CHAPTER 9 Windows 7wps.prenhall.com/.../M09_TOWN5764_01_SE_SM9_14.pdf · Windows 7 Chapter 9 More Skills 14 2. Add a new line, and then insert the date. Save the document in your

� Recall that you can share files with others who log on to your home computer or are connectedto your Homegroup by placing those files in Public folders.

� You should check your public folders periodically to make sure that you are sharing only thefiles you wish.

� Recall that you can also share files by adding them to a Homegroup. Sharing with a Homegroupis best suited when you want to share an entire library.

� You can also share individual folders and files that are not located in a public folder and sharethem only with certain individuals.

To complete this project, you will need the following file:� New blank WordPad document

You will save your file as:� Lastname_Firstname_w7_09_Share

1. Start WordPad, and then type your first and last name. Add a new line, and then typeWindows 7 Chapter 9 More Skills 14

2. Add a new line, and then insert the date. Save the document in your Windows 7 Chapter 9 folder as Lastname_Firstname_w7_09_Share

3. Start Windows Explorer . If necessary, Maximize the window.

4. Under Libraries, Open Documents, and then click Public Documents.

Windows 7CHAPTER 9

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More Skills 14 Share Files

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5. Right-click a blank area in the file list, point to New, and then click Text Document.Type Lastname_Firstname_Public_File Press J, and then compare your screen withFigure 1.

The Documents, Music, Pictures, and Videos libraries each contain a Public folder.Each person with a Windows user account on your computer shares the same Publicfolders. In this manner, the contents of Public folders are shared.

New textdocument

Public Documents

State property isShared

Figure 1




Public folders are also accessible from other computers connected to your network. Toview someone else’s Public folder, in the Navigation pane of Windows Explorer, clickNetwork, and then open the computer with the files that you want to access. Open theUsers folder, open the Public folder, and then open the desired folder. This technique isdescribed in Figure 2.

Shared fileviewed from a

differentcomputer

Networkcomputers

Users folder

Public folder

Public Documents

Figure 2




6. In the Public Documents file list, right-click Lastname_Firstname_Public_File, and thenfrom the shortcut menu, click Properties.

7. In the Lastname_Firstname_Public_File Properties dialog box, click the Security tab, andthen compare your screen with Figure 3.

Everyone group

Permissions forEveryone group

Figure 3




The Security tab lists several user and group accounts. Some accounts are used by theWindows operating system and certain processes to complete tasks. When you place afile or folder in a Public folder, the Everyone group account is given permissions—rules that determine who can use a shared file and how they can use it. Permissionsare summarized in the table in Figure 4.

By default, all users are members of the Everyone group and the Everyone group isgiven full control permissions for files and folders placed in Public folders.

Figure 4

PermissionsPermission Description

Read Users can open files and folders and view their contents,but they cannot save changes.

Read & execute Users can open files and folders, and they can run anyprograms located in the folder.

Modify Users can change existing files and folders, but theycannot create new ones.

Write Users can make and save changes to files and createnew files and folders.

Full control Users have Read, Execute, Modify, and Write permissions.

Special permissions Users have been assigned unique permissions in theAdvanced Security Settings dialog box.




8. Under Group or usernames, be sure that Everyone is selected, and then click the Editbutton.

9. In the Permissions for Lastname_Firstname_Public_File dialog box, under Permissionsfor Everyone and in the Write row, click the Deny check box. Click OK, and then click Yes.Compare your screen with Figure 5.

Here, members of the Everyone group will be able to open the file, but if they makechanges, they will not have permission to save those changes. Because they have Writepermission for the Public Documents folder, they can use Save As to save the changeddocument as a new file with a new name.

Write permissiondenied

Figure 5

10. Create a Full-screen Snip. Copy the snip, and then Close the markup windowwithout saving the changes. Click OK to close the dialog box.

11. Switch to WordPad. Add a new line, and then Paste the snip. Add a new line, typePermissions for file in Public Documents and then click Save .

12. Switch to Windows Explorer, and then in Public Documents, deleteLastname_Firstname_Public_File.


13. In the Navigation pane, click My Documents to display its file list. Right-click a blank areain the file list, point to New, and then click Text Document. TypeLastname_Firstname_Private_File and then press J.

14. In My Documents, right-click Lastname_Firstname_Private_File. From the shortcutmenu, point to Share with, and then compare your screen with Figure 6.

By default, any file that is not in a Public folder is not shared. When you add sharing toa specific file, the Homegroup (Read) command adds the file to a Homegroup with theWrite permissions disabled. The Homegroup (Read/Write) command allows others inthe Homegroup to save their changes.

When you add a single file or folder to a Homegroup in this manner, they do notdisplay in the Homegroup file list. Instead, they are accessed through the Network filelist.



My Documents

Share withsubmenu

Figure 6


15. In the shortcut menu, click Specific people. In the File Sharing dialog box, click the arrow,and then compare your screen with Figure 7.

In the File Sharing dialog box, you specify a specific person to share the folder or filewith. You can share with a single user, selected users by adding them one at a time, orshare a file with all users by clicking Everyone.



Specific Windowsuser (yours may

be different)

File Sharingdialog box

Everyone group

Figure 7

16. In the list of user accounts, click Everyone. Click the Add button, and then click the Sharebutton.

17. In the File Sharing dialog box, with the Your file is shared message displayed, create a Full-screen Snip. Copy the snip, and then Close the markup window without saving thechanges.

In this way, you can share any file or folder without moving it to a Public folder.

18. Click Done to close the dialog box. In My Documents, deleteLastname_Firstname_Private_File, and then Close Windows Explorer.

19. In WordPad, add a new line, and then Paste the snip. Add a new line again, type Shared filein My Documents and then click Save .

20. If you are printing this project, print the document. Exit WordPad.

21. Submit the WordPad printout or file as directed by your instructor.

� You have completed More Skills 14
