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Certification Super User TrainingCertification Super User TrainingJune 17, 2008June 17, 2008
Tammy BordenTammy BordenChris CarterChris Carter
2Certification
AgendaAgenda
Lesson Time
One: Introduction
Two: Certifications
Three: Duty Assignment
Four: Out of Field
Five: Inservice Points
Six: Updating Contract Elements
Seven: Degree Incentives
Eight: Reporting
Nine: Summary
3Certification
IntroductionIntroduction
4Certification
At the end of this course, participants will be able to:
Display and update necessary SAP transactions the
Certifications Department uses Display and manipulate necessary reports the
Certifications Department uses
Course ObjectivesCourse Objectives
5Certification
CertificationsCertifications
6Certification
New Infotype Data now stored on Infotype 795 Certification data was previously stored on Infotype 9003
Qualifications Records automatically update from Certifications Records, which are still maintained manually
Highlights of NEW Certifications InfotypeInfotype 795
7Certification
Certifications Process FlowInfotype 795
Start
Certification Dept. receives hardcopy
of certificate or license from
employee or DOE report
Employee can verify their record has been updated
in ESS
Finish
Certification Dept. creates or updates record manually in
SAP
Nightly program run to update qualification
8Certification
Overview: Certifications Infotype in SAP 4.6B
9Certification
Display: Certifications Infotype in SAP 4.6B
10Certification
Overview: Certifications Infotype in SAP 6.0Infotype 795
1.
2.
3.
4.
11Certification
Display: Certifications Infotype in SAP 6.0Infotype 795
1.
2.4. 5.3.
12Certification
Manually Create or Update: Certifications Infotype in SAP 6.0Infotype 795
1.
2.3.
6.5.4.
13Certification
Print Broward CertificatesTransaction ZHTE_ZCER
1.
14Certification
Print Broward Certificates (continued)Transaction ZHTE_ZCER
2.
3.
15Certification
Display Qualifications Record in SAP 6.0Infotype 0024
16Certification
Certification Report Left Side of Report
17Certification
Certification Report Right Side of Report
18Certification
Certifications on Employee iViews
19Certification
Duty AssignmentDuty Assignment
20Certification
Highlights of NEW Duty Assignment InfotypeHighlights of NEW Duty Assignment InfotypeInfotype 796Infotype 796
New Infotype Easily view instructors teaching assignments Visibility of Highly Qualified status and information stored on IT Infotype updated from TERMS file Only one record per course code is created which displays the
highest grade taught.
Highly Qualified status delimited when teaching assignment no longer included on TERMS file
21Certification
Duty Assignment Process FlowDuty Assignment Process Flow
Start
SAP Production Control receives
teacher assignment
information from TERMS
Finish
SAP Production Control runs
program to create or delimit records
in SAP for employees
Duty Assignment created or
updated in SAP
NCLB Manager receives
notification that process is complete
22Certification
Overview: Duty Assignment Infotype in SAP 6.0Infotype 796
1.
2.
3.
23Certification
Display: Duty Assignment Infotype in SAP 6.0Infotype 796
1.
2.
24Certification
Duty Assignment Report
25Certification
Duty Assignment on Employee iViews
26Certification
Out of FieldOut of Field
27Certification
New Infotype SAP 6.0 automatically determines Out of Field status Replaces FileMaker database
Items considered for Out of Field designation Course being taught Characteristics such as ESOL, Hearing Impaired, Gifted, etc. Current certifications
Highlights of NEW Out of Field InfotypeHighlights of NEW Out of Field InfotypeInfotype 9003Infotype 9003
28Certification
Out of Field Process FlowOut of Field Process FlowInfotype 9003Infotype 9003
Start
SAP Production receives TERMS
files and coordinates
running with Duty Assignment
program monthly
Finish
Out of Field records are created and
updated
Start
Delimit Out of Field program runs
weekly
Finish
Out of Field records are delimited
29Certification
FileMaker Database with Out of Field Information
30Certification
Overview: Out of Field Infotype in SAP 6.0Infotype 9003
3.
2.
1.
31Certification
Display: Out of Field Infotype in SAP 6.0Infotype 9003
1.
2.
3.
32Certification
Manually Update Out of Field Infotype in SAP 6.0Infotype 9003
1.
33Certification
Out of Field Report
34Certification
Out of Field on Employee iViews
35Certification
Inservice PointsInservice Points
36Certification
New layout Eliminated fields not used Added fields for better management and reporting
Requirement code and Bankability code separated into two fields
Additional field for points used for incentives Date points used for incentives displayed
Highlights of Inservice InfotypeHighlights of Inservice InfotypeInfotype 9001Infotype 9001
37Certification
Overview: Inservice Infotype in SAP 4.6BInfotype 9001
38Certification
Display: Inservice Infotype in SAP 4.6BInfotype 9001
39Certification
Overview: Inservice Infotype in SAP 6.0Infotype 9001
1.
2.
3.
40Certification
Display: Inservice Infotype in SAP 6.0Infotype 9001
1.
2.
3.
4.
41Certification
Manually Update: Inservice Infotype in SAP 6.0Infotype 9001
1.
2.
5
3.
4.
42Certification
Inservice Report
IN PROGRESS!!
43Certification
Inservice Report on Employee iViews
44Certification
Employee Inservice Report
1.
2.
45Certification
Contract ElementsContract Elements
46Certification
Display Contract Elements in SAP 6.0Infotype 16
1.
2.
47Certification
Degree IncentivesDegree Incentives
48Certification
Display Degree IncentivesBasic Pay Infotype 08
1.
49Certification
ReappointmentReappointment
50Certification
New Infotype Reappointment Information maintained in SAP IT 9011,
replacing current FileMaker database and SAP tables
Two Subtypes Instructional Non-Instructional
Highlights of NEW Reappointment InfotypeHighlights of NEW Reappointment InfotypeInfotype 9011Infotype 9011
51Certification
Display: Reappointment Instructional Employee in SAP 6.0 Infotype 9011
1.
52Certification
Display: Reappointment Instructional Employee in SAP 6.0 Infotype 9011 (cont.)
2. 3.
53Certification
Display Reappointment for Non-Instructional Employee in SAP 6.0Infotype 9011
1.
54Certification
Reappointment ReportTransaction ZHPA_RER
1.
55Certification
Reappointment Report for Instructional Employees
56Certification
ReportingReporting
57Certification
Key Terminology
Business Intelligence (BI)
Repository of SAP information for the purpose of reporting.
Enterprise Central Component (ECC)
The transactional processing system of the SAP client which runs beside the BI client and is used to process the day-to-day transactions, such as time entry and payroll processing.
Portal A point of access through a website to the SAP system. Users will access both ECC and BI through Reports tab on the BRITE portal.
58Certification
Reporting: SAP 6.0 (ECC) vs. BI
Generate Reports
Nightly Updates
BI (read only
data)
BI (read only
data)
Enter Data
SAP ECC SAP 6.0 can be used for simple look-ups of real-time data Data can be exported into Excel Easier access to data requires less printing of reports
Business Intelligence (BI) BI’s reporting features offer more flexibility in queries and formatting
than SAP transactions Pre-defined Excel formats help simplify reporting Actual data is extracted from SAP into BI nightly, so data is
considered near real-time
59Certification
Navigation: Select the Reports Tab
Navigate to both ECC (real-time) reports and BI (near real-time) reports via the Reports tab in the BRITE Portal.
1
60Certification
Navigation: Select the Reports Subfolder
23
61Certification
Navigation: Subfolder Examples
62Certification
Navigation: Select the Report
4
63Certification
Navigation: Select Report Filter Criterion
5
64Certification
Navigation: Using Matchcode for Variant Selection
6
7
8
65Certification
Navigation: Save Variant Selection/Report Criteria
9
12 10
11
66Certification
Navigation: Retrieving Variant Selection/Report Criteria
13
14
15
67Certification
Display: Report Results
41
2
3
5
68Certification
Display: Sorting Data
12
69Certification
Display: Add or Replace Field for Viewing
4
1
5
2
3
70Certification
Display: Changing Layout
Note the changes to the Row selection:
71Certification
Display: Additional Fields
1
2
72Certification
Output Options: Printing and Exporting
73Certification
Favorites: Save as a Favorite
To save the layout for the report:
1
23
74Certification
Favorites: Retrieving a Favorite
1
2
3
4
75Certification
SummarySummary
76Certification
Congratulations! You should now be able to:
Display and update necessary SAP transactions the Certifications Department uses
Display and manipulate necessary reports the Certifications Department uses
Course ObjectivesCourse Objectives