Embed Size (px)
Citation preview
CHAPTER 1 & 2 – MICROSOFT WORD
Sravanthi Lakkimsetty
Nov 7, 2015
REMINDER
• The MyITLab Grader Bonus for Access is due Friday, Nov 13.
• MYITLAB lesson E is due on Monday, Nov 16.
MICROSOFT ACCESS
• Microsoft Word 2013 is a word processing software that is used to create reports, letters, research papers, newsletters, brochures and all sorts of documents.
• With an emphasis on saving documents, word enables you to share these documents with others or access them from any device.
CREATING A FILE & BASIC FEATURES
• To begin a blank document, click blank document• Basic Features:1. Ribbon – enables you to create, modify and enhance documents
2. Title bar – indicates the name of the current document and control buttons
3. Quick Access Toolbar
4. Status bar
5. View Buttons
6. Horizontal and Vertical scroll bars
BASIC FEATURES
TEMPLATES
• Word provides a library of templates to select a predesigned document
• This can be modified to suit your needs.
WORD WRAP
• This features automatically pushes words to the next line when you reach the end of the margin.
• It involves mainly two features:- Hard return – created when you manually hit Enter.- Soft return – created when by Word as it wraps text from
one line to other.
Soft Returns are not considered characters and cannot be deleted. But, hard return is actually a non printing character called a Paragraph Mark that can be deleted. .
DISPLAYING NON PRINTING CHARACTERS
• To display non printing characters in your word such as paragraph marks and tabs:
- Click on ‘Show/Hide’
INSERTING TEXT
• There is always a provision to reuse text from a previously created document.
• Content from a power point, Excel, PDF Word etc. can be inserted/imported into your current document using the steps below:
- Click on Insert tab- From the text group, click on the arrow beside ‘Object’
option. - Click ‘Text from file’ to import text from other sources.
REVIEW WORD USAGE
• To review your document for spelling, grammatical and word usage errors:
- Click the Review Tab- Click ‘Spelling & Grammar’ in the proofing group
REVIEW WORD USAGE
QUICK ACCESS TOOLBAR
• The Quick Access Toolbar enables you to undo a recent command, redo command etc.
• To customize this list of options- Click Customize Quick Access Toolbar- Select from menu of options (or click More Commands for even
more choices)
CUSTOMIZE RIBBON
• Ribbon can also be customized to add and remove Tabs as well as rename them.
- Click File tab- Click options - Select ‘Customize Ribbon’
HEADERS AND FOOTERS
• A HEADER consists of one or more lines at the top of each page. Can be used to display an Organization name, class name etc.
• A FOOTER displays at the bottom of each page. Can be used to display page number etc.
INSERT HEADER & FOOTER
• To insert a header or Footer- Click the Insert Tab - Select ‘Header(or Footer)’ in the ‘ Header & Footer’ group.
• There are many Predefined headers or footer styles available in the gallery to be selected from.
SYMBOLS
• A symbol is a text, graphic or a foreign language character that can be inserted into a document.
• Since most symbols are not located on the Keyboard, Word has a collection of Symbols.
• To view and Select a symbol:- Click ‘Insert’ tab- Click Symbol
ADJUST MARGINS
• A margin is the area of blank space that displays to the left, right, top and bottom of a document between the text and the edge of the page.
• By default – a 1” margin is provided for the document.• To change the margins:- Click ‘Page Layout’ and click Margins option in the Page Setup
group. - OR Click ‘File’ tab and click Print. Click ‘Normal Margins’ to change
one or more margins.
PAGE ORIENTATIONS
• The Orientation of the Document could be changed between ‘Portrait’ and ‘Landscape’.
• Click ‘Page Layout’ tab and Select ‘Orientation’ to change accordingly.
PAGE BREAKS
• Sometimes it so happens that the page ends poorly. • To manage the page flow, a page break could be forced
where it does not normally occur. • To insert a page break:- Click Ctrl + Enter OR- Click Page Layout Tab and click ‘Breaks’ and then select
PAGE.
PAGE BREAKS
• When non printing characters are shown in the document, then Page Breaks are also shown.
FONT SETTINGS
• You can format text in the document by changing different Font settings like the Font Type, Font color, Font size etc. using the Font Options in ‘Home’ tab.
• Some more Font options…
PARAGRAPH FORMATTING
• Formatting selected text is only one way to alter the appearance of a document.
• The text can be altered to change the alignment, indentation, tab stops, including line spaces for any paragraph etc.
PARAGRAPH ALIGNMENT, SPACING & INDENTS
• To change the alignment, select the text and select the alignment from the Paragraph group on the Home Tab.
• Paragraph spacing is the amount of space between paragraphs measured in points.
• This can be changed by either of the following ways:- Click ‘Line and Paragraph’ in the Paragraph group on the HOME
tab.- Click the ‘Paragraph Dialog box’ in the paragraph group on the
home tab.
• An Indent is a setting associated with how much part of a paragraph is distanced from one or more margins.
• Types of Indents:• Left Indent• Right Indent• Special Indents: First Line Indent, Hanging Indent
• These can be set using Paragraph Dialog box in the Page Layout Tab or can be set directly using the Ruler.
RULER SETTINGS
• If the Ruler does not show up at the top of the document, then
• Click the ‘View’ Tab and select ‘Ruler’
Thank You!
