Dear PAO,My brother has a son with her girlfriend. When my brother and his girlfriend decided to separate, his partner left our nephew to us. My nephew is already 12 years old now and he is using my brother’s surname in all his records.When we secured a copy of his birth certificate from the National Statistics Office (NSO), we found out that my nephew was registered using his mother’s surname.How can we resolve this matter?TFDear TF,For all intents and purposes, the name of a person that appears in the Civil Register should be considered the real name of that person. Under the law, no entry in a civil register shall be changed or corrected, without a judicial order (Article 412, Civil Code). Hence, no person is allowed to effect changes in the record of birth of anyone without the proper administrative or judicial intervention.We understand that you were not aware that your nephew when he was given to you was registered with the surname of his mother. This is in accord with Article 176 of the Family Code of the Philippines, wherein it is provided that illegitimate children shall be under the parental authority and shall bear the surname of the mother. However, when Republic Act (R.A.) 9255, otherwise known as “An Act Allowing Illegitimate Children to Use the Surname of their Father”, became a law, the same made it legally possible for an illegitimate child to use the surname of his/her father, provided the father expressly recognized the said child as his own by acknowledging him/her. Hence, your brother can apply with the Local Civil Registrar of the place where the birth of your nephew is registered for the change of his child’s surname into his family name so that the said change will reflect in the latter’s birth certificate. This is more beneficial to the interest of your nephew.Under Administrative Order (A.O) 1, Series of 2004 (Rules Implementing R.A. 9255), certain requirements have to be met for the child to avail of the privilege or right and be able to use his or her father’s surname. Under the said rules, the father, mother, child if of age, or the guardian, may file the affidavit to use the surname of the father (AUSF) with the Local Civil Registry Office where the child was born. You may thus advise your brother to file an AUSF.The provisions of AO 1, Series of 2004 pertinent to the case of your nephew are as follows:7.2 For births previously registered under the surname of the mother:7.2.1 If filiation has been expressly recognized by the father, the child may use the surname of the father upon submission of the accomplished AUSF.7.2.2 If filiation has not been expressly recognized by the father, the child shall use the surname of the father upon submission of a public document or a private handwritten instrument supported by the following documents:a. AUSFb. Consent of the child, if 18 years old and over at the time of the filing of the documentc. Any two of the following documents showing clearly the paternity between father and child:(1) Employment records;

(2) Social Security System/Government Service Insurance System records;(3) Insurance;(4) Certificate of membership in any organization;(5) Statement of assets and liability; and(6) Income tax return.The procedure is not tedious if you have all the requirements ready. Your brother must go to the Local Civil Registrar where the birth of your nephew is registered and ask what procedures he has to follow. He may be asked to accomplish forms for that purpose and submit some documents for their reference. If a fee is collected at all for this purpose, it will only be minimal, perhaps just equivalent to the amount needed for processing your brother’s request.We hope that we were able to address your query. Please be reminded that this advice is based solely on the facts that you have narrated and our appreciation of the same. Our opinion may vary when other facts are changed or elaborated.

Procedures in Correction/Change of the First Name or Nickname in your Birth Certificate?

If you want to apply for a change of name or correct a clerical or typographical errors in an entry in your birth certificate, just follow the procedures below.

Let's make it clear, what are allowed here are only minor changes in entries (such as correction or change of first name/nickname). If you want to change the sex, age, nationality or civil status in your birth certificate, a separate article will discuss regarding that.

Remember, correction and change of first name are different. If your first name or nickname is misspelled (had a wrong spelling), then you have to request for Correction of Civil Entry (CCE). For example, correcting the first name "Jeson" into "Jason". On the other hand, if you have a completely different first name in your birth certificate (example: you often used Lily but what is registered in your birth certificate is "Lailah"), then you have to request for Change of First Name (CFN).

Let's proceed...

1.  Secure and bring the the needed requirements.

For those who want for Correction of Clerical Error (CCE), below are the needed requirements.o 2 valid id's or any of the following id's:

Driver's license Baptismal certificate COMELEC Voter’s id GSIS or SSS id School ID Land Title/Certificate of Transfer of Title

Bank records others (as required by the Civil Registrar)

o Birth certificate (NSO copy)o Birth certificate (Local Civil Registrar copy)o If petitioner or the person who request is not the document/birth certificate owner, you

should attach a Power-of-attorneyo Required clearance, to wit:

NBI Clearance PNP Clearance Certificate of Employment with no pending administrative case (for employed)

or Affidavit of Unemployment (for unemployed applicants);  Business permit (for self-employed)

For those who want for Change of First Name (CFN), the needed requirements are:o 2 valid id's or any of the following:

Driver’s License Employment Record Baptismal Certificate Business Record COMELEC Voter’s Affidavit/record GSIS or SSS record Medical Record Insurance Record Land Title/Certificate of Land Transfer Bank passbook Others (as required by the Civil Registrar)

o Birth certificate (NSO copy)o Birth certificate (Local Civil Registrar copy)o If petitioner is not the document owner, attach a Power-of-Attorney

2.  Go to the Civil Registrar's Office. Get and fill-out the forms:

Petition Form RA9048 1.1 - for Correction of Clerical Error (CCE) Petition form RA9048 4.1 - for Change of First Name (CFN)

You can get these forms in the Civil Registrar's Office.

Who are elegible to apply for a petition?

a person must be of legal age (18 years old and above). Thus, a minor (less than 18 year old) cannot file a petition.

a person must be the owner of the record (or birth certificate) that contains error in first name if you are not the owner of the record (or birth certificate), you can still file a petition if you are

the spouse, son/daughter/, parent(s), brother, sister, grandparent, guardian, or any other person duly authorized by law or owner of the record.

How much are the fees?

Filing Fee for CCE ...................... PhP 1,000.00 Filing Fee for CFN ....................... PhP 3,000.00 Mailing Fee ................................ PhP 80.00 Endorsement Fee ....................... PhP 250.00

Migrant petitioners (or out-of-town applicationts) shall pay an additional service fee to the Petition Receiving Civil Registrar (PRCR). This service fee will accrue to the local treasury of the PRCR:

For CCE .................................... PhP 500.00 For CFN ..................................... PhP 1,000.00

In case of a petition filed with the Consul General (CG), the fees are the same for all Philippine Consulates. The fees are the following:

For CCE .................................... $ 50.00 CFN .......................................... $ 150.00

Read more: http://www.affordablecebu.com/load/civil_documents/how_to_apply_correction_or_change_of_name_entry_in_birth_certificate/30-1-0-3812#ixzz41Xvubbh8

As a general rule, no entry in the civil register shall be changed or corrected without a judicial order. Hence, the usual process for correcting errors in the birth certificate is to file a petition in court. Fortunately, Republic Act No. 9048, as recently amended by Republic Act No. 10172, allowed the administrative correction of certain entries with the Civil Register, including entries in the birth certificate.

At present, one can file a petition for correction of clerical or typographical errors in the first name, nickname, place of birth, day and month of birth or sex of a person. The petition is generally filed with the Local Civil Registry Office (LCRO) where the record containing the clerical error sought to be corrected is kept. However, if the residence or domicile of the petitioner is different from where the civil registry records are registered, said petitioner may file the petition in the nearest LCRO in his area. For those staying outside of the Philippines, the petition may be filed with the Consul General of the Philippine Embassy in such foreign country.

A petition to change one’s first name or nickname cannot be based on any ground. It will be only allowed in any of the following cases:

1. The petitioner finds the first name or nickname to be ridiculous, tainted with dishonor or extremely difficult to write or pronounce.

2. The new first name or nickname has been habitually and continuously used by the petitioner and he has been publicly known by that by that first name or nickname in the community: or

3. The change will avoid confusion.

The petition for correction of first name, nickname, day and month of birth and gender shall be in the form of a notarized affidavit which should set forth facts necessary to establish the merits of the petition and shall show affirmatively that the petitioner is competent to testify to the matters stated. It must be supported by the following documents:

1. A certified true machine copy of the certificate or of the page of the registry book containing the entry or entries sought to be corrected or changed.

2. At least two (2) public or private documents showing the correct entry or entries upon which the correction or change shall be based

3. Notice and Certificate of Posting

4. Certified machine copy the Official Receipt of the filing fee

5. Certification form law enforcement agencies that the petitioner has no pending case or criminal record.

6. Other documents as may be required by the LCRO.

For a petition to correct day or month of birth or gender, additional documents must be submitted such as the earliest school record or documents such as medical records, baptismal certificate and other documents issued by religious authorities. For correction of entry of sex of the person, the petition must be further accompanied by a certification from an accredited government physician attesting to the fact that the petitioner has not undergone sex change or sex transplant. This is in view of the fact that a petition for correction of gender can only be based on mistake or clerical error. A man who has undergone surgery to change his reproductive organ to that of a female cannot correct the entry of his gender in the birth certificate to female.

Pertinently, the petition must be published at least once a week for two (2) consecutive weeks in a newspaper of general circulation.

The civil registrar or the consul general shall examine the petition and its supporting documents. He shall post the petition in a conspicuous place for ten (10) consecutive days after he finds the petition and its supporting documents sufficient in form and substance. Thereafter, he shall act on the petition and shall render a decision not later than five (5) working days after the completion of the posting and/or publication requirement.

This is how to correct errors in your birth certificate without going to court.

Change of Name Without Court Intervention (R.A. 9048)

It’s now easier to ask for corrections in first names and typographical errors under Republic Act No. 9048, which took effect on 22 April 2001. Under this law, the city or municipal civil registrar (or the consul general) may correct a clerical or typographical error in an entry, or change the first name or nickname in the civil register without need of a court order. The law characterizes “clerical or typographical error” as:

xxx a mistake committed in the performance of clerical work in writing, copying, transcribing or typing an entry in the civil register that is harmless and innocuous, such as misspelled name or misspelled place of birth or the like, which is visible to the eyes or obvious to the understanding, and can be corrected or changed only by reference to other existing record or records: Provided, however, That no correction must involve the change of nationality, age, status or sex of the petitioner.

Based on this characterization, there’s a wide discretion in interpreting what constitutes a clerical or typographical error. There’s no definite list and an applicant may show through documents that a particular entry – except nationality, age, status or sex – is erroneous. In one case, the SC noted that the changes sought (surname of the son, the date of the parents’ wedding and the informant’s name) are substantial changes an not merely clerical errors.

Update: Thank you to some who took time to answer some of the questions. Considering that there are unanswered questions and because I don’t have the luxury of time, we shall try to address the issues through the Q&A here. This will be updated from time to time to address new issues. Please go through the questions before posting a query (and please remember that this is a discussion, so feel free to address the issues).

Does this law cover other errors?

Many have errors in the surname, gender (i.e., male or female), birth date, age, nationality (e.g., Filipino), status (single, married) reflected in the entries appearing at the civil registrar. These substantial matters are not covered by this law. Corrections covering these matters require a petition to be filed in court.

Errors in Gender and Birth Date in Civil Registry EntriesWe recently finished a case for correction of entry in the Birth Certificate, particularly the gender of the client. We had to explain that while the erroneous entry, male instead of female, was not her fault, our laws require a court action before it can be corrected. It is indeed frustrating to spend for legal services when the error was committed by the clerk who prepared the birth certificate.

Fortunately for those who have the same problem, clerical or typographical errors in thesex/gender and birth date appearing in civil registry entries may now be corrected without going to court. On 15 August 2012, President Benigno Aquino signed Republic Act No. 10172 (full text), which extended the administrative procedure for change in first name or nickname underRepublic Act No. 9048 (full text) [see Change of Name Without Court Intervention] to includeclerical or typographical errors in the sex/gender and birth date. [Refer to the revised discussion in the Legal Wiki on Change of Name]

So, will this mean that it will be easier for those who’ve undergone sex reassignment surgery, or sex change, to have their birth certificates corrected? First, as the law currently stands, correction of the gender appearing in the birth certificate is NOT allowed if based on the ground that the person successfully underwent sex change surgery [see Sex reassignment surgery: Court rejects change of name and gender].

Obviously as a safeguard against any attempt to circumvent this prohibition, if we may call it that, the new law requires the presentation of documents showing the petitioner’s gender closest to his/her birth. RA 10172 provides that: “No petition for correction of erroneous entry concerning the date of birth or the sex of a person shall be entertained except if the petition is accompanied by earliest school record or earliest school documents such as, but not limited to, medical records, baptismal certificate and other documents issued by religious authorities; nor shall any entry involving change of gender corrected except if the petition is accompanied by a certification issued by an accredited government physician attesting to the fact that the petitioner has not undergone sex change or sex transplant.”

This new law is long overdue. For those who seek an easier and less expensive way of getting out of a bad marriage, perhaps the same thing could be said about divorce.

Changing the Surname of a PersonA person’s name is a word or combination of words by which he is known and identified, and distinguished from others, for the convenience of the world at large in addressing him, or in speaking of or dealing with him. It is both of personal as well as public interest that every person must have a name. The State has an interest in the names borne by individuals and entities for purposes of identification. A change of name is a privilege, not a right.

Petitions for change of name are controlled by statutes. By Article 408 of the Civil Code, a person’s birth must be entered in the civil register. The official name of a person is that given him in the civil register. That is his name in the eyes of the law. And once the name of a person is officially entered in the civil register, Article 376 of the Civil Code seals that identity with its precise mandate: no person can change his name or surname without judicial authority. In other words, the proper petition must be filed in court before the person can legally use a different surname.

The petitioner must show proper and reasonable cause or any convincing reason which may justify such change. Jurisprudence has recognized, among others, the following grounds as being sufficient to warrant a change of name: (a) when the name is ridiculous, dishonorable or extremely difficult to write or pronounce; (b) when the change results as a legal consequence of legitimation or adoption; (c) when the change will avoid confusion; (d) when one has continuously used and been known since childhood by a Filipino name and was unaware of alien parentage; (e) when the change is based on a sincere desire to adopt a Filipino name to erase signs of former alienage, all in good faith and without prejudice to anybody; and (f) when the surname causes embarrassment and there is no showing that the desired change of name was for a fraudulent purpose or that the change of name would prejudice public interest.

In 22 March 2001, however, Republic Act No. 9048 was passed, providing for an exception: for clerical or typographical errors and change of first name or nickname which can be corrected or changed by the concerned city or municipal civil registrar or consul general in accordance with the provisions of said law and its implementing rules and regulations [see Change of Name Without Court Intervention (R.A. 9048)].

The authority was extended under Republic Act No. 10172, passed in 2012, to allow administrative changes in clerical or typographical errors in “the day and month in the date of birth or sex of a person where it is patently clear that there was a clerical or typographical error or mistake in the entry.” [See Errors in Gender and Birth Date in Civil Registry Entries]

[References: Republic vs. Hernandez, G.R. No. 117209, 9 February 1996; Silverio vs. Republic of the Philippines, G.R. No. 174689, 22 October 2007; Republic Act No. 9048]

Republic Act 9048: Correcting Clerical or Typographical Error in First Name or Nickname Without Court Order

REPUBLIC ACT NO. 904

AN ACT AUTHORIZING THE CITY OR MUNICIPAL CIVIL REGISTRAR OR THE CONSUL GENERAL TO CORRECT A CLERICAL OR TYPOGRAPHICAL ERROR IN AN ENTRY

AND/OR CHANGE OF FIRST NAME OR NICKNAME IN THE CIVIL REGISTER WITHOUT NEED OF A JUDICIAL ORDER, AMENDING FOR THIS PURPOSE ARTICLES 376 AND

412 OF THE CIVIL CODE OF THE PHILIPPINES

Section 1. Authority to Correct Clerical or Typographical Error and Change of First Name or Nickname – No entry in a civil register shall be changed or corrected without a judicial order, except for clerical or typographical errors and change of first name or nickname which can be corrected or changed by the concerned city or municipal civil registrar or consul general in accordance with the provisions of this Act and its implementing rules and regulations.

Section 2. Definition of Terms – As used in this Act, the following terms shall mean:

(1) “City or Municipal civil registrar” refers to the head of the local civil registry office of the city or municipality, as the case may be, who is appointed as such by the city or municipal mayor in accordance with the provisions of existing laws.

(2) “Petitioner” refers to a natural person filing the petition and who has direct and personal interest in the correction of a clerical or typographical error in an entry or change of first name or nickname in the civil register.

(3) “Clerical or typographical error” refers to a mistake committed in the performance of clerical work in writing, copying, transcribing or typing an entry in the civil register that is harmless and innocuous, such as misspelled name or misspelled place of birth or the like, which is visible to the eyes or obvious to the understanding, and can be corrected or changed only by reference to other existing record or records:Provided, however, That no correction must involve the change of nationality, age, status or sex of the petitioner.

(4) “Civil Register” refers to the various registry books and related certificates and documents kept in the archives of the local civil registry offices, Philippine Consulates and of the Office of the Civil Registrar General.

(5) “Civil registrar general” refers to the Administrator of the National Statistics Office which is the agency mandated to carry out and administer the provision of laws on civil registration.

(6) “First name” refers to a name or nickname given to a person which may consist of one or more names in addition to the middle and last names.

Section 3. Who May File the Petition and Where. – Any person having direct and personal interest in the correction of a clerical or typographical error in an entry and/or change of first name or nickname in the civil register may file, in person, a verified petition with the local civil registry office of the city or municipality where the record being sought to be corrected or changed is kept.

In case the petitioner has already migrated to another place in the country and it would not be practical for such party, in terms of transportation expenses, time and effort to appear in person before the local civil registrar keeping the documents to be corrected or changed, the petition may be filed, in person, with the local civil registrar of the place where the interested party is presently residing or domiciled. The two (2) local civil registrars concerned will then communicate to facilitate the processing of the petition.

Citizens of the Philippines who are presently residing or domiciled in foreign countries may file their petition, in person, with the nearest Philippine Consulates.

The petitions filed with the city or municipal civil registrar or the consul general shall be processed in accordance with this Act and its implementing rules and regulations.

All petitions for the clerical or typographical errors and/or change of first names or nicknames may be availed of only once.

Section 4. Grounds for Change of First Name or Nickname. – The petition for change of first name or nickname may be allowed in any of the following cases:

(1) The petitioner finds the first name or nickname to be ridiculous, tainted with dishonor or extremely difficult to write or pronounce.

(2) The new first name or nickname has been habitually and continuously used by the petitioner and he has been publicly known by that by that first name or nickname in the community: or

(3) The change will avoid confusion.

Section 5. Form and Contents of the Petition. – The petition shall be in the form of an affidavit, subscribed and sworn to before any person authorized by the law to administer oaths. The affidavit shall set forth facts necessary to establish the merits of the petition and shall show affirmatively that the petitioner is competent to testify to the matters stated. The petitioner shall state the particular erroneous entry or entries, which are sought to be corrected and/or the change sought to be made.

The petition shall be supported with the following documents:

(1) A certified true machine copy of the certificate or of the page of the registry book containing the entry or entries sought to be corrected or changed.

(2) At least two (2) public or private documents showing the correct entry or entries upon which the correction or change shall be based; and

(3) Other documents which the petitioner or the city or municipal civil registrar or the consul general may consider relevant and necessary for the approval of the petition.

In case of change of first name or nickname, the petition shall likewise be supported with the documents mentioned in the immediately preceding paragraph. In addition, the petition shall be published at least once a week for two (2) consecutive weeks in a newspaper of

general circulation. Furthermore, the petitioner shall submit a certification from the appropriate law enforcement agencies that he has no pending case or no criminal record.

The petition and its supporting papers shall be filed in three (3) copies to be distributed as follows: first copy to the concerned city or municipal civil registrar, or the consul general; second copy to the Office of the Civil Registrar General; and third copy to the petitioner.

Section 6. Duties of the City or Municipal Civil Registrar or the Consul General. – The city or municipal civil registrar or the consul general to whom the petition is presented shall examine the petition and its supporting documents. He shall post the petition in a conspicuous place provided for that purpose for ten (10) consecutive days after he finds the petition and its supporting documents sufficient in form and substance.

The city or municipal civil registrar or the consul general shall act on the petition and shall render a decision not later than five (5) working days after the completion of the posting and/or publication requirement. He shall transmit a copy of his decision together with the records of the proceedings to the Office of the Civil Registrar General within five (5) working days from the date of the decision.

Section 7. Duties and Powers of the Civil Registrar General. – The civil registrar general shall, within ten (10) working days from receipt of the decision granting a petition, exercise the power to impugn such decision by way of an objection based on the following grounds:

(1) The error is not clerical or typographical;

(2) The correction of an entry or entries in the civil register is substantial or controversial as it affects the civil status of a person; or

(3) The basis used in changing the first name or nickname of a person does not fall under Section 4.

The civil registrar general shall immediately notify the city or municipal civil registrar or the consul general of the action taken on the decision. Upon receipt of the notice thereof, the city or municipal civil registrar or the consul general shall notify the petitioner of such action.

The petitioner may seek reconsideration with the civil registrar general or file the appropriate petition with the proper court.

If the civil registrar general fails to exercise his power to impugn the decision of the city or municipal civil registrar or of the consul general within the period prescribed herein, such decision shall become final and executory.

Where the petition is denied by the city or municipal civil registrar or the consul general, the petitioner may either appeal the decision to the civil registrar general or file the appropriate petition with the proper court.

Section 8. Payment of Fees. – The city or municipal civil registrar or the consul general shall be authorized to collect reasonable fees as a condition for accepting the petition. An indigent petitioner shall be exempt from the payment of the said fee.

Section 9. Penalty Clause. – A person who violates any of the provisions of this Act shall, upon conviction, be penalized by imprisonment of not less than six (6) years but not more than twelve (12) years, or a fine of not less than Ten thousand pesos (P10,000.00) but not more than One Hundred Thousand pesos (P100,000.00), or both, at the discretion of the court.

In addition, if the offender is a government official or employee he shall suffer the penalties provided under civil service laws, rules and regulations.

Section 10. Implementing Rules and Regulations. – The civil registrar general shall, in consultation with the Department of Justice, the Department of Foreign Affairs, the Office of the Supreme Court Administrator, the University of the Philippines Law Center and the Philippine Association of Civil Registrars, issue the necessary rules and regulations for the effective implementation of this Act not later than three (3) months from the effectivity of this law.

Section 11. Retroactivity Clause. – This Act shall have retroactive effect insofar as it does not prejudice or impair vested or acquired rights in accordance with the Civil Code and other laws.

Section 12. Separability Clause. – If any portion or provision of this Act is declared void or unconstitutional, the remaining portions or provisions thereof shall not be affected by such declaration.

Section 13. Repealing Clause – All laws, decrees, orders, rules and regulations, other issuances, or parts thereof inconsistent with the provisions of this Act are hereby repealed or modified accordingly.

Section 14. Effectivity Clause. – This Act shall take effect fifteen (15) days after its complete publication in at least two (2) national newspapers of general circulation.

Approved: 22 March 2001.

Civil Registry Procedures and Requirements PDF Print E-mail

City Civil Registry Department Services

Requirments, Guides and Applicable fees

I. REGISTRATION OF BIRTH – Regular Filing (Counter31)

Registration forms are usually provided by and accomplished in the hospital or maternity clinics where birth has taken place, as well as by midwives who deliver babies in various homes or places. These forms are available at counter 11 and at the National Statistics Office. (A certified true copy of Marriage Contract is required to determine legitimacy of a child).

Registration Fees:

A.Late Filing - P 150.00

B.Issuance of certification of no record - 50.00

C.Issuance of certified true copy- 40.00/copy

D.Rush Issuance of certified true copy - 50.00/copy

E.Issuance of certified true copy using

Security Paper (SECPA) - 60.00/copy

II. LATE REGISTRATION OF BIRTHS (Counter 13)

Requirements:

A.For Legitimate Child:

a.Original copy of Baptismal Certificate, and

b.Certified True Copy of Marriage Contract.

B.For Illegitimate Child:

a.Original copy of Baptismal Certificate, and

b.Joint Affidavit of two (2) disinterested persons.

C.Acknowledgement through Documents (if father/mother or both parents are deceased)

a.Insurance

b.Report Card

c.Title of House & Lot

d.Certified True Copy of Death Certificate

III. APPLICATION for MARRIAGE LICENSES AND REGISTRATION OF CERTIFICATE OF MARRIAGE (Counter 10 and Counter 11)

Requirements:

I.FOR MARRIAGE LICENSES (Counter 10)

Birth or Baptismal Certificates of both applicants. If widowed, death certificate of demise spouse, if previous marriage was annulled, copy of Court Decision and absolute Decree of Finality from the Court,

Community Tax Certificates of both applicants, male and female;

One ID photo (colored or black and white) of each applicant, male and female;

Certificate of Family Planning and Marriage Counseling*

*(There is no age limit for Family Planning, however couples 24 years and below need to attend Family Planning Sessions, and Marriage counseling. These sessions are scheduled for one-half day within the premises of the City Hall. (Inquire from any of the office clerks at Counters 8, 9, & 10 about the details)

If applicant is a Foreigner, requirements are:

Valid Passport;

Certificate of legal capacity to marry issued by their respective diplomatic or consular officials;

If divorced, copy of Final Decree of Absolute Divorce;

Certificate of Family Planning & Marriage Counseling & Responsible Parenthood.

Marriageable Age: 18 years old (male or female)

Persons below 21 years old need parental consent.

Persons 21 years and below 25 years old need advice from parents.

Registration Fees:

Application form - P50.00

Filing Fee -100.00

Marriage License Fee - 100.00

Registration of Marriage Certificate - 70.00

Issuance of Marriage License should be released after 10 days posting after the Marriage Application was filed. License expires 120 days from the date license was issued.

Registration of Certificate of Marriage shall be in four copies distributed as follows:

1st copy- Local civil Registry

2nd copy- OCRG-NSO

3rd copy- Solemnizing officer/Church

4th copy- Couple

Note: Releasing of Marriage Licenses is up to 4:00 pm only.

V. REGISTRATION OF DEATH (Counter 8)

Death Certificates are usually provided by hospitals/medical center where the person died or by funeral homes/parlors when the person died at home.

Requirements:

a.Death Certificate that is certified by a licensed medical doctor, or the attending physician, and

b.Signature of embalmer and his/her license number.

Registration Fees:

Registration Fee - P 50.00

Burial Permit - 50.00

Transfer to other municipality/city - 100.00

Entrance from another municipality/city- 200.00

Exhumation of cadaver - 75.00

Removal of cadaver - 75.00

Renewal of an old niche (5 years) - 500.00

(Novaliches & Baesa cemeteries only)

Apartment Type Niche -1, 500.00

Single Niche - 500.00

Niche yearly rental (Novaliches Cemetery) - 100.00

Niche yearly rental (Bagbag Cemetery) - 100.00

Issuance of Certified True Copy of Death Certificate - 40.00/copy

Issuance of Certified True Copy of Death Certificate

using Security Paper (SECPA) - 60.00/copy

VI. COURT DECREES & LEGITIMATION (Counter 15)

Registration of Court Decrees, as well as requests for CTCs of annulment, adoption, correction of entry, change of name, presumptive death, et. al. are handled at Counter 7. Court Decrees with finality are required before annotations can be effected. Likewise, Legal Instruments such as Admission of Paternity, Legitimation, AUSF, et.al. are handled at Counter 7. Concerning annotations, Court decrees are required before these can be done.

Requirements:

1.Joint Affidavit of Legitimation signed by both parents.

2.Certified True Copy of Marriage Contract

3.Certified True copy of Birth Certificate

4.Admission of Paternity/ Acknowledgment of Father

5.Certificate of No Marriage (CENOMAR) from NSO

Note: Other requirements will be on a case-to-case basis. Processing time will range from two (2) to four (4) working days. You will be issued a claim stub.

Registration Fees:

1.Annulment of marriage - P500.00

2.Correction of entry or change of name - 400.00

3.Per registration of supplementary reports

Or documents as additional data - 100.00

4.Legalization of Aliens - 500.00

5.Local Adoption - 1,000.00

6.Legitimation - 400.00

7.Foundling - 500.00

8.Naturalization- 1,000.00

9.Foreign Adoption - 1,000.00

10.Repatriation - 1,000.00

11.Presumptive death - 1,000.00

12. Per registration of other documents - 300.00

REPUBLIC ACT 9048

"CLERICAL ERROR AND CHANGE OF FIRST NAME LAW"

Secure the following requirements:

A.Change of First Name/Nickname

a.Certified true machine copy of the Certificate sought to be corrected (3 copies).

b.Clearance from the following Authorities: (Mandatory)

i.Employer, if employed (certification of Employer with no pending case), if not employed, Affidavit Of No Employment

ii.NBI/ PNP

c.Document showing the correct entry/entries upon which the correction shall be based, i.e. Baptismal Certificate, Voter's I.D., School Records, GSIS record, SSS record, Medical record, Business record.

d.Other relevant documents as the Registrar may require.

Filing Fee: P3, 000.00 & additional service fee for Migrant Petitioner of P1, 000.00

B. Clerical or Typographical Error

a. Certified true machine copy of the Certificate sought to be corrected (3 copies).

b.Document showing the correct entry/entries upon which the correction shall be based, i.e. Baptismal Certificate, Voter's I.D., School Records, GSIS record, SSS record, Medical record, Business record.

c.Other relevant documents as the Registrar may require.

Filing Fee: P1, 000.00 & additional service fee for Migrant Petitioner P500.00

Please Proceed to the Civil Registry Department for further instructions