65
Chapter 1 Chapter 1 Introduction to Introduction to Bellwether Garden Bellwether Garden Supply Supply

Chapter 1 Introduction to Bellwether Garden Supply

Embed Size (px)

Citation preview

Page 1: Chapter 1 Introduction to Bellwether Garden Supply

Chapter 1Chapter 1Introduction to Bellwether Introduction to Bellwether

Garden SupplyGarden Supply

Page 2: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 22 of 65 of 65

The Sample Company –The Sample Company –Bellwether Garden SupplyBellwether Garden Supply

The sample company, Bellwether Garden The sample company, Bellwether Garden Supply, is shown in Chapters 1-7. You learn Supply, is shown in Chapters 1-7. You learn about the basic features of Peachtree about the basic features of Peachtree Complete Accounting 2007 (PCA), Release Complete Accounting 2007 (PCA), Release 14. Completing these chapters will help you 14. Completing these chapters will help you become familiar with the software. become familiar with the software. The Peachtree CD packaged with the book The Peachtree CD packaged with the book includes the sample company data.includes the sample company data.Computer accounting skills are reviewed in Computer accounting skills are reviewed in more depth beginning in Chapter 9.more depth beginning in Chapter 9.

Page 3: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 33 of 65 of 65

Software Objectives, p. 3Software Objectives, p. 3

Start Peachtree Complete Accounting 2007 Start Peachtree Complete Accounting 2007 (PCA).(PCA).Explore the sample company, Bellwether Garden Explore the sample company, Bellwether Garden Supply.Supply.Back up Bellwether Garden Supply data.Back up Bellwether Garden Supply data.Restore data with Peachtree’s restore Wizard.Restore data with Peachtree’s restore Wizard.Operate Peachtree’s menus, drop-down lists, Operate Peachtree’s menus, drop-down lists, lookup fields, toolbar, and navigation bar.lookup fields, toolbar, and navigation bar.Work with Windows Explorer.Work with Windows Explorer.Make three backups: 1) Back up starting data for Make three backups: 1) Back up starting data for Bellwether Garden Supply; 2) back up Chapter 1 Bellwether Garden Supply; 2) back up Chapter 1 data; and 3) back up Exercise 1-2.data; and 3) back up Exercise 1-2.

Page 4: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 44 of 65 of 65

Web Objectives, p. 3Web Objectives, p. 3Use PCA to link to Peachtree’s website at Use PCA to link to Peachtree’s website at www.peachtree.comwww.peachtree.com..

Go to the PRESS list and select Recent Press Go to the PRESS list and select Recent Press Releases.Releases.

Link to two Peachtree press releases and Link to two Peachtree press releases and write an essay about each one. write an essay about each one.

Use your Internet browser to go to the book’s Use your Internet browser to go to the book’s website at website at www.mhhe.com/yacht2007www.mhhe.com/yacht2007..

Complete the first web exercise in Part 1.Complete the first web exercise in Part 1.

Page 5: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 55 of 65 of 65

Peachtree TipsPeachtree TipsIf you have more than one section of students using the sample If you have more than one section of students using the sample company, you should restore the starting data for Bellwether company, you should restore the starting data for Bellwether Garden Supply before beginning your next class. Instructions for Garden Supply before beginning your next class. Instructions for making the first backup are on textbook pages 17-20. This making the first backup are on textbook pages 17-20. This backup is for Bellwether’s starting data. At this point in Chapter 1, backup is for Bellwether’s starting data. At this point in Chapter 1, students have not added any information to the sample company. students have not added any information to the sample company. The backup name is bgs.ptb.The backup name is bgs.ptb.The textbook shows detailed steps for backing up to a hard drive The textbook shows detailed steps for backing up to a hard drive location. Peachtree’s backups default to the hard drive. Students location. Peachtree’s backups default to the hard drive. Students can also specify a location for backing up, such as a network can also specify a location for backing up, such as a network location or external media. External media includes USB drive; location or external media. External media includes USB drive; CD-RW drive; DVD-RW drive; or Zip drive or floppy disk drive. CD-RW drive; DVD-RW drive; or Zip drive or floppy disk drive. One CD-R, DVD-R, USB media, or Zip disk can be used for One CD-R, DVD-R, USB media, or Zip disk can be used for backing up. backing up. The textbook steps assume Peachtree’s default hard-drive The textbook steps assume Peachtree’s default hard-drive location is used for backups. If the computer has a USB drive, a location is used for backups. If the computer has a USB drive, a USB flash or thumb drive is recommended USB flash or thumb drive is recommended insteadinstead of a floppy of a floppy disk. (If backups are made to a floppy disk, each Bellwether disk. (If backups are made to a floppy disk, each Bellwether Garden Supply backup requires three or more blank formatted Garden Supply backup requires three or more blank formatted disks.)disks.)

Page 6: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 66 of 65 of 65

Peachtree TipsPeachtree Tips

See textbook pages 24 through 28 for using See textbook pages 24 through 28 for using Peachtree’s Restore Wizard. Peachtree’s Restore Peachtree’s Restore Wizard. Peachtree’s Restore Wizard allows you to restore An Existing Company Wizard allows you to restore An Existing Company (the default); or, restore A New Company.(the default); or, restore A New Company. For more For more information, refer to the Read Me box on textbook information, refer to the Read Me box on textbook page 25.page 25.Students can restore from a back up file even if Students can restore from a back up file even if no no Peachtree company exists. From Peachtree’s start Peachtree company exists. From Peachtree’s start up window, select File; Restore. Select the location of up window, select File; Restore. Select the location of the backup file. On the Restore Wizard’s Select the backup file. On the Restore Wizard’s Select Company window, select A New Company. The A Company window, select A New Company. The A New Company selection allows you to restore backup New Company selection allows you to restore backup data, bypassing the process of new company set up. data, bypassing the process of new company set up.

Page 7: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 77 of 65 of 65

Backing Up, page 2Backing Up, page 2The chart below shows the size of the backups made in Chapter 1. You can specify a hard drive location or back up to external media, such as, a CD-RW drive, DVD-RW drive, USB drive, or Zip drive.

Backup NameBackup Name KilobytesKilobytes Pages Nos.Pages Nos.

bgs.ptbbgs.ptb 2,890 KB 2,890 KB 18-2118-21

Chapter 1.ptbChapter 1.ptb 2,894 KB2,894 KB 38-3938-39

Exercise 1-2.ptbExercise 1-2.ptb 2,895 KB2,895 KB 4646

Page 8: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 88 of 65 of 65

Chapter 1 TopicsChapter 1 Topics1.1. Software objectives, p. 3Software objectives, p. 32.2. Web objectives, p. 3Web objectives, p. 33.3. Mouse and keyboard basics, p. 4Mouse and keyboard basics, p. 44.4. PCA’s startup window, pp. 5-6PCA’s startup window, pp. 5-65.5. The Windows Environment, pp. 6-8The Windows Environment, pp. 6-86.6. Typical Windows used in PCA, pp 8-11Typical Windows used in PCA, pp 8-117.7. The Sample Company, Bellwether Garden Supply, p. 12The Sample Company, Bellwether Garden Supply, p. 128.8. Getting started, pp. 12-14Getting started, pp. 12-149.9. Displaying product information, pp. 14-15Displaying product information, pp. 14-1510.10. Setting Global Options, pp. 15-17.Setting Global Options, pp. 15-17.11.11. The Navigation Bar and Navigation Center Pages, p. 17The Navigation Bar and Navigation Center Pages, p. 1712.12. Backing up Bellwether Garden Supply, pp. 17-21Backing up Bellwether Garden Supply, pp. 17-21

Page 9: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 99 of 65 of 65

Chapter 1 Topics continuedChapter 1 Topics continued11.11. Using Windows Explorer, pages 21-23Using Windows Explorer, pages 21-23

12.12. Copying the BCS Folder to a Zip Drive, CD-RW Copying the BCS Folder to a Zip Drive, CD-RW or DVD-RW Drive, pp. 23-24or DVD-RW Drive, pp. 23-24

13.13. Using Peachtree’s Restore Wizard, pp. 24-28Using Peachtree’s Restore Wizard, pp. 24-28

14.14. Menu bar, pp. 28-34Menu bar, pp. 28-34

15.15. Becoming an Employee of Bellwether Garden Becoming an Employee of Bellwether Garden Supply, pp. 34-38Supply, pp. 34-38

16.16. Backing up Chapter 1 Data, pp. 38-39Backing up Chapter 1 Data, pp. 38-39

17.17. Manual vs. computerized accounting, pp. 39-40Manual vs. computerized accounting, pp. 39-40

Page 10: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 1010 of 65 of 65

Chapter 1 Topics concludedChapter 1 Topics concluded

18.18. Internet Activity, p. 41Internet Activity, p. 4119.19. Summary & Review, p. 41-42Summary & Review, p. 41-42

a.a. Going to the Net, p. 42Going to the Net, p. 42b.b. True/make true questions, pp. 43-True/make true questions, pp. 43-4545c.c. Exercise 1-1, pp. 45-46Exercise 1-1, pp. 45-46d.d. Exercise 1-2, pp. 46Exercise 1-2, pp. 46e. Chapter 1 Index, pp. 47-48e. Chapter 1 Index, pp. 47-48

Page 11: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 1111 of 65 of 65

Startup window, p. 12Startup window, p. 12From the Windows desktop, double-click on the Peachtree From the Windows desktop, double-click on the Peachtree icon. The startup window appears. Select Explore a sample icon. The startup window appears. Select Explore a sample company.company.

Page 12: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 1212 of 65 of 65

Explore a Sample Company, p. 13Explore a Sample Company, p. 13

When you select Explore a Sample Company When you select Explore a Sample Company from the startup menu, this window appears. from the startup menu, this window appears. Accept the default for Bellwether Garden Accept the default for Bellwether Garden Supply. Then, click on OK.Supply. Then, click on OK.

Page 13: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 1313 of 65 of 65

Product Information, pp. 14-15Product Information, pp. 14-15From the menu bar, click on Help, then About Peachtree Accounting. This window is shown on p. From the menu bar, click on Help, then About Peachtree Accounting. This window is shown on p. 15.15.

Page 14: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 1414 of 65 of 65

The Navigation Bar and The Navigation The Navigation Bar and The Navigation Center Pages, p. 17Center Pages, p. 17

The Navigation Bar appears at the left side of the Peachtree main window and offers access to seven pages called Navigation Centers.

Page 15: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 1515 of 65 of 65

Back Up Company, p. 18Back Up Company, p. 18

From the Navigation Bar, click . In the Data From the Navigation Bar, click . In the Data Maintenance list, link to Maintenance list, link to Back UpBack Up. The Back Up Company . The Back Up Company window appears.window appears.

Click .Click .

Page 16: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 1616 of 65 of 65

Back up continued, pp. 19-20Back up continued, pp. 19-20Observe that the Save in field shows BCS (or the appropriate drive letter) Observe that the Save in field shows BCS (or the appropriate drive letter) and that the File name field shows the default name. In the File name and that the File name field shows the default name. In the File name field, highlight the default file name and then type field, highlight the default file name and then type bgsbgs as the file name. is as the file name. is shown on pp. 19-20.shown on pp. 19-20.

Click . Complete steps 4 and 5 on pp. 19-20. Read the Click . Complete steps 4 and 5 on pp. 19-20. Read the information on page 20 (steps 6 and 7).information on page 20 (steps 6 and 7).

Page 17: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 1717 of 65 of 65

Using Windows Explorer, pp. 21-23Using Windows Explorer, pp. 21-23

Go to Windows Explorer and open the folder for Go to Windows Explorer and open the folder for Bellwether Garden Supply: C:\Program Files\Bellwether Garden Supply: C:\Program Files\Sage Software\Peachtree\Company\BCS, pp. Sage Software\Peachtree\Company\BCS, pp. 22-23.22-23.

Page 18: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 1818 of 65 of 65

Using Windows Explorer cont., p. 22Using Windows Explorer cont., p. 22

Right-click on the BCS folder. A drop-down menu Right-click on the BCS folder. A drop-down menu appears. Left-click on Properties.appears. Left-click on Properties.

Page 19: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 1919 of 65 of 65

Copying the BCS Folder to a Zip Drive Copying the BCS Folder to a Zip Drive or CD-RW Drive, pages 23-24or CD-RW Drive, pages 23-24

On pages 23-24, complete steps 1-6 to copy On pages 23-24, complete steps 1-6 to copy files using a Zip disk or CD. (Your CD-RW drive files using a Zip disk or CD. (Your CD-RW drive may differ.)may differ.)

Page 20: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 2020 of 65 of 65

Using Peachtree Restore Wizard, pp. 24-28Using Peachtree Restore Wizard, pp. 24-28

Complete steps 1-3 on pp. 24-25. From the menu Complete steps 1-3 on pp. 24-25. From the menu bar, click on File; Restore. The Select Backup File bar, click on File; Restore. The Select Backup File window appears, p. 25.window appears, p. 25.

Page 21: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 2121 of 65 of 65

Steps for Restoring from External Media, p. 26Steps for Restoring from External Media, p. 26

Page 22: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 2222 of 65 of 65

Select Company, pp. 26.Select Company, pp. 26.The Select Company window appears.The Select Company window appears.

Click Click

Page 23: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 2323 of 65 of 65

Restore Options, p. 27Restore Options, p. 27The Restore Options window appears. The Restore Options window appears.

Make sure that a check mark is next to Company Data. Click . The Confirmation window appears.

Page 24: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 2424 of 65 of 65

Confirmation window, pp. 27-28Confirmation window, pp. 27-28

Read the information on the Confirmation Read the information on the Confirmation window; click window; click

Page 25: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 2525 of 65 of 65

Menu bar: File pull-down menu, pp. 28-29Menu bar: File pull-down menu, pp. 28-29

From the menu bar, From the menu bar, click on File.click on File.

Page 26: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 2626 of 65 of 65

Menu bar: Edit pull-down menu, p. 29Menu bar: Edit pull-down menu, p. 29

From the menu bar, click From the menu bar, click on Edit.on Edit.

Page 27: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 2727 of 65 of 65

Menu bar: Lists pull-down menu, p. 30Menu bar: Lists pull-down menu, p. 30

From the menu bar, click From the menu bar, click on Lists.on Lists.

Page 28: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 2828 of 65 of 65

Maintain pull-down menu, p. 30Maintain pull-down menu, p. 30

From the menu bar, click on From the menu bar, click on Maintain.Maintain.

Page 29: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 2929 of 65 of 65

Tasks pull-down menu, p. 31Tasks pull-down menu, p. 31

From the menu bar, click on From the menu bar, click on Tasks.Tasks.

Page 30: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 3030 of 65 of 65

Analysis pull-down menu, p. 32Analysis pull-down menu, p. 32

From the menu bar, From the menu bar, click on Analysis.click on Analysis.

Page 31: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 3131 of 65 of 65

Options pull-down menu, p. 32Options pull-down menu, p. 32

From the menu bar, From the menu bar, click on Options.click on Options.

Page 32: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 3232 of 65 of 65

Reports pull-down menu, p. 33Reports pull-down menu, p. 33

From the menu bar, click on From the menu bar, click on Reports.Reports.

Page 33: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 3333 of 65 of 65

Window pull-down menu, p. 34Window pull-down menu, p. 34

From the menu bar, From the menu bar, click on Window.click on Window.

Page 34: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 3434 of 65 of 65

Help pull-down menu, p. 34Help pull-down menu, p. 34

From the menu bar, From the menu bar, click on Help.click on Help.

Page 35: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 3535 of 65 of 65

Becoming an Employee of Bellwether Garden Becoming an Employee of Bellwether Garden Supply, pp. 34-35Supply, pp. 34-35

Read pages 34-35. From the Navigation Bar Read pages 34-35. From the Navigation Bar select . select .

Read p. 35. Read p. 35.

Page 36: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 3636 of 65 of 65

Maintain Employees/Sales Reps, pp. 36-37Maintain Employees/Sales Reps, pp. 36-37

From the Employees & Payroll Page, click From the Employees & Payroll Page, click

then select New Employee. then select New Employee.

Read pages 36-38.Read pages 36-38.

Page 37: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 3737 of 65 of 65

Adding Yourself as an Employee, pp. 37-38Adding Yourself as an Employee, pp. 37-38

Read pages 37 and 38.

Complete steps 1-6.

Page 38: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 3838 of 65 of 65

Backing Up Chapter 1 Data, pages 38-39Backing Up Chapter 1 Data, pages 38-39

Complete steps 1-6 on pages 38-39 to back up your data.

The suggested file name is Chapter 1.ptb.

Page 39: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 3939 of 65 of 65

Chapter 1 Chapter 1 Glossary of TermsGlossary of Terms

Page 40: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 4040 of 65 of 65

Windows, page 1 (Part 1 opener)Windows, page 1 (Part 1 opener)

The Windows operating system uses pictures or icons to identify tasks. For example, the illustration on page 7 shows PCA’s Windows environment.

Page 41: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 4141 of 65 of 65

Graphical user interface (GUI), p. 1Graphical user interface (GUI), p. 1

Consists of procedures which enables Consists of procedures which enables you to interact with Peachtree and the you to interact with Peachtree and the Windows operating system. The GUI Windows operating system. The GUI includes windows, icons, menus, and includes windows, icons, menus, and pull-downs.pull-downs.

Page 42: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 4242 of 65 of 65

Shortcut keys, pp. 4-5Shortcut keys, pp. 4-5

Shortcut keys enable you to perform some Shortcut keys enable you to perform some operations by pressing two or more keys operations by pressing two or more keys at the same time. For example, <Alt> + at the same time. For example, <Alt> + <F4> closes an application window.<F4> closes an application window.

Page 43: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 4343 of 65 of 65

Title bar, p. 7Title bar, p. 7

The top line of every window shows Peachtree The top line of every window shows Peachtree Accounting and the company name. Accounting and the company name.

Page 44: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 4444 of 65 of 65

Desktop, p. 7Desktop, p. 7

Depending on how your Depending on how your computer is set up, various computer is set up, various icons appear on your icons appear on your Windows desktop.Windows desktop.

Page 45: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 4545 of 65 of 65

Taskbar, p. 8Taskbar, p. 8

In Windows, the Start button and taskbar are In Windows, the Start button and taskbar are located at the bottom of your screen.located at the bottom of your screen.

Page 46: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 4646 of 65 of 65

Icon bar, p. 9Icon bar, p. 9

Peachtree uses common symbols to Peachtree uses common symbols to represent tasks: a file folder for closing represent tasks: a file folder for closing files; a trash can for delete; a printer for files; a trash can for delete; a printer for printing; question mark for Help; an printing; question mark for Help; an hourglass to show that the program is hourglass to show that the program is waiting for a task to be performed; etc.waiting for a task to be performed; etc.

Page 47: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 4747 of 65 of 65

Lookup field, p. 11Lookup field, p. 11

Lookup fields have a magnifying-glass icon next to them. Lookup fields have a magnifying-glass icon next to them. For example, when you click on the magnifying-glass For example, when you click on the magnifying-glass icon in the GL Account column, a chart of accounts list icon in the GL Account column, a chart of accounts list appears.appears.

Page 48: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 4848 of 65 of 65

Tabs, p. 11Tabs, p. 11

There are various tabs shown on Peachtree’s There are various tabs shown on Peachtree’s windows. The Maintain Customer/Prospects windows. The Maintain Customer/Prospects window shows window shows GGeneral, Seneral, Saales Defaults, Terms les Defaults, Terms and Creand Creddit, it, PPayment Defaults, Cayment Defaults, Cuustom Fields, stom Fields, and Hand Hiistory tabs.story tabs.

Page 49: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 4949 of 65 of 65

Drop-down list, p. 11Drop-down list, p. 11

The down arrow means that this field The down arrow means that this field contains a list of information from which you contains a list of information from which you can make a selectioncan make a selection

Page 50: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 5050 of 65 of 65

Global Options, pp. 15-17Global Options, pp. 15-17

Global options are in effect for all Peachtree company. Global options are in effect for all Peachtree company. See pages 15-17, steps 1-17 for setting PCA’s global See pages 15-17, steps 1-17 for setting PCA’s global options. options.

Page 51: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 5151 of 65 of 65

Navigation Bar, p. 17Navigation Bar, p. 17

The Navigation Bar appears at the left side of The Navigation Bar appears at the left side of Peachtree’s main window. Peachtree’s main window.

Page 52: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 5252 of 65 of 65

Navigation Center, p. 17Navigation Center, p. 17Navigation Bar selections take you to Peachtree’s Navigation Bar selections take you to Peachtree’s Navigation Centers. Bellwether Garden Supply’s Navigation Centers. Bellwether Garden Supply’s Employees & Payroll Navigation Center page is shown Employees & Payroll Navigation Center page is shown below. below.

Page 53: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 5353 of 65 of 65

Backing Up, pp. 17-21Backing Up, pp. 17-21

Backing up your data means saving it to a Backing up your data means saving it to a hard drive, network drive or external hard drive, network drive or external media. Refer to pages 17-21 for Backing media. Refer to pages 17-21 for Backing up Bellwether Garden Supply.up Bellwether Garden Supply.

Page 54: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 5454 of 65 of 65

Windows Explorer, pp. 21-24Windows Explorer, pp. 21-24

Use Windows Explorer to Use Windows Explorer to determine how much disk determine how much disk space is used, and to space is used, and to locate Peachtree’s locate Peachtree’s program and data folders.program and data folders.

Page 55: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 5555 of 65 of 65

Restore (Peachtree’s Restore Restore (Peachtree’s Restore Wizard), pp. 24-28Wizard), pp. 24-28

Previously backed up data can be restored Previously backed up data can be restored or retrieved. To start where you left off the or retrieved. To start where you left off the last time you backed up, you use the last time you backed up, you use the Restore Wizard. You can restore Restore Wizard. You can restore A New A New CompanyCompany or or An Existing CompanyAn Existing Company. See . See pages 24-28, Using Peachtree’s Restore pages 24-28, Using Peachtree’s Restore Wizard.Wizard.

Page 56: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 5656 of 65 of 65

Menu Bar, p. 28Menu Bar, p. 28

Peachtree’s menu bar has eleven pull-down menus: Peachtree’s menu bar has eleven pull-down menus: File, Edit, Lists, Maintain, Tasks, Analysis, Options, File, Edit, Lists, Maintain, Tasks, Analysis, Options, Reports, Services (available in commercial version) Reports, Services (available in commercial version) Window, Help.Window, Help.

Page 57: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 5757 of 65 of 65

Ellipsis (…), p. 29Ellipsis (…), p. 29

A punctuation mark consisting A punctuation mark consisting of three successive periods of three successive periods (…). Choosing a menu item (…). Choosing a menu item with an ellipsis opens a dialog with an ellipsis opens a dialog box.box.

Page 58: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 5858 of 65 of 65

Dialog box, p. 29Dialog box, p. 29

A window that appears when the system A window that appears when the system requires further information. Some dialog requires further information. Some dialog boxes display warnings.boxes display warnings.

Page 59: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 5959 of 65 of 65

Default, p. 30Default, p. 30

Defaults are commands that PCA Defaults are commands that PCA automatically selects. You can change the automatically selects. You can change the default by choosing another command.default by choosing another command.

Page 60: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 6060 of 65 of 65

Manual vs. Computerized Manual vs. Computerized Accounting, pp. 39-40Accounting, pp. 39-40

Manual Accounting CycleManual Accounting Cycle PCA’s Computer Accounting CyclePCA’s Computer Accounting Cycle

1.1. Analyze Transactions.Analyze Transactions. 1.1. Create a new company Create a new company or or

restore A New Companyrestore A New Company ..2.2. Journalize entries.Journalize entries. 2.2. Analyze transactions.Analyze transactions.

3.3. Post to the ledger.Post to the ledger. 3.3. Journalize entries.Journalize entries.

4.4. Prepare unadjusted trial Prepare unadjusted trial balance.balance.

4.4. Post to the ledger.Post to the ledger.

5.5. Prepare worksheet.Prepare worksheet. 5.5. Print general ledger trial Print general ledger trial balance (unadjusted).balance (unadjusted).

Page 61: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 6161 of 65 of 65

Manual vs. Computerized Manual vs. Computerized Accounting (concluded), p. 43Accounting (concluded), p. 43

Manual Accounting CycleManual Accounting Cycle PCA’s Computer Accounting CyclePCA’s Computer Accounting Cycle

6.6. Prepare financial statements.Prepare financial statements. 6.6. Account reconciliation.Account reconciliation.

7.7. Adjust the ledger accounts.Adjust the ledger accounts. 7.7. Journalize and post adjusting Journalize and post adjusting entries.entries.

8.8. Close the temporary accounts.Close the temporary accounts. 8.8. Print the general ledger trial Print the general ledger trial balance (adjusted).balance (adjusted).

9.9. Prepare post-closing trial Prepare post-closing trial balance.balance.

9.9. Print financial statements.Print financial statements.

10.10. Reverse entries (optional)Reverse entries (optional) 10.10. Change accounting periods.Change accounting periods.

Interpret accounting information.Interpret accounting information.

Page 62: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 6262 of 65 of 65

Chapter 1 Internet Activity, p. 41Chapter 1 Internet Activity, p. 41

The Internet is the worldwide electronic communication network that allows for the sharing of information. The World Wide Web (WWW) or Web is a way of accessing information over the Internet. To read about the differences between the Internet and the Web, go to www.webopedia.com/DidYouKnow/Internet/2002/Web_vs_Internet.asp

To make an Internet connection, your computer must be equipped with a modem. The word modem is an abbreviation of Modulator/Demodulator. A modem is a device that translates the digital signals from your computer into analog signals that can travel over telephone lines. There are also DSL (digital subscriber lines), wireless, and cable modems, as well as T-1 lines for faster connections.

Page 63: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 6363 of 65 of 65

Chapter 1 Internet Activity (continued), p. 411.1. StartStart PCA. Open BellwetherPCA. Open Bellwether Garden Supply. If necessary, Garden Supply. If necessary,

connect to your Internetconnect to your Internet browserbrowser..

2.2. From Bellwether’s menu bar, select Help; Peachtree on the Web, Peachtree Software Home Page at www.peachtree.com . (Hint: You must be connected to the Internet. If a window appears that asks if you want to make an Internet connection, follow the prompts to make a connection. A window may pop up that says you are about to enter a server-provided Internet Resource. Click OK to continue.)

3.3. Websites are time and date sensitive. When using the Internet, be Websites are time and date sensitive. When using the Internet, be aware that changes will likely take place. For purposes of this aware that changes will likely take place. For purposes of this assignment, link to Peachtree’s press releases. When you place assignment, link to Peachtree’s press releases. When you place your cursor over Press, the cursor changes to a hand symbol your cursor over Press, the cursor changes to a hand symbol ( ); then select Recent Press Releases. The Press ( ); then select Recent Press Releases. The Press Release page appears. The website address isRelease page appears. The website address is http://smallbusiness.bestsoftware.com/press/press_releases_peachtree.cfmhttp://smallbusiness.bestsoftware.com/press/press_releases_peachtree.cfm ..

Page 64: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 6464 of 65 of 65

Internet Activity (concluded), p. 44

4.4. Select two links from the Peachtree’s Press Releases page. Select two links from the Peachtree’s Press Releases page. Using a word processing program, write an essay about Using a word processing program, write an essay about each site you selected. Remember to include the website each site you selected. Remember to include the website address of each link. Your summary for each site selected address of each link. Your summary for each site selected should be no more than 100 words or less than 75 words. should be no more than 100 words or less than 75 words.

5.5. From your Internet browser, go to the textbook’s website at www.mhhe.com/yacht2007. Link to Student Edition.

6.6. In the Course-wide Content list, link to Internet Activities.

7.7. Link to Part 1 Internet Activities for Chapters 1-8. Open or save this page..

8.8. Complete the first activity, ACCOUNTING MONOPOLY – Chapter 1. This is a group activity. Check with your instructor regarding this assignment.

Page 65: Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.©The McGraw-Hill Companies, Inc. 6565 of 65 of 65

Going to the Net, p. 42Going to the Net, p. 42Access the Career Development website at

www.net-temps.com/careerdev/index.htm?type=careertalk&channel=fin&topic=careers

Read the article Careers in Accounting & Finance.

What three skills are essential for those seeking careers in accounting and finance?

What is the preferred educational background for an accountant?

List five career opportunities in accounting and finance.