JOINING INSTRUCTIONSI congratulate you on your selection as postgraduate student of the college. You

will report to the college for orientation/registration as per following schedule:-

Date & Day Time Program Location

5 Oct 2016(Wednesday)

1400-1500 hrs Reception Gate No 11500–1530 hrs Briefing by HoDs Electrical &

Mechanical Engg Depts

1530–1600 hrs Issuance of tokens Computer Dept1600-2030 hrs e-Registration Computer Dept

6 Oct 2016(Thursday)

1400-1500 hrs Reception Gate No 11500–1530 hrs Briefing by HoDs Computer &

Mechatronics Engg Depts

1530–1600 hrs Issuance of tokens Computer Dept1600-2030 hrs e-Registration Computer Dept

7 Oct 2016(Friday)

1400–1600 hrs e-Registration(Left over Students)

Computer Dept

All students are directed to bring following documents for E-Registration:-

Original Matric/O-level& equivalent certificate + 2 attested copies

Original FSc/A-level &equivalent certificate+ 2 attested copies

Original BE degree (Provisional Certificate if degree has not yet been issued) +

2 attested copies

Original Transcript + 2 attested copies

Copy of Pakistan Engineering Council (PEC) registration.

All degrees must be confirmed from parent institutions and attested by HEC.

Otherwise registration will not be done

Equivalence must also be produced in case of foreign qualifications

Medical fitness certificate duly signed by a legal medical practitioner, certifying

that you do not suffer from a communicable disease and are fit to under-go the

engineering course

Disable student, if any, will render a certificate that he is able to attend the

classes and is fit to undergo academic activities at the college. Specimen is

attached as annexure ‘A’

Character Certificate duly verified from the institute last attended/concerned

police station. Specimen is attached as annexure ‘B’

A “Surety Bond” typed on a stamp paper of Rs: 100/- duly attested by a Class I

Magistrate along with 2 x copies. Sample of the bond is given as Annexure ‘C’.

An amount of Rs: 6000 will be deposited by the students on account of security

fee (@ Rs: 200 pm) plus internet charges (@ Rs: 50 pm) for on- campus

duration (2 years)

Need based scholarship application form (along with all supporting documents)

Only for needy students. Needy students with parents’ gross income less than

Rs. 40,000/- from all sources, can apply for need based scholarship. Details are

placed as Anx D. Forms can be downloaded from

http://www.nust.edu.pk/Pages/Downloads.aspx

Certificate of “Noninvolvement in political activities” as per Annexure ‘E’.

Certificate/undertaking countersigned by parents/guardian regarding non-

involvement in political activities. Specimen is attached as annexure ‘F’

Note: WITHOUT ORIGINAL DOCUMENTS STUDENTS WILL NOT BE REGISTERED

Also note the following:-

Vehicle Registration Form to be filled at the reception desk for issuance of sticker

for car/motor cycle.

For accommodation the students can apply online by visiting college website.

Students will be issued with College ID cards after completion of registration process. Rs: 400/- (Rupees four hundred only) will be deposited by the students as ID card charges. In/out from the college gate will only be through College ID card

Students are also directed to read fol instructions before joining the college:- Opening of Bank Account . All students will open a bank account in

National Bank of Pakistan, College of E & ME Branch. Students will give

their account numbers along with title of account to NUST accounts office,

College of E & ME. Otherwise their registration will not be carried out.

User ID and Password for Campus Management System (CMS) . Students will be issued with user ID and passwords for using CMS on the

day of registration. These will be used by the students to access the CMS

for all types of information regarding their class attendance, fee challans etc.

Dues . All students will receive fee challan on line through CMS. AFTER

DEPOSITING THE FEE THE STUDENT MUST SUBMIT COLLEGE COPY

OF CHALLAN FORM TO NUST ACCOUNT OFFICE, COLLEGE OF E &

ME FOR RECORD. Tuition fee will be payable on semester basis. All types

of payments including tuition fee, hostel dues/mess bills and other related

dues must be deposited within the given time period/before start of

semester.

Change of Address/contact number . College authorities remain in

contact with parents /guardians regarding student’s progress throughout the

semester. The semester results are invariably sent to the parents through e-

mails. Therefore, students must ensure that the postgraduate coordinators

of respective departments are immediately intimated about any change in

the email address and/or telephone numbers of their parents/guardian or

their own numbers.

Accommodation . Students may be accommodated in the “NUST Hostels”

on first come first serve basis. Limited accommodation is available for which

students can apply online by visiting college website. Bank draft of Rs:

10,000 in the name of Commandant College of E&ME will be submitted as

hostel security fee. Details of expenditure for In Living students are attached

as Annex B.

Rules for In-Living Students . In-living students are required to abide by

the following rules:-

No one is allowed to cook anything in his/her room.

Once a room has been allotted to a student, he/she is not allowed to

shift the room at his/her own. In case of a genuine problem, he/she may

request Officer-in-Charge (OIC) NUST Hostels for change of room.

All the students will sign the Room Inventory while taking possession of

a room. Later on, if any damage is caused to the furniture, room doors or

any other items placed /available in the room, the repair/replacement

charges will be borne by the occupant. Any other sort of damage to

hostel items will be borne by the student is responsible for that. A fine

may also be imposed on such type of events.

Playing cricket/hockey/football etc inside or within premises of the hostel

is strictly forbidden.

All students are required to keep their rooms neat and tidy as per the

rules and will prepare them for inspection being carried out regularly by

the senior students/warden/ college authorities.

Damage to plants/ flower pots and cutting of trees is strictly forbidden.

Students are not allowed to keep electric room heaters, electric kettle,

irons and air conditioners in their rooms.

Smoking, use of Naswaar/Narcotics and drinking of alcoholic beverages,

possession of morally and religiously objectionable material is strictly

prohibited in the college hostels. In case of any violation, a student will

be liable to strict disciplinary action/expulsion from the college with

information to the parents as well, on the very first instance of these

violations.

No student is allowed to keep any type of weapon/ammunition in his/her

room or anywhere in the college/hostel premises. Defaulters will be

expelled from the college on first occurrence.

Students living in hostels are not allowed to keep a car in campus

without prior permission.

No in-living NUST student is allowed to leave or enter the college after

2100 hrs.

If any student wishes to get his/her in-living status changed, he/she will

forward an application to his/her Officer-in-Charge Hostel and will

produce a copy of hostel clearance certificate before vacating his/her

room. He/she will also make entry to this effect in the Mess “In/Out”

register that he/she is no more a dinning member of the Cadet Mess.

All students are required to go through Mess Rules and abide by these

rules.

In case of non-payment of dues, mess facilities will be withdrawn without

any prior notice. Moreover, Departments and Exam Cell will also be

instructed to withhold results and student will not be allowed to take any

further exams.

No guests will be entertained in the hostel accommodation.

IN CASE AN IN-LIVING NUST STUDENT FAILS TO ABIDE BY THE

COLLEGE RULES, HE/SHE WILL BE GIVEN A WARNING;

SUBSEQUENTLY HIS/HER IN-LIVING STATUS WILL BE

CANCELLED.

Rules for In-living Female Students . Female students are required to

abide by the following rules:-

Parents are requested to provide list of addresses and list of phone

numbers of their relatives, where the student may be allowed to visit on

weekends/out passes on a separate page.

All girl students are supposed to be inside the hostel premises by 2100

hrs.

Visitors are not allowed to visit Girls Hostel. They can meet the students

in guest room at College Main Gate as per the timings given in college

instructions.

After class timing, office areas are out of bound for girl students, except

the specified shops and walk bead on the college circular road. Gym

facilities are available for female students on specified timings displayed

on the entrance gate of Gym.

Forbidden Items . Students are not supposed to bring following items in

the college:-

Animals/Pets.

Any type of weapon and ammunition/explosives.

Dagger or any similar weapon.

Visitors/Guests . All guests can meet their children/wards in the areas

earmarked for this purpose by the college. Following rules must be

followed:

All in-living NUST students are allowed to receive their guests only on

weekends and gazette holidays during the prescribed time.

Under NO circumstances, guests are allowed to visit or stay in NUST

Hostels /accommodation.

Vehicles of guests are not allowed to move beyond the general car park

near college main gate.

Regular classes will commence with effect from 10 Oct 2016. Classes are

scheduled from 1730 hours to 2030 hours as per the training programs which are

uploaded on college web site as well as displayed on the notice boards of your

departments.

For queries please contact your Heads of Departments and program

coordinators on following numbers:-

Departments Heads of Departments Phone numbers

Electrical Engg Associate Prof Dr Shahzad Amin 0321-5059597

Mechanical Engg Col Dr. Khalid Mehmood 0308-3820400

Computer Engg Brig Dr Shoab Ahmed 0321-8568714

Mechatronics Engg Asst Prof Dr Umar Shahbaz 0300-5533775

Departments Postgraduate Program (PG)

Coordinators

Phone numbers

Electrical Engg Lt Col Dr Mashhood Ahmad 0345-5373588

Mechanical Engg Asst Prof Dr. Saifullah Khalid 0333-6286776

Computer Engg Asst Prof Dr Arsalan Shaukat 0334-8526631

Mechatronics Engg Asst Prof Dr Mubashir Saleem 0333-6333734

Lieutenant ColonelDeputy Registrar (Postgraduate Programe)

Dr. Muhammad Naveed

Anx“A”

CERTIFICATE OF FITNESS

I ________________________ S/O/D _______________________ hereby

declare that I have no such disability which can affect my studies. I am physically

and mentally fit to undergo academic activities.

Dated: 2016

(Signature of Student)

Anx“B”

CERTIFICATE OF CHARACTER

Certified that Mr/Mrs. _______________ S/O/D/O

___________________ bearing CNIC No

__________________________ and resident of

Has good moral character and does not have

any ill record in concerned police station.

Dated: _________ 2016 (Signature of SHO of Police Station / Nazim)

(Office Stamp)

Anx “C”

SURETY BOND(NUST STUDENTS)

KNOW ALL MEN BY THESE PRESENT THAT I______________S/D/O _______________ (hereinafter called the trainee and surety)do hereby bind ourselves

and each of us and heirs, executors and administrators to abide by terms and

conditions of NUST after having been selected against "civilian student of NUST" seat

at the College of Electrical and Mechanical Engineering.

During studies,I as a trainee shall abide by the college discipline and rules,

regulations and standing orders/procedures concerned and pay all expenses in due

time. Any violation of these will make meliable to be expelled from the college which

shall be without right of appeal in any court of law. During studies if I am expelled by the

college on any grounds, or deliberately fail and does not study, I will lose my seat in the

college and would not be allowed to continue studies in any NUST institution.

That I will abstain from any political activity during my tenure of studies at the

college of Electrical and Mechanical Engineering. I, if found guilty of an act which is

forbidden by NUST/college authorities including cheating/drinking alcohol etc will be

liable for expulsion from the institution.

________________

(Student's Signature)

Surety-1(Signed by Father/Guardian) Surety 2 (Signed by near relative)

Signature __________________ Signature:____________________

Name : ___________________ Name : ___________________

Designation /Status: __________ Designation/Status: ____________

Address: ___________________ Address : ____________________

____________________ ____________________

Note: It should be attested by Oath Commissioner /Notary Public on Stamp Paper of Rs. 100.00 (Rupees one hundred only).

Anx“D”

DETAILS OF EXPENDITURE FOR IN-LIVING STUDENTSS/No Details Amount (Rs)

For Girl For Boys1. Conservancy Charges 120.00 -2. Orderly Fund 1500.00 1110.003. Dhobi fund 330.00 450.004. Extra Pay Mess Staff 10.00 10.005. Sports Fund 50.00 50.006. Silver Fund 10.00 10.007. Gas Charges On Actual On Actual8. Room Furnishing 50.00 50.009. Masjid Fund - 10.0010. Room Rent 1500.00 1500.0011. Elect Charges On Actual On Actual12. Water Charges 20.00 20.0013. Recreation 20.00 20.0014. Barrack Damage Fund 50.00 50.0015. Medical Charges 50.00 50.0016. Furniture Charges 50.00 50.0017. Internet Charges 120.00 120.0018. Crockery Charges 20.00 20.0019. Mess Maintenance Charges 15.00 15.0020. Entertainment Charges 100.00 100.00

21. Security Charges 200.00 200.00

Total: 4335.00 3845.00Note: Amounts are subject to change as per College policy.

Anx ‘E’

Anx“F”

CERTIFICATE(NON INVOLVEMENT IN POLITICAL ACTIVITIES)

I ________________________ S/O/D _______________________ hereby

declare that I am neither a member of nor affiliated in any way with any political

party/organization. I also undertake that I will not join or take part in any political

activity inside or outside the College of E&ME during the period of my stay in the

College. I also accept that any violation of the above undertaking will render me

liable to expulsion from the College.

Dated: 2016

(Signature of Student)

COUNTERSIGNED

(Signature of Parents / Guardian)