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Challenges in Documenting Archaeological and Ethnological
Collections in KE EMu
Stacey Girling-Christie, Archaeology & History
Margot Reid, Artifact Documentation
North American Users Group Meeting, October 2006
Background
1842 William Edmond Logan – Founder of the Geological Survey of Canada
1910 Government of Canada creates an Anthropology division within the GSC
1910 Edward Sapir – Ethnologist, became Division Head and first registrar
1911 Harlan Smith - first archaeologist
1964 regional archaeologists hired
Archaeology Collections
Mandate – Canadian archaeology Sites located on crown land Majority of the collections come from
region of the Northwest Territories / Nunavut
Collections are predominately prehistoric
human remains collection “Foreign” collections
Ethnology Collections
61,000 objects of Aboriginal origin; all regions of Canada and small portion from outside Canada
acquired between 1879 and the present
20% are works of contemporary art
large proportion purchased by ethnologists carrying out research in Aboriginal communities in first half of 20th century
Archaeology - Modules
Locations
Thesaurus(in progress)
Multimedia
Taxonomy(link does not
exist)
Rights
Parties
Catalogue
Relationship of KE Modules - Archaeology
CATALOGUE
COLLECTION
EVENT SITES
ACCESSION
LOTS
621,423 records
14,477 records 33, 597 records
26,722 records
Ethnology – Modules
Parties
Loans
Locations
Narratives Thesaurus(stand-alone)
Events
Multimedia
Rights
Accession Lots
Catalogue
CATALOGUE - Classification
Chenhall Classification System
CATALOGUE - Numbers
CATALOGUE – Object ID
cast
CATALOGUE - People
CATALOGUE – Dates/Acq
CATALOGUE - Affiliations
CATALOGUE - Affiliations
THESAURUS -Browse mode, Terms
THESAURUS -Browse mode, Notes
CATALOGUE - Measurements
CATALOGUE – Description 1
CATALOGUE – Description 3
CATALOGUE - Material
CATALOGUE - Associations
CATALOGUE – Location 1
CATALOGUE - Valuation
CATALOGUE – Dates/Acq
ACCESSION – Lot Details
ACCESSION – Acquisition 1
Veronica Milly donor
ACCESSION – Acquisition 2
Numbers TabLink to Collection Event Record
COLLECTION EVENT – Collections 1
COLLECTIONS EVENT – Collections 2
SITES - Site
SITES - Locality
Problem: Site with multiple lots entering Lot and Concession information
SITES - Mapping
SITES – Cultural
Partnerships
1992 Task Force on Museums and First Peoples published a report titled "Turning the Page: Forging New Partnerships Between Museums and First Peoples."
CMCC guided by the principles and recommendations outlined in the report.
Exhibitions, research, management and care of the collection, and repatriation are done in consultation and cooperation with Aboriginal people and communities.
Defining Sensitive
Grave goodsHuman remainsSacred objectsTraditional and sensitive careSITES informationProvenience dataObject lists for land claim negotiationsSensitive images and documentsRepatriated materialValues (monetary)Casts accessioned
CATALOGUE - Provenience
CATALOGUE - Deaccession
CATALOGUE – Admin, Publish on Internet
CATALOGUE – Description 3
Rights Module
Archaeology
621,423 Catalogue records2,817 records flagged as sensitive.45 % of the records
Ethnology61,000 Catalogue records3,600 records flagged as sensitive 6% of the records
CATALOGUE - Multimedia
MULTIMEDIA
MULTIMEDIA – Admin, Publish on Internet
Recording and Managing Information
Creation of new tabs and fields in Catalogue
notes regarding repatriation or land claim inclusion
notes on associated archival documentation
traditional and sensitive care recommendations
Recording and Managing Information
Creation of Events records
Recording visits and visitors
Recording and Managing Information
Creation of Narratives records
Information from visitors
Other Functionality in KE
Shortcuts view and Page view
Tab switching
Icon “alerts” (“contact curator”)
Shortcuts Setting
Shortcuts View
REGISTRY
Trigger for Tab-switching
Tab-switching
Pre-set Page View
REGISTRY - “Departmental Access”
Icon Alert
CHALLENGES
Corporate database with numerous types of collections
Classifying objects by function, type and material
Keeping terminology current Managing access and permissions for
sensitive material