Chakradharpur Division welcomes all 12-04-20131Sr.DFMs' Conference New Delhi

1

Chakradharpur Division welcomes

all

12-04-2013 Sr.DFMs' Conference New Delhi

12-04-2013 2Sr.DFMs' Conference New Delhi

A Story About

Single Batch Salary

Payment System Under

100% RTGS / NEFTEnvironment


Presentation By

Md Manzarul Hasan IRAS

Sr. DFM

Chakradharpur

4

Programme for the session

Single Batch Payment System Through

RTGS/NEFT

Old AgeSystem of Salary

PaymentConclusion

Sr.DFMs' Conference New Delhi12-04-2013

Sr.DFMs' Conference New Delhi 5

Chakradharpur is a town and municipality in West Singhbhum district in the state of Jharkhand. It is located on Chota Nagpur Plateau 62 Kilometres west of Jamshedpur, 115 Kilometres south of Ranchi, 101 Kilometres east of Rourkela and 24 Kilometres north of Chaibasa (which is its Administrative District Capital). The town serves the mineral rich areas of Jharkhand and Orissa, as well as the Cement, Steel and Limestone industries in the region. Earlier this area was a part of Gajapati Empire of Orissa .

12-04-2013

Chakradharpur

JSG(514)

ROU(413)

BNDM(407)

CKP(312)

DPS(366)

TATA(249)

JHARKHAND

ORISSA

JHARSUGUDA DT.

SAMBALPUR DT.

SUNDARGARH DT.

KEONJHAR DT.

MAYURBHANJ DT.

SINGHBHUM WEST DT.

SINGHBHUM EAST DT.

SIMDEGA DT.

NGP

HWH

ADA

SYSTEM MAPCHAKRADHARPUR DIVISION

AD

A D

IVN

.

CK

P D

IVN

.(K

M.3

77.8

00)

LEGEND

KUR DIVN.CKP DIVN.(KM.422.133)

SARAIKELA - KHARSWAN DT.

CHAKRADHARPUR DIVISION, S.E.RAILWAY



JSG

BRMP

ROU

NXN

CKPTATAADTP

GUMI

BMPR

BUF

BNDM

BSPX

DPS

TO KGP

TO BSP

TO MURITO ADRATO RNC

Double LineSingle Line

GP

RKSN

MOUCBSA

SNYKND

CHAKRADHARPUR DIVISION, S.E.RAILWAY

FINANCE DEPTT.

SR.DFM OFFICE

CASH & PAY OFFICE

SUB - PAY OFFICE

CKP CKP TATADPS

BNDMROUJSG

TOTAL 1 Nos. 1 Nos. 5 Nos.12-04-2013

BACK

8

Present Staff Strength

12-04-2013Sr.DFMs' Conference New Delhi

• Total - 145• Gr A - 75 • Gr B – 62• CMP - 8

• Total - 21839• Gr. C - 18039• Gr. D - 3778• CMP - 22

• 21984


Financial Performance

12-04-2013

Items 2011-12 2012-13

Passenger Earnings 183.65 Cr 229.97 Cr

Other Coaching Earnings 23.25 Cr. 12.96 Cr

Goods Earnings 5896.94 Cr. 6136.42 Cr

Sundry / Other Earnings 24.83 Cr. 33.59 Cr

Total Earnings 6128.68 Cr. 6412.94 Cr

Ordinary Revenue Expenses 1233.39 Cr. 1399.21 Cr

Works Expenditure 254.90 Cr. 190.18 Cr

Performance Efficacy Index 20.13% 21.81%

10

Wage period 1st day to The Last Date of the Month.

Muster Roll Period 11th of Previous Month to 10th of Current Month.

Period of Actual Attendance

From 1st of the Month to 10th of the Month.

Period of Assumed Attendance

From 11th of the Month to last date of the Month.

Date of Payment Salary/Wages

Last Date of the Month.

Schedule for Single Batch Payment



• Compilation of Bills• Input Data in PRIME• Checking of Change Data• Further Edit if required in PRIME• Printing of Bills• Submission of Salary Bills along with all relevant documents

P-BRANCH & PRIME

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Payment Cycle


4-BatchOFFICE STAFF

31st RUNNING STAFF

10th SECURITY

COMMERCIAL17th GANGMAN

24th 12-04-2013

13

4 BATCH SCHEDULE

1st Batch 2nd Batch 3rd Batch 4th Batch

Payment Day 31st 10th 17th 24th

Closing of Muster Roll 15th 20th 25th 7th

Wage period 1-31 6-5 11-10 24-23

No of Staff 6127 9473 4318 3423

12-04-2013 Sr.DFMs' Conference New Delhi


4 BATCH PROFILE

No of Employees 21984

No of Banks to which Salary Transferred 445

No of Bill Units 245

No of Bill Clerks Involved 170

No of Associated Accounts Clerks 20

12-04-2013


Traditional 4-Batch System

Huge No of

Bill Units &

Bill Clerks

Staff Engagement / Extra

Bookings

Debt Trap/

Money Lenders

Stationary&

Other Estt Cost

Occupation Of

MACHINE &

SPACE

Cumbersome,

StressfulData Feed

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16

INCEPTION


BatchExisting Wage Period

ProposedWage Period

Existing Date For

Closure of Muster Roll

i.e Attendance

Register

ExistingPay Day

Proposed No. of Days

to set right the anomaly due to Change of Wage

Period

Actual Attendance to be connected

for the New System

1st1-30 of

the Same month

1-30 of the Same

month10th

30th /31st of the same

month when the muster has been

closed

30th /31st (30 days) 11th – 10th

2nd 6th – 5th of

the following

month

1-30 of the same

month15th

10th of the following

month

30th /31st (25 days) 16th – 10th

3rd 11th – 10th

of the following

month

1-30 of the same

month20th


month

30th /31st (20 days) 21th – 10th

4th 24th – 23th

of the following

month

1-30 of the same

month2nd


month

30th /31st (8 days) 3rd – 10th


WAGE PROGRAMME

Activities Time ScheduleWage period 1-30/31

Actual Attendance 11th of previous month – 10th of the pay month

Date of submission of change Data by Bill Clerk to IT Centre/CKP for all Allowance / Recoveries etc. for inclusion in the salary 1st of the Month

Date of Closing Master Roll 10th Evening

Assumed Attendance 11th – 30/31

Date of submission of the Master Roll to IT Centre /CKP ( Absentee Statement) of Bill Clerks 11th

Generation of Edit List by the IT Centre 14th

Data of generation of Final Pay-bill and submission to Personnel Branch 17th

Date of submission of pay bill to Accounts 21st

Date of submission of Book section 26th evening

Date of Cheque preparation 27th

Date of submission of cheque to Bank 28th / 29th

Pay date 30th / 31st


PAYMENT PROGRAMME for SINGLE BATCH

Srl No.

Activities Time schedule

1 Wage period 1st day to last day of each month.

2 Actual period of attendance 11th of previous month to 10th of current month.

3 Date of closing of muster Roll 10th of the month.

4 Date of submission of muster Roll by the unit to Bill compiling unit.

By 12th of the month.

5 Assumed attendance 11th of current month to last date of current month.

6 Submission of TA and OT statement along with vouchers for all Non-running categories by unit to bill compiling unit.

By 4th of the month.

TIME SCHEDULE



SINGLE BATCH MILESTONES100% BANK PAYMENT SEPT 2006

COMPLETE MERGING OF WAGE PERIOD DEC 2007

SINGLE BATCH SYSTEM IMPLEMENTED JAN 2008

100% RTGS/NEFT IMPLEMENTED OCT 2011

RTGS/NEFT MODE FULLY ACTIVATED SEPT 2012

12-04-2013

Sr.DFMs' Conference New Delhi 2112-04-2013

BENEFITS OVER EXISTING SYSTEM

Ø 2Ø 1

Proc

ess

Cos

t

Out put

Proc

ess

Cos

t

Out put

XX

YY

OO

4 Batch System Single Batch System


The Saving Factors

A• Complete abolition of

TA/OT Section by merging it with bill passing section

B• Fixed cost become less in

terms of man material & machine

C • Saving in power consumption & stationary

D• The intermittent system is now

completed in one go resulting increase in performance index i.e

Ø 1< Ø 2

1st

2nd

3rd

4th Single Batch


1. To Staff Credit on the last date of the month, where as in present pay programme it is STRETCHED OVER 7 days.

2. Books Section

a) Abolition of ‘Suspense Head’ demands Paybill related to salary batch ( 2nd & 3rd )

b) One Cheque Statement instead of four chequ statement for the month. Similarly, Batch Cash Book would be required only once instead of four time as at present.

c) Cheque writing function would be drastically reduced. Single Batch would require anly about 375Bank cheque to be written instead of existing 800 ‘Bank Cheque’

3. Simplicity At present salary programme start every week, whereas single batch would mean one salary programme in a month

4 QualityBetween 1st to 20th more time would be available at a stretch for quality and analytical checks on allocation head and patterns of allowances, arrears, recoveries etc of all type.

12-04-2013

Benefits Over Existing System


FUTURE CHALLENGES

DIFFICULT LOCATIONS

NO MOBILES

MANPOWER CRUNCH

MONEY LENDERS DEBT TRAP

INDUSTRIAL ISSUES

ADMINISTRATIVE HURDELS

STAFF RESISTANCE

12-04-2013

GEOGRAPHY

BRANCH Lines


E-RIMS DIGITAL RECORD KEEPING

ACCOUNTAL RECONCILIATION OF PF BALANCES & GP-49

DIRECT LIFTING OF CASH Cheques in remote Banks specially in Jungle Areas

e-Processing of CEA / IPAS LINKAGE

SMART OFFICE NETWORKING INTERCOM INTERNET INTANET

12-04-2013


Than

ks12-04-2013

[email protected]


BEST PRACTICES

• Keeping of Accounts and compilation thereof at the end of each financial period according to well established procedures and formats.

• To play a significant role in reduction of expenditure as well as increase in earning to book the whole array of expenditure and earnings by well built mechanism.

• Scrutiny of investment proposals to enable the management to take a decision of its financial viability. The financial appraisal enables the management to take a decision with eyes wide open and not as if it were a hit in the dark.

• Preparation of a realistic Revenue and capital Budget against which the actual performance could be appraised.

• Last but not least, a constant search for application of the latest techniques in financial management.

12-04-2013

Section Purulia to Chakradharpur(via Sini)

Chakradharpur to Goilkera Goilkera to Jharsuguda

Chakulia to Sini(Via Tata) Tata to Gorumahishani

Kandra-Gamharia Chord Rajkharswan to Dongoaposi

Dongoaposi to Gua(via Barajamda) Barajamda to Barbil

Rourkela to Birmitrapur Bondamunda to Barsuan(via Bimalgarh)

Bimalgarh to Kiriburu Bondamunda to kiriburu

BRANCH LINES


BACK


New Measures Taken: PF

RTGS/NEFT File

Generation

Tagging

PRIME (pay

related)

Module with AFRES

On the spot

registration

12-04-2013


e-PATH FOR GP-49Registration of

Application Application

Entry in AFRES

Auditing the Application on line Co6 Generation

Co7 Entry Cheque Section to make

RTGS/NEFT Files

Bank for RTGS/NEFT Uploading

12-04-2013


Reduction in Man-Hrs

Effective Control Accuracy

OUTCOME

12-04-2013

Procedural Achievement • PROMPT PROCESSING

OF PF CLAIMS EVEN ON “DAY- 1”

• PROMPT AND CORRECT PAYMENT TO THE EMPLOYEES’ BANK ACCOUNT THROUGH RTGS/NEFT WITHOUT INVOLVING ANY EXTRA TIME FOR THE PAYMENT PROCESS.


BACK



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12-04-2013


Documents

Chakradharpur Division welcomes all 12-04-20131Sr.DFMs' Conference New Delhi