CERNAccommodation Facilities (FAC) meeting A.Rozanov CERN ACCU 04.12.2013 1 Outlook Report on Accommodation Facilities meetings Sigurd Lettow, Catherine

CERNAccommodation Facilities (FAC) meeting

A.Rozanov CERN ACCU 04.12.2013 1

Outlook

• Report on Accommodation Facilities meetings• Sigurd Lettow , Catherine Van der Velde, Michael Hauschild, Isabelle Mardirossian, Doris Chromek-

Burckhart, Alexandre Rozanov, Thierry Lagrange, Jose Salizio Diez, Lluis Verge

• FAC scope • Users Office • Transport, Food , Service Portal• Medical insurance • Hostel matters


A.Rozanov CERN ACCU 04.12.2013

Reminder of FAC mandate

• FAC replaced former Hostel Fund committee, so Hostel policies are are frequently reported and reviewed

• FAC discuss all accommodation facilities important for CERN users and prepare relevant recommendations

• ACCU representatives in the FAC assure that the views of the CERN Users are well considered

• The scope of FAC was enlarged transport, health, food, library, registration, access, User Office, and other facilities

• Usual meetings are one week before ACCU meeting to check that all points to be discussed on ACCU are well prepared

• Review of action list

2



Users Office

• Longer term user contracts and cards of up to 5 years (both Switzerland and France) was a very big progress: facility for users and reduction of the work load on User Office

• Pre-registration and prolongation WWW forms brings real economy of users time and money: less iterations before the registration is finished.

• We reached 12200 Users (2012) !!!! Factor two from 1999 …

3



Traransport, food

• Shuttles to Airport big success according Users feedback.• Car sharing with WWW booking – excellent solution• 620 bikes for CERN Users mainly free. Only during

summer 1chf/day: improve usage. • Food and commodity machines installed near resto-1• Low price food in the restaurants 1-2 is not easy as we need

to keep high quality. But there is restaurant-3 with lower prices and free shuttles, micro ways in resto-1, non-expensive vegetables/salads/soups in resto-1

• Payment in restaurants with CERN RF ID card with preloaded money is still a pending issue : potentially faster queues, improved hygiene

4



Medical Insurance for Users

• Several iterations discussed in FAC• Low cost solution ~ 1.9 euros/day• Most difficult question was: definition of

Urgency. Close to resolve, but still some issues• See latest situation in the talk of Doris

Chromek-Burckhart

5



Hostel maters

• WEB booking: extensively used, reduce time, but also prevents conflicts

• Short term electronic Waiting list (at 20:00 each evening by E-mail) is working

• Long term Waiting list is working, software not very flexible, but improvements will come with time

• Few reading/smoking rooms and offices already transformed into bedrooms, more in work

• Stop airport shuttle near Hostel reception (building 39) done

• See latest situation in the talk of Pavel Makhov and GS report of Reinoud Martens

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Hostel maters

• Saint-Genis CERN hostels was increased by 70 rooms in 2012. But users like more beds in CERN main hostel on Meyrin site.

• In 2012 record occupancy of Hostel 80.4 % Taking out weekends and vacations it means practically 100% occupancy.

• For such a high occupancy: excellent service. Many thanks to CERN and Hostel personnel. But some refusals, so discussions on the increase of number of beds and new hostel

• After April 2013 significant drop in hostel occupancy to 67% due to LS1. Increase at the end of 2013.

• What will happens during LHC restart in begin 2015 ?

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A.Rozanov CERN ACCU 04.12.2013ACCU A.Rozanov 5.03.2008 8

Additional material

Documents

CERNAccommodation Facilities (FAC) meeting A.Rozanov CERN ACCU 04.12.2013 1 Outlook Report on Accommodation Facilities meetings Sigurd Lettow, Catherine