Embed Size (px)
Citation preview
Chapter 5 5.1 - 5.10 1
Formatting Documents
Chapter 5Part 1
**These are your notes don’t loose them
Chapter 5 5.1 - 5.10 2
What is formatting? 5.1
Formatting - The way text appears on the screen
3 levels of formatting~character – affects a single character,
word or sentences of text (slides 3-18)
~paragraph – affects an entire paragraph
~page – affects the entire document
Chapter 5 5.1 - 5.10 3
Zebrasby Gwen Ellington
Zebras are mammals that are usually found in Africa. It is a member of the house family but differs from the domestic animal by coloration and its tail (a tail with a tuft of hair on the end).
Another species of zebra, the quaggas, became extinct during the 19th century.
The scientific classification of the zebras are as follows: mountain zebra is Equus zebra, Burchell’s zebra id Equus burchelli, and Grevy’s zebra is Equus grevyi.
Bold (character format)Font (character format)
Indent (paragraph format
Superscript (character format)
1” margin (page format)
Left align (paragraph format)
Chapter 5 5.1 - 5.10 4
Undo and Repeat commands
An action done by mistake can be undone easily Ctrl + Z, Edit>undo from the standard tool bar
You can undo more than 1 action An action can be repeated OR redone
Ctrl + Y, Edit> repeat action from the standard tool bar
Chapter 5 5.1 - 5.10 5
Selecting Text Text needs to be selected to format it. Text is selected by clicking the mouse
and dragging the pointer over any amount of text, from a single character to the entire document.
Once text is selected, pressing a key (any key) replaces the text
Deselect – click outside of the selected text, use an arrow key, press Esc key
Chapter 5 5.1 - 5.10 6
text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text
Selected text
Selected text
Selected text
* Double-clicking a word selects it
* Triple-clicking selects the paragraph
* Ctrl + A selects the entire document
* Point, click and drag selects specific text
Chapter 5 5.1 - 5.10 7
Complete practice 1page 5-3
Save correctly inYOUR folder
Chapter 5 5.1 - 5.10 8
Character Formats – Fonts 5.4Level 1 formatting
Font or typeface refers to the shape of characters.
Default font in Word is Times New RomanOther examples:
Brush ScriptCentury SchoolbookStencilArial
Chapter 5 5.1 - 5.10 9
Formatting text – fonts *To change the way text looks is formatting (slide 2)*
-Select the text to beformatted
-Format menu > font
OR
-Right-click > font
Chapter 5 5.1 - 5.10 10
Font list
Font Style
Font Size
Font color
Underline style
Underline color- *available only when there is an underline to colorFont
effects
PREVIEW
See how it looks before you apply
Font tab
Chapter 5 5.1 - 5.10 11
Font list Font Size
Underline
Font styles
Bold Italic
Formatting Toolbar
Font Color
Alignments
Left, center, right,
justified
Line spacing
*Above the rulers, below the standard toolbar**
Chapter 5 5.1 - 5.10 12
Character formats – size 5.520 point Arial
24 point Arial
28 Point Arial
32 point Arial
Chapter 5 5.1 - 5.10 13
Complete practice 2p. 5-5
Save again
Chapter 5 5.1 - 5.10 14
Character formats – Style 5.6 The way a character is emphasized is its style.
Found in the font dialog box and on the formatting toolbar. Can use keyboard shortcuts
Most common: Bold – printed darker so that words and
phrases stand out on a page. (Ctrl + B) Italic – is slanted and is mostly used for
emphasis (Ctrl + I) Underline – has a line under it. (Ctrl + U) Regular or normal is the default style
Chapter 5 5.1 - 5.10 15
Preview a document 5.7
A document can be previewed to see how it will appear when printed.
File > Print Preview Use print preview to ensure accuracy
before printing
Chapter 5 5.1 - 5.10 16
Complete Practice 3 p 5-7
Save againDO NOT PRINT
Chapter 5 5.1 - 5.10 17
Character Formats Effects – Superscripts and Subscripts Superscript is an effect that reduces the
size of the text and raises it to the top of the current line 1st 2nd 3rd 4th 5th 6th 7th periods
Subscript is an effect that reduces the size of the text and lowers it to the bottom of the current line. H20, CO2
Font effects in the Font dialog box Format > Font See slide 10
Chapter 5 5.1 - 5.10 18
Complete Practice 4 p 5-9
Save again
Chapter 5 5.1 - 5.10 19
Paragraph Formats – AlignmentLevel 2 formatting
Chapter 5 5.1 - 5.10 20
Paragraph alignments 5.9
The alignment of text in a paragraph refers to its position relative to the sides of the page. See slide 19 Place insertion point in the paragraph to
be formatted. Format menu > Paragraph Right-click > Paragraph
Chapter 5 5.1 - 5.10 21
Slide 11 for alignments on the formatting toolbar
Chapter 5 5.1 - 5.10 22
Format paragraphs – Line spacingSingle spacing is default.
Format > paragraph
Right-click paragraph
Ctrl + 1, Ctrl + 2
Refer to slide21
Keyboard shortcuts
Chapter 5 5.1 - 5.10 23
Complete practice 5 p 5-12
Save again
Chapter 5 5.1 - 5.10 24
Notes Formatting is to change the way text looks
on the screen. Undo – last action is reversed (ctrl+z) Text is selected by clicking and dragging When text is selected any key pressed will
replace the selected text Format > font = font dialog box (slide 10) Format > paragraph = paragraph dialog
box (slide 21) Formatting toolbar top of screen between
the ruler and the standard toolbar.
