Chapter 1Chapter 1Introduction to Introduction to

Bellwether Garden Bellwether Garden SupplySupply

Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved.McGraw-Hill/Irwin

The Sample Company –The Sample Company –Bellwether Garden SupplyBellwether Garden Supply

The sample company, Bellwether Garden Supply, is The sample company, Bellwether Garden Supply, is shown in Chapters 1-7. You learn about the basic shown in Chapters 1-7. You learn about the basic features of Sage 50 Complete Accounting 2013 features of Sage 50 Complete Accounting 2013 (SCA). Completing these chapters will help you (SCA). Completing these chapters will help you become familiar with the software. become familiar with the software. The Sage 50 software included with the book The Sage 50 software included with the book includes the company data for Bellwether Garden includes the company data for Bellwether Garden Supply (Chapters 1-7) and Stone Arbor Landscaping Supply (Chapters 1-7) and Stone Arbor Landscaping (Chapter 8). On the startup window these two (Chapter 8). On the startup window these two companies are identified as the sample companies.companies are identified as the sample companies.In Chapters 9-18 and Projects 1-4A, you build In Chapters 9-18 and Projects 1-4A, you build company data from scratch. Computer accounting company data from scratch. Computer accounting skills are reviewed in more depth beginning in skills are reviewed in more depth beginning in Chapter 9. Chapter 9.

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Sage 50 TipsSage 50 Tips

Instructions for making the first backup are on textbook Instructions for making the first backup are on textbook pages 22-25. This backup includes Bellwether’s starting pages 22-25. This backup includes Bellwether’s starting data. At this point in Chapter 1, no data has been added to data. At this point in Chapter 1, no data has been added to the sample company. The backup name is bgs.ptb.the sample company. The backup name is bgs.ptb.

The textbook shows detailed steps for backing up to a USB The textbook shows detailed steps for backing up to a USB flash drive. Backups can be made to the default location, flash drive. Backups can be made to the default location, the desktop, a network or hard-drive location, or external the desktop, a network or hard-drive location, or external media. media.

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Sage 50 TipsSage 50 Tips

See textbook pages 29-32 for using Sage 50’s Restore See textbook pages 29-32 for using Sage 50’s Restore Wizard. Sage 50’s Restore Wizard allows you to restore Wizard. Sage 50’s Restore Wizard allows you to restore An Existing Company An Existing Company (the default); or, restore A New (the default); or, restore A New Company.Company. For more information, refer to the Read Me box For more information, refer to the Read Me box on textbook page 29.on textbook page 29.Students can restore from a backup file even if Students can restore from a backup file even if no no Sage 50 Sage 50 company exists. From Sage 50’s start up window, select company exists. From Sage 50’s start up window, select File; Restore. Select the location of the backup file. On the File; Restore. Select the location of the backup file. On the Restore Wizard’s Select Company window, select Restore Wizard’s Select Company window, select A New A New CompanyCompany. When . When A New CompanyA New Company is selected, data can is selected, data can be restored and a company created at the same time. This be restored and a company created at the same time. This means that if you start Sage 50 and the company is means that if you start Sage 50 and the company is notnot shown on the Company Name list, you can restore data shown on the Company Name list, you can restore data and set up the company.and set up the company.Sage 50 backup files have a .ptb extension.Sage 50 backup files have a .ptb extension.

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Backing Up, pages 2-3Backing Up, pages 2-3The chart below shows the size of the backups, Excel files and PDF files saved in Chapter 1. Backups can be made to a USB flash drive, default hard-drive location, network, or external media.

Backup Name (.ptb)Backup Name (.ptb)

Excel Report (.xlsx) and Adobe (.pdf)Excel Report (.xlsx) and Adobe (.pdf) KilobytesKilobytes Page Nos.Page Nos.

bgs.ptbbgs.ptb 3,540 KB 3,540 KB 23-2523-25

Chapter 1.ptbChapter 1.ptb 3,594 KB3,594 KB 41-4241-42

Chapter 1_Employee List.xlsxChapter 1_Employee List.xlsx 14 KB14 KB 45-4745-47

Chapter 1_Employee List.pdfChapter 1_Employee List.pdf 68 KB68 KB 47-4847-48

Exercise 1-2.ptbExercise 1-2.ptb 3,575 KB3,575 KB 5252

Exercise 1-2_Chart of Accounts.xlsxExercise 1-2_Chart of Accounts.xlsx 17 KB17 KB 5252

Exercise 1-2_Chart of Account.pdfExercise 1-2_Chart of Account.pdf 13 KB13 KB 5252

Exercise 1-2_Employee List.xlsxExercise 1-2_Employee List.xlsx 13 KB13 KB 5252

Exercise 1-2_Employee List.pdfExercise 1-2_Employee List.pdf 7 KB7 KB 5252

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Windows, page 1 Windows, page 1 (Part 1 introduction)(Part 1 introduction)

The Windows operating system uses pictures or icons to identify tasks. For example, the illustration on textbook page 9 shows Sage 50’s user interface.

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User interface (UI), p. 2User interface (UI), p. 2

Consists of procedures which enable Consists of procedures which enable you to interact with Sage 50 and the you to interact with Sage 50 and the Windows operating system. The UI Windows operating system. The UI includes windows, icons, and menus.includes windows, icons, and menus.

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Taskbar, p. 10Taskbar, p. 10

In Windows 7, the Start button and taskbar are located at the bottom of In Windows 7, the Start button and taskbar are located at the bottom of your screen.your screen.

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Global Options, pp. 18-19Global Options, pp. 18-19

Global options are in effect for all Sage 50 companies. Global options are in effect for all Sage 50 companies. See textbook pages 18-19, steps 1-3 for setting global See textbook pages 18-19, steps 1-3 for setting global options. options.

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Navigation Bar, p. 20Navigation Bar, p. 20The Navigation Bar appears on the left side of Sage 50’s The Navigation Bar appears on the left side of Sage 50’s main window. main window.

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Navigation Centers, p. 20Navigation Centers, p. 20Navigation Bar Navigation Bar selections take selections take you to Sage 50’s you to Sage 50’s Navigation Navigation Centers. Centers. Bellwether Garden Bellwether Garden Supply’s Supply’s Employees & Employees & Payroll Tasks are Payroll Tasks are shown. shown.

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Workflow diagram, p. 20Workflow diagram, p. 20

From Sage 50’s main window, select From Sage 50’s main window, select Business Status, Customers & Sales, Business Status, Customers & Sales, Vendors & Purchases, Inventory & Vendors & Purchases, Inventory & Services, Employees & Payroll, or Services, Employees & Payroll, or Banking. A workflow diagram for that Banking. A workflow diagram for that module appears.module appears.

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Modules, p. 20Modules, p. 20

Sage 50’s modules include Customers & Sales Sage 50’s modules include Customers & Sales (Accounts Receivable), Vendors & Purchases (Accounts Receivable), Vendors & Purchases (Accounts Payable), Inventory & Services, (Accounts Payable), Inventory & Services, Employees & Payroll, Banking, and System. Employees & Payroll, Banking, and System.

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Chart of Accounts, pp. 21-22Chart of Accounts, pp. 21-22The chart of accounts is a list of all the The chart of accounts is a list of all the accounts used by a company.accounts used by a company.

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Backing Up, pp. 22-26Backing Up, pp. 22-26

Backing up your data means saving it to a Backing up your data means saving it to a hard drive, network drive or external hard drive, network drive or external media. Refer to pages 22-26 for Backing media. Refer to pages 22-26 for Backing up Bellwether Garden Supply.up Bellwether Garden Supply.

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Windows Explorer, pp. 28-29Windows Explorer, pp. 28-29Right-click Start button; Right-click Start button; left-click Open Windows left-click Open Windows Explorer. Explorer.

Use Windows Explorer to Use Windows Explorer to determine how much disk determine how much disk space is used, and to space is used, and to locate Sage 50’s program locate Sage 50’s program and company data files and company data files location. (Refer to File location. (Refer to File Management, pp. xviii-xxi.) Management, pp. xviii-xxi.)

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Restore (Sage 50’s Restore Restore (Sage 50’s Restore Wizard), pp. 29-32Wizard), pp. 29-32

Previously backed up data can be restored Previously backed up data can be restored or retrieved. To start where you left off the or retrieved. To start where you left off the last time data was backed up, use the last time data was backed up, use the Restore Wizard. You can restore Restore Wizard. You can restore A New A New CompanyCompany or or An Existing CompanyAn Existing Company. See . See pages 29-32, Using Sage 50’s Restore pages 29-32, Using Sage 50’s Restore Wizard.Wizard.

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Atom, p. 50Atom, p. 50

Atoms are links, usually underlined on Atoms are links, usually underlined on websites. For example, at websites. For example, at www.mhhe.com/yacht2013, the link to QA Templates is an atom.

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Online Learning Center, pp. 50-51Online Learning Center, pp. 50-51 Go online to Go online to http://www.mhhe.com/yacht2013 for additional resources.

Link to Student EditionStudent Edition, select Chapter 1., select Chapter 1.

o Interactive TestingInteractive Testing: Online multiple-choice and true and false : Online multiple-choice and true and false questions. Tests are graded and can be emailed to instructor.questions. Tests are graded and can be emailed to instructor.

o Glossary of TermsGlossary of Terms: Boldfaced/italicized words within chapter.: Boldfaced/italicized words within chapter.o Feature QuizzesFeature Quizzes: Includes user interface questions, matching, and : Includes user interface questions, matching, and

review of chapter concepts with immediate feedback.review of chapter concepts with immediate feedback.o VideosVideos: Demonstrations of setting global options, backup, and : Demonstrations of setting global options, backup, and

restore. restore. o Narrated PowerPoint slidesNarrated PowerPoint slideso Assessment RubricsAssessment Rubrics: Reviews journal entries, reports, navigation : Reviews journal entries, reports, navigation

centers, modules, and task windows.centers, modules, and task windows.o Going to the NetGoing to the Net: Internet research.: Internet research.o QA TemplatesQA Templates: Chapter questions and analysis question.: Chapter questions and analysis question.

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Going to the NetGoing to the Net Access the Career Development website athttp://www.careers-in-accounting.com/

Read the article Welcome to Careers in Accounting.

List four activities that accountants engage in (not including recording transactions and preparing financial statements).

Approximately how many people join public accounting firms each year?

What key factors contribute to being hired as an accountant?

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Analysis QuestionsAnalysis Questions

1. How many active menu bar selections does Sage 50 Complete Accounting 2013 have? List the menu bar selections.

2. What is the Navigation Bar? Briefly describe its function.

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Assessment RubricAssessment RubricChart of Accounts or Account List

Navigation Bar/Navigation

CenterAccount

ID Description TypeRunningBalance

Regular Checking Account

Accounts Receivable

Prepaid Expenses

Buildings

Accounts Payable

Common Stock

Sales - Aviary

Product Cost - Aviary

Freight

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