CHANGE CHAMPIONS – MEETING # 6

UNE FLEXIBLE AND ONLINE UPDATE

31 JANUARY, 2011

OUTLINE

• Welcome to 2011!• Overall Status• Looking forward – where are we

heading?• Spotlight feature – Revitalising

Learning• Transforming Technology update• Quizz!

CHANGE CHAMPIONS UPDATE #6

OVERALL STATUS OF PROJECT

CHANGE CHAMPIONS UPDATE #6

• End of 2010

– Original deliverables

– Including new deliverables

58%

54%

REVITALISING LEARNING – 2011 MILESTONES AND TIMEFRAME

CHANGE CHAMPIONS UPDATE #6

Project Name Milestones Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Rich Media Management Design, Planning and Procurement                        

  Development, Integration                        

  Go Live in Production (Academic Desktop)                        

  Go Live in Production (Academic Lecture capture)                        

                           

AWE - Student Retention Phase 2 Launch (Right Now integration)                        

  Phase 3 Launch (Validation and Review)                        

                           

Integrated Student Support Consulting Commences                        

  Final Report Due                        

                           

New and Revitalised Courses Sem1/Tri 1 Units Released in Blackboard                        

  Sem 2/Tri 2 Units Released in Moodle                        

  Tri 3 units released in Moodle                        

  Tri 1/Sem 1 Units Released in Moodle (Jan ’12)                        

                           

Online Secure Examinations Design, Planning and Procurement                        

  Development, Integration, Testing                        

  Go Live Testing and Output Report                        

                           

Moodle for Teaching and Learning Design, Planning and Procurement                        

  Development, Integration                        

  Go Live in Production                        

                           

Moodle for Research and Communities Design, Planning and Procurement                        

  Development, Integration                        

  Go Live in Production                        

                           

ePortfolios Design, Planning and Procurement                        

  Development, Integration                        

  Go Live in Production                        

                           

Virtual Classroom Design, Planning and Procurement                        

  Development, Integration                        

  Go Live in Production                        

                           

CDRom Rationalisation Design, Planning and Workarounds                        

  Implementation                        

TRANSFORMING TECHNOLOGY– 2011 MILESTONES AND TIMEFRAME

CHANGE CHAMPIONS UPDATE #6

Project Name Milestones Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

New Web Solutions Project Initiation (Nov '10)                        

  Design Review (Dec '10)                        

  Action Review Recommendations (Dec '10)                        

  Commission New Hardware                        

  Create Environments                        

  Migrate Systems                        

  Decommission Old Webcluster                        

                           

Data Backup Infrastructure Design, Planning and Procurement - Triage Plan                        

  Development, Integration, Training                        

  Deployment                        

                           

Voice Over IP Design, Planning and Procurement                        

  Consultancy and Business Case Development, Approval                        

  Commence Delivery Project                        

                           

Establish Information Strategy Design, Planning and Procurement                        

  Design Strategy                        

  Implement Strategy                        

                           

Cloud Email/Calendar Design, Deliver, Approve Business Case (Dec '10)                        

  Integrate with Moodle (tba)                        

  Implement Student Mail - New Students                        

  Implement Student Mail - Current Students                        

  Implement Student Mail - Alumni                        

  Implement Staff Email                        

                           

IT Strategy Deployment Ongoing oversight of project deliverables                        

                           

Hosting Strategies Phase 1 - ID and Negotiation with IT Partners                        

  Phase 2 - Planning and Negotiations for Core Hosting Requirements                        

WORKING TOGETHER– 2011 MILESTONES AND TIMEFRAME

CHANGE CHAMPIONS UPDATE #6

Project Name Milestones Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Workforce Planning Request for Information - Approved and Advertised (Dec '10)                        

  Project Support Resource Employed                        

  Consultant Appointed                        

  Recommendations to VCC for Approval                        

  2012 Budget Submission to Finance to Implement Recommendations                        

  Project Close - Including Benefits Review                        

                           

Business Processes Adaptation Training for Internal Staff (Dec '10)                        

  Diagnostic, Design and Future State Analysis for Procurement                        

  Diagnostic, Design and Future State Analysis for Financials                        

  Diagnostic, Design and Future State Analysis for HR                        

  Implementation of Quick Fix Changes                        

  Business Case Delivery - Approval                        

                           

Load and Revenue Forecasting Development Phase (Nov '10)                        

  Technical Development (Dec '10)                        

  Training (Dec '10)                        

  Reports (Dec '10)                        

  Testing (Dec '10)                        

                           

Approvals (Courses and Units) Current State Analysis and Problems                        

  Future State Analysis - Best Practice                        

  Callista and Other Software Analysis                        

  Software and Process Development, Integration, Testing                        

  Implementation                        

                           

Program Management/Benefits Realisation Documentation of New Processes, Policy and Procedures                        

  Implementation of Centre of Excellence                        

  Creation of Training Events for UNE Staff on Processes, PRINCE2                        

LOOKING FORWARD

WHERE ARE WE HEADING?

CHANGE CHAMPIONS UPDATE #6

SPOTLIGHT FEATUREREVITALISING LEARNING

• Quick update (including the latest on Rich Media Management)

• Moodle training (starting soon!)• Academic Moodle Mentors• Moodle Support Contacts

CHANGE CHAMPIONS UPDATE #6

QUIZ TIME!!CORRECT ANSWERS MEAN POINTS AND PRIZES

• What was the name of the music played at the beginning of today’s session?

• Name two projects that FOL had delivered by end 2010?• Name any three projects FOL will deliver this year?• What’s rich media?• When is Moodle training to begin?• What’s the role of the Academic Moodle Mentors?• What’s the role of Moodle Support people?• Name two staff contacts for Moodle support?

CHANGE CHAMPIONS UPDATE #6

CHANGE CHAMPIONS MEETINGS – 2011

NOON – 1.30PM AT OORALA

• February 28th• March 28th• April 18th• May 30th• June 27th• July 25th• August 29th• September 26th• October 31st• November 28th• December (tba)

•Choice and Flexibility•A Seamless Student Experience•Regionally Based – Globally Connected•Driving Innovation

CHANGE CHAMPIONS UPDATE #6