Chaperon Manual 25th APCC

July 12th - July 24th, 2013

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(As of May. 2013）

July Day JA & Chaperon PA

12 Fri Arrival -> Marine House Arrival -> Marine House

13 Sat Arrival -> Marine House Arrival -> Marine House

14 Sun Exchange Camp

Move to Global Arena for PA Camp

PA Camp

at Global Arena

17th Welcome Reception Meet Host Family

15 Mon Exchange Camp

16 Tue

Exchange Camp

Leave Marine House

Meet with Host Family

Exchange Camp

Leave Marine House

*1 APCC One-Day School Visit Program

Meet with Host Family

17 Wed

Homestay/*2 School Visit

18 Thu Homestay/*2 School Visit Homestay

19 Fri Homestay/*2 School Visit BC Meeting (observer)

/ Homestay

20 Sat APCC Performance Event and Global Friendship Party

21 Sun Homestay Homestay

22 Mon Homestay / Departure Homestay / Departure

23 Tue Homestay / Departure Homestay / Departure

24 Wed Homestay / Departure Homestay / Departure

*1 Each of following 11 delegations will have an exchange program at local elementary schools before meeting with their host families. (Thailand, Vietnam, New Caledonia, Bangladesh, New Zealand, Maldives, Malaysia, Australia, Indonesia, Hong Kong and Pakistan) *2 JAs will go to school with their Host Friends during this period. Following delegations will visit the same elementary school with their whole members together. (Mongolia, Micronesia, Singapore, Bhutan, Taiwan, Tonga and Atlanta)

The 25th APCC Invitation Program Schedule

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Dear Chaperons, Thank you for all of your help and cooperation with the APCC programs. This year marks the 25th year of the APCC. We hope that you have a pleasant journey to Japan and are able to take many happy memories home with you. In order to ensure the smooth running of all the programs, we need the help of the Chaperons, who are our first port of call especially in the event of an emergency. This booklet contains information about your role as a Chaperon as well as an outline of the various events you will participate in while you are in Fukuoka. I hope that it proves useful to you as you prepare for your visit in July. If you have any questions about this booklet or any other matters, do not hesitate to contact us at office@apcc.gr.jp. Yours Sincerely Yoko Sakai, Coordinator APCC office

Role of the Chaperon 1. Please read the APCC website: http://www.apcc.gr.jp/e/whatsapcc/index.html

2. Please read the BCIO website: http://www.bcio.org/about/

※The first thing you have to do is understanding about APCC and BCIO. 3. To help and work to deepen a mutual friendship among the children. 4. To accompany the Junior Ambassadors (JAs) throughout their time in Japan and ensure they

arrive back home safely. 5. To pay attention to the JAs’ health and to take care of them when they get sick or homesick. 6. To take charge of the JAs’ passports during Homestay. 7. To ensure that the JAs take an active part in all of the activities designated by the APCC, and

to join your delegation for these activities. 8. To support the JAs to perform on stage at the Performance Event on July 20th and act as an

interpreter whenever it is necessary. 9. To support and cooperate in the BC activities after returning to your home country.

Request to Chaperons There are a number of problems that we encounter every year. These include: JAs who ask their Host Family to buy them things or give them money JAs who refuse to participate in activities that the Host Families have spent time and effort organizing JAs who do not even try to eat the food that has been prepared for them JAs who try to phone their parents and parents who try to phone their children despite the “no contact

with home” rule. JAs who keep playing an electronic game instead of communicating with their host families JAs who refuse to participate in school visit. Most of these problems can be prevented if JAs as well as their parents receive an orientation and preparatory training and you gain the trust and respect of the JAs before arriving in Fukuoka. Please make sure that the JAs understand the conduct that is expected of them as representatives of their country/region. If Host Families encounter these kinds of problems, they will get in contact with you. Please remember that neither you nor the JAs are in Fukuoka for sightseeing. We want you as well as the JAs to have a wonderful time getting to know your Host Family and the participants from other countries and to expand your knowledge of other cultures.

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During the Camp As a leader you are truly responsible for supporting Junior Ambassadors (JAs) in Japan. During the camp you will work as a room leader and help JAs get used to Japanese life. Please work together with a Japanese room leader who assists you and support JAs to keep them in good condition and get to know each other. Keep the followings in mind. 1. Support JAs not only from your country or region but also from other parts. 2. Work together with Japanese volunteers to support JAs. 3. Attend a meeting that takes place every day during the camp. [What to do as a room leader during the camp] Health Management Take the JA's temperature and enter everything on the designated form. Please inform Japanese room leader directly if there are any problems with JAs such as physical sickness and write the details about them on the form. Time Schedule Management of your room Stick to the daily schedule including meal time and bath time, and take JAs to the designated place. Build up Friendships Encourage JAs to take part in activities as much as possible during the camp. * Show JAs how to play the popular games of your country and let them play together

on July 13th in room activity. (You'll get more information later.)

* Provide some photos which show your country for the photo exhibition activity on July 15th. (You'll be informed on the theme and how to send those photo data later.)

*Work together with Japanese volunteers and have an enjoyable time with them including JAs, PAs, and other chaperons.

Note: Your prompt reply is appreciated. Before the camp you will get e-mails mentioning details about the camp and to ask your assistance and cooperation. It will be highly appreciated if you could reply as soon as possible.

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The 25h Asian-Pacific Children’s Convention in FUKUOKA

List of Invited Countries and Regions

★ Special Invitation as a Sister/Friendship City or Municipality of Fukuoka

* There are three BCIO Head Office members this year (from Pakistan, Myanmar and Hawaii) included

in the above list as PA/BCIO. Total of 35 PAs and 3 BCIO Head Office members + 1 PA from Japan.

No Country/Region Name JA Chaperon PA BCIO No Country/Region Name JA Chaperon PA

BCIO

1 People's Republic of China 6 1 26 Papua New Guinea 4 1 1

2 Republic of Korea 6 1 1 27 Solomon Islands 4 1 1

3 Hong Kong 6 1 1 28 Republic of Palau 4 1

4 Taiwan 6 1 1 29 Republic of Vanuatu 4 1

5 Republic of Singapore 6 1 34 Federated States of Micronesia 4 1

6 Republic of the Philippines 6 1 1 35 Union of Myanmar 2

7 Kingdom of Thailand 6 1 1 36 Russian Federation 6 1 1

8 Malaysia 6 1 1 37 New Caledonia 4 1

9 Republic of Indonesia 6 1 1 38 Tahiti 4 1 1

10 Socialist Republic of Vietnam 6 1 1 39 Kingdom of Tonga 4 1 2

11 People's Republic of Bangladesh 6 1 1 40 Republic of Maldives 6 1 1

12 Kingdom of Bhutan 6 1 1 41 Tuvalu 4 1

14 Islamic Republic of Pakistan 6 1 2 43 Cook Islands 1

15 Republic of India 6 1 1 46 Kingdom of Cambodia 6 1 1

16 Lao People's Democratic Republic 6 1 1 50 ★Guangzhou 4 1

17 Federal Democratic Republic of Nepal 6 1 1 51 ★Ipoh 4 1 2

18 Mongolia 6 1 52 ★Oakland 4 1

19 Democratic Socialist Republic of Sri Lanka 6 1 1 53 ★Busan 4 1

20 Commonwealth of Australia 6 1 1 54 ★Atlanta 4 1 1

21 New Zealand 6 1 1 56 ★Jiangsu Province 4 1 2

22 Hawaii 6 1 2 57 Dalian 4 1 1

23 Republic of the Fiji Islands 4 1 1 Total 216 42 38

24 Republic of Kiribati 4 1

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Before Departure Please refer to the list below and tell them to your delegation members. □ Contact APCC number: 81-92-734-7700

In case of emergency, please feel free to call us at this number. It is available for 24 hours during the Invitation Program.

□ Tickets When your delegation arrives at the airport, our travel agent will collect your return tickets, and on the day of the departure, the travel agent will return them to you, the chaperons.

□ Passport

During the Homestay, the Chaperons take charge of the JAs’ passports. As for the PAs, please remind them of keeping their passport by themselves during the Homestay.

□ ID Card

Please complete the ID cards and make sure you give one to each JA before you arrive. These cards are particularly important when the JAs are in Homestay as they may become lost or disorientated. If each JA has this ID Card with him/her, it is possible for the APCC office and the Host Family to be contacted in an emergency. Therefore, we ask that you stress to the JAs the importance of wearing their ID Cards whenever they leave the house during Homestay.

□ Health

1. Nits/Head lice Nits or head lice are contagious, so to prevent others to catch it in the Camp or in a Host Family’s house during the APCC, we would like you to make the best efforts for exterminating it or preventing it before your departure. *Please understand that although nits/head lice are not a problem in your culture, in Japan those who have them are instructed to exterminate them completely; otherwise he/she won’t be allowed to get in to swimming pools or public baths etc. Also it is true that some of the host families try to separate him/her for the bath or sleeping room to prevent the other family members to catch.

So if it is applied to any of your delegates, we have to ask him/her to use a medical shampoo in a bath / a

private shower room during the Exchange Camp. Basically he/she needs to use the shampoo 3-4 times to exterminate them with 2-3 days interval between the use.

Thus, again if it is possible, those who have nits/head lice, please try to exterminate it before your departure.

2. Stomachache During your journey, we would like you to be careful to supply enough water to your delegates. In the past

APCC, some participants had a stomachache right after their arrival. The stomachache seems to be caused by constipation due to lack of water supply during their journey.

3. Health Check

We would like to know in advance if any of your delegation feels ill or shows ill signs before departure, so that we could give a careful attention to him/her upon your delegation’s arrival in Fukuoka. In case you find that any of the delegation feels severely ill, we would like to ask you to make a final judgment whether or not he/she can participate in the APCC. Please monitor each participant’s health condition for two days before departure, especially checking if they show the following symptoms.

high temperature / cough / sore throat / runny nose or stuffy nose

body aches / headache / chills / fatigue / diarrhea / vomiting

Please make sure to report us the check result by Health Check Form one day before departure.

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□ The APCC theme song ‘We are the BRIDGE’ ♪ Your delegation will have several times to sing the theme song such as at the Camp and Performance Event. Please

have all the JAs practice singing the APCC theme song, 'We are the BRIDGE.' The CD should be kept at the APCC liaison office in your country, and please refer to the enclosed music note, too.

□ Baggage weight

Please remind that their total baggage weight must be within 20 kg. According to our travel agent, if it exceeds 20 kg, they will be charged extra and it has become stricter recently. Thus, please tell each participant to be careful about it. Moreover, please have the JAs take their baggage which they can carry by themselves.

□ Registration Fee Please bring your delegation’s registration fee in US dollar in cash. Your liaison office knows the amount of the fee. Please remind that we cannot accept a payment with a credit card or a check.

□ Disembarkation/Embarkation Card

Please refer to the sample card on the next page, and thoroughly fill out the card for each participant before arriving at the airport in Japan.

□ Pocket Money JAs are not allowed to bring the pocket money beyond 10,000 Japanese Yen (approximately US$100). The reason

why we made this rule is because there has been a problem that some JAs have brought a large amount of money for their age and they asked their host families to take them for shopping many times during the home stay period which is not the purpose of the APCC home stay program in recent years. Please make sure that your child follows this rule before the departure. Also, please prepare Japanese Yen BEFORE leaving the country because there are some foreign currencies that banks in Japan cannot exchange. Even if the banks carry your country’s currency, they close on weekends. You will go directly to the Exchange Camp upon your arrival in Fukuoka, so there is not enough time to exchange money at Fukuoka Airport.

□ Phone Call

*Parents must not call their children during APCC. Arrival information will be announced by the APCC office. If Host Family is troubled by the constant call from JA’s parents, we will ask the Liaison Office to warn them to stop calling their children.

* JAs must not bring a mobile phone. If they bring a mobile phone and frequently use it during Homestay, the host family will ask the Chaperon to keep it until departure.

APCC wishes to encourage participants to be independent and to concentrate on cultural exchange and making friends with their Host Family during their stay in Japan, so we ask the child participants to prohibit the use of internet during Homestay on the same reasons mentioned above.

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Arrival Once you arrive in Japan, you will be greeted by the APCC volunteer staff who will check your

delegates’ health condition and take everyone’s temperature. This is to protect against infection, such as H1N1 Flu, therefore, we would like to ask your kind understanding. Our nurse volunteer staff will also be at the airport, so please feel free to tell your delegates’ condition to them. Then you will be taken a group picture and volunteer staff will guide you to your bus.

You will be taken by bus on one-hour long journey to the Marine House, where you will receive guidance about APCC vision, your stay in Japan, and rest after your long flight. On the bus to the Marine House, you will be asked to fill in ‘the Arrival Check Sheet’ distributed at the airport and, you will give it to the volunteer staff in the orientation meeting at the Marine House. In the Marine House, you will stay with your delegation and your room leader for the first night. 【Sample of ‘the Arrival Check Sheet’】

Orientation Camp and Exchange Camp July 12th to 16th at Marine House

The first place that you will visit in Fukuoka is the Marine House. In this camp, you will have a one-night break after your long flight. Also, you will receive guidance about your stay in Japan and learn the APCC vision. To protect against infection, such as Flu, you will be asked to stay with your delegates and your room leader, not with other delegates. After spending a night with your delegation at the Marine House, we will mix the children’s room, and

“Exchange Camp” starts. This Exchange camp is an opportunity for all APCC participants and the children from Fukuoka to get to know each other. Activities planned for the camp include a Sports Festival, Cultural Exchange Party. The children will be accommodated in dormitory style rooms with children from a variety of different countries with an APCC Volunteer Leader in each room.

Arrival Check Sheet

Welcome to Japan! We hope you are all well and had a good journey and that both you and the Junior Ambassadors are well.

Please answer a few questions about your delegation and give it to one of our APCC staffs at the first Orientation meeting at the Marine House.

1. Have any of the children displayed symptoms of the following at any stage of your journey?

a) Asthma, Rhinitis, Hay Fever? Yes ／ No Name/ ID#: b) Diarrhea? Yes ／ No Name / ID#: c) Fever? Yes ／ No Name / ID#:

2. Do any of the children show evidence of nits or head lice?

Yes ／ No Name/ID#:

* Nits or head lice are contagious, so to prevent others to catch it in the camp or in a host family’s, we would like to guide the applied JA to use the medical shampoo.

3. Is there anything we should know about the health of any members of your delegation? Thank you for your cooperation, have a nice stay at Marine House.

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APCC one-day school visit Daytime, July 16th

This is a new program from 25th APCC. Each of the following delegations will visit separate elementary schools to interact with local Japanese students before meeting with their host families on July 16th, the last day of the Exchange camp. The students of each school will welcome the delegation and have an interchange class with JAs. <Thailand, Vietnam, New Caledonia, Bangladesh, New Zealand, Maldives, Malaysia, Australia，Indonesia，Hong Kong and Pakistan> *The countries were selected considering the location of their homestay area. *Other countries will go directly to meet with the host families after the Exchange Camp. *We will send out more detailed information to the Liaison Offices of selected delegations by email.

Homestay

The other important part of the APCC program is the time the JAs spend in Homestay. Before your delegation arrives in Fukuoka, each of you will be allocated a Host Family with whom you will stay for around a week. The Host Families are local people who have volunteered to have you as a member of their family, and as such, it is important that both the Chaperon and the JAs try their best to get to know them and at least try all of the food that they have spent time preparing for you. Once the children are away from the security of the camps, homesickness can set in fairly quickly. You may be called on by a Host Family to comfort a JA over the phone or even visit him/her in order to calm the JA down. One thing it is important to stress to the JAs is that their behavior reflects on their home country. We hope that none of the Host Families are left with a bad impression due to the poor behavior of a JA. The time you spend in Homestay should be a happy time and we hope that all of the members of your delegation have a great time, so relax, enjoy yourselves and try all of the new things around you.

APCC Performance Event 12:10 - 18:30, July 20th

at Tenjin Central Park, Fukuoka City

This year there will be 1 main performance stage for participating 42 delegations from 33 countries and regions. The APCC Performance Event is an opportunity for participants to share their culture and country itself by performing their songs and dances to the citizens of Fukuoka. The APCC requests that all of JAs to prepare and practice the performance prior to participate in this event and accomplish their mission as a representative of each delegation. We will have a variety of booths; such as Asia Pacific Food stands, Japanese cultural exchange and game booths, BCIO booth (exhibition about BC activities) and APCC booth. Let’s enjoy the summer day 2013 to make a memory with everybody in FUKUOKA!

PA Program The APCC has been inviting former Junior Ambassadors as 'Peace Ambassadors (PAs)' to the annual summer Invitation Project since1998. This year 36 PAs from 34 countries and regions will take part in the 25th APCC. As well as we are inviting 3 former PAs as BRIDGE CLUB International

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Organization (BCIO) Head Office members to help us in organizing PA camp. In addition to this invitation, we have also decided to invite 8 former BCIO Head Office members to nurture them to be future BCIO managing members. Through the PA programs, they will exchange ideas/opinions about BC activities with each other and share APCC & BCIO’s future vision towards nurturing Global BRIDGE Leaders. At the same time, they will participate in “Global BRIDGE Leaders Training Camp” during the PA Program in order to strengthen their ability of global communication with the interaction of local Japanese participants. Also, they will join the Exchange Camp (wearing red T-shirts) being good role models for the Junior Ambassadors. They are also expected to support JAs cooperating with you, so please keep them in mind.

Departure On the day of your departure you will be taken to the airport by your Host Family. There, you will be reunited with your delegation for your trip home. At the airport, you should give the following to the APCC staff: 1. The 25th APCC Chaperon Questionnaire 2. Anything you borrowed from the APCC while you were in Japan Once you have handed these items in, you will then receive your flight tickets for your return journey.

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♪♪ APCC Theme Song ♪♪ During the 25th APCC, you will have several occasions to sing our theme song! Please practice singing the song with your JAs at your orientation meeting for your preparation.

Sometimes It’s hard to make a friend We talk But words keep us apart But with hope And love and understanding We find we speak The same language in our hearts This world has room for us all And we could be one happy family So let’s stand hand in hand And sing our song together And we can make it better Wait and see ☆ We are the BRIDGE Of love from heart to heart We have a dream For everyone to share All our tomorrows bright and new Starting here and now, me and you The bridge we build Will take us there ★ We are the BRIDGE Of love from friend to friend A rainbow bright When all the rain is through And if we listen to our hearts Keep our eyes upon a star Then someday soon All our dreams will come true

Sometimes The road may seem so long We walk But there’s so far to go But each step Will take us that much closer So don’t give up We’ll be there before you know This world is home for us all And we could be one happy family So lets stand hand in hand And join our hearts together And we can make it better Wait and see ★ Repeat And when we’re lonely And we feel a little lost If we just care for one another You know there are no fences And no borders we cant cross When we are joined together ☆ Repeat

★ Repeat And if we listen to our hearts Keep our eyes upon a star Then someday soon All our dreams will come true Words and Music by Manabu Sakamoto Vocals by Marlene Produced and arranged by Yuji Toriyama

♪We are the BRIDGE♪