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Chapter 5 Chapter 5 Administrative SoftwareAdministrative Software
Dianne ElliottDianne ElliottETEC 562ETEC 562September 2005September 2005
Evaluating and UsingEvaluating and Using
Productivity SoftwareProductivity Software School and Classroom School and Classroom
Management Support Management Support SoftwareSoftware
Productivity SoftwareProductivity Software
Not Designed Specifically for the Not Designed Specifically for the Schools Schools
Word Processors (MSWord)Word Processors (MSWord) Electronic Spreadsheets (MS Excel)Electronic Spreadsheets (MS Excel) Database Management (MS Access)Database Management (MS Access) Presentation Software (MS Presentation Software (MS
PowerPoint)PowerPoint)
Using Word Processor SoftwareUsing Word Processor SoftwareYou Can:You Can:
Prepare and Edit DocumentsPrepare and Edit Documents Add Graphics, Clip Art, Tables and Add Graphics, Clip Art, Tables and
Columns, and Word Art Columns, and Word Art Save DocumentsSave Documents Print Documents Print Documents Use Prepared TemplatesUse Prepared Templates
Using Electronic Spreadsheets Using Electronic Spreadsheets You Can:You Can:
Organize and Manipulate Data Organize and Manipulate Data Produce Printed ReportsProduce Printed Reports Perform Accurate Calculations Perform Accurate Calculations Save Data in Worksheets or Save Data in Worksheets or
WorkbooksWorkbooks Create Graphs to Display InformationCreate Graphs to Display Information
Using Database Management Using Database Management Software you can:Software you can:
Store Large Amounts of Data in Store Large Amounts of Data in Spreadsheets or WorkbooksSpreadsheets or Workbooks
View the Information on a ChartView the Information on a Chart Use Formulas for AccuracyUse Formulas for Accuracy Sort DataSort Data Query for Specific Entries Query for Specific Entries Create Professional-looking reportsCreate Professional-looking reports
Presentation Software Presentation Software lets you create a slide show lets you create a slide show
using:using:
Custom TemplatesCustom Templates GraphicsGraphics Text OptionsText Options HyperlinksHyperlinks AnimationAnimation Sound and Video ClipsSound and Video Clips Printed Hardcopies for the AudiencePrinted Hardcopies for the Audience
Management Support Management Support SoftwareSoftware
Written at the school level for daily Written at the school level for daily taskstasks
Provides a uniform way to enter and Provides a uniform way to enter and track student data track student data
Allows easier access to dataAllows easier access to data Allows data transfer between Allows data transfer between
programsprograms Offers customization optionsOffers customization options
Portfolio Assessment Portfolio Assessment SoftwareSoftware
Offers optional ways to organize Offers optional ways to organize student workstudent work
Allows teacher observation entries Allows teacher observation entries Can include audio and video samples Can include audio and video samples Can be customized Can be customized Hyperlinks can be created Hyperlinks can be created
Support Software Options:Support Software Options:
FreewareFreeware Shareware Shareware Package OffersPackage Offers Expensive Software Expensive Software
Criteria to Decide:Criteria to Decide:
Ease of InstallationEase of Installation Licensing RequirementsLicensing Requirements Technical SupportTechnical Support CostCost Process for UpdatesProcess for Updates Does is meet the needs of this Does is meet the needs of this
school? school?
Review –Production Review –Production SoftwareSoftware
Not designed specifically for the Not designed specifically for the schoolschool
Most Commonly Used ProgramsMost Commonly Used Programs MS WordMS Word MS ExcelMS Excel MS Access MS Access MS PowerPointMS PowerPoint
Review –Management Review –Management SoftwareSoftware
Designed for the schoolDesigned for the school Used forUsed for
Daily Tasks of TeachersDaily Tasks of Teachers Creating Documentation Uniformity Creating Documentation Uniformity Allowing Multiple AccessAllowing Multiple Access Creating a PortfolioCreating a Portfolio
Review –Evaluating Review –Evaluating Software Software
Careful Evaluation SavesCareful Evaluation Saves Time invested in learning to use the Time invested in learning to use the
softwaresoftware Time necessary to convert to Time necessary to convert to
another product if the software is another product if the software is unsuccessfulunsuccessful
Money invested in an inappropriate Money invested in an inappropriate program program