Embed Size (px)
Citation preview
THE REGIONAL BUILDING . 723 WOODLAKE DRIVE . CHESAPEAKE, VIRGINIA 23320 . (757) 420-8300
June 10, 2020 Memorandum #2020-67 TO: askHRgreen.org: Fats, Oils and Grease Subcommittee BY: Katie Cullipher, Principal Environmental Education Planner RE: askHRgreen.org: Fats, Oils and Grease Subcommittee Meeting – Tuesday, June 16, 2020 The next meeting of the askHRgreen.org Fats, Oils and Grease Subcommittee will be held via Webex on Tuesday, June 16, 2020 at 9:30 a.m. Participants can join the meeting using the following Webex Meeting info: To join by computer: https://pdc-tpo-staff.my.webex.com/pdc-tpo-staff.my/j.php?MTID=m2069bcc1be133f353d8f4c4098d2f5c1 -or- To join by phone: 1-408-418-9388 (Access code: 126 925 5359) Meeting number: 126 925 5359 Password: 4ZQbuErt7i2 (49728378 from phones) In the event you are unable to attend, please let us know. Comments and suggestions based on this agenda package are welcome. The Agenda for the meeting is as follows:
1. Meeting Summary The meeting summary for May is attached for your review and information.
Attachment 1
Action: Approve the meeting summary.
2. Events
The current listing of outreach events is as follows:
*Need volunteers for this event.
9/12 Go Green Market Yorktown
9/17-9/20 Isle of Wight County Fair Windsor
10/3 Virginia Beach Master Gardeners Fall Gardening Festival* Virginia Beach
10/3 Arlo's Shed Radio Promotion Chesapeake
10/8-10/11 Suffolk Peanut Festival Suffolk
10/10 Lynnhaven River Now Fall Festival* Virginia Beach
10/16-10/18 Poquoson Seafood Festival Poquoson
11/10 Sensible Seafood Fest - Rescheduled Virginia Beach
TBD SEVA CAI Community Association Day Virginia Beach
ROBERT A. CRUM, JR., EXECUTIVE DIRECTOR/SECRETARY
MICHAEL J. HIPPLE CHAIR. ANDRIA MCCLELLAN, VICE CHAIR. RANDY KEATON, TREASURER
Action: Based on discussion.
3. Printing & Promotional Materials Committee members should make arrangements to pick up their sludge judges as needed. The sludge judge extensions are on order. The What Not to Flush game magnets and magnet boards will be ordered after July 1. FOG Coloring Book – The Committee should discuss ordering branded coloring books for FY21. Pricing varies between $1.55-$1.35 for quantities up to 2,500. For a minimum order of 1,000 books, we can put our logo on the cover and remove the 'S' from FOGs for a fee of $300. The digital license fee would be $500. View the coloring book here: https://watereducationgroup.com/product/wendell-and-penelopes-guide-to-fogs/ Action: Based on discussion.
4. FOG Certification Site The Committee should review the attached list of website development initiatives and discuss any edits or additions. Attachment 4 Action: Based on discussion.
5. Commercial Outreach The updated FSE and Hauler Certification training presentations and tests are attached for the Committee’s review and approval. The Committee should specifically discuss proposed changes to cleaning procedures for HGIs. Proposed revisions to the step-by-step cleaning guidelines for HGIs and an FAQ document developed by Chesapeake staff are attached for review and consideration. Attachment 5A, 5B, 5C, 5D, 5E, 5F, 5G
Action: Finalize training presentations, certification tests, and HGI cleaning guidance.
6. MOA Update Committee members should provide any updates on the status of the FOG GCD
Enforcement MOA. Action: Based on discussion. 7. Roundtable & Public Comments
Committee members should share any information or discuss any current issues with their FOG programs. Action: Based on discussion.
8. Staff Reports Budget – The current FY20 budget and draft FY21 budget is attached for review and
discussion.
Attachment 8A, 8B Action: Based on discussion.
Next Meeting is scheduled for Tuesday, July 21, 2020.
askHRgreen.org Fats, Oils, and Grease Education Committee Meeting
Tuesday, May 19, 2020
Zoom video conferencing or conference call
Attendance:
Amanda Albright, HRSD
Chad Krejcarek, PQ
Brent Werlein, VB
Jason Lee, CH
Lacie Wever, HRSD
Mike Martin, HRSD
Regina Duncan, HA
Jerry Hoddinott, CH
Tom Fauber, JCSA
Lindsay, Dierks, NO
Randy Estness, YK
Amy Zieman, YK
Katie Cullipher, HRPDC
Rebekah Eastep, HRPDC
The meeting summary was as follows:
Meeting Summary
The Committee reviewed and approved the March meeting summary.
Action: None.
Roundtable & Events
Roundtable
● HRSD - HRSD FOG BMP for small localities updated, HRSD website updated (P3 website broken
down into several categories including individual BMP page), pilot drug take back program
moving forward (RFP for service providers, limited to five pilot locations), public
education/outreach virtually
● Chesapeake – continuing to work on ordinance approval, MOA will be adopted in concert with
the ordinance
● Norfolk - working remotely, virtual inspections and site plan review, would welcome feedback
on FSE locations requesting food waste disposers
● Virginia Beach - published regional line flushing outreach as well as GCD cleaning graphic for
restaurants, no longer requiring 25 percent rule for high efficiency devices (using manufacturer
recommendations), inspections continue, some FSEs have had to increase cleanings after
COVID-19 menu changes, some push back from FSEs about using Swift Comply software,
national hauler contracts utilizing local haulers for cleanings
● James City County - Pretty much business as usual, a Seafood restaurant was discovered to have
heavy discharge and required to take action despite COVID-19.
Events
Busy spring schedule sidelined by COVID-19 closures. No decision at this time for many fall events,
volunteer requests will be sent as needed. Virtual outreach through lesson plans posted on social media.
Attachment 1
Action: None.
Printing & Promotional Materials
HRPDC staff were instructed to suspend purchases for a time due to coronavirus but have since been
cleared to resume procurement as usual. The Committee approved the artwork and agreed to continue
with the purchase of No Grease signs. The Committee also discussed and approved the purchase of six-
foot extensions for the eight localities that participated in the order of Dip Stick Pro sludge judges.
The Committee discussed the What Not to Flush magnet game. The purchase could come from the
reserve fund or be reimbursed from the FY21 budget (by spending less next year)
• Estimate for purchasing 20 games would be:
o 20 sets of 19 magnets (game pieces and headings) - $450
o 20 game boards - $677
HRPDC staff will send an email gauging interest from localities in receiving a WNTF games and plan to
order two additional games for regional use.
The Committee discussed the FOG coloring books recommended by HRSD. HRSD has previously used the
vendor for SWIFT coloring books which were very well received. The Committee would be interested in
ordering but would like to make some content changes (FOG v. FOGs) and cobrand with askHRgreen.org
brand. The Committee would also like right to host the coloring book digitally on the website.
Action: The Committee approved purchasing No Grease signs and Dip Stick Pro extensions. HRSD will
reach out to get more information about customizing the coloring book. HRPDC staff will follow up with
localities to gauge interest in receiving a WNTF game.
Regional FOG Contacts
The Committee reviewed the list of FOG contacts. Additional FOG information needed for Poquoson and
Suffolk.
Action: HRSD will reach out to Poquoson and Suffolk to confirm additional information.
FOG Certification Site & Commercial Outreach
9/12 Go Green Market Yorktown
9/17-9/20 Isle of Wight County Fair Windsor
10/3 Virginia Beach Master Gardeners Fall Gardening Festival* Virginia Beach
10/3 Arlo's Shed Radio Promotion Chesapeake
10/8-10/11 Suffolk Peanut Festival Suffolk
10/10 Lynnhaven River Now Fall Festival* Virginia Beach
10/16-10/18 Poquoson Seafood Festival Poquoson
11/10 Sensible Seafood Fest - Rescheduled Virginia Beach
TBD SEVA CAI Community Association Day Virginia Beach
Attachment 1
The Committee reviewed the FSE and Hauler Certification trainings. The Committee is encouraged to
review comments and suggestions from Amanda:
● Need trapzilla picture as example for high capacity GCD.
● The Committee discussed removing cleaning steps for GCDs under 50 gpm from the hauler
training. Virginia Beach does have small plumbing businesses who offer cleanings.
● Hydro-jetting graphic on slides 14 and 19 need to be changed from mop and bucket to
something more representative of pressure washing like a hose.
● The Committee asked HRPDC staff to lengthen the Ts in the interceptor graphic included in the
training.
Action: HRPDC staff will resend training and testing documents. The Committee is encouraged to do a
final review of all training documents and tests before they are finalized for the website.
MOA Update
There were no updates on additional localities adopting the MOA with HRSD. HRPDC staff will continue
to follow up with the Directors of Utilities until all localities have adopted the MOA.
Action: None.
Staff Reports
Budget – The Committee reviewed the budget. HRPDC indicated that reserve funds were used to cover
overages for printing and promotional items.
Digital Marketing Report - HRPDC staff provided the Digital Marketing Report for review.
Virtual meetings - HRPDC now has access to a WebEx account so future meetings will likely utilize this
platform.
Help 2 Others - The water/wastewater assistance program saw an increase in donations in March/April.
Customer assistance/usage not yet available but HRPDC staff have been working with Salvation Army to
ensure program funds were easily available for customers.
The next Committee meeting is scheduled for June 16, 2020 via video conferencing.
Attachment 1
Task Type CH2M Approach,
if determined
Comments Estimated
LOE
2017
Priority
Approval
Date
Target
Date
Comments Status
Add the Grease Haulers to
the record lookups and
admin reporting
Enhancement Needs to be added like FSE since changed functionality to match FSE8 1 10/21/2016
Needed on admin side only. Not necessary on the
public side - see request for a public certified hauler
list below
Complete
Admins print certificates
from lookup results
Enhancement Should be able to reuse the code
and logic built for the users to add
a column to the search results on
the admin pages to print
certificates as well
Add ability to reprint certifications for administrators when they look up a
user
4 1 10/21/2016 Complete
Have all lookups that filter
the records where it filters
for the string anywhere in
the filter
Enhancement Fix query to use LIKE statement
instead of =
Use FSE first name as example for how to implement
2 1 10/21/2016
Code uses 'Contains' which allows them to search
any letter in the name - the more they type, the
more it narrows down the choicesComplete
On the location where you
can ‘Add’ employer to
profile, bold the text about
employer not being found
so more visible and/or move
it to a more visible location
Maintenance Might be placed in current location due to styling of page – could be
problematic to move if page rendering dynamically
1 1 10/21/2016 See new related task below for public hauler report Complete
Add hashed passwords
functionality to HRFOG
Enhancement Use the same functionality that
currently exists in SSORS and apply
to PARS
6 2 11/17/2016 1/6/2017 Complete
Archive expired users with
emails only.
Enhancement Recommend marking as In-active
and not removing from database.
LOE will be determined after figure
out approach.
Only completely removing them from the database and server will reduce
storage space required. So we’d have to come up with an archive process
and then do the archive periodically and complete remove from
database/server. Right now, the size of our database is only 7.34 MB so I am
not super worried about it. For performance, if we just add the ability to
mark the users as In-Active, that will help with the full user list. I can also
add an option to Full User to show ‘All’ or ‘Only Active’ as well.
SMH Update 8/22/16: Would like to add option to mark users as 'Inactive'
for the administartors and then filter out i nactive folks from admin reports,
which will reduce time to run report
ARS Update 7/31/17: Added new ActiveUser field to Users table. 11/3/2017:
added checkbox to form to show status
RJE 3/7/18: The purpose of the inactive users was to exclude them from
reports so that they run faster (and won't time out). With that being said, we
do want to exclude them from reports BUT we need a process for handling
inactive users. Based on my testing an inactive user can still log in and get
certified. We either need to disable the user's access to their account and
direct them to contact the system admin to unlock their account or have an
automatic switch that makes an inactive user active again once they pass a
test.
4 2 11/17/2016 1/6/2017
If database size is not an issue, keep as is. Purging
can than be done manually through PDC/CH2M on
an annual basis.
See new related task below for reporting option
If mark as Inactive, should this affect ability to login
or inclusion/counts for reporting? See email from
11/3/2017
RJE 4/24/18: The Committee has asked that we
take NO ACTION on the "archived users"
functionality. They will revisit using the
functionality in the future if needed.
Complete
Add expiration and exam
type to notification emails.
Enhancement Right now just generic because of
how the data is pulled.
"ExpiredCertMailer" project see p.20
RJE 3/7/18: Verified that this is complete
8 2 11/17/2016 1/6/2017code shows this already exists
Complete
Add a filter by user ID for all
record lookups – FSE,
Hauler, FSE business
Enhancement Use same logic as other filters, just
apply to ID 4 2 11/17/2016 1/6/2017 Complete
Add a text box to force users
to re-enter their email when
registering for site
Enhancement Provides a form of validation that they entered the email correctly – help
reduce mistakes3 2 11/17/2016 1/6/2017 Complete
Provide an export in
administrative site for user
names that don’t look like
valid emails. Reduce SPAM.
Enhancement Could use missing “@” or “.” To
check for these – may not catch all
errors.
ARS Update 7/31/17 - Add to QCs in data dump.
2 2 11/17/2016
sent db to HRPDC on 9/21/2017
RJE 3/7/18: Waiting on Committee member
feedback
RJE 4/24/18: Let's close out this task and combine
with the QC line
COMPLETE
Allow users to add business
listing during profile creation
Enhancement Will open up adding businesses
whether user is certified or not.
Will have options available on both
profile and certified pages at first
then allow committee to decide
where to keep it.
Currently only available after passing a test. Will assigning before impact any
reports, searches, etc.?
6 2 11/17/2016 1/6/2017
We fixed this during Priority 1 fixes. Can now add
any business they want with just a profile and no
tests. Just have ladies test this with a new fake
user. In Progress
1
Attachm
ent 4
Task Type CH2M Approach,
if determined
Comments Estimated
LOE
2017
Priority
Approval
Date
Target
Date
Comments Status
Provide locality accounts
with access to the "ALL"
option under FSE and FSE
Worker List report which will
run faster and return only
certified users.
Will provide all the same options
PDC has for these reports.
ARS Update 7/31/17 - Add "ALL" option only to current list which is locality
that is logged in.
4 2 11/17/2016 Complete
Move change password
button lower on page
Enhancement Will move and make smaller. Can be confusing for users to see this immediately upon logging in. Also,
doesn't need to be so prominent
ARS Update 7/31/17 - added new section lower on page with smaller button.
1 2 11/17/2016 Complete
Change the Available
Certifications functionality
to be icons along with text
and use images on icons that
communicate test clearly
Enhancement PDC provided icon samples
ARS Update 7/31/17 -
FSE Worker = House with knife and fork
Grease Hauler = Truck
4 2 11/17/2016 Complete
Remove 'Employments'
table from database and
application if not in use.
Maintenance2 3 11/17/2016 Complete
Remove old user 'Company'
fields from database and
application
Maintenance These used to be used by grease haulers but no longer needed since
implemented new grease hauler company functionality.
ARS Update 7/31/17 - only see 'Company Name' field in Users and Grease
Haulers tables. Need clarification.
2 3 11/17/2016 Complete
Look into issue with Roles
when new user added
Maintenance Noticed in 2017 deploy that when
user is added, sets role at 0 when it
should default to 4. Need to
research and understand roles,
how they are used, and fix this
issue.
RJE 3/7/18: I would recommend moving the role issue to a new, seperate
task since it doesn't relate to the purge function
RJE 4/24/18: Moved Role issue to its own line
Found code where should be setting user role to 4 for both user registrations
or manual registration.
4/24/2018
Added default user role = 4 on 8/30/17
Complete
FSE edit list issue;
Remove VDH Import
functionality
Maintenance Issue found by Rebekah Admin site can't edit all FSE records, only ones entered manually; 8825
records in table as of 10/31/2016 - 7724 from VDH import; 1101 manually
entered
RJE 3/7/18: Admins need to be able to purge a record from the system too.
Right now we can only edit.
8 2 11/17/2016 1/6/2017 NOTE:
- PURGE button is only available if there are no
related employee records in the list at the bottom.
- The list at the bottom shows ALL employees
associated with the record, regardless of whether
they have a current certification.
- The count on the Hauler List table is CURRENT
certifications only.
Complete
New Certified Hauler Report
and
New FSE Report
Enhancement For both haulers and FSE will add
the option to see the count of
certified employees in the search
results and also add an option to
download the current search
results showing in grid.
Localities would like to have a report for the public to view that shows
certified hauler companies. Best solution may be an Admin report of the
hauler table that HRPDC staff can QC for edits and then have CH2M post on
site as PDF. There are probably too many errors in the tables to have this
process automated.
8 2 11/17/2016
ARS Update 7/31/17 - Decided to simply add Count
on main Food Service Establishments and Grease
Hauler Companies pages next to each company
name Complete
Force user to search for a
FSE before displaying option
to manually add a business
listing
Will track whether user attempts a
search. If so, will allow them to
add. Not entirely sure of workflow
within code so conservative on
LOE.
Can the option to add a new business (FSE in particular) appear only after an
initial search is completed by the user? That way users are forced to look for
an existing FSE listing before they can add something new to the database
10 4 11/17/2016 ARS Update 12/2018: Hid the "click here to add"
link until after a search comes up empty. (Add New
FSE and Add New Hauler on Manage Profile page)
In Progress
Combine ‘Profile’ and ‘Get
Certified’ pages
Enhancement This is to simplify and streamline the user experience and certification
tracking.
ARS Update 7/31/17 - Added sections to Manage Profile page (current and
available certifications). Steps should be 1. Register, 2. Pick Employer, 3. Go
to Profile Page, 4. Take tests.
Removed Register from top, remove Learn, Get Certified, Record Lookup
links on menubar.
Added text description for Available Certifications.
8 2 42691 Current fix - moved Your Current Employment
tables near top of Manage Profile Page and
Certifications tables to bottom so after user
registers, it takes them to the Manage Proflle page
where they can add employment and add
certifications.
Another idea - hide certification tests until they
have an associated employment record?
Complete
Email notifications -
document logic and verify
working
Maintenance ARS Update 7/31/17 - Check that users are not getting duplicate emails for
failed tests too. See Katie's email from 7/10/17.
2 3 11/17/2016 Is this still a problem? In Progress
2
Attachm
ent 4
Task Type CH2M Approach,
if determined
Comments Estimated
LOE
2017
Priority
Approval
Date
Target
Date
Comments Status
Provide a data dump of all
data to HRPDC
administration in access
database with relationships
(queries) so they can review
data and determine what
QCs they would like to
implement
Maintenance Include select distinct of grease
haulers listed in user accounts since
grease hauler table not currently
utilized; One QC would be for
issues like duplicate emails or
invalid emails
ARS Update 7/31/17 - Some QCs will include:
Possible SPAM email - not sure how to define query (ROLE = 0)
qry_Users_Role_0
Invalid email address (missing @ or period or blank) = (with expired test
dates) qry_Users_EmailAddress_Invalid_Expired
Duplicate Users by first/last name = qry_Users_Name_Duplicates
Duplicate users by email address = qry_Users_EmailAddress_Duplicates
Duplicate Businesses - help to standardize list (by duplicate address & city) =
qry_FoodEstablishments_NameAddress_Duplicates_Count (duplicate
records for same name/address combo),
qry_FoodEstablishments_Address_Duplicates_b_ByName (different business
names at same address)
Inactive Users (old accounts -- defined as no current certifications for the
past 3 years) = qry_Users_ExamResults_None,
qry_Users_ExamResults_c_Expired
FSE missing Name or Address or contains leading spaces =
qry_FoodEstablishments_NameAddress_None
FSE with related Users = qry_FoodEstablishments_Users_Count
Users without business associations - 2 reports (FSE & hauler) =
qry_Users_FoodEstablishments_None, qry_Users_GreaseHaulers_None
Invalid users - blank name fields or contains leading spaces =
qry_Users_FirstNameLastName_None
4 2 11/17/2016 1/6/2017 sent db to HRPDC on 9/21/2017
RJE 3/7/18: Waiting on Committee member
feedback
RJE 4/24/18: Committee requested QCs provided in
comments to left. Before building in website,
please send report results for review so we can
evaluate if any additional fields need to be added.
ARS 12/4/2018: see NewReportsListing.xls for QC
status
Complete
Create QCs, decided by
HRPDC in Priority 2 task, on
website in Excel Reports
section
Enhancement Just create the QCs and add to
options for current Excel reports
for administrators
HRPDC will decide what QC to create and implement
ARS Update 7/31/17 - TBD after HRPDC reviews data dump QCs
8 3 11/17/2016 ARS 12/4/2018: see NewReportsListing.xls for QC
status
Complete
Fix 'Purge User' button to
purge from main user table
and all related tables so
don't have orphaned
records
Enhancement When a user is purged, it only
removes info from User table, need
to remove from all related tables as
well. Database savvy user has
asked that we also make sure
UserIDs don't get reused. I am
pretty sure they won't because it's
an auto-number but confirm and
let Katie know.
ARS Update 7/31/17 - Do we want the IsActive field or a way to completely
delete users?
RJE 3/7/18: Yes, we need to keep the purge function for removing spam
accounts, duplicate accounts, etc. Necessary for admin QC of data
8 3 11/17/2016 ARS Update 12/2018: Yes, UserIDs are
autoincremented in the DB so won't be reused.
TO DO: check DB for foreign leys in related tables
In Progress
Cannot run full user report
from reporting module in IE
(works in Chrome).
ARS Update 7/31/17 - see Katie's email from 7/18/17 from Norfolk.
Currently runs and never results in a download.
RJE 4/24/18: Report still down but works for one user in Norfolk
3 7/18/2017 Still working on this! Works on testDB table or if
modify code to filter for exact userIDs in prodDB
table.
In Progress
Update User Manual Maintenance Update user manual with all changes we've made 4 3 11/17/2016 update PPT with new screenshots and save as PDF In Progress
Add captcha to keep spam
users from creating accounts
Enhancement Manual removal process for now 2 11/17/2016 Not yet scheduled
Add Google Analytics to site Enhancement Google analytics will be able to track where site visits are coming from,
languages, etc…Pretty cool tool to see how site is used.
3 3 11/17/2016 Not yet scheduled
Fix issues with Google
Translate on laptops
Maintenance Not sure of issue here, just guessed
on some hours for helping with
troubleshooting. May require visit
to users having issues.
2 3 11/17/2016 Not yet scheduled
Add easy ability to clean up
business listings.
Look into business listings
for standardization
Enhancement LOE will be determined after figure
out approach.
Revisit this after the QCs are implemented – PDC can probably do this
manually.
Brent mentioned Factual.com as an option he uses – would have to research
how data would be integrated and maintained
SMH Update 8/22/16: Gave conservative LOE for now but may need to
discuss further once get closer to this task.
20 4 11/17/2016 Not yet scheduled
Total Not Assigned:Total LOE (not including tasks not yet estimated): 146Total Priority 1: 15Total Priority 2: 70Total Priority 3: 31Total Priority 4: 30
3
Attachm
ent 4
Hampton Roads Planning District Commission
REGIONAL FOG PROGRAM
FOOD SERVICE ESTABLISHMENT (FSE)
EMPLOYEE TRAINING
www.HRFOG.com Attachm
ent 5A
OBJECTIVE
• To provide education and awareness to Food Service Establishment (FSE) employees about Fats, Oils and Grease (FOG), the background and purpose of the local FOG Programs and to understand the responsibility of the FSE for preventing illicit FOG discharges.
• To provide education and understanding on how using kitchen Best Management Practices (BMPs) to control FOG, can prevent sewer blockages and Sanitary Sewer Overflows (SSOs).
• To provide education and proper techniques for FSE employees who have obtained approval from the local FOG program manager to clean and maintain a grease control device (GCD) in house.
• Upon successful completion, this training provides the required certification with the regional FOG programs and is valid for (3) three years.
Attachment 5A
BACKGROUND
• In 2007, Special Orders of Consent were entered into between Virginia Department of Environmental Quality (DEQ), HRSD and area localities to resolve sanitary sewer overflows (SSOs).
• Fats, Oils and Grease (FOG) contribute to two-thirds of all SSOs in our region.
• Management, Operations and Maintenance (MOM) Programs were established to efficiently resolve SSOs.
• FOG programs were developed with MOM principles to monitor and regulate FOG waste.
• Food service establishments (FSEs) and grease hauler certification programs were established to teach FSE employees and haulers about the ordinances and their responsibilities.
Attachm
ent 5A
WHAT IS FOG?
• Fats, Oils, and Grease
• Any combination of animal fats and/or vegetable oils that are used to prepare food, or are naturally found in food.
Attachm
ent 5A
FOG SOURCES IN AN FSE
• Fatty Foods
• Cooking Oils
• Food Scraps
• Kitchen Utensils
• Dinnerware
• Deep Fryers
• Dairy Products
• Batters, Icing
• Ice Cream, Frozen Yogurt
Attachm
ent 5A
THE FOG PROBLEM
• When discharged into sewer lines, FOG accumulates and sticks to pipe walls causing blockages and backups in the sanitary sewer system.
• Significant sources of FOG are: residential homes, high-density housing complexes, and commercial kitchens in FSEs.
Attachm
ent 5A
SANITARY SEWER OVERFLOWS (SSO)
• Sanitary Sewer Overflows are violations of state and federal law and are associated with civil penalties.
• SSOs pose a threat to the environment and public health.
Attachm
ent 5A
YELLOW GREASE
• Yellow grease is leftover cooking oil from fryers that can be recycled and made into other products.
• Do not dump yellow grease down the drain.
• Do not dump brown grease from GCDs into yellow grease containers.
Attachm
ent 5A
KITCHEN BMPS
Attachm
ent 5A
KITCHEN BMPS
Attachm
ent 5A
KITCHEN BMPS
Post no grease signs and scrape the plate signs
above all sinks to ensure employees are always
reminded of best kitchen practices.
Attachm
ent 5A
GREASE CONTROL DEVICE (GCD) TYPES
• GCDs are the last line of defense against FOG discharge.
• GCDs are passive devices that use retention time and/or gravity to separate FOG and solids from kitchen wastewater.
• All GCDs must be installed, registered and regularly maintained according to the FSE’s local FOG Program.
Gravity Grease
Interceptor (GGI) –
outside, concrete
Attachm
ent 5A
GENERAL GCD INFORMATION
Attachm
ent 5A
GRAVITY GREASE INTERCEPTOR (GGI)
• Gravity Grease Interceptors (GGIs) are traditionally made from concrete with sizes commonly ranging from 500 gallons to 2,000 gallons.
• These devices require a large footprint for installation and are located outside of an FSE in the ground.
• GGIs must be cleaned every 90 days or when 25% full of FOG and solids, whichever occurs first, by a certified grease hauler. The FSE is required to keep cleaning/maintenance records on site for three (3) years.
Attachm
ent 5A
HYDRO-MECHANICAL GREASE INTERCEPTOR (HGI)
• HGIs, previously referred to as “grease traps” are traditionally made of acid-resistant metal or durable plastic.
• These devices are typically rated for inside installation and are usually found underneath a 3-compartment sink or in the floor of a commercial kitchen. Multiple HGIs may be connected in series or connected to separate fixtures.
• HGIs must be cleaned every seven (7) days or when 25% full of FOG waste and solids, whichever occurs first. Maintenance records must be kept on site for three (3) years.
• Check with local FOG program managers for specific requirements and information on cleaning HGIs.
Attachm
ent 5A
HYDRO-MECHANICAL GREASE INTERCEPTOR rated for HIGH CAPACITY GREASE RETENTION
• These devices differ from standard HGIs. They are typically made from high-grade durable plastic and are tested and certified to retain a higher amount of grease and solids.
• These devices come in a variety of sizes and can be rated for inside and outside installation. Multiple devices may be connected in series or connected to separate fixtures.
• Reference manufacturer recommendations for cleaning frequency. Maintenance records must be kept on site for three (3) years.
• Check with local FOG program managers for specific requirements and information on cleaning High Capacity HGIs.
Attachm
ent 5A
AUTOMATIC GREASE REMOVAL DEVICE (AGRD)
• AGRDs are active, automatic devices that separate and remove FOG by an electromechanical apparatus
• These devices are typically rated for inside installation of a commercial kitchen.
• AGRDs must be plugged into an electrical supply at all times and must be cleaned as recommended by the manufacturer with approval from the local FOG program managers. Maintenance records must be kept on site for three (3) years.
• Check with local FOG program managers for specific requirements and information on cleaning AGRDs.
Attachm
ent 5A
GENERAL GCD CLEANING PROCEDURES
Decanting (discharging of the removed waste back into the interceptor) procedures are prohibited throughout the region.
GCDs may have two or more compartments and each side must be pumped and cleaned thoroughly; check to make sure both sides are accessible for cleaning.
Once GCD is completely emptied, hydro-jetting services may be performed (semi-annual service is recommended).
Line jetting from the FSE to the GCD can be used to remove and collect FOG buildup as a preventative maintenance measure. (Be sure to collect contents from line jetting so it does not enter the sanitary sewer system.)
Attachm
ent 5A
GREASE HAULER REQUIREMENTS FOR CLEANING GCDS
In most localities, grease haulers must have the following:
• Proper permits for waste hauling with the Virginia Department of Health and Virginia DEQ
• A permit from an approved disposal facility (i.e. HRSD)
• A certificate from the FOG Regional Grease Hauler Training Program (www.hrfog.com)
To service an FSE in Hampton Roads, the grease hauler must have:
• FOG removal and GCD cleaning equipment
• Disposal site information
• Manifest documentation
*Check with your locality for specific grease hauler requirements
Attachm
ent 5A
GREASE HAULER SERVICE
BEST MANAGEMENT PRACTICES
• The hauler and FSE should coordinate service dates and time for GCD cleanings.
• The hauler and FSE should maintain open communication regarding the GCD and GCD maintenance, including:
• GCD structural condition and capacity.
• Anticipation of seasonal changes in cleaning frequency.
• Determination of proper cleaning frequency.
• Minimum of every 90-days for GGIs or when total FOG accumulation reaches 25% (whichever comes first)
• Minimum of every 7 days for HGIs or when total FOG accumulation reaches 25% (whichever comes first)
• Check with local FOG program managers for specific requirements.
Attachm
ent 5A
GREASE HAULER SERVICE
BEST MANAGEMENT PRACTICES
Your grease hauler should be using a sludge judge or other appropriate measuring tool to
determine the amount of FOG waste and settled solids prior to cleaning any type of GCD.
If greater than 25%, the cleaning must be scheduled more frequently.
Attachm
ent 5A
SLUDGE JUDGE MEASUREMENTS FOR GCDS
● Document the following three measurements (in inches) on the service ticket to be left with the FSE.
○ Solids
○ Grease
○ Total Depth
● Accuracy is important and will be spot checked.
● Record sludge judge readings (as illustrated) and a condition report on every service ticket.
The measurements in this example are:
Solids - 7”Grease - 6”Total Depth - 24”
*These numbers are only an example; you will have to measure each time a GCD is cleaned.
Sludge judge measurements should be taken from the inlet side of the GGI.
Attachm
ent 5A
SLUDGE JUDGE MEASUREMENTS FOR GCDSCALCULATING FOG %
After measuring, use the following formula to calculate
the FOG %
(Solids + Grease) / Total Depth x 100
(7 + 6) / 24 x 100 = 54.16%
*54% exceeds the 25% rule for FOG accumulation and would require more
frequent cleaning.
The measurements in this example are:
Solids - 7”Grease - 6”Total Depth - 24”
*These numbers are only an example; you will have to measure each time a GCD is cleaned.
Sludge judge measurements should be taken from the inlet sideof the GGI.
Attachm
ent 5A
GRAVITY GREASE INTERCEPTOR (GGI)PUMPING/ CLEANING AND INSPECTION PROCEDURES
Generic Sample Gravity Grease Interceptor
Inlet Tee
Outlet Tee
Measure from this
side
Sanitary Tee
Sanitary Tee
Outlet Tee
Inlet Tee Attachm
ent 5A
GRAVITY GREASE INTERCEPTOR (GGI)PUMPING/CLEANING AND INSPECTION PROCEDURES
The certified grease hauler should be doing the following, when performing the GGI cleaning and inspection:
● Locate and note condition of all manhole covers, lids, and cleanout covers.
● Pump the entire contents out of the GGI into an approved disposal container/truck. Decanting is prohibited throughout the region.
● Scrape or pressure wash interior.
● Locate inlet and outlet Tees, ensure proper depth.
● Note any visible holes or leaks in tank, or signs of corrosion/rust.
● Visually check condition of baffle(s) and location of baffle opening.
● Record any findings on cleaning manifest and notify FSE management of any maintenance issues.
Deteriorated Baffle
Tee in place
Attachm
ent 5A
HYDRO-MECHANICAL INTERCEPTORS (HGIs)* CLEANING AND INSPECTION PROCEDURES
REVISE: Two or more 5-gallon buckets and heavy duty plastic bags or sealable containers
*Self-cleaning of HGIs is subject to approval by your local FOG program manager. Check before
cleaning.
To properly clean your HGI, you will need the following tools. For step-by-step instructions on
how to clean your HGI, visit http://hrfog.com/Home/Learn
Attachm
ent 5A
GCD MAINTENANCE RECORDS
Sludge Judge Measurements
including total depth of contents,
not just total volume of FOG
removed
Condition Report
FSE and grease haulers must retain maintenance records for three (3) years.
FSE Information
Name & Address of FSE
Hauler Information
Driver information (printed name, signature,
and hrfog.com hauler certification number)
Attachm
ent 5A
FSE TRAINING HIGHLIGHTS
Proper documentation and accurate
measurements are critical to properly
maintain.
GCDs shall be completely cleaned
with all contents removed entirely.
All records shall be retained for a
minimum of 3 years.
Appropriate cleaning schedules and
procedures help to eliminate FOG
discharge into the sanitary sewer
system.
NEVER use hot water, acids, caustics,
solvents, enzymes, or emulsifying agents in
place of cleaning GCDs.
Discharging brown and/or yellow grease
into the sanitary sewer or stormwater system is prohibited.
Attachm
ent 5A
For more information regarding the Regional FOG program, contact:
Hampton Roads Planning District Commission
Regional FOG Program
www.HRFOG.com
723 Woodlake Drive
Chesapeake, VA 23320
(757) 420-8300
www.HRFOG.com Attachm
ent 5A
GREASE HAULER TRAINING
Hampton Roads Planning District Commission
REGIONAL FOG PROGRAM
www.HRFOG.com Attachm
ent 5B
OBJECTIVE
The objective of this Training is to help grease haulers comply with the Regional Consent Order and ensure proper maintenance of grease control devices (GCDs)
• To provide education and awareness to Grease Haulers about Fats, Oils and Grease (FOG), the background and purpose of the local FOG Programs and to comply with the Regional Consent Order for proper maintenance of Grease Control Devices (GCDs).
• This training provides the required certification with the regional FOG program and is valid for (3) three years.
Attachm
ent 5B
BACKGROUND
• In 2007, Special Orders of Consent were entered into between Virginia Department of Environmental Quality (DEQ), HRSD and area localities to resolve sanitary sewer overflows (SSOs).
• Fats, Oils and Grease (FOG) contribute to two-thirds of all SSOs in our region.
• Management, Operations and Maintenance (MOM) Programs were established to efficiently resolve SSOs.
• FOG programs were developed with MOM principles to monitor and regulate FOG waste.
• Food service establishments (FSEs) and grease hauler certification programs were established to teach FSE employees and haulers about the ordinances and their responsibilities.
Attachment 5B
WHAT IS FOG?
• Fats, Oils, and Grease
• Any combination of animal fats and/or vegetable oils that are used to prepare food, or are naturally found in food.
Attachm
ent 5B
FOG SOURCES IN AN FSE
• Fatty Foods
• Cooking Oils
• Food Scraps
• Kitchen Utensils
• Dinnerware
• Deep Fryers
• Dairy Products
• Batters, Icing
• Ice Cream, Frozen Yogurt
Attachm
ent 5B
THE FOG PROBLEM
• When discharged into sewer lines, FOG accumulates and sticks to pipe walls causing blockages and backups in the sanitary sewer system.
• Significant sources of FOG are: residential homes, high-density housing complexes, and commercial kitchens in FSEs.
Attachm
ent 5B
GREASE CONTROL DEVICE (GCD) TYPES
• GCDs are the last line of defense against FOG discharge.
• GCDs are passive devices that use retention time and/or gravity to separate FOG and solids from kitchen wastewater.
• All GCDs must be installed, registered and regularly maintained according to the FSE’s local FOG Program.
Gravity Grease
Interceptor (GGI) –
outside, concrete
Attachm
ent 5B
GENERAL GCD INFORMATION
Hampton Roads localities have or are developing ordinances that require FSEs to properly dispose of FOG waste.
Any person cleaning GCDs must be certified under the HRPDC Regional FOG Program.
Any person pumping, collecting and hauling to an approved disposal facility must be permitted through that facility (i.e. HRSD).
GCDs shall be properly maintained at all times. A typical cleaning requires complete removal of all contents, including floating material, wastewater, and settled solids.
Proper and thorough documentation for grease disposal is required.
Attachm
ent 5B
GRAVITY GREASE INTERCEPTOR (GGI)
• Gravity Grease Interceptors (GGIs) are traditionally made from concrete with sizes commonly ranging from 500 gallons to 2,000 gallons.
• These devices require a large footprint for installation and are located outside of an FSE in the ground.
• GGIs must be cleaned every 90 days or when 25% full of FOG and solids, whichever occurs first, by a certified grease hauler. The FSE is required to keep cleaning/maintenance records on site for three (3) years.
Attachment 5B
HYDRO-MECHANICAL GREASE INTERCEPTOR (HGI)
• HGIs, previously referred to as “grease traps” are traditionally made of acid-resistant metal or durable plastic.
• These devices are typically rated for inside installation and are usually found underneath a 3-compartment sink or in the floor of a commercial kitchen. Multiple HGIs may be connected in series or connected to separate fixtures.
• HGIs must be cleaned every seven (7) days or when 25% full of FOG waste and solids, whichever occurs first. Maintenance records must be kept on site for three (3) years.
• Check with local FOG program managers for specific requirements and information on cleaning HGIs.
Attachm
ent 5B
HYDRO-MECHANICAL GREASE INTERCEPTOR rated for HIGH CAPACITY GREASE RETENTION
• These devices differ from standard HGIs. They are typically made from high-grade durable plastic and are tested and certified to retain a higher amount of grease and solids.
• These devices come in a variety of sizes and can be rated for inside and outside installation. Multiple devices may be connected in series or connected to separate fixtures.
• Reference manufacturer recommendations for cleaning frequency. Maintenance records must be kept on site for three (3) years.
• Check with local FOG program managers for specific requirements and information on cleaning High Capacity HGIs.
Attachm
ent 5B
AUTOMATIC GREASE REMOVAL DEVICE (AGRD)
• AGRDs are active, automatic devices that separate and remove FOG by an electromechanical apparatus
• These devices are typically rated for inside installation of a commercial kitchen.
• AGRDs must be plugged into an electrical supply at all times and must be cleaned as recommended by the manufacturer with approval from the local FOG program managers. Maintenance records must be kept on site for three (3) years.
• Check with local FOG program managers for specific requirements and information on cleaning AGRDs.
Attachm
ent 5B
GENERAL CLEANING PROCEDURES
Decanting (discharging of the removed waste back into the interceptor) procedures are prohibited throughout the region.
GCDs may have two or more compartments and each side must be pumped and cleaned thoroughly; if a compartment is not accessible, notify the FSE that there is a problem.
Once GCD is completely emptied, hydro-jetting services may be performed (semi-annual service is recommended).
Line jetting from the FSE to the GCD can be used to remove and collect FOG buildup as a preventative maintenance measure. (Be sure to collect contents from line jetting so it does not enter the sanitary sewer system.)
Attachm
ent 5B
GREASE HAULER REQUIREMENTS FOR CLEANING GCDS
In most localities, grease haulers must have the following:
• Proper permits for waste hauling with the Virginia Department of Health and Virginia DEQ
• A permit from an approved disposal facility (i.e. HRSD)
• A certificate from the FOG Regional Grease Hauler Training Program (www.hrfog.com)
To service an FSE in Hampton Roads, the grease hauler must have:
• FOG removal and GCD cleaning equipment
• Disposal site information
• Manifest documentation
*Check with your locality for specific grease hauler requirements
Attachm
ent 5B
GREASE HAULER SERVICE
BEST MANAGEMENT PRACTICES
• The hauler and FSE should coordinate service dates and time for GCD cleanings.
• The hauler and FSE should maintain open communication regarding the GCD and GCD maintenance, including:
• GCD structural condition and capacity.
• Anticipation of seasonal changes in cleaning frequency.
• Determination of proper cleaning frequency.
• Minimum of every 90-days for GGIs or when total FOG accumulation reaches 25% (whichever comes first)
• Minimum of every 7 days for HGIs or when total FOG accumulation reaches 25% (whichever comes first)
• Check with local FOG program managers for specific requirements.
Attachm
ent 5B
GREASE HAULER SERVICE
BEST MANAGEMENT PRACTICES
Use a sludge judge or other appropriate measuring tool to determine amount of FOG waste and settled solids prior to cleaning any type of GCD.
If greater than 25%, notify the FSE thatthe cleaning must be scheduled morefrequently.
Attachm
ent 5B
SLUDGE JUDGE MEASUREMENTS FOR GCDs
● Document the following three measurements (in inches) on the service ticket to be left with the FSE.
○ Solids
○ Grease
○ Total Depth
● Accuracy is important and will be spot checked.
● Record sludge judge readings (as illustrated) and a condition report on every service ticket.
The measurements in this example are:
Solids - 7”Grease - 6”Total Depth - 24”
*These numbers are only an example; you will have to measure each time a GCD is cleaned.
Sludge judge measurements should be taken from the inlet side of the GGI.
Attachm
ent 5B
SLUDGE JUDGE MEASUREMENTS FOR GCDsCalculating FOG %
After measuring, use the following formula to calculate
the FOG %
(Solids + Grease) / Total Depth x 100
(7 + 6) / 24 x 100 = 54.16%
*54% exceeds the 25% rule for FOG accumulation and would require more
frequent cleaning.
The measurements in this example are:
Solids - 7”Grease - 6”Total Depth - 24”
*These numbers are only an example; you will have to measure each time a GCD is cleaned.
Sludge judge measurements should be taken from the inlet sideof the GGI.
Attachm
ent 5B
HYDRO-MECHANICAL GREASE INTERCEPTORS (HGIs)Cleaning and Inspection Procedures
1. Carefully remove the lid, observing installation of internal parts to ensure proper reinstallation after cleaning.
1. Measure & document contents of HGI in inches (total fluid depth, grease, and solids)
1. Pump the entire contents out of the HGI into an approved disposal container/truck. Decanting is prohibited throughout the region.
1. Scrape all inside walls, baffles, screens and gaskets. Do NOT use hot water, degreasers, or soaps to clean interior of HGI.
1. Inspect and note condition of tank, baffle, gasket and all removable parts. Inform FSE of any needed repairs and allow FSE to inspect the HGI.
1. Make sure HGI is properly reassembled and lid properly tightened.
1. Leave a copy of the signed manifest with FSE.
1. Dispose of FOG waste at an approved disposal facility.
Attachm
ent 5B
IMPORTANT REMINDER
It is ILLEGAL to dump GCD or kitchen waste into the sanitary sewer system (toilets,
cleanouts, manholes, etc.), storm drains, ponds, or any outdoor areas.
Attachm
ent 5B
GRAVITY GREASE INTERCEPTOR (GGI)Pumping/Cleaning and Inspection Procedures
• Remove lid(s).
• Pump the entire contents out of the GGI into an approved disposal container/truck. Decanting is prohibited throughout the region.
• Scrape or pressure wash interior of interceptor.
• Perform inspection of GGI.
• Complete the GCD maintenance record (manifest).
• Note any damage/repairs needed or change in cleaning frequency.
Attachm
ent 5B
GRAVITY GREASE INTERCEPTOR (GGI)Pumping/ Cleaning and Inspection Procedures
Performing the Gravity Grease Interceptor Inspection:
◼ Locate inlet and outlet Tees, ensure proper depth
◼ Note any visible holes or leaks in tank, corrosion
◼ Visually check condition of baffle(s) and location of baffle opening
◼ Locate and note condition of all manhole covers, lids, and cleanout covers
◼ Record any findings on cleaning manifest and notify FSE management of any maintenance issues
Attachm
ent 5B
GRAVITY GREASE INTERCEPTOR (GGI)Pumping/ Cleaning and Inspection Procedures
After Gravity Grease Interceptor Cleaning…
• If possible, notify FSE when cleaning is complete, allowing them to perform a visual inspection and sign the manifest.
• Replace lid(s).
• Leave a copy of the signed manifest with FSE.
• Dispose of FOG waste at an approved disposal facility. It is ILLEGAL to discharge FOG to the sanitary sewer or stormwater system.
Attachm
ent 5B
GRAVITY GREASE INTERCEPTOR (GGI)Pumping/ Cleaning and Inspection Procedures
Generic Sample Gravity Grease Interceptor
Outlet Tee
Inlet Tee
measure from Inlet side
Attachm
ent 5B
GRAVITY GREASE INTERCEPTOR (GGI)BAFFLE FAILURE
Deteriorated Baffle
Attachm
ent 5B
GRAVITY GREASE INTERCEPTOR (GGI) BAFFLE PASS
baffle wall
Attachm
ent 5B
GRAVITY GREASE INTERCEPTOR (GGI)TEE FAILURE
Attachm
ent 5B
GRAVITY GREASE INTERCEPTOR (GGI)TEE PASS
Attachm
ent 5B
OTHER INTERCEPTOR FAILURESMISSING BOTTOM
Attachm
ent 5B
GCD MAINTENANCE RECORDS
Sludge Judge Measurements
including total depth of contents, not just total volume of FOG
removed
Condition Report
FSE and grease haulers must retain maintenance records for three (3) years.
FSE Information
Name & Address of FSE
Hauler Information
• Driver information (printed name, signature, and hrfog.com hauler certification number)
• Type of waste (details on mixed waste)
• Anticipated disposal site information
Attachm
ent 5B
GCD HAULERS TRAINING HIGHLIGHTS
Proper documentation and accurate
measurements are critical to customer
service.
Your clients will not pass their FOG
Inspections without your drivers’ proper
documentation.
GCDs shall be completely cleaned
with all contents removed entirely.
All records shall be retained for a
minimum of 3 years.
Appropriate cleaning schedules and
procedures help to eliminate FOG
discharge into the sanitary sewer
system.
NEVER use hot water, acids, caustics,
solvents, enzymes, or emulsifying agents in
place of cleaning GCDs.
Discharging GCD contents into the sanitary sewer or
stormwater system is prohibited.
Attachm
ent 5B
For more information regarding the Regional FOG program, contact:
Hampton Roads Planning District Commission
Regional FOG Program
www.HRFOG.com
723 Woodlake Drive
Chesapeake, VA 23320
(757) 420-8300
www.HRFOG.com Attachm
ent 5B
Food Service Establishment Employee
Certification Test
1. What is the minimum cleaning frequency of a large outdoor gravity grease interceptor (GGI)?
a. Annually, or before the device stops working properly.
b. Once every 90-days, or when the device is 25% full of FOG and settled solids.
c. Once every 7 days, or when the device is 25% full of FOG, and settled solids.
2. In addition to installing and registering a GCD with the local FOG Program, the FSE must…
a. Store heavy items on top of the device at all times, to keep the smell at bay.
b. Regularly clean and maintain the device in accordance with the local FOG Program.
c. Disregard the device since it is a self-cleaning unit.
3. What must the FSE do every time the GCD is cleaned?
a. Clean and maintain other kitchen fixtures and appurtenances.
b. Pour yellow grease into the outside gravity grease interceptor.
c. Record the cleaning in a maintenance log book kept on the premises for at least three (3) years.
4. When disposing of yellow grease, the FSE employee should…
a. Leave the lid of the yellow grease bin off if the weather is nice.
b. Call the FSE’s yellow grease hauler before the leak-proof bin is full to ensure that there are no
overflows.
c. Pour yellow grease directly into the storm drain to save time.
5. What is the objective of the FOG Program and this training?
a. To provide education and awareness to FSE employees about FOG, the background and purpose
of the local FOG Programs and to understand the responsibility of the FSE for preventing illicit
FOG discharges.
b. To provide City employees a job and use resources for a good cause.
c. To provide the required training certification with the regional FOG Program that is valid for only one (1) year.
6. Why is FOG a problem for the sanitary sewer system?
a. FOG is a problem because it kills fish in local water bodies.
b. FOG is a problem because it accumulates and sticks to sewer pipe walls which cause blockages
in the sanitary sewer system that can lead to SSOs.
c. FOG is a problem because it makes increases your risk for heart disease and other health issues. 7. What does SSO stand for?
a. Sanitary Sewer Overflow
b. Storm Sewer Overflow
c. Standard Sewage Overflow
8. It is OK to use hot water, solvents, and degreasers when cleaning the GCD.
a. True
b. False
9. What is the minimum cleaning frequency for a hydro-mechanical grease interceptor (HGI)?
a. Annually, or before the device stops working properly.
b. Once every 7 days, or when the device is 25% full of FOG and settled solids.
c. Once every 90-days, or when the device is 25% full of FOG and settled solids.
10. How can an FSE reduce the amount of FOG discharged to the sanitary sewer system?
Attachment 5C
a. Post no grease signs above sinks, always dry wipe pots, pans and work areas prior to washing, and
dispose of food waste directly into the trash can.
b. Clean the GCD in accordance with the required maintenance schedule and log each cleaning in a
logbook.
c. All of the above.
11. What is FOG and where does it come from?
a. Any combination of animal and/or vegetable oils that are used to prepare food or are found in food.
b. Fatty foods, food scraps, deep fried food, dairy products, batters, and icings.
c. All of the above.
12. See the typical gravity grease interceptor (GGI) figure above. Which of the following indicates the
section labeled A?
a. Grease floating on top and solids settling at the bottom.
b. FOG and solids disperse throughout the entire tank
c. Solids are floating on top and grease settles at the bottom.
13. See the typical gravity grease interceptor (GGI) figure above. Which of the following indicates the
section labeled B?
a. FOG Capture Screen
b. Miscellaneous and unimportant GGI part.
c. Baffle wall to slow down the flow of the water in order to allow FOG to separate.
14. What is the difference between a Hydro-mechanical Grease Interceptor and a Gravity Grease
Interceptor?
a. There is no difference between these devices, only in the name.
b. A GGI is traditionally made of concrete, holds at least 500 gallons, and is installed outside in
the ground. An HGI can be made of acid-resistant metal or durable plastic, comes in a wide
range of sizes in gallons per minute, and is usually found inside an FSE kitchen either in the
floor or on top of the floor.
Attachment 5C
c. An HGI must be plugged into an electrical source to function.
15. What is a sludge judge measurement?
a. A core sample showing the solids, water, and FOG layers in a GCD used to calculate the FOG
percentage in the device.
b. A measurement of oil in the yellow grease bin.
c. A measurement indicating the size of the GCD.
Attachment 5C
FOG Hauler Certification Test
1. The appropriate cleaning schedule of a GCD is required to help eliminate FOG discharge
into the sanitary sewer system.
a. True
b. False
2. It is completely legal to discharge FOG directly into the sanitary sewer or stormwater
system.
a. True
b. False
3. A sludge judge can be used to measure the estimated amount of FOG, including grease
and settled solids, in the GCD prior to cleaning. If over 25%, the FSE should be informed
and the GCD should be cleaned more frequently.
a. True
b. False
4. FSE customers will not pass their FOG inspection without proper documentation of the
GCD cleaning which is why proper documentation and accurate measurements are
critical to customer service.
a. True
b. False
5. Decanting (discharging of the removed waste back into the GCD) is allowed in Hampton
Roads.
a. True
b. False
6. A hydro-mechanical grease interceptor (HGI) and an Automatic Grease Removal Device
(AGRD) may be cleaned by the FSE employees.
a. True
b. False
7. A Sludge Judge measurement should be taken from the outlet side of the Gravity Grease
Interceptor (GGI).
a. True
b. False
8. In most localities, grease haulers must have a permit from an approval disposal facility.
a. True
b. False
9. Automatic Grease Removal Devices (AGRDs) must always be plugged into an electrical
supply and cleaned as recommended by the manufacturer.
a. True
b. False
Attachment 5D
10. GCDs with more than one compartment must have all compartments cleaned
thoroughly. If a compartment is not accessible, you should notify the FSE that there is a
problem.
a. True
b. False
11. Hydro-mechanical Grease Interceptors (HGIs) were previously referred to as grease
traps.
a. True
b. False
12. If the GCD accumulates more than 25% grease and settled solids between cleanings, the
cleaning schedule is adequate.
a. True
b. False
13. Hot water, acids, caustics, solvents, enzymes, or emulsifiers are ok to use when cleaning
GCDs.
a. True
b. False
14. An FSE must keep cleaning/maintenance records on site for three (3) years.
a. True
b. False
15. The cleaning manifest left with the FSE should include a note about the condition of the
GCD and sludge judge measurements.
a. True
b. False
Attachment 5D
GREASE TRAP CLEANING GUIDE A practical guide to cleaning small grease control devices (under 50 gallons)
Tools and Materials
• 2, 5 gallon food service buckets or something similar
• Absorbent material (unscented cat litter or ‘floor dry’ available at auto-parts stores, or other absorbent material such as old bread, shredded newpaper etc.)
• Hand tools and safety equipment: tools to open the trap, scraper, disposable gloves, safety glasses
• Tools for removing contents: scoop or wet/dry vacuum
• Clean rags or paper towels Read Before You Begin
• Make certain that you measure the grease layer and solids layer as you proceed through the cleaning. This information is critical for you to pass your FOG Inspections.
• Coordinate with your FOG inspector to develop an appropriate maintenance schedule. Every situation is different and you must maintain the trap at <25% FOG as well as meet the ordinance requirements.
• Clear the work area of any food items and cover or protect clean dishware and surfaces.
• Be certain that any tools used for the cleaning are clearly marked for “Waste Only” so they cannot be confused with food handling utensils in the future.
• Be certain to reassemble the trap correctly after cleaning. The arrangement of baffles and T’s is critical to the proper functioning of the trap. Refer to installation or owner’s manual for guidance.
• Remember it is ILLEGAL to dump grease trap or kitchen waste in the sanitary sewer system (toilets, cleanouts, manholes, etc.) or into storm drains, ponds, or any outdoor area. That means you CANNOT take a grease trap outside in order to pressure wash it clean.
• Waste from the grease trap does NOT go into the Used Cooking Oil (yellow grease) container. Dispose of it as outlined below.
Cleaning The Grease Trap – Step by Step
• Assemble tools
• Open trap (avoid damaging any rubber gaskets)
• Measure and record grease layer using a clear plastic cup (on which you have marked a scale in inches)
• Observe the manner in which the internal parts are installed because you’ll need to reinstall them properly after you finish cleaning the trap.
• Remove grease layer to bucket and use enough absorbent to solidify grease and oil
• Remove water layer into the second bucket and set it aside. It is normal for a small amount of grease and food solids to get into the water layer due to disturbing the trap.
• Now that the settled solids layer is more assessable – use the clear plastic cup to measure the depth of the solids in inches and record on log sheet.
• Remove settled solids layer and put in bucket with solidified grease.
• Gently scrap the inside of the trap to remove large chunks of debris.
• Do not use hot water, degreasers or soaps to clean the trap.
Attachment 5E
• Re-assemble the internal parts of trap
• Slowly pour the bucket of water waste back into the trap.
• Secure lid.
• If any repairs are needed schedule them immediately.
• When repairs have been completed - be certain to retain the repair tickets for 3 years. The advantages of frequent grease trap cleaning
• CLEAN WITH EASE. The more frequently the trap is cleaned the easier it will be
• NO CLOGS. Regular cleanings help keep sewer pipes clean and reduce backups due to clogged lines
• LONGER TRAP LIFE. Rotting foods create acids which east away at the internal components and tank, reducing the lifespan of the trap and leading to increased repair and replacement costs.
• FEWER SMELLS AND ODORS. The longer waste is trapped – the stronger the odors.
ANY QUESTIONS? Please feel free to contact the City of CHesapeake FOG Office at 382-3418
for assistance, or e-mail us at [email protected].
Attachment 5E
HOW TO CLEAN A SMALL GREASE TRAP - FAQ’s & INSTRUCTION
FAQ’s AM I ALLOWED TO CLEAN THE GREASE TRAP MYSELF? Is the grease trap capacity <50 gallons? NO – you must have the grease trap professionally cleaned YES – you can clean the grease trap yourself SHOULD I CALL A PLUMBER/GREASE HAULER? If you suspect that the trap has not been serviced recently then it is best to hire a professional. Here is why: 1. The contents of an improperly maintained trap become very corrosive and can cause bolts and lids to seize over time. A plumber will be better able to open the trap. 2. Cleaning a poorly maintained trap is an unpleasant task due to the odor from rotted food solids. When the trap is cleaned on a regular basis – the smell is not nearly so strong. And usually a well maintained trap smells about as bad as a dirty dishwasher. 3. The quantity of grease and solids to be removed is likely to be excessive, and difficult to dispose of properly. 4. You need to determine if the trap needs repair. This is best done by a plumber. Grease traps are simple devices and missing or broken parts will essentially render it useless. It is also very helpful to take a photo of the empty, re-assembled trap after the plumber has checked it over. That way you have reference photo to look at when reassembling the trap after cleaning. 5. It is easier to do the job correctly when you’ve seen someone else do it first. Keep in mind that even though it is your first time cleaning a trap (and disposing of the waste) – if you do it wrong – you are still responsible. DOES EVERYONE THAT CLEANS THE GREASE TRAP HAVE TO BE FOG CERTIFIED? No, however the person cleaning the trap must be an employee of the restaurant, not a temporary worker. Anyone hired from the outside to perform this work must be certified as a Grease Hauler through HRFOG.COM. IF I USUALLY CLEAN THE GREASE TRAP, CAN I HIRE A PROFESSIONAL GREASE HAULER ON OCCASION? Yes, that is entirely up to you. Complete records of the cleaning must be kept either way. I CLEANED THE GREASE TRAP BUT I FORGET TO RECORD THE INFORMATION. Not recording the grease trap cleaning is a violation.
Attachment 5F
INSTRUCTIONS This procedure is for commercial kitchens that are cleaning their own grease traps and using their own employees. This procedure is not to be used by professional trap cleaning companies. TOOLS NEEDED:
o Protective gear: gloves, eye protection
o Tools you need to open the trap lid (screwdriver, Allen wrench or adjustable wrench).
o Tape measure
o A plastic putty knife or plastic scraper to clean inside of trap
o Flashlight
o Unscented cat litter (your needs may vary but have at least 10 pounds on hand)
o 2, 5-gallon food pails or similar (larger traps will need additional pails)
o A clear tall disposable plastic cup on which you have made 1 inch marks to assist measurements
o A scoop to remove contents of trap
o It is very helpful to cover the work area with flattened cardboard boxes to protect floors from spills.
o Be aware that any tool or container used for waste must be clearly marked WASTE ONLY
PROCEDURE: 1. Open trap (be gentle with the gasket – they are very difficult to replace effectively) 2. Measure trap depth (using a stiff piece of cardboard as a dipstick – determine how deep the
total fluid level is i.e. from the bottom of the trap to the top of the grease). This only needs to be done once and recorded. Unless you replace the grease trap – this value should never change.
3. Measure grease layer (with the marked clear plastic cup) do not use it as a “cup measure” use it as a periscope. In other words - the cup stays empty.
4. Scoop out grease (put it in one of the 5 gallon pails with enough cat litter or other absorbent to completely absorb the grease).
5. Scoop out most of water into the second bucket and set it aside. (Do not worry if there are traces of oil and solids in the water.)
6. Measure solids (with the marked clear plastic cup). 7. Scoop out solids and place in the bucket with the already absorbed grease. (There is no need for
you to absorb the fluid from the solids, but the grease and oil must be absorbed completely.) 8. Scrape inside of trap clean if needed (best to use a plastic tool to avoid scoring the trap). 9. Reassemble trap baffles (Be sure they go back in the correct position – they are not
interchangeable.) 10. Dispose of the water directly into trap prior to closing lid or pour water down sink drain that
flows back into grease trap. 11. Close and secure lid. There is no need to over-tighten bolts. 12. Record cleaning information 13. Seal waste container and dispose of in dumpster.
Attachment 5F
askHRgreen.org | FY20 Budget
FOG Annual Contribution $75,000
Budgeted Amount: $45,000.00 Budgeted Amount: 15,000.00$ Budgeted Amount: $2,000.00 Budgeted Amount: $1,000.00 Budgeted Amount: $12,000.00
Vendor/Promotion Schedule Amount Item Qty Amount Item Amount Item Amount Item Amount
SEM Jul/Aug $833.34 Reusable Bags 5000 $3,750.00
Trailer Replacement
Reserves $500.00 Transfer to mini-grant fund $1,000.00
Transfer to
askHRgreen fund $12,000.00
Social Media Branding Jul/Aug $840.00 Sink Strainers 5000 $2,350.00 UHaul $279.90
SEM Sep $416.67 Grease Can Lids 2500 $1,145.85
Getem Pest Control -
Initial Treatment $37.50
Social Media Branding Sep $420.00 Toilet Squeezers 5000 $3,950.00
Getem Pest Control -
Quarterly $22.50
SEM Oct $416.67
What Not to Flush
Stickers 2500 $429.50 Trailer Repair $73.10
Social Media Branding Oct $420.00 Magnet Clips 1500 $1,800.00
Getem Pest Control -
Quarterly $22.50
Grease Grinch Media Campaign Nov-Dec $16,670.00 No Grease Sign Stickers 2500 $1,725.00 UHaul $279.90
SEM Nov $416.67 Sludge Judges* 8 $2,682.40 UHaul $279.90
Social Media Branding Nov $420.00
Down the Drain
Brochures 5000 $499.00
Turkey Holiday PR Nov $575.00
HRFOG.com annual
domain registration 1 $191.92
SEM Dec $416.67
Sludge Judge
Extensions* 8 $982.00
Social Media Branding Dec $420.00
SEM Jan $416.67
Social Media Branding Jan $420.00
Ad Hoc Creative - Grease Grinch
Talent license renewal Dec $377.50
SEM Feb $416.67
Social Media Branding Feb $420.00
WNTF Media Campaign Mar $14,830.00
SEM Mar $416.67
Social Media Branding Mar $420.00
SEM Apr $416.67
Social Media Branding Apr $420.00
Ad Hoc Creative - No Grease
Stickers $225.00
SEM May $416.67
Social Media Branding May $420.00
PR - Env Ed Lessons & Earth
Day May $287.50
SEM Jun $416.67
Social Media Branding Jun $420.00
Budgeted Amount $45,000.00 Budgeted Amount $15,000.00 Budgeted Amount $2,000.00 Budget $1,000.00 Budget $12,000.00
YTD Expenditures $43,005.04 YTD Expenditures $19,505.67 YTD Expenditures $1,495.30 YTD Expenditures $1,000.00 YTD $12,000.00
Balance $1,994.96 Balance* -$4,505.67 Balance $504.70 Balance $0.00 Balance $0.00
*Overage to be deducted out of reserve fund balance
FY20 Budgeted Funds 75,000.00$
Reserve Funds 13,115.00$
Total Funds 88,115.00$
askHRgreen Overall Campaign
(RCS)Printing & Promotional ItemsMedia Mini-Grant:
askHRgreen Trailer Maintenance &
Storage
1 of 2
Attachm
ent 8A
FY20 Budgeted Expenses 75,000.00$
FY20 YTD Expenditures 77,006.01$
2 of 2
Attachm
ent 8A
askHRgreen.org | FY21 Budget - DRAFT
FOG Annual Contribution $75,000
Budgeted Amount: $45,000.00 Budgeted Amount: 15,000.00$ Budgeted Amount: $2,000.00 Budgeted Amount: $1,000.00 Budgeted Amount: $12,000.00
Vendor/Promotion Schedule Amount Item Qty Amount Item Amount Item Amount Item Amount
What Not to Flush
magnets
Magnet boards
Budgeted Amount $45,000.00 Budgeted Amount $15,000.00 Budgeted Amount $2,000.00 Budget $1,000.00 Budget $12,000.00
YTD Expenditures $0.00 YTD Expenditures $0.00 YTD Expenditures $0.00 YTD Expenditures $0.00 YTD $0.00
Balance $45,000.00 Balance* $15,000.00 Balance $2,000.00 Balance $1,000.00 Balance $12,000.00
FY21 Budgeted Funds 75,000.00$
Estimated Reserve Balance 10,500.00$
Total Funds 85,500.00$
FY21 Budgeted Expenses 75,000.00$
FY21 YTD Expenditures -$
askHRgreen Overall Campaign
(RCS)Printing & Promotional ItemsMedia Mini-Grant:
askHRgreen Trailer Maintenance &
Storage
1 of 1
Attachm
ent 8B
