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Copyright 2003, Paradigm Publishing Inc. CHAPTER 18 BACKNEXTEND 18-3 LINKS TO OBJECTIVES Sort Text in Paragraphs, Columns, and Tables Sort Text in Paragraphs, Columns, and Tables Sort on More Than One Field Sort on More Than One Field Sort Records in a Data Source Document Sort Records in a Data Source Document Select Specific Records in a Data Source Document for Merging Select Specific Records in a Data Source Document for Merging Commands Review Performance Objectives Sort text in paragraphs, columns, and tables Sort on more than one field Sort records in a data source document Select specific records in a data source document for merging
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Chapter 18
Copyright 2003, Paradigm Publishing Inc.
CHAPTER18
BACK NEXT END
18-2
LINKS TO
OBJECTIVES• Sort Text in Paragraph
s, Columns, and Tables
• Sort on More Than One Field
• Sort Records in a Data Source Document
• Select Specific Records in a Data Source Document for Merging
• Commands Review
SORTING AND SELECTING
Signature: Microsoft Word 2003
Copyright 2003, Paradigm Publishing Inc.
CHAPTER18
BACK NEXT END
18-3
LINKS TO
OBJECTIVES• Sort Text in Paragraph
s, Columns, and Tables
• Sort on More Than One Field
• Sort Records in a Data Source Document
• Select Specific Records in a Data Source Document for Merging
• Commands Review
Performance ObjectivesPerformance Objectives• Sort text in paragraphs, columns, and
tables• Sort on more than one field• Sort records in a data source
document• Select specific records in a data source
document for merging
Copyright 2003, Paradigm Publishing Inc.
CHAPTER18
BACK NEXT END
18-4
LINKS TO
OBJECTIVES• Sort Text in Paragraph
s, Columns, and Tables
• Sort on More Than One Field
• Sort Records in a Data Source Document
• Select Specific Records in a Data Source Document for Merging
• Commands Review
Sorting ConceptsSorting Concepts
Word includes some basic database functions.Word includes some basic database functions.- alphabetize information or arrange numbers
numerically and select specific records from a document
three typesof sorts
available
Alphanumeric Numeric Date
Copyright 2003, Paradigm Publishing Inc.
CHAPTER18
BACK NEXT END
18-5
LINKS TO
OBJECTIVES• Sort Text in Paragraph
s, Columns, and Tables
• Sort on More Than One Field
• Sort Records in a Data Source Document
• Select Specific Records in a Data Source Document for Merging
• Commands Review
Sorting Text in ParagraphsSorting Text in Paragraphs
sorted by first charactersorted by first character- can be at left margin or indented - can be at left margin or indented
with Tab keywith Tab key
specify by what youwant to sort
select typeand order
Table, Sort
Copyright 2003, Paradigm Publishing Inc.
CHAPTER18
BACK NEXT END
18-6
LINKS TO
OBJECTIVES• Sort Text in Paragraph
s, Columns, and Tables
• Sort on More Than One Field
• Sort Records in a Data Source Document
• Select Specific Records in a Data Source Document for Merging
• Commands Review
Changing Sort OptionsChanging Sort Options
choose the option thatdescribes how text is
separated in the document
Table, Sort
Copyright 2003, Paradigm Publishing Inc.
CHAPTER18
BACK NEXT END
18-7
LINKS TO
OBJECTIVES• Sort Text in Paragraph
s, Columns, and Tables
• Sort on More Than One Field
• Sort Records in a Data Source Document
• Select Specific Records in a Data Source Document for Merging
• Commands Review
Sorting Text in ColumnsSorting Text in Columns
fields separated by a tab- left margin is Field 1
select columns(do not include
headings)
select field to sort
Table, Sort
Copyright 2003, Paradigm Publishing Inc.
CHAPTER18
BACK NEXT END
18-8
LINKS TO
OBJECTIVES• Sort Text in Paragraph
s, Columns, and Tables
• Sort on More Than One Field
• Sort Records in a Data Source Document
• Select Specific Records in a Data Source Document for Merging
• Commands Review
Sorting on More than One FieldSorting on More than One Field
Table, Sort
select fields
select to sort alltext except
column headings
Copyright 2003, Paradigm Publishing Inc.
CHAPTER18
BACK NEXT END
18-9
LINKS TO
OBJECTIVES• Sort Text in Paragraph
s, Columns, and Tables
• Sort on More Than One Field
• Sort Records in a Data Source Document
• Select Specific Records in a Data Source Document for Merging
• Commands Review
Sorting Text in TablesSorting Text in Tables
similar to sorting columns of text similar to sorting columns of text separated by tabsseparated by tabs
select table, Table, Sort
when selected,the header row
becomes theSort by options
Copyright 2003, Paradigm Publishing Inc.
CHAPTER18
BACK NEXT END
18-10
LINKS TO
OBJECTIVES• Sort Text in Paragraph
s, Columns, and Tables
• Sort on More Than One Field
• Sort Records in a Data Source Document
• Select Specific Records in a Data Source Document for Merging
• Commands Review
Sorting Records in a Data SourceSorting Records in a Data Source
select Mail MergeRecipients button
click a columnheading to sort
in ascending order
options are similarto the
Sort Text dialog box
or click downarrow and select
(Advanced…)
Copyright 2003, Paradigm Publishing Inc.
CHAPTER18
BACK NEXT END
18-11
LINKS TO
OBJECTIVES• Sort Text in Paragraph
s, Columns, and Tables
• Sort on More Than One Field
• Sort Records in a Data Source Document
• Select Specific Records in a Data Source Document for Merging
• Commands Review
Selecting RecordsSelecting Records
to merge the main document with to merge the main document with specific records in the data sourcespecific records in the data source
select ordeselectdesiredrecords
use to selector clear
all records
May not be practical in a data May not be practical in a data source containing many records.source containing many records.
Copyright 2003, Paradigm Publishing Inc.
CHAPTER18
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18-12
LINKS TO
OBJECTIVES• Sort Text in Paragraph
s, Columns, and Tables
• Sort on More Than One Field
• Sort Records in a Data Source Document
• Select Specific Records in a Data Source Document for Merging
• Commands Review
Selecting Records…/2Selecting Records…/2In a large data source, use options In a large data source, use options
from thefrom theFilter and Sort dialog box.Filter and Sort dialog box.
comparison is Equal to as a default
click downarrow and select
(Advanced…)
use And/Or tospecify more than
one condition
Copyright 2003, Paradigm Publishing Inc.
CHAPTER18
BACK NEXT END
18-13
LINKS TO
OBJECTIVES• Sort Text in Paragraph
s, Columns, and Tables
• Sort on More Than One Field
• Sort Records in a Data Source Document
• Select Specific Records in a Data Source Document for Merging
• Commands Review
Commands ReviewCommands ReviewHow do you display the Sort Text dialog box?
Table, Sort
Copyright 2003, Paradigm Publishing Inc.
CHAPTER18
BACK NEXT END
18-14
LINKS TO
OBJECTIVES• Sort Text in Paragraph
s, Columns, and Tables
• Sort on More Than One Field
• Sort Records in a Data Source Document
• Select Specific Records in a Data Source Document for Merging
• Commands Review
Commands ReviewCommands ReviewHow do you display the Sort Options dialog box?Table, Sort
Copyright 2003, Paradigm Publishing Inc.
CHAPTER18
BACK NEXT END
18-15
LINKS TO
OBJECTIVES• Sort Text in Paragraph
s, Columns, and Tables
• Sort on More Than One Field
• Sort Records in a Data Source Document
• Select Specific Records in a Data Source Document for Merging
• Commands Review
Commands ReviewCommands ReviewHow do you display the Mail Merge Recipients dialog box?
select Mail MergeRecipients button
Copyright 2003, Paradigm Publishing Inc.
CHAPTER18
BACK NEXT END
18-16
LINKS TO
OBJECTIVES• Sort Text in Paragraph
s, Columns, and Tables
• Sort on More Than One Field
• Sort Records in a Data Source Document
• Select Specific Records in a Data Source Document for Merging
• Commands Review
Coming NextComing Next
APPLYING SPECIAL FEATURES
