Chapter 8 Chapter 8 Stone Arbor Landscaping: Stone Arbor Landscaping:

Time & BillingTime & Billing

Copyright © 2010 by The McGraw-Hill Companies, Inc. All rights Copyright © 2010 by The McGraw-Hill Companies, Inc. All rights reserved.reserved.

McGraw-Hill/McGraw-Hill/IrwinIrwin

Stone Arbor LandscapingStone Arbor LandscapingWhen you installed Peachtree Complete When you installed Peachtree Complete Accounting 2009, two sample companies were Accounting 2009, two sample companies were included with the software: Bellwether Garden included with the software: Bellwether Garden Supply and Stone Arbor Landscaping. In Supply and Stone Arbor Landscaping. In Chapters 1-7, you worked with Bellwether Garden Chapters 1-7, you worked with Bellwether Garden Supply. In this chapter, you will focus on how the Supply. In this chapter, you will focus on how the second sample company, Stone Arbor second sample company, Stone Arbor Landscaping, uses Peachtree’s time and billing Landscaping, uses Peachtree’s time and billing feature.feature.

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Time & BillingTime & BillingTime & Billing gives you a way to track expenses Time & Billing gives you a way to track expenses and time when working with your customers. For and time when working with your customers. For example, there are daily services that you example, there are daily services that you perform for your customers like making copies, perform for your customers like making copies, designing a proposal, and out-of-pocket designing a proposal, and out-of-pocket expenses. These expenses can be tracked and expenses. These expenses can be tracked and documented using PCA’s time and billing feature. documented using PCA’s time and billing feature. The purpose of PCA’s time and billing feature is The purpose of PCA’s time and billing feature is to give you the tools to record customer-related to give you the tools to record customer-related work or expenses.work or expenses.

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Software Objectives, p. 245Software Objectives, p. 245

Start the sample company, Stone Start the sample company, Stone Arbor Landscaping. Arbor Landscaping.

Explore Peachtree’s time and billing Explore Peachtree’s time and billing feature.feature.

Make one backup in Chapter 8. Make one backup in Chapter 8.

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Web Objectives, p. 245Web Objectives, p. 245

Use your Internet browser to go to Use your Internet browser to go to the book’s website at the book’s website at www.mhhe.com/yacht2009. Complete the Internet activity for Complete the Internet activity for Search Engines.Search Engines.Complete the steps shown for this Complete the steps shown for this activity.activity.

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Peachtree TipsPeachtree Tips

To complete Chapter 8, use the sample To complete Chapter 8, use the sample company data for Stone Arbor Landscaping.company data for Stone Arbor Landscaping.

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Backing Up Chapter 8Backing Up Chapter 8

Backup Name Backup Name

KilobytesKilobytes Page Nos.Page Nos.

Chapter 8Chapter 8 3,499 KB3,499 KB 255-256255-256

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Chapter 8 TopicsChapter 8 Topics1.1. Software & web objectives, p. 245Software & web objectives, p. 2452.2. Stone Arbor Landscaping, p. 245Stone Arbor Landscaping, p. 2453.3. Time & Billing, p. 245-246Time & Billing, p. 245-246

a.a. Time tickets, p. 246Time tickets, p. 246b.b. Expense tickets, pp. 246Expense tickets, pp. 246

3.3. Getting started, p. 247Getting started, p. 2474.4. Using Time & Billing, p. 247-248Using Time & Billing, p. 247-248

a.a. Inventory item maintenance, pp. 248-Inventory item maintenance, pp. 248-248248b.b. Time ticket, pp. 249-252Time ticket, pp. 249-252c.c. Sales invoice, pp. 252-254Sales invoice, pp. 252-254d.d. Payroll, pp. 254-255Payroll, pp. 254-255

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Chapter 8 Topics (concluded)Chapter 8 Topics (concluded)

5.5. Backing up Chapter 8 data, pp. 255-256Backing up Chapter 8 data, pp. 255-2566.6. Internet Activity, p. 256Internet Activity, p. 2567.7. Summary and Review, p. 256Summary and Review, p. 256

a.a. Going to the net, pp. 257Going to the net, pp. 257b.b. Multiple choice questions, pp. 257-Multiple choice questions, pp. 257-257 257 c.c. Exercise 8-1, p. 260Exercise 8-1, p. 260d.d. Exercise 8-2, p. 260Exercise 8-2, p. 260e.e. Analysis question, p. 260 Analysis question, p. 260 f.f. Chapter 8 index, p. 261 Chapter 8 index, p. 261

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Select Stone Arbor Landscaping, p. 247Select Stone Arbor Landscaping, p. 247Start Peachtree. From the startup window, select Explore Start Peachtree. From the startup window, select Explore a sample company. Select Stone Arbor Landscaping.a sample company. Select Stone Arbor Landscaping.

Click on <OK>.Click on <OK>.

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Inventory Item Maintenance, pp. 248-249Inventory Item Maintenance, pp. 248-249

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Time Ticket, pp. 249-252Time Ticket, pp. 249-252

From the Employees & Payroll page, click then select View and Edit Time From the Employees & Payroll page, click then select View and Edit Time Tickets. Scroll down to Ticket No. 282, 3/12/2009; click once to highlight it. This Tickets. Scroll down to Ticket No. 282, 3/12/2009; click once to highlight it. This window is shown on p. 250.window is shown on p. 250.

Click Open. The Time Tickets window appears. Complete the steps on pages 250 Click Open. The Time Tickets window appears. Complete the steps on pages 250 and 251.and 251. 8-8-1212

Time Ticket Weekly Timesheet Entry Time Ticket Weekly Timesheet Entry Window, pp. 251-252Window, pp. 251-252

Click . This window is shown below step 4, p. 251. Click . This window is shown below step 4, p. 251.

Close the Time Ticket Weekly Timesheet Entry window.Close the Time Ticket Weekly Timesheet Entry window.

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Sales Invoice, pp. 252-254Sales Invoice, pp. 252-254Complete step 1, p. 252.Complete step 1, p. 252.

Complete steps 2 and 3 on pp. 252-253.Complete steps 2 and 3 on pp. 252-253.

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Apply Tickets/Reimbursable Apply Tickets/Reimbursable Expenses window, p. 253Expenses window, p. 253

After completing step 4, p. 253, this window appears.After completing step 4, p. 253, this window appears.

Read p. 253, complete steps 5-6.Read p. 253, complete steps 5-6.

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Payroll, pp. 254-255Payroll, pp. 254-255Complete step 1 on page 254.Complete step 1 on page 254.

Read pages 254-255. Close all windows. Do not save.Read pages 254-255. Close all windows. Do not save.

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Backing Up Chapter 8 Data, pp. 255-256Backing Up Chapter 8 Data, pp. 255-256

Complete steps 1 -7, pp. 255-256.Complete steps 1 -7, pp. 255-256.

The back up file name is The back up file name is Chapter 8Chapter 8. .

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Glossary:Glossary:Chapter 8Chapter 8

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Time tickets, p. 246Time tickets, p. 246

Time tickets are used to record time-based Time tickets are used to record time-based activities such as research or activities such as research or consultations. They record the activities of consultations. They record the activities of either an employee or a vendor. The two either an employee or a vendor. The two methods of entering time ticket information methods of entering time ticket information are weekly or daily.are weekly or daily.

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Expense tickets, p. 246Expense tickets, p. 246

Expense tickets are used to track and aid in the Expense tickets are used to track and aid in the recovery of customer-related expenses. These recovery of customer-related expenses. These expenses are expenses are notnot based on time. Expenses can based on time. Expenses can be based on the various charges related to the be based on the various charges related to the service being offered. For example, if you were service being offered. For example, if you were an accountant, you might charge your client for an accountant, you might charge your client for copying fees or faxing fees.copying fees or faxing fees.

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Activity items, p. 247Activity items, p. 247

A special inventory item class for time and A special inventory item class for time and billing. Activity items are used on time billing. Activity items are used on time tickets.tickets.

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Charge items, p. 247Charge items, p. 247

A special inventory item class for time and A special inventory item class for time and billing. Charge items are used on expense billing. Charge items are used on expense tickets.tickets.

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Internet Activity, p. 256Internet Activity, p. 25611 Go to the book’s web site at Go to the book’s web site at www.mhhe.com/yacht2009.

22 Link to Student Edition Link to Student Edition

33 In the Course-wide content list, link to Internet Activities; then link In the Course-wide content list, link to Internet Activities; then link to Part 1 to Part 1 Internet Activities for Chapters 1-8Internet Activities for Chapters 1-8. Open or Save. (In the Choose a . Open or Save. (In the Choose a Chapter field if you select Chapter 8 observe that chapter-specific links are Chapter field if you select Chapter 8 observe that chapter-specific links are available; for example, Multiple Choice Quiz, True or False, PowerPoint available; for example, Multiple Choice Quiz, True or False, PowerPoint Presentations and Going to the Net Exercises.) The Course-wide Content Presentations and Going to the Net Exercises.) The Course-wide Content also includes a Glossary link.also includes a Glossary link.

44 Scroll down the window to SEARCH ENGINES – Chapter 8. Read steps 1 Scroll down the window to SEARCH ENGINES – Chapter 8. Read steps 1 and 2. and 2.

55 Follow the steps shown on the textbook’s website to complete this Internet Follow the steps shown on the textbook’s website to complete this Internet activity. activity.

66 Use a word processing program to write a short summary of what you Use a word processing program to write a short summary of what you found. Your summary should be no more than 75 words. found. Your summary should be no more than 75 words.

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Going to the Net, pp. 257Going to the Net, pp. 257Access the Compare Peachtree Products website at Access the Compare Peachtree Products website at http://www.peachtree.com/peachtreeaccountingline/productmatrix.cfm. .

Do the following, then answer questions 2 and 3.Do the following, then answer questions 2 and 3.

Select three products. (Peachtree Complete Select three products. (Peachtree Complete Accounting 2009 should be one of the three products Accounting 2009 should be one of the three products chosen.) Select . chosen.) Select .

What products did you choose to compare? What products did you choose to compare?

List four differences between the products chosen. List four differences between the products chosen.

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