mind when determining expected course completion and when selecting the appropriate Term).
● Add the course Teacher of Record (TOR) as the Teacher – Section Lead (see Roles and Responsibilities for information about the TOR).
● Add a Course Manager role under Teacher/Staff – Additional. In most cases in which the student is scheduled into a section during the school day the Course Manager would be the individual responsible for daily room supervision and attendance (i.e. Edgenuity lab manager). See Roles and Responsibilities for additional information about the Course Manager role.
NOTE: Use of the Course Manager role is not required for Edgenuity labs run by the TOR.
● The Instruction Type should be C – Online In-State Edgenuity
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● Complete other required blocks as usual and click Submit.
Edgenuity – held outside the regular school day
Create a section for each credit-bearing course held outside the regular school day (Students do not
attend classes but complete the majority of course requirements on their own with the exception of
supervised quizzes and tests):
● Use only State/CCSD approved course names and course numbers.
● Schedule the section in a block outside the student’s regular school day.
● Select the appropriate Term (Note: Online courses must remain active on the student’s schedule until the final grade is rolled to Historical Grades. Keep this in mind when determining expected course completion and when selecting the appropriate Term).
● Add the course Teacher of Record (TOR) as the Teacher – Section Lead (see Roles and Responsibilities for information about the TOR).
● Add a Course Manager role under Teacher/Staff – Additional. For after hour sections the Course Manager could be an individual who may have responsibilities such as supervising tests, quizzes, or otherwise monitoring the course. See Roles and Responsibilities for more information about the Course Manager role.
NOTE: Use of the Course Manager role is not required for Edgenuity labs run by the TOR.
● Select C - Online In-State as the Instruction Type for Edgenuity.
● Complete other required blocks as usual and click Submit.
CCSDVirtual or Virtual SC
Create a section for each credit-bearing Virtual course the student is taking through the VSC
website.
● Use the State/CCSD approved course names and course numbers listed for the online course.
● Schedule the section in the correct block/period (during or after their regular school day)
● Select the appropriate Term as indicated for the course on the VSC website.
● Add the course Teacher of Record (TOR). In the case of CCSDV and VSC courses, the TOR will be the instructor listed on the VSC website.
Important: When creating the PS course section, the TOR must be the teacher listed on the VirtualSC site. The TOR information can be entered into the PS section in one of two ways (whichever is determined to be most convenient for the school):
✓ Enter the TOR as the Teacher – Section Lead and fill in the requested information
at the bottom of the page under Complete for SC Virtual School Program
Instructor ONLY. Enter the teacher’s certificate number in the box for VSP
Certificate No. Do not enter the teacher’s VSP SSN.
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✓ Or, create and enter a generic PS teacher called A SC Virtual, Teacher in the
Teacher – Section Lead box and fill in the requested information at the bottom of
the page under Complete for SC Virtual School Program Instructor ONLY.
Enter the teacher’s certificate number in the box for VSP Certificate No. Do not
enter the teacher’s VSP SSN.
● Add a Course Manager role under Teacher/Staff – Additional only for those instances in which the student is taking the course in a supervised classroom during the regular school day. In those instances the Course Manager would be the individual responsible for daily room supervision and attendance. See Roles and Responsibilities for additional information about the Course Manager role.
● Mark as “Exclude” under Exclude from Storing Final Grades. This will prevent the course from rolling to historical grades and will allow for a direct manual entry of the final grade.
● The Instruction Type should be C – Online In-State for CCSDV or B – SC Virtual School Program for VSC classes.
● Complete other required blocks as usual and click Submit.
Distance Learning:
Create a section for each credit-bearing Distance Learning course. The course section should be created in PS at each school where there are enrolled students.
● Use only State/CCSD approved course names and course numbers.
● Add the course Teacher as the Teacher – Section Lead.
● Add the Course Manager role under Teacher/Staff – Additional. For Distance Learning courses the Course Manager would be the individual responsible for daily room supervision and attendance. See Roles and Responsibilities for additional information about the Course Manager role.
● Select D – Distance Learning as the Instruction Type.
● Complete other required blocks as usual and click Submit.
Summer Courses:
The only exception to the scheduling requirements provided above are for courses taken during the summer. The Principal or Principal Designee is responsible for ensuring that procedures are in place so that ALL summer course attempts (regardless of course outcome) and final grades are manually entered into PS Historical Grades.
Final Grades
Edgenuity:
● Final grades for Edgenuity will be recorded in PS through the TOR’s PowerTeacher gradebook and NOT through a manual entry into PS Historical Grades.
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Exception: The only exception to this requirement will be for Edgenuity summer grades which will be manually entered directly into the student’s PS Historical Grades.
● At least one assignment must be created in the teacher’s gradebook before the F1 final grade can be entered. The assignment grade as well as the F1 final grade should be the numeric grade earned in the Edgenuity initial credit course. Credit recovery courses will be entered as either a P (course passed) or NP (course not passed). The F1 grade will be the final course grade that appears on the student’s transcript.
● The building level administrator will implement procedures so that all academic year Edgenuity final grades are entered in the TOR’s gradebook in a timely manner and that these grades are recorded in PS in the same manner as traditional classroom final grades, regardless of Edgenuity course completion date.
Note: Courses must remain active on the student’s schedule until the end of the designated Term in order for the F1 final grade to roll to PS Historical Grades.
CCSDV and VSC:
Final grade reports (transcripts) for CCSDV and VSC classes will be downloaded directly from the virtual school website. School Counselors or the Principal Designee will manually enter the final grade into the student’s PS Stored Grades section.
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CCSD Edgenuity Program Application Initial Credit (IC) and Credit Recovery (CR)
Cover Sheet
SCHOOL USE ONLY
**Complete a separate application for every Edgenuity IC or CR course requested**
Student Name: _________________________________________ Current Grade: ________ Gender: ___M ___F Last First M.I.
School: _________________________________________ Course Requested: __________________________________
Application Process:
● The application must be typed or neatly hand-written. ● A conference must be held with the student and Counselor or Principal Designee to review the requirements and
responsibilities of taking an online course. ● The rationale provided must identify circumstances/justification for requesting a course outside of the regular
school day, traditional classroom setting and/or the courses provided at student’s homeschool. ● The Counselor, Principal or Designee must indicate at the bottom of page 2 of the Parent and Student Agreement
and Understanding form if any school specific addendums are included as part of this contract. ● The Principal or Designee must sign this form to indicate school approval. ● The Application and the Parent and Student Agreement must be signed and attached. ● The course must appear on the student’s schedule and the content specific Teacher of Record (TOR) must be listed
as the instructor.
Counselor or Principal Designee:
Date of Student Conference: ________________ Completed By: ________________________________________________
Rationale: Reason for Requesting an Edgenuity IC or CR course (Check all that apply):
____ Course not offered at school
____ Scheduling conflict
____ Medical/Special Accommodation Reason (504, IEP, Homebound/based) – team decision
____ Differentiated learning environment
____ Retaking failed course (If CR, previous attempt grade must be between 50-59, no FAs, EOC taken if needed)
____ Accelerated learning environment needed
____ Other (please be specific) ____________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
Does the student have a 504, IEP or ELL Plan?: ____ Yes _____ No *If yes, attach a copy of accommodations pages*
If yes, has the 504, IEP Team or ESOL Teacher approved this course option? ______ Yes _______ No
I have reviewed the attached Application and Parent and Student Agreement and recommend this student be approved to take
this course in Edgenuity for ______ Initial Credit (IC) _____ Credit Recovery (CR).
Counselor or Principal Designee Signature: ______________________________________________Date:____________
Principal or Principal Designee:
I verify the above is appropriate coursework for this individual student with regards to his/her past course attempts, IGP plan,
diploma progress, etc.
Page 21
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Principal or Designee Signature: ______________________________________________________Date:_____________
Edgenuity Application
**Complete a separate application for every Initial Credit (CR) or Credit Recovery (CR) course in which the student is enrolled**
Student Name: __________________________________________ Current Grade: _______ Gender: ___M ___F Last First M.I.
Student Information – To be completed by Parent:
Parent/Legal Guardian: ____________________________________________Home Phone: _____________________________
Parent/Guardian Cell: __________________________ Parent Email: _______________________________________________
Student Cell: ______________________________ Student Email: _________________________________________________
To be completed by Edgenuity Lab Mgr or Designee:
A certified content specific Teacher of Record (TOR) must be identified as the instructor for every course in which the student is
enrolled. The TOR will act as a resource for the Lab Manager and the student as needed. The TOR for this Edgenuity course is:
TOR: _______________________________ Email: _______________________________ Phone: ________________________
Course Requested - To be completed by Counselor/Principal Designee:
School Year: ______________ Term: ____________________ Start Date: _________________ End Date: __________________
Course is for: _____ Initial Credit _____Credit Recovery
State/CCSD Course Name (From CCSD Approved Course List)
State/CCSD Course Name (From CCSD Approved Course List)
Credit ( 1 or .5 )
NOTE: All active course must appear on the student’s PS schedule before the 1st day of class.
To be completed by TOR:
The TOR will act as a resource for the Edgenuity Lab Manager and the student as needed. The TOR is responsible for entering the
final grade in the PowerTeacher Pro gradebook. The TOR will provide the following information and attach an
Edgenuity Final Grade Report. Return this form to the School Counselor.
State/CCSD Course Name
(From CCSD Approved Course List)
State/CCSD Course Name
(From CCSD Approved Course List) Credit
( 1 or .5 ) Course
Completion Date
Final
Grade
TOR or Principal Designee Signature: _____________________________________________ Date: __________________
File completed form and Final Edgenuity Grade Report in students Perm Record
Counselor Signature – Received and filed in Perm Record: ___________________________ Date: ____________________
Page 22
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Edgenuity Parent & Student Agreement and Understanding
IMPORTANT NOTE: This signed agreement and the Application must be returned to the student’s Counselor in order for the
course request to move forward for approval.
Student Name: ____________________________________ Course Requested:
I understand that the CCSD Edgenuity program provides students with opportunities to earn initial course credit (IC) or recover
a credit for a previously failed class (CR). Courses offered through Edgenuity are software/computer-based instruction and the
curriculum aligns with SC State Standards. Opportunities to earn credit may be offered during the school day or through
independent studies. Credits earned by successful completion of these courses will count towards fulfilling requirements to
obtain a South Carolina High School Diploma.
It is important that parent(s)/guardians and students have a clear understanding of what is involved in computer-based/Edgenuity
instruction and what it takes to be successful in such a course. Students should be highly motivated, strong readers,
technologically proficient, self-disciplined, and well-organized. Students are required to meet with their school counselors to
discuss program expectations and requirements in-depth prior to course enrollment.
Student Commitment – As a student enrolled in a CCSD Edgenuity course you have committed to complete all requirements
of this course. Specifically, you are agreeing to the following:
1. I will abide by the districts most current Internet Safety and Acceptable Use Policy and Academic Integrity Policy. I
understand that CCSD expects a full commitment to academic integrity and appropriate internet use from each student. I
further understand that if an instructor confirms that I have violated either policy I may be dropped from the
course which will negatively impact my overall GPA and course credits earned.
2. I will log-in, interact with the content, activities and assignments as required by my Teacher of Record (TOR)
and/or Edgenuity Lab Manager. The length of time I may need to spend at each log-in will vary with what I need to
accomplish on that day or session. I understand that it is much easier to ‘keep up” than to “make up” assignments.
3. I understand that, in order to earn credit, I must complete all assignments, tests, quizzes and the final exam by the
due dates indicated in my course pacing guide. I also understand that the Edgenuity system measures and reports
student course work, including progress, idle time and time on task.
4. I agree to complete all tests and exams under the direct supervision of designated Edgenuity official. Unsupervised
tests or exams will not count towards grade calculation and may require that I retake affected assessments.
5. Notify the Edgenuity Lab Manager and Teacher of Record if further assistance is needed with the program and/or
course content
6. I understand that the SC Uniform Grading Policy applies to all online courses for initial credit and for credit
recovery. It is agreed and understood that to earn or recover course credit students must master the South Carolina College
and Career Readiness Standards for the courses in which he/she is enrolled. Credit Recovery (CR) and Initial Credit (IC)
credit will be awarded as follows:
● Credit Recovery Course: Students are eligible for enrollment in Credit Recovery (CR) if they have previously failed
the course with a grade of between 50%-59%. Final grades designated as FA (Failure due to Absences) are not eligible
for Credit Recovery, regardless of the numeric grade earned.
● Upon successful completion of a Credit Recovery course, the student’s transcript will reflect the appropriate high school
credit (1.0 or .5) with a “P” for the final grade. The previously attempted course will remain unchanged on the student’s
transcript in accordance with the SC Uniform Grading Policy.
● Initial Credit Course: Upon successful completion of an Initial Credit (IC) course, the student’s transcript will reflect
the appropriate high school credit (1.0 or .5) and numeric grade earned in the CCSDV or VSC class.
Page 23
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7. I am responsible for communicating with my Edgenuity Lab Manager and/or TOR when I am not able to do the work
for whatever reason.
8. If I fail to complete the expected number of assignments and routinely fall behind in my course’s established pacing guide, my parent(s)/guardians will be contacted to set up a plan to resolve the issues. If the issue continues, I may be
removed from the course with a WF posted to my transcript.
Course Completion, GPA, and Class Rank: Edgenuity courses will be posted to the student’s transcript and added to
GPA/class rank calculations (if applicable) at the completion of the semester in which the course is completed. If a student is
granted an extension that goes beyond the end of the school year, the course will be added over the summer and will not be
included in the student’s end of year GPA/class rank. This could affect scholarship eligibility and qualifications. Regardless, all
courses started during an academic school year must be completed by the end of that years and summer courses must be
completed no later than August 15th of that same year.
Advisement for Student Athletes: The NCAA has very strict guidelines regarding credit for courses taken online. Some
Edgenuity courses may not be approved by the NCAA. Before enrolling in any class, be sure to consult with your high school’s
Athletic Director, School Counselor, and post-secondary institution to determine if the course that you are considering is
approved for credit by the NCAA.
Disclaimer: Charleston County School District (CCSD) shall not be responsible or liable, either directly or indirectly, for any
error, damage, or loss caused by or in connection with use of or reliance on any content, goods, or services available on or
through external web sites or other networking options that are beyond the control of CCSD. CCSD is not responsible for the
content found on these external web sites or for ongoing review of other sites. The inclusion of any link to such sites does not
imply endorsement by CCSD. Accessing linked third-party web sites from home or from school it is at one’s own risk.
Parent Commitment: By signing below you are giving your child permission to enroll in the listed Edgenuity IC or CR course.
Your signature indicates agreement and understanding of the above requirements. You are further agreeing to the following:
If my student will be accessing their Edgenuity course outside of the traditional school day, I will ensure my student has access
to the Internet either at home or through a public institution (i.e. school or public library). I understand that hardware problems
and/or computer virus problems are not the responsibility of the school district. I will ensure that the teacher is notified if a virus
or other problem exists on the home computer.
_____________________________________ _____________________________________ ______________
Student Name (Print) Student Signature Date
_____________________________________ _____________________________________ ______________
Parent Name (Print) Parent Signature Date
This agreement (initial one) _______ does _______ does not include a school specific addendum.
________________________________________ ___________________________________ _______________
School Official Name (print) School Official Signature Date
Charleston County School District is required by federal and state laws, executive orders, rules and regulations not to discriminate on the basis of race, religion, color, disability, sex, age, national origin, immigrant status or English-speaking status, or marital status. The board commits the district to
nondiscrimination in all its education and employment activities and in all its dealings with the community.
Page 24
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CCSD Virtual & VirtualSC Program Application
Cover Sheet
**Complete a separate application for every CCSD Virtual (CCSDV) or VirtualSC (VSC) course requested**
Student Name: _________________________________________ Current Grade: ________ Gender: ___M ___F Last First M.I.
School: _________________________________________ Course Requested: __________________________________
Application Process:
● The application must be typed or neatly hand-written. ● A conference must be held with the student and Counselor or Principal Designee to review the requirements and
responsibilities of taking an online course. ● The rationale provided must identify circumstances/justification for requesting a course outside of the regular
school day, traditional classroom setting and/or the courses provided at student’s homeschool. ● The Counselor, Principal or Designee must indicate at the bottom of page 2 of the Parent and Student Agreement
and Understanding form if any school specific addendums are included as part of this contract. ● The Principal or Designee must sign this form to indicate school approval. ● The Application and the Parent and Student Agreement must be signed and attached. ● The course must appear on the student’s schedule and the content specific Teacher of Record (TOR) must be listed
as the instructor.
Counselor or Principal Designee:
Date of Student Conference: ________________ Completed By: _________________________________________________
Rationale: Reason for Requesting an Online Course (Check all that apply):
____ Course not offered at school
____ Scheduling conflict
____ Medical/Special Accommodation Reason (504, IEP, Homebound/based) – team decision
____ Differentiated learning environment
____ Retaking failed course (If CR, previous attempt grade must be between 50-59, no FAs, EOC taken if needed)
____ Accelerated learning environment needed
____ Other (please be specific) ____________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
Does the student have a 504, IEP or ELL Plan?: ____ Yes _____ No *If yes, attach a copy of accommodations pages*
If yes, has the 504, IEP Team or ESOL Teacher approved this course option? ______ Yes _______ No
I have reviewed the attached Application and Parent and Student Agreement and recommend this student be approved to take
this course in ______ CCSD Virtual _____ VirtualSC
Counselor or Principal Designee Signature: ______________________________________________Date: _______________
Principal or Principal Designee:
I verify the above is appropriate coursework for this individual student with regards to his/her past course attempts, IGP plan,
diploma progress, etc.
Principal or Designee Signature: ______________________________________________________Date: _______________
SCHOOL USE ONLY
Page 25
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CCSD Virtual & VirtualSC Program Application
Application
**Complete a separate application for every CCSD Virtual (CCSDV) or VirtualSC (VSC) course requested**
Student Name: __________________________________________ Current Grade: _______ Gender: ___M ___F Last First M.I.
School: ________________________________________________________ Date of Birth: ______________________
Student Information – To be completed by Parent:
Parent/Legal Guardian: ____________________________________________Home Phone: _____________________________
Parent/Guardian Cell: __________________________ Parent Email: _______________________________________________
Student Cell: ______________________________ Student Email: _________________________________________________
Teacher of Record - To be completed by Counselor/Principal Designee:
All active courses must appear on a student’s schedule. In addition, a certified content specific Teacher of Record (TOR) must be
identified as the instructor for every course in which the student is enrolled. The TOR for this CCSDV/SCV course is:
Teacher: _____________________________ Email: _____________________________ Phone: __________________________
Course Requested - To be completed by Counselor/Principal Designee:
School Year: ______________ Term: ____________________ Start Date: _________________ End Date: __________________
Check Type of Course: _____ CCSDV _____VSC Course is for: _____ Initial Credit _____ Credit Recovery
State/CCSD Course Name (From CCSD Approved Course List)
State/CCSD Course Name (From CCSD Approved Course List)
Credit ( 1 or .5 )
To be completed by Counselor or Principal Designee when entered in PS Historical Grades and filed in Perm Record
Signature – Entered into PS: __________________________________________________ Date: ____________________
Final Grade Report - To be completed by Counselor or Principal Designee:
Provide the following information at the completion of the CCSDV or VSC course. Download (from the VSC website) and
attached a copy of the Virtual School Final Grade Report to be filed in the student’s Perm Record along with this application form.
State/CCSD Course Name
(From CCSD Approved Course List)
State/CCSD Course Name
(From CCSD Approved Course List) Credit
( 1 or .5 ) Course
Completion Date
Final
Grade
Counselor/TOR/Principal Designee Signature: ____________________________________________ Date: ________________
Page 26
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Parent and Student Agreement and Understanding
IMPORTANT NOTE: This signed agreement and the Application must be returned to the student’s Counselor in order for the
course request to move forward for approval.
Student Name: ____________________________________ Course Requested:
I understand that, through the CCSD Virtual and VirtualSC programs, students may earn initial course credit or recover a credit
for a previously failed class (credit recovery) through the use of software blended with support from certified instructors.
Opportunities may exist for students during the school day or through independent studies. Credits earned by successful
completion of these courses will count towards fulfilling requirements to obtain a South Carolina High School Diploma
It is important that parent(s)/guardians and students have a clear understanding of what is involved in online instruction and
what it takes to be successful in such a course. Students should be highly motivated, strong readers, technologically
proficient, self-disciplined, and well-organized. Students are required to meet with their school counselors to discuss online
learning expectations and requirements in-depth prior to course enrollment.
Student Commitment – As a student enrolled in a CCSDV or VSC course you have committed to complete all requirements of
this course. Specifically, you are agreeing to the following:
1. I will abide by the districts most current Internet Safety and Acceptable Use Policy and Academic Integrity Policy. I
understand that CCSD expects a full commitment to academic integrity and appropriate internet use from each student. I
further understand that if an instructor confirms that I have violated this Academic Integrity Policy I may be dropped from the course which will negatively impact my overall GPA and course credits earned.
2. I will automatically be dropped if I don’t log in and begin the course during the first 5 days of the course. Newly
enrolled students have 5 days for a semester course and 10 days for a year-long course to submit a request to drop a class
without penalty.
3. I will log-in, interact with the content, activities and assignments as required by my teacher. I will check email daily.
The length of time I may need to spend at each log-in will vary with what I need to accomplish on that day or session. I
understand that it is much easier to ‘keep up” than to “make up” assignments.
4. I understand that all lessons and exams must be completed by a specific date each semester. Courses will be posted to
my transcript at the completion of the applicable school term.
5. I understand that the SC Uniform Grading Policy applies to all online courses for initial credit and for credit recovery. It is agreed and understood that to earn or recover course credit students must master the South Carolina College
and Career Readiness Standards for the courses in which he/she is enrolled. Credit Recovery credit will be awarded as
follows:
● Credit Recovery Course: Students are eligible for enrollment in Credit Recovery (CR) if they have previously failed
the course with a grade of between 50%-59%. Final grades designated as FA (Failure due to Absences) are not eligible
for Credit Recovery, regardless of the numeric grade earned.
Upon successful completion of a Credit Recovery course, the student’s transcript will reflect the appropriate high school
credit (1.0 or .5) with a “P” for the final grade. The previously attempted course will remain unchanged on the student’s
transcript in accordance with the SC Uniform Grading Policy.
● Initial Credit Course: Upon successful completion of an Initial Credit (IC) course, the student’s transcript will reflect
the appropriate high school credit (1.0 or .5) and numeric grade earned in the CCSDV or VSC class.
6. I am responsible for communicating with my teacher when I am not able to do the work for whatever reason. I am
expected to answer all emails, text messages, and phone calls from my teacher(s).
Page 27
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7. If I do not submit the expected number of assignments within a seven (7) day period, my parent(s)/guardians will be contacted to set up a plan to resolve the issues preventing me from submitting weekly assignments. If the issue continues, I
may be removed from the course with a WF posted to my transcript.
Course Completion, GPA, and Class Rank: CCSDV and SCV courses will be posted to the student’s transcript and added to
GPA/class rank calculations at the completion of the semester in which the course is completed. If a student is granted an
extension that goes beyond the end of the school year, the course will be added over the summer and will not be included in the
student’s end of year GPA/class rank. This could affect scholarship eligibility and qualifications.
Advisement for Student Athletes: The NCAA has very strict guidelines regarding credit for courses taken online. Some online
courses may not be approved by the NCAA. Before enrolling in any online class, be sure to consult with your high school’s
Athletic Director, School Counselor, and post-secondary institution to determine if the online course that you are considering is
approved for credit by the NCAA.
Disclaimer: Charleston County School District (CCSD) shall not be responsible or liable, either directly or indirectly, for any
error, damage, or loss caused by or in connection with use of or reliance on any content, goods, or services available on or
through external web sites or other networking options that are beyond the control of CCSD. CCSD is not responsible for the
content found on these external web sites or for ongoing review of other sites. The inclusion of any link to such sites does not
imply endorsement by CCSD. Should you or your child decide to access linked third-party web sites through CCSDV or VSC
curriculum, from home or from school, it is at one’s own risk.
Parent-Student Responsibility: The student is responsible for providing his/her own computer and high speed Internet access
outside of school facilities. The district is not responsible for any connectivity issues or technical problems on the user’s end.
Parent Commitment: By signing below you are giving your child permission to enroll in the CCSDV or VSC Learning
Program. Your signature indicates agreement and understanding of the above requirements. You are further agreeing to the
following:
If my student will be accessing their online course outside of the traditional school day, I will ensure my student has access to
the Internet either at home or through a public institution (i.e. school or public library). I understand that hardware problems
and/or computer virus problems are not the responsibility of the school district. I will ensure that the teacher is notified if a virus
or other problem exists on the home computer.
_____________________________________ _____________________________________ ______________
Student Name (Print) Student Signature Date
_____________________________________ _____________________________________ ______________
Parent Name (Print) Parent Signature Date
This agreement (initial one) _______ does _______ does not include a school specific addendum.
________________________________________ ___________________________________ _______________
School Official Name (print) School Official Signature Date
Charleston County School District is required by federal and state laws, executive orders, rules and regulations not to discriminate on the basis of race,
religion, color, disability, sex, age, national origin, immigrant status or English-speaking status, or marital status. The board commits the district to nondiscrimination in all its education and employment activities and in all its dealings with the community.
