Chapter 10: Chapter 10: Completing Quarterly Activities Completing Quarterly Activities

& Closing Fiscal Year& Closing Fiscal Year

Copyright © 2010 by The McGraw-Hill Companies, Inc. All rights Copyright © 2010 by The McGraw-Hill Companies, Inc. All rights reserved.reserved.

McGraw-Hill/McGraw-Hill/IrwinIrwin

Completing Quarterly Activities Completing Quarterly Activities & Closing the Fiscal Year& Closing the Fiscal Year

Chapters 9 and 10 work together. In Chapter 10, you will continue recording financial information for Daniel Mason Designer. You complete the Computer Accounting Cycle for November and December. Mr. Mason’s checkbook registers and bank statements are used as source documents.

At the end of December, which is also the end of the fourth quarter, you complete adjusting entries for Mr. Mason, print financial statements, and close the fiscal year.

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Software Objectives, p. 337Software Objectives, p. 337 Restore data from Chapter 9. (This backup was made on

textbook page 321.) Change accounting periods. Record and post deposits, checks, and ATM transactions

for November and December. Complete account reconciliation. Print a General Ledger Trial Balance (unadjusted) Journalize and post end-of-quarter adjusting entries in the

General Journal. Print adjusted trial balance and financial statements. Close the fiscal year. Print a Post-Closing Trial Balance. Make eight backups: four backups Daniel Mason Designer

data: one backup of Exercise 10-1; three backups in Exercise 10-2.

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Web Objectives, p. 337Web Objectives, p. 337Use your Internet browser to go to the

book’s website at www.mhhe.com/yacht2009.

Go to the Internet Activity link on the book’s website. Then, select WEB EXERCISES PART 2. Complete the second web exercise in Part 2, Understanding Accounting Terms.

Use a word processing program to write summaries of the websites that you visited.

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PCA’s Computer PCA’s Computer Accounting Cycle, p. 338Accounting Cycle, p. 338

PCA's Computer Accounting Cycle

1. Change accounting periods.

2. Journalize entries.

3. Post entries to the General Ledger.

4. Account Reconciliation.

5. Print the General Ledger Trial Balance (unadjusted).

6. Journalize and post adjusting entries.

7. Print the General Ledger Trial Balance (adjusted).

8. Print the financial statements: Balance Sheet, Income Statement, Statement of Cash Flow, Statement of Retained Earnings, and Statement of Changes in Financial Position.

9. Close the fiscal year.

10. Interpret accounting information.

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Peachtree TipsPeachtree TipsYou must complete Chapter 9 before starting Chapter 10.

To check that you have completed Chapter 9, display Daniel Mason Designer’s general ledger trial balance. Compare it to the one shown on page 317. This is the trial balance at the end of Chapter 9.

If any of the account balances are incorrect on the general ledger trial balance, follow the steps for Editing Journal Transactions on pages 316 to 317. Then, reprint the trial balance.

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Peachtree Tips (concluded)Peachtree Tips (concluded)If you do not get the correct year-to-date amounts on the Income Statement (p. 365), Statement of Cash Flow (p. 367) and Statement of Changes in Financial Position (p. 368), you may have set your chart of accounts beginning balances in Chapter 9 incorrectly. Refer to pages 283-288, Entering Chart of Accounts Beginning Balances. Daniel Mason ’s beginning balance sheet is dated October 1, 2009 (p. 284). Since Peachtree posts on the last day of the month (September 30), you must set beginning balances for the preceding month—September 1 through 30, 2009. This is shown on the Select Period window below step 3 on page 285.

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Backing Up Chapter 10Backing Up Chapter 10

Backup Name Kilobytes Pages

Chapter 10 November 1,532 KB 349-350

Chapter 10 December UTB 1,538 KB 357-358

Chapter 10 December 1,540 KB 369

Chapter 10 EOY 1,547 KB 375-376

Asset depreciation.xls (Excel file) 14 KB 377-378

Exercise 10-1 1,490 KB 383

Exercise 10-2 Unadjusted Trial Balance 1,506 KB 385

Exercise 10-2 Financial Statements 1,511 KB 385

Exercise 10-2 End of Year 1,520 KB 386

.

Part 2 continues in Chapter 10. The chart below shows the size of the backups made in Chapter 10. Refer to textbook pp. 264-265 for the chart of backups made in Part 2-Chapters 9, 10 and Project 1.

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Chapter 10 TopicsChapter 10 Topics1. Software & web objectives, p. 337

2. Getting started, pp. 338-341

3. Checkbook register and bank statement: November 2009, p. 341-349

4. Backing up November Data, pp 349-350

5. Data File Statistics, pages 350-351

6. Changing accounting periods: December 1-31, 2009, pp. 351-352

7. Checkbook register and bank statement: December 2009, pages 352-357

8. Back up the unadjusted trial balance, pp. 357-358

9. End-of-Quarter Adjusting Entries, pp. 358-368

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Chapter 10 Topics, concludedChapter 10 Topics, concluded

10. Backing up December Data, p. 368

11. Closing the Fiscal Year, pp. 369-374

12. Printing the Post-Closing Trial Balance, pages 374-375

13. Backing up year-end data, page 375-376

14. Internet Activity, page 376

15. Summary and Review, pp. 376-377

a. Going to the Net, page 377

b. True/Make True questions, page 378-380

c. Exercise 10-1, pages 380-383

d. Exercise 10-2, pages 383-386

e. Analysis questions, page 386

e. Chapter 10 Index, page 367

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Change accounting periods, pp. 340-341Change accounting periods, pp. 340-341

Click on Tasks, then System. From the System menu, select Change Accounting Period. Select 11-Nov 01, 2009 to Nov 30, 2009.

The Change Accounting Period window is shown on p. 340.

Click on <OK>. Click on <No> at the window prompt.

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Pages 343 through 347Pages 343 through 347 Continue with the activities shown on pages 341 – 343. Compare your Cash Account Register to the one

shown on p. 344 Compare your account reconciliation report to the one

shown on p. 345. Compare your cash receipts journal to the one shown

on p. 345. Compare your cash disbursements journal to the one

shown on p. 346. Compare your general journal to the one shown on p.

346. Print the general ledger trial balance, then compare it

to the one shown on p. 347.

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Pages 348 and 349Pages 348 and 349

Print the balance sheet, then compare it to the one shown on p. 348.

Print the income statement, then compare it to the one shown on p. 349.

Follow the steps to back up November data, pages 349-350. The backup name is Chapter 10 November.

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Data File Statistics, pp. 350-351Data File Statistics, pp. 350-351 From the menu bar, click Help,

Customer Support and Service, then select File Statistics.

The File Statistics window shows the shortened name for the company. If you used your name as the company name, your shortened name will differ. The Data File Statistics window is shown on page 351.

Click OK to close the Data File Statistics window.

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Pages 351 - 363Pages 351 - 363 Continue with the steps for changing the accounting period shown

on pages 351-352. Complete entries using the December check register, pp. 352-353. Complete account reconciliation, p. 353. Compare your Cash Account Register to the one shown on p. 354. Compare your Account Reconciliation to the one shown on p. 354. Compare your General Journal to the one shown on p. 355. Compare your cash receipts journal to the one shown on p. 355. Compare your cash disbursements journal to the one shown on p.

356. Print the general ledger trial balance, then compare it to the one

shown on p. 357.

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Backing up the Unadjusted Trial Backing up the Unadjusted Trial Balance, pages 357-358Balance, pages 357-358

Follow steps 1 through 6 on pages 357-358 to back up your unadjusted trial balance.

Use Chapter 10 December UTB as the file name. (UTB is an abbreviation of unadjusted trial balance.)

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End-of-Quarter Adjusting Entries, End-of-Quarter Adjusting Entries, p. 358-362p. 358-362

Mr. Mason’s accounting records are adjusted at the end of December. Follow the steps on pages 358-362 to record adjusting entries.

Compare your December 31, 2009 general journal to the one shown on p. 362.

Compare your adjusted trial balance to the one shown on p. 363.

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Financial Statements, pp. 364-368Financial Statements, pp. 364-368

Compare your balance sheet to the one shown on p. 364.

Compare your income statement to the one shown on p. 365.

Compare your statement of retained earnings to the one shown on p. 366.

Compare your statement of cash flow to the one shown on p. 367.

Compare your statement of changes in financial position to the one shown on p. 368.

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Backing up December data, p. 369Backing up December data, p. 369

Follow the steps on p. 369 to back up December data.

Use Chapter 10 December as the back up name.

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Closing the Fiscal Year, Closing the Fiscal Year, p. 369p. 369

From the menu bar, select Tasks, System, Year-End Wizard.

Click <Next>.

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Closing the fiscal year (continued), p. 370Closing the fiscal year (continued), p. 370

The Year-End Wizard – Welcome window appears.

Click <Next>.

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Closing the fiscal year (continued), p. 371Closing the fiscal year (continued), p. 371

The Close Options window appears. Read the information on this window.

Click on <Next>.

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Closing the fiscal year (continued), p. 371Closing the fiscal year (continued), p. 371

Read the information on the Print Fiscal Year-End Reports window. Click Check None.

Make sure the boxes are unchecked. Click <Next>.

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Closing the fiscal year (continued) Closing the fiscal year (continued) pp. 371-372pp. 371-372

The Back Up Company Data window appears. You already made a back up of your data but you may want to make another one. Read the information on this window. Click on Back Up. The Back Up Company window appears.

Observe that the box next to Include company name in the backup file name is checked. Click on the Back Up button. Complete steps 7-14 on pages 371 and 372.

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Closing the fiscal year (continued), p. 373Closing the fiscal year (continued), p. 373

The New Open Fiscal Years window appears. Read the information on this window.

Accept the default for Next Fiscal Year by clicking on <Next>.

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Closing the fiscal year (continued), p. 373Closing the fiscal year (continued), p. 373

The Important – Confirm Year-End Close window appears. Read the information on this window.

Click <Next>.

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Closing the fiscal year (continued), p. 373 Closing the fiscal year (continued), p. 373

The Begin Close-Year Process window appears. Read the information on this window.

Click <Begin Close>.

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Closing the fiscal year (concluded), p. 374Closing the fiscal year (concluded), p. 374

The Congratulations! window appears. Read the information on this window.

Click <Finish>.

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Printing the Post-Closing Printing the Post-Closing Trial Balance, pp. 374-375Trial Balance, pp. 374-375

After the fiscal year is closed, a post-closing trial balance is printed. Only permanent accounts appear on the post-closing trial balance. All temporary accounts (revenues and expenses) have been closed. This completes the computer accounting cycle.

Follow steps 1 and 2 on page 374 to print the post-closing trial balance.

Compare your post-closing trial balance to the one shown on page 375.

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Backing Up Year-End Data, Backing Up Year-End Data, pp. 375-376pp. 375-376

Follow steps 1 through 6 on pages 375 and 376 to back up year-end data.

The back up name is Chapter 10 EOY. (EOY is an abbreviation for end of year.)

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Glossary of TermsGlossary of TermsChapter 10Chapter 10

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Unearned revenue, p. 361Unearned revenue, p. 361

Unearned revenue is a liability account used to report advance collections from customers or clients.

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Internet Activity, p. 376Internet Activity, p. 376

1 Go to the book’s website at www.mhhe.com/yacht2009.

2 Link to Student Edition.

3 In the Course-wide Content list, link to Part 2 Internet Activities for Chapters 9-10. Open or save. (You can also choose Chapter 10, then link to Internet Activities. If you Choose a Chapter, observe that other chapter-specific links are available; for example, Quizzes, PowerPoints, and Going to the Net Exercises.)

4 Scroll down the window to UNDERSTANDING ACCOUNTING TERMS – Chapter 10. Read steps 1 – 3.

5 Follow the steps shown on the book’s website to complete this Internet activity.

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Going to the Net, p. 377Going to the Net, p. 377Access the asset depreciation schedule at http://office.microsoft.com/en-us/templates/TC010460991033.ASPX . (Hint: Excel 2000 or later is required.) Click . If a window appears asking if you want to automatically download and display links in the Template Help pane, click . An Asset Depreciation worksheet appears.

Complete the following fields. Press <Enter> to move between fields.

Date: 1/1/2006 Initial cost: 7000 Salvage value: 0 Useful life (years) 7

Click on Asset Depreciation. Type Furniture to replace it. From Excel’s menu bar, click File, Print. Click File; Save. The suggested file name is Asset depreciation.xls; click . What depreciation methods are shown? Close Excel; close Internet Explorer.

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