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Chapter 1 Introduction to Bellwether Garden Supply

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The McGraw-Hill Companies, Inc.2 of 65 The Sample Company Bellwether Garden Supply The sample company, Bellwether Garden Supply, is shown in Chapters 1-7. You learn about the basic features of Peachtree Complete Accounting 2007 (PCA), Release 14. Completing these chapters will help you become familiar with the software. The Peachtree CD packaged with the book includes the sample company data. Computer accounting skills are reviewed in more depth beginning in Chapter 9.

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The McGraw-Hill Companies, Inc.3 of 65 Software Objectives, p. 3 Start Peachtree Complete Accounting 2007 (PCA). Explore the sample company, Bellwether Garden Supply. Back up Bellwether Garden Supply data. Restore data with Peachtrees restore Wizard. Operate Peachtrees menus, drop-down lists, lookup fields, toolbar, and navigation bar. Work with Windows Explorer. Make three backups: 1) Back up starting data for Bellwether Garden Supply; 2) back up Chapter 1 data; and 3) back up Exercise 1-2.

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The McGraw-Hill Companies, Inc.4 of 65 Web Objectives, p. 3 Use PCA to link to Peachtrees website at www.peachtree.com. www.peachtree.com Go to the PRESS list and select Recent Press Releases. Link to two Peachtree press releases and write an essay about each one. Use your Internet browser to go to the books website at www.mhhe.com/yacht2007. www.mhhe.com/yacht2007 Complete the first web exercise in Part 1.

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The McGraw-Hill Companies, Inc.5 of 65 Peachtree Tips Peachtree Tips If you have more than one section of students using the sample company, you should restore the starting data for Bellwether Garden Supply before beginning your next class. Instructions for making the first backup are on textbook pages 17-20. This backup is for Bellwethers starting data. At this point in Chapter 1, students have not added any information to the sample company. The backup name is bgs.ptb. The textbook shows detailed steps for backing up to a hard drive location. Peachtrees backups default to the hard drive. Students can also specify a location for backing up, such as a network location or external media. External media includes USB drive; CD-RW drive; DVD-RW drive; or Zip drive or floppy disk drive. One CD-R, DVD-R, USB media, or Zip disk can be used for backing up. The textbook steps assume Peachtrees default hard-drive location is used for backups. If the computer has a USB drive, a USB flash or thumb drive is recommended instead of a floppy disk. (If backups are made to a floppy disk, each Bellwether Garden Supply backup requires three or more blank formatted disks.)

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The McGraw-Hill Companies, Inc.6 of 65 Peachtree Tips Peachtree Tips See textbook pages 24 through 28 for using Peachtrees Restore Wizard. Peachtrees Restore Wizard allows you to restore An Existing Company (the default); or, restore A New Company. For more information, refer to the Read Me box on textbook page 25. Students can restore from a back up file even if no Peachtree company exists. From Peachtrees start up window, select File; Restore. Select the location of the backup file. On the Restore Wizards Select Company window, select A New Company. The A New Company selection allows you to restore backup data, bypassing the process of new company set up.

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The McGraw-Hill Companies, Inc.7 of 65 Backing Up, page 2 The chart below shows the size of the backups made in Chapter 1. You can specify a hard drive location or back up to external media, such as, a CD-RW drive, DVD-RW drive, USB drive, or Zip drive. Backup Name Kilobytes Pages Nos. bgs.ptb 2,890 KB 18-21 Chapter 1.ptb 2,894 KB 38-39 Exercise 1-2.ptb 2,895 KB 46

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The McGraw-Hill Companies, Inc.8 of 65 Chapter 1 Topics 1. Software objectives, p. 3 2. Web objectives, p. 3 3. Mouse and keyboard basics, p. 4 4. PCAs startup window, pp. 5-6 5. The Windows Environment, pp. 6-8 6. Typical Windows used in PCA, pp 8-11 7. The Sample Company, Bellwether Garden Supply, p. 12 8. Getting started, pp. 12-14 9. Displaying product information, pp. 14-15 10. Setting Global Options, pp. 15-17. 11. The Navigation Bar and Navigation Center Pages, p. 17 12. Backing up Bellwether Garden Supply, pp. 17-21

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The McGraw-Hill Companies, Inc.9 of 65 Chapter 1 Topics continued 11. Using Windows Explorer, pages 21-23 12. Copying the BCS Folder to a Zip Drive, CD-RW or DVD-RW Drive, pp. 23-24 13. Using Peachtrees Restore Wizard, pp. 24-28 14. Menu bar, pp. 28-34 15. Becoming an Employee of Bellwether Garden Supply, pp. 34-38 16. Backing up Chapter 1 Data, pp. 38-39 17. Manual vs. computerized accounting, pp. 39-40

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The McGraw-Hill Companies, Inc.10 of 65 Chapter 1 Topics concluded 18. Internet Activity, p. 41 19. Summary & Review, p. 41-42 a.Going to the Net, p. 42 b.True/make true questions, pp. 43-45 c.Exercise 1-1, pp. 45-46 d.Exercise 1-2, pp. 46 e. Chapter 1 Index, pp. 47-48

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The McGraw-Hill Companies, Inc.11 of 65 Startup window, p. 12 From the Windows desktop, double-click on the Peachtree icon. The startup window appears. Select Explore a sample company.

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The McGraw-Hill Companies, Inc.12 of 65 Explore a Sample Company, p. 13 When you select Explore a Sample Company from the startup menu, this window appears. Accept the default for Bellwether Garden Supply. Then, click on OK.

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The McGraw-Hill Companies, Inc.13 of 65 Product Information, pp. 14-15 From the menu bar, click on Help, then About Peachtree Accounting. This window is shown on p. 15.

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The McGraw-Hill Companies, Inc.14 of 65 The Navigation Bar and The Navigation Center Pages, p. 17 The Navigation Bar appears at the left side of the Peachtree main window and offers access to seven pages called Navigation Centers.

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The McGraw-Hill Companies, Inc.15 of 65 Back Up Company, p. 18 From the Navigation Bar, click. In the Data Maintenance list, link to Back Up. The Back Up Company window appears. Click.

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The McGraw-Hill Companies, Inc.16 of 65 Back up continued, pp. 19-20 Observe that the Save in field shows BCS (or the appropriate drive letter) and that the File name field shows the default name. In the File name field, highlight the default file name and then type bgs as the file name. is shown on pp. 19-20. Click. Complete steps 4 and 5 on pp. 19-20. Read the information on page 20 (steps 6 and 7).

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The McGraw-Hill Companies, Inc.17 of 65 Using Windows Explorer, pp. 21-23 Go to Windows Explorer and open the folder for Bellwether Garden Supply: C:\Program Files\Sage Software\Peachtree\Company\BCS, pp. 22-23.

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The McGraw-Hill Companies, Inc.18 of 65 Using Windows Explorer cont., p. 22 Right-click on the BCS folder. A drop-down menu appears. Left-click on Properties.

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The McGraw-Hill Companies, Inc.19 of 65 Copying the BCS Folder to a Zip Drive or CD-RW Drive, pages 23-24 On pages 23-24, complete steps 1-6 to copy files using a Zip disk or CD. (Your CD-RW drive may differ.)

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The McGraw-Hill Companies, Inc.20 of 65 Using Peachtree Restore Wizard, pp. 24-28 Complete steps 1-3 on pp. 24-25. From the menu bar, click on File; Restore. The Select Backup File window appears, p. 25.

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The McGraw-Hill Companies, Inc.21 of 65 Steps for Restoring from External Media, p. 26 In the Location field, select In the Look in field select drive G and highlight the bgs.ptb file. (Your drive letter may differ.) Click

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The McGraw-Hill Companies, Inc.22 of 65 Select Company, pp. 26. The Select Company window appears. Click

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The McGraw-Hill Companies, Inc.23 of 65 Restore Options, p. 27 The Restore Options window appears. Make sure that a check mark is next to Company Data. Click. The Confirmation window appears.

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The McGraw-Hill Companies, Inc.24 of 65 Confirmation window, pp. 27-28 Read the information on the Confirmation window; click

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The McGraw-Hill Companies, Inc.25 of 65 Menu bar: File pull-down menu, pp. 28-29 Menu bar: File pull-down menu, pp. 28-29 From the menu bar, click on File.

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The McGraw-Hill Companies, Inc.26 of 65 Menu bar: Edit pull-down menu, p. 29 Menu bar: Edit pull-down menu, p. 29 From the menu bar, click on Edit.

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The McGraw-Hill Companies, Inc.27 of 65 Menu bar: Lists pull-down menu, p. 30 From the menu bar, click on Lists.

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The McGraw-Hill Companies, Inc.28 of 65 Maintain pull-down menu, p. 30 Maintain pull-down menu, p. 30 From the menu bar, click on Maintain.

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The McGraw-Hill Companies, Inc.29 of 65 Tasks pull-down menu, p. 31 Tasks pull-down menu, p. 31 From the menu bar, click on Tasks.

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The McGraw-Hill Companies, Inc.30 of 65 Analysis pull-down menu, p. 32 Analysis pull-down menu, p. 32 From the menu bar, click on Analysis.

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The McGraw-Hill Companies, Inc.31 of 65 Options pull-down menu, p. 32 Options pull-down menu, p. 32 From the menu bar, click on Options.

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The McGraw-Hill Companies, Inc.32 of 65 Reports pull-down menu, p. 33 Reports pull-down menu, p. 33 From the menu bar, click on Reports.

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The McGraw-Hill Companies, Inc.33 of 65 Window pull-down menu, p. 34 Window pull-down menu, p. 34 From the menu bar, click on Window.

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The McGraw-Hill Companies, Inc.34 of 65 Help pull-down menu, p. 34 Help pull-down menu, p. 34 From the menu bar, click on Help.

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The McGraw-Hill Companies, Inc.35 of 65 Becoming an Employee of Bellwether Garden Supply, pp. 34-35 Becoming an Employee of Bellwether Garden Supply, pp. 34-35 Read pages 34-35. From the Navigation Bar select. Read p. 35.

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The McGraw-Hill Companies, Inc.36 of 65 Maintain Employees/Sales Reps, pp. 36-37 From the Employees & Payroll Page, click then select New Employee. then select New Employee. Read pages 36-38.

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The McGraw-Hill Companies, Inc.37 of 65 Adding Yourself as an Employee, pp. 37-38 Read pages 37 and 38. Complete steps 1-6.

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The McGraw-Hill Companies, Inc.38 of 65 Backing Up Chapter 1 Data, pages 38-39 Complete steps 1-6 on pages 38-39 to back up your data. The suggested file name is Chapter 1.ptb.

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The McGraw-Hill Companies, Inc.39 of 65 Chapter 1 Glossary of Terms

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The McGraw-Hill Companies, Inc.40 of 65 Windows, page 1 (Part 1 opener) Windows, p. 1 The Windows operating system uses pictures or icons to identify tasks. For example, the illustration on page 7 shows PCAs Windows environment.

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The McGraw-Hill Companies, Inc.41 of 65 Graphical user interface (GUI), p. 1 Consists of procedures which enables you to interact with Peachtree and the Windows operating system. The GUI includes windows, icons, menus, and pull-downs.

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The McGraw-Hill Companies, Inc.42 of 65 Shortcut keys, pp. 4-5 Shortcut keys enable you to perform some operations by pressing two or more keys at the same time. For example, + closes an application window.

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The McGraw-Hill Companies, Inc.43 of 65 Title bar, p. 7 The top line of every window shows Peachtree Accounting and the company name.

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The McGraw-Hill Companies, Inc.44 of 65 Desktop, p. 7 Depending on how your computer is set up, various icons appear on your Windows desktop.

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The McGraw-Hill Companies, Inc.45 of 65 Taskbar, p. 8 Taskbar, p. 8 In Windows, the Start button and taskbar are located at the bottom of your screen.

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The McGraw-Hill Companies, Inc.46 of 65 Icon bar, p. 9 Peachtree uses common symbols to represent tasks: a file folder for closing files; a trash can for delete; a printer for printing; question mark for Help; an hourglass to show that the program is waiting for a task to be performed; etc.

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The McGraw-Hill Companies, Inc.47 of 65 Lookup field, p. 11 Lookup field, p. 11 Lookup fields have a magnifying-glass icon next to them. For example, when you click on the magnifying-glass icon in the GL Account column, a chart of accounts list appears.

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The McGraw-Hill Companies, Inc.48 of 65 Tabs, p. 11 Tabs, p. 11 There are various tabs shown on Peachtrees windows. The Maintain Customer/Prospects window shows General, Sales Defaults, Terms and Credit, Payment Defaults, Custom Fields, and History tabs.

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The McGraw-Hill Companies, Inc.49 of 65 Drop-down list, p. 11 The down arrow means that this field contains a list of information from which you can make a selection

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The McGraw-Hill Companies, Inc.50 of 65 Global Options, pp. 15-17 Global options are in effect for all Peachtree company. See pages 15-17, steps 1-17 for setting PCAs global options.

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The McGraw-Hill Companies, Inc.51 of 65 Navigation Bar, p. 17 The Navigation Bar appears at the left side of Peachtrees main window.

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The McGraw-Hill Companies, Inc.52 of 65 Navigation Center, p. 17 Navigation Bar selections take you to Peachtrees Navigation Centers. Bellwether Garden Supplys Employees & Payroll Navigation Center page is shown below.

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The McGraw-Hill Companies, Inc.53 of 65 Backing Up, pp. 17-21 Backing up your data means saving it to a hard drive, network drive or external media. Refer to pages 17-21 for Backing up Bellwether Garden Supply.

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The McGraw-Hill Companies, Inc.54 of 65 Windows Explorer, pp. 21-24 Use Windows Explorer to determine how much disk space is used, and to locate Peachtrees program and data folders.

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The McGraw-Hill Companies, Inc.55 of 65 Restore (Peachtrees Restore Wizard), pp. 24-28 Previously backed up data can be restored or retrieved. To start where you left off the last time you backed up, you use the Restore Wizard. You can restore A New Company or An Existing Company. See pages 24-28, Using Peachtrees Restore Wizard.

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The McGraw-Hill Companies, Inc.56 of 65 Menu Bar, p. 28 Menu Bar, p. 28 Peachtrees menu bar has eleven pull-down menus: File, Edit, Lists, Maintain, Tasks, Analysis, Options, Reports, Services (available in commercial version) Window, Help.

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The McGraw-Hill Companies, Inc.57 of 65 Ellipsis (), p. 29 Ellipsis (), p. 29 A punctuation mark consisting of three successive periods (). Choosing a menu item with an ellipsis opens a dialog box.

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The McGraw-Hill Companies, Inc.58 of 65 Dialog box, p. 29 A window that appears when the system requires further information. Some dialog boxes display warnings.

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The McGraw-Hill Companies, Inc.59 of 65 Default, p. 30 Defaults are commands that PCA automatically selects. You can change the default by choosing another command.

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The McGraw-Hill Companies, Inc.60 of 65 Manual vs. Computerized Accounting, pp. 39-40 Manual Accounting Cycle PCAs Computer Accounting Cycle 1. Analyze Transactions. 1. Create a new company or restore A New Company. 2. Journalize entries. 2. Analyze transactions. 3. Post to the ledger. 3. Journalize entries. 4. Prepare unadjusted trial balance. 4. Post to the ledger. 5. Prepare worksheet. 5. Print general ledger trial balance (unadjusted).

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The McGraw-Hill Companies, Inc.61 of 65 Manual vs. Computerized Accounting (concluded), p. 43 Manual Accounting Cycle PCAs Computer Accounting Cycle 6. Prepare financial statements. 6. Account reconciliation. 7. Adjust the ledger accounts. 7. Journalize and post adjusting entries. 8. Close the temporary accounts. 8. Print the general ledger trial balance (adjusted). 9. Prepare post-closing trial balance. 9. Print financial statements. 10. Reverse entries (optional) 10. Change accounting periods. Interpret accounting information.

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The McGraw-Hill Companies, Inc.62 of 65 Chapter 1 Internet Activity, p. 41 The Internet is the worldwide electronic communication network that allows for the sharing of information. The World Wide Web (WWW) or Web is a way of accessing information over the Internet. To read about the differences between the Internet and the Web, go to www.webopedia.com/DidYouKnow/Internet/2002/Web_vs_Internet.asp www.webopedia.com/DidYouKnow/Internet/2002/Web_vs_Internet.asp To make an Internet connection, your computer must be equipped with a modem. The word modem is an abbreviation of Modulator/Demodulator. A modem is a device that translates the digital signals from your computer into analog signals that can travel over telephone lines. There are also DSL (digital subscriber lines), wireless, and cable modems, as well as T-1 lines for faster connections.

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The McGraw-Hill Companies, Inc.63 of 65 Chapter 1 Internet Activity (continued), p. 41 1. Start PCA. Open Bellwether Garden Supply. If necessary, connect to your Internet browser. 2. From Bellwethers menu bar, select Help; Peachtree on the Web, Peachtree Software Home Page at www.peachtree.com. (Hint: You must be connected to the Internet. If a window appears that asks if you want to make an Internet connection, follow the prompts to make a connection. A window may pop up that says you are about to enter a server-provided Internet Resource. Click OK to continue.)www.peachtree.com 3. Websites are time and date sensitive. When using the Internet, be aware that changes will likely take place. For purposes of this assignment, link to Peachtrees press releases. When you place your cursor over Press, the cursor changes to a hand symbol ( ); then select Recent Press Releases. The Press Release page appears. The website address is http://smallbusiness.bestsoftware.com/press/press_releases_peachtree.cfm. http://smallbusiness.bestsoftware.com/press/press_releases_peachtree.cfm

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The McGraw-Hill Companies, Inc.64 of 65 Internet Activity (concluded), p. 44 4. Select two links from the Peachtrees Press Releases page. Using a word processing program, write an essay about each site you selected. Remember to include the website address of each link. Your summary for each site selected should be no more than 100 words or less than 75 words. 5. From your Internet browser, go to the textbooks website at www.mhhe.com/yacht2007. Link to Student Edition. www.mhhe.com/yacht2007 6. In the Course-wide Content list, link to Internet Activities. 7.. Link to Part 1 Internet Activities for Chapters 1-8. Open or save this page. 8. Complete the first activity, ACCOUNTING MONOPOLY Chapter 1. This is a group activity. Check with your instructor regarding this assignment.

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The McGraw-Hill Companies, Inc.65 of 65 Going to the Net, p. 42 Access the Career Development website at www.net-temps.com/careerdev/index.htm?type=careertalk&channel=fin&topic=careers Read the article Careers in Accounting & Finance. What three skills are essential for those seeking careers in accounting and finance? What is the preferred educational background for an accountant? List five career opportunities in accounting and finance.