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Change Employee Codes
Disclaimer:
The Knowledge Base is our platform to share information with our customers and provide
you with a ‘help me, help myself’ environment. The guides and documents provide step by
step solutions to assist you with your queries based on the acquisition of solutions from
previous enquiries.
Important Note
The information contained in these articles should be treated as guidelines.
Some articles are version and build specific.
Articles may not be applicable to all environments.
If the proposed solution is not successful, please post your comments below or contact
the Sage Pastel Payroll and HR Department directly on (011) 304 4300 or
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FAQ
Question:
How do I change an Employee Code?
Solution:
1. Make a backup of your data by going to File…Backup
2. Select the directory on your computer where Pastel Payroll must save the backup.
3. The following screen is displayed:
4. Select Process.
Note: Do not make Backups in your Company folder, always Backup to a separate
folder.
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5. Ensure all your employees have the status “Not Processed”.
6. If employees are processed, clear your run flags.
7. Select Process…Clear run flags.
8. On the Employee Filter, ensure that all the relevant employees are reflecting under
Employees to Process field.
9. Select OK.
10. Select Next
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11. Select Process.
12. Select Finish.
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13. Go to Utility…Change Employee Codes Assistant
14. Select the block below the Employee Code in order to highlight it.
15. Select the magnifying glass and select the employee whose code to be changed.
16. Select Enter.
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17. Insert the new code in the New Code column.
18. Select Next
19. Select Process
20. Select Finish.
21. Go to Edit…Employee Masterfile, Select the employee and ensure the code is
reflecting the changes.
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