CEO Activities Report March 2021

Moyne Shire Council | CEO Activities Report March 2021

Moyne Shire Council

CEO Activities Report March 2021

Published 15 March 2021

For Public Distribution

Attachment - CEO Activities Report - March 2021, page 1 of 40

Moyne Shire Council | CEO Activities Report March 2021

CONTENTS

GOVERNANCE

CEO’s Message ............................................................................................................... 1

Communications .............................................................................................................. 2

COMMUNITY & CORPORATE SERVICES

Cultural & Community Development ................................................................................ 5

Aged Care ........................................................................................................................ 9

Early Learning and Development ................................................................................... 10

ECONOMIC DEVELOPMENT & PLANNING

Renewable Energy and Major Projects .......................................................................... 11

Economic Development ................................................................................................. 16

Tourism & Customer Experience ................................................................................... 17

Statutory Planning .......................................................................................................... 22

Building .......................................................................................................................... 25

Environmental Health ..................................................................................................... 27

INFRASTRUCTURE & ENVIRONMENT

Environment Management ............................................................................................. 28

Resource Recovery and Waste Management ................................................................ 29

Port of Port Fairy ............................................................................................................ 30

Local Laws ..................................................................................................................... 31

Emergency Management ............................................................................................... 33

Contracts & Contract Work ............................................................................................. 33

Roads & Streets ............................................................................................................. 34

Other Works/Issues ........................................................................................................ 35

Timber Harvest ............................................................................................................... 35

ADDITONAL ITEMS

Words of Appreciation .................................................................................................... 36


Moyne Shire Council | CEO Activities Report March 2021 1

GOVERNANCE CEO’s Message Hopefully the worst of the Covid impacts is behind us as we surge into 2021. The efforts of all staff in continuing to deliver high quality services and projects to our communities is really appreciated - we are on track for a record Capital Works program spend. Council’s “Love Local” campaign has been a great success and played its role in supporting our local businesses to recover from the pandemic. It was so good to see the high level of entries and some smiling winning faces! Thanks to all involved in these initiatives. The Moyne Shire Council Inspiring Women of Moyne on International Women’s Day was a new initiative where local women were recognised for their great achievements in our local communities. Council has been a busy space and much effort has gone into advocating to state and federal government on the priorities for our Shire as we continue to push for our share of grant funding. Drafting of the 2021/22 Budget is in full swing as we work within the constraints of the rate cap of 1.5% for the next financial year. As part of developing a Community Vison and new Council Plan under the new Local Government Act there is a lot of community engagement occurring headed up by Fiona Davey & Co; make sure you have your say in shaping “My Moyne : My Future” for our great Shire. Stay safe and keep up the great work. Bill Millard



Communications Media Support 08 February – 9 March 2021

Media Releases Issued Media Responses Moyne Shire to recycle more plastics Upcoming Council listening post Moyne 2040 Community Vision – have your say Applications for Moyne Academic Support Scholarships now open Nominations called for Moyne’s inspirational women First winners of Love Local escape packages announced Youth encouraged to have their say Call out for Indigenous artists My Moyne, My Future – survey now open Councils ask residents what they want from their libraries Community vision engagement in full swing Moyne’s priorities for advocacy

Port Fairy Folk Festival at Reardon Theatre Council staff move to Blackwood Centre Hopkins Falls bridge works Local Roads and Community Infrastructure funding – details of round 2 projects Irvine Reserve works update Roadside droving – drover in 2019 Caravan park bookings on long weekend EDP Director conflict of interest International Women’s Day award winners

Media Monitoring There were 117 media articles mentioning Moyne Shire Council during the period. This was 1% less than the previous month. Key topics for this period included 2040 Community Vision, Inspiring Women Awards, Port Fairy Folk Festival/tourism numbers and wind farm acoustic testing. Below shows the highest media outlets:



Communications Social Media Performance against the previous 30 days

Fans/Followers Posts Engagements

4373 Up 68 60 7.7k 16%

1198 Down 2 50 273 4%

Highest performing post



Communications Key Communication and Engagement Activities

Introduced new monthly e-newsletter ‘Messages from Moyne’. To be sent out around the 15th of each month, current email list around 500 people. Retired the Community Development team’s ‘Community Wrap’.

High level of support to Love Local campaign and the current the third shopping competition.

Developed and implemented inaugural International Women’s Day inspiring women awards. Over 70 nominations received. Included social media campaign, website nominations, advertorial in the Standard, two videos and media releases.

Finalised Moyne’s Advocacy Priorities document, and developed new advocacy webpages, issued a media release and supported advocacy visits to Canberra and Melbourne.

Continued roll out of new style guide and updated logo. All internal templates updated, new newspaper public notice template introduced to the Standard. Recruitment included in public notice, expected cost saving ~$20,000 per year. Development and approval for new Council style guide and updates to logo.

Communications support to the following projects/programs:

Community vision 2020 including engagement panel recruitment, launch and promotion of online survey, branding development, pop-up event promotion;

Continued updates around Port Fairy skate park consultation;

Worked with Corangamite Shire Council to develop communications and online survey re future library services;

Continued promotion of Community Grants Program;

Clean Up Australia Day;

Moyne Youth Awards project team recruitment.



COMMUNITY & CORPORATE SERVICES Cultural & Community Development Strategic Planning Port Fairy Railway Goods Shed In early March, an onsite meet was held with the heritage consultant undertaking the conservation plan for the Goods Shed. The site visit included Council officers and a further meeting with community representatives of who have high interest in supporting the work of Council to conserve the building. The conservation plan will detail the works needs to preserve the current fabric of the building that align to Heritage Victoria requirements. Critical works identified to prevent further deterioration include the replacement of guttering and downpipes, which are in poor condition and creating areas of water damage. Other works the Plan will cover include repainting of external woodwork, possible replacement of external roof brackets and appropriate treatments of timber platform decking. A small area of termite activity in the stumps was also discovered and consideration will be given to removal of water from the site through drainage treatments. The draft Conservation Plan is expected by the end of March and an onsite visit with Heritage Victoria is being arranged to work through the draft Plan and to seek their input and comments. Opportunities to work with community volunteers on aspects of the conservation work will be identified as the project progresses over the next couple of months. Engaging, Partnerships & Relationships My Moyne, My Future – 2040 Community Vision The engagement program for My Moyne, My Future continues to roll out. The community survey is currently live and will close 16 March. The Panel recruitment is also now complete with the target of 40 members achieved across the demographic profile of the Shire including age, gender and locality. Regional stakeholders and agencies have also been contacted to seek validation of their strategic priorities for the region and the Shire and to seek their views on key opportunities. A program of community engagement pop ups is also locked in with five activities planned between 11 and 14 March. Regular communications and media will be distributed to maintain awareness of the project and how community can be involved. These communications and messaging are now supported through the project branding / identity – My Moyne, My Future.



Cultural & Community Development Port Fairy Skate Park 75 community members participated in a range of community consultation workshops. An online survey for any members of the public who were unable to attend a workshop have considered potential sites for the location of a new skate park. The two top sites from this process include Southcombe Park – corner of James and Campbell Street, adjacent to Belfast Aquatics and George Dodd’s Reserve – the Camel site.



Cultural & Community Development Promote Good Governance User Licence Renewal Meetings Council has engaged Richard Simon of Simon Leisure to undertake Licence renewals, prioritising Councils Community Asset Committees user groups. Current Licence agreements with Council are outdated. Initial face to face meetings have taken place, with proposed follow up Zoom meetings for refining of detail with user groups over the coming weeks. Advocacy Port Fairy Football Netball Club Support was recently provided to the Port Fairy Football Netball Club in relation to a potential funding application to Sport and Recreation Victoria for the development of new Club facilities at the Gardens Reserve. The application at this time did not meet the funding guidelines and an application did not proceed. Support and guidance for the development of design plans, costings, business case and ongoing governance and operational plans for the facility are continuing in partnership with the Club. The development will require consideration of:

Alignment to the Gardens Reserve Master Plan and Council priorities for the Caravan park;

Land use planning and permits;

Cultural heritage management and heritage overlays;

Flood overlays and responses;

Purpose and management of the facility;

Design and costings and funding / budget structures. This will place the Club and Council in a strong position to submit future applications or undertake advocacy for investment and reduce short and longer-term risks to Council, the Club and community through building understanding of investment and development processes.



Cultural & Community Development Facilitation & Delivery of Project Outcomes Irvine Reserve, Peterborough – Taking Shape Drainage nearing completion and cricket nets in, just waiting for concrete to cure and the artificial turf can be laid. Works to commence over the next fortnight on the nature play space. Base work for footpath network and slabs for shelter and seating being undertaken this week.



Cultural & Community Development Jack Keane Oval Use Victoria Park Community Asset Committee have overseen the in principle agreement of Koroit Football Netball Club utilising the Jack Keane Oval for junior football training. Discussions between the Committee, football club and cricket club have been held over the past couple of weeks. Concerns over damage that may be caused to the turf wicket, newly installed PVC picket fence and compaction and tear up of the outfield were all raised in the meetings. An agreement was met and an official agreement to be drawn up between the Committee of Management and both clubs in preparation for the season ahead. The agreement is to be reviewed each year. Library Services Review Community Surveys to gauge use and expectation for community library service is now on Council’s Have Your Say page. Separate surveys to the users of the Outreach Service have been forwarded, with a letter advising the need to cease the current service. It is important we understand the best ways these users can continue to access library services. Aged Care Community Care Statistics for January 2021

Service January 2020

January 2021

Financial Year to

date 19/20

Financial Year to

date 20/21

Home care hours 1,023 885 7,212 6,382 Personal care hours 575 594 3,687 4,063 Respite hours 148 173 1,016 1,284 Home maintenance hours 125 169 1,110 1,272 * Kilometres travelled 13,437 11,083 85,284 81,448 Travel time in hours 59 61 431 495 Meals delivered 766 727 5,496 5,176

* Carers are travelling to more isolated clients more frequently



Early Learning and Development Kindergarten

Three year old kindergarten 2021 2020 Merri 14 12 Koroit 32 30 Hawkesdale 4 4 Nullawarre 1 1 Macarthur 5 4 Mortlake 12 11

TOTAL 68 62 Four year old kindergarten Port Fairy 50 56 Merri 17 24 Koroit 48 41 Hawkesdale 9 6 Nullawarre 8 15 Macarthur 2 5 Mortlake 23 18

TOTAL 157 165 Central Enrolment Development Grant Council has been successful in obtaining a one off $10,000 “Central Enrolment Development Grant” from the State Department of Education and Training. The grant will be used to enhance our current enrolment processes for families and staff in preparation for the delivery of three-year-old kindergarten (starting with 5 hours per week) from 2022.



ECONOMIC DEVELOPMENT & PLANNING Renewable Energy and Major Projects Projects under construction in 2021

ISSUE WHO ACTION UPCOMING Hawkesdale WF – GPG, 26 turbines, Tip Height 180 metres, 104 megawatts Amended Planning Permit Application Lodged with Minister

DELWP Letter sent to Minister and GPG expressing concern that the 3 turbines to be removed are not the turbines closest to Hawkesdale.

Notice of application – no updates

Background Noise Testing

Council Consultant appointed. Landowner consent received for a selection of sites.

Working to secure dates to install sound loggers on properties where permission has been given.

Secondary Consent Reports & Plans

Council/ DELWP/ Regional Roads

Bushfire Response Plan - Traffic Management Plan. Environmental Management Plan

Council report when final versions received & reviewed.

CEC Council First meeting- 15 March 2021

Ryan Corner WF – GPG – 56 turbines – Tip Height 180 metres, 224 megawatts Amended Planning Permit Application Lodged with Minister - to reduce turbines by 4

DELWP Will review documents when notice of application is given. Notice of application – no update

CEC Council First meeting 15 March 2021. Transmission Line including Hawkesdale WF

Ausnet Surveyors starting to carry out detailed site survey with landowner permission – planning permit only required for native veg removal.



Quarry Council New planning permit lodged to reactivate expired permit for on-site quarry.

Youls Road Council GPG need to do external road upgrade to Youls Road before substantive on site works begin.

Secondary Consent Reports & Plans

Council/ DELWP/ Regional Roads

Bushfire Response Plan - Traffic Management Plan –Environmental Management Plan.

Council report when final versions received & reviewed.

Woolsthorpe WF – Enerfin – 20 turbines, Tip Height 168 metres, 68 megawatts Distribution Line Company Newsletter circulated updating on distribution line – covered

in Friday Forward on 5 February 2021

CEC Council Next meeting 16 April

Mortlake South WF – Acciona – 35 turbines, Tip Height 185 metres, 150 megawatts. Extended Construction Hours

Council So far, other than 1 instance where permission was not granted, there has been no need to use extended hours.

Signs Council Signs – road safety and sign on Grinters Lane – road safety signs are authorised whilst construction underway. Grinters Road sign – it is located on road reserve, part of road that is dry weather track only. Acciona have been advised to relocate it to fenceline or within property.

Undertaking to move all but one sign that has approval via endorsed plan at compound entrance – works to be completed by 19 March

Security Council Issues raised regarding security and use of road reserve. Security issues answered by Acciona at CEC meetings. Diesel Fuel Bowser issue – was not on road reserve, is part of operational issues to have them moved for refilling, then moved back to site, was not in a fenced/secure location but was locked and security patrols that night keeping an eye on it. Proactive reporting from Acciona when there is an issue like this, last week, similar incident with broken down truck waiting for repair, located on entrance apron to site.

CEC Council Next Meeting 24 March



Operational Projects – Current Issues ISSUE WHO ACTION UPCOMING Salt Creek – Tilt – 15 Turbines, Tip Height 150 metres, 54 megawatts BAMplan – Year 2 report

Council Email Tilt to have report displayed on its website to meet permit conditions within 7 days

Complete

Grey Headed Flying Fox

DELWP/Council Mitigation plan lodged by Tilt at request of DELWP/Council DELWP feedback provided to Tilt

Brolga Council/DELWP 3/03/21 – report of non-breeding pair on 26/02 approx 1.8 km from eastern edge of wind farm, 3km from nearest turbine.

Dundonnell – Tilt – 88 turbines, Tip Height 180 metres, 336 megawatts Road maintenance Council Woorndoo-Streatham Road still to be maintained by TILT

until Council sign off. Two culverts to be upgraded and two minor repairs to finalise works

Native Veg – Transmission Line

Council/DELWP DELWP considering amended permit request to vary offsets.

BAM plan monitoring Council/DELWP Monitoring has commenced, monthly reports of carcass finds being submitted.

Disposal of broken turbine blade

CEC requested advice

The damaged blade was contained in covered waste bins and disposed of in landfill at Cleanaway’s licenced facility: Stawell Landfill. This is due to the complex materials used in blade manufacturing that cannot yet be readily recycled in Australia.

Post construction noise testing

Council Listed for discussion at agency meeting.

CEC Council Next meeting 22 March

Macarthur – AGL – 140 turbines, tip height 140 metres, 420 megawatts Offset plan – native vegetation

Council/DELWP AGL have submitted 10 year monitoring report on offset plantation. This report is under review.

Community funding round

AGL Council officers assisted in review of grant applications during caretaker period.



Proposed Projects – Current Issues ISSUE WHO ACTION UPCOMING Willatook – Wind Prospect - 82 turbines, Tip Height 250 metres EES DELWP Reports still being prepared and assessed, aiming for

exhibition mid-year. Technical Reference Group meeting convened by DELWP scheduled for 18 March

CEC Council Questions on notice being submitted through to company from CEC members, largely around noise and community benefit schemes.

Next meeting 10 March

Mt Fyans – Woolnorth – 80 to 85 turbines, Tip Height 200 metres Planning Permit lodged waiting on further information

Minister for Planning

Minister response was to not require an EES after Council sought a review of this decision.

CEC Council Next meeting 26 April

Hexham - Wind Prospect – 125 turbines, Proposed Tip Height of 250 metres Feasibility Stage Studies still underway. CEC Council Next meeting 7 April

Darlington – GPG – up to 75 turbines Feasibility Stage GPG advised that it is assessing this project for feasibility. Bushy Creek Wind Farm Transmission Line Minister Wind farm proposed in Southern Grampians Shire but

transmission line to connect to Salt Creek Wind Farm.



Other Energy Projects ISSUE WHO ACTION UPCOMING Blackwatch Drilling – Beach Energy – Nirranda Construction Camp Council Seeking to retain hardstand area – permit requires site to be

rehabilitated – waiting on correspondence from Beach Energy.

External Road Works Council Maintenance carried out in accordance with Road Quality Audit reports – has been a pleasing result.

Mortlake Gas Fired Power Plant - Origin Energy No current issues The Stage 2 Expansion Project has been approved by

Council and Origin Energy will keep Council updated as to its timelines for commencing the project.

CO2CRC- carbon sequestration plant Newsletter Council As of Sunday 28 February the Stage 3 Project had injected

>10,000 tonnes of buttress gas since the start of injection in December 2020. CO2CRC continues to inject gas successfully and plans to continue to do so until the next surface seismic survey upcoming in March. In addition, the project has concurrently successfully conducted the second pressure tomography monitoring survey as per the project plan. Another high quality dataset was obtained to test and validate the concept of Pressure Tomography and how it can be used in commercial CCS projects efficiently and economically. The final seismic survey and pressure tomography monitoring surveys will be completed in March and April.

21 April next CRG meeting – seeking a Councillor to chair this meeting.



Economic Development Love Local Campaign The Love Local Campaign was launched on 27 October 2020 to support businesses hit hard by the COVID-19 pandemic and has contributed to an additional $3.5M spend in the local economy compared to last year. The Love Local – Great Escapes competition will be drawn 12 March with the lucky winners announced on 15 March. For more information on the campaign visit Council’s website at moyne.vic.gov.au/lovelocal Moyne Business Façade Program The grant acquittal process for the Moyne Business Façade program has commenced. Visitors and our community would be seeing the outcomes of the 28 successful applicants with completed Façade works occurring. Economic Migration Project Trial - 2021 At its September 2020 meeting, Moyne Shire Council resolved in principle to commence an Economic Migration Trial project. The project is aimed at supporting migrant families living in metropolitan cities to relocate to Moyne and help meet the economic and population needs of the shire. Council in partnership with the Great South Coast Economic Migration project team has commenced meetings with Moyne’s major employers to discuss their work force gaps and potential participation in the program. Economic Development Newsletter Series A copy of the monthly business and economic development e-newsletter will be published on the Moyne website on 1 April. This is the fourth 2021 edition of the monthly e-newsletter posted online to around 2,500 Moyne businesses. The newsletter covers a range of updates and articles including business support initiatives, grants, upcoming events and more. A link to the newsletter is available via the economic development page on Council’s website.


https://www.moyne.vic.gov.au/Our-Services/Economic-Development/Love-Local

http://www.moyne.vic.gov.au/Our-Services/Economic-Development/Business-and-Economic-Development-Newsletter


Tourism & Customer Experience Customer Touchpoint Summary

Touchpoint February 2021

February 2020 Variance

Customer Service Centre Counter enquiry 742 1730 -988 Customer Service Call Centre enquiry 1742 2229 -487 * Calls direct to officer extensions 1428 - Social media enquiry 3 10 -7 Request For Service 372 391 -19 Registered Correspondence – Email and mail 2332 2054 278

TOTAL ENQUIRY 6619

Note: * ‘Calls direct to officer extensions’ doesn’t include calls direct to officer mobiles; Historic data is not available. Festivals and Events Exciting news in the events space as we slowly see the staged return of some of our popular and most loved events. 6-9 March Folk Festival 6-9 March – Port Fairy The Port Fairy Folk Festival provided a mini festival over the iconic weekend, full of home grown folk talent performing at Reardon Theatre. All shows were sold out. Free family fun activities took place on Saturday and Sunday at the Village Green and Railway Place including giant inflatables, many art and craft stations, face painting and giant bubbles. The very popular Tom Richardson delivered an African drumming workshop that was enjoyed by many. 14 March - Killarney Super Triathlon – Killarney The Killarney Super Triathlon on Sunday, 14 March 2021 has a nice sheltered swim, a flat bike and run course, making it a great little course for experienced triathletes. 26 March - Women on Farms Gathering – Port Fairy The 2021 WOFG will be held over three days and will include several keynote speakers and workshop hosts across the pillars of Health and Wellbeing, Farm Diversity, Culture and Craft, and Environment and Gardening and Personal Wellbeing.



Tourism & Customer Experience 27-28 March - Murray to Moyne Murray to Moyne is a cycling fundraising event for experienced cyclists that has been running for over 30 years. The event is a cycling relay that stretches for over 500kms and takes place over 24 hours. Up to 1500 riders can register for the event, making it one of the largest cycling events held in Victoria. Community Grants Program - Festival and Event Funding The community grants ‘festival and event funding’ program opens on 3 April 2021 and closes Monday 10am 10 May 2021. Officers will support event committees in the way of drop in sessions, over the phone or online meetings. Events and Training Networking Program Council continue to deliver its community events based training and networking program to support the ongoing sustainability and success of the local event calendar. The next session is ‘Event Planning and Management’, this session will be delivered face to face on 30 March 2021. This session focuses on how to plan an event in Moyne, from permits to promotion. Port Fairy Caravan Parks Operating Camping and caravanning continues to thrive with a high level of bookings throughout the Moyne Shire Caravan Parks. The March Labour Day long weekend saw our Fab 4 caravan parks booked out and Gardens / Southcombe near capacity. Easter bookings are very strong, with our parks expecting to be at full capacity for the Easter break. COVID, along with its’ challenges, has also brought opportunities with many guests choosing to take short localised breaks. Marketing and Social Media Activities Websites We saw a substantial drop in traffic to the sites over the February period. However, this is not surprising given the end of the summer holiday period and timing of the 5-day ‘circuit breaker’ lockdown, which affected website visits. Despite this, we still saw traffic increase year on year for February by 41%. We also experienced a stable conversion rate of 2.49%, a 44% increase on the previous month and double the conversion rate of 2020.



Tourism & Customer Experience Social Media Happenings in our Parks are always popular in social media with the work of Mark Rosebrock, aka Captain Carver, making his mark through large-scale wood chainsaw carvings. Mark completed two new works before peak season, the Dancing Dolphin sculpture, and the Native Animal creation. Gardens Caravan Park is now proud custodians of four sculptures by Captain Carver, also including the Southern Right Whale and Playful Seal Pups.

With our Parks fully booked over the summer break, we took the opportunity to capture our guests enjoying their holiday. These images were published through our social media channels, Facebook and Instagram, to ‘maintain top-of-mind’ for online browsers and create ‘location envy’ for future guest bookings!

With collaboration being our focus during the COVID recovery, we have been working on various packages with our ATDW business partners and Caravan Parks. With a release in February of the Magical mid-week… Glamping Escape Deal. This is the second collaborative deal we have developed for Gardens/Southcombe Parks and Port Fairy Glamping.



Tourism & Customer Experience

Visitor Services - I AM PORT FAIRY Destination Website Our destination website, www.iamportfairy.com.au continues to show extensive bounce back from the coronavirus pandemic with January and February 2021 performance seeing 24,023 and 14,947 sessions achieved respectively. Financial year to date, we are experiencing an increase of 17,768 sessions on the previous financial year. Visitor Services – Port Fairy & Region Visitor Information Centre Walk-in enquiries to the Visitor Information Centre have seen a slight decrease compared to the previous year, with January seeing 6,946 walk-ins and February seeing 3,884 walk-in visitors. Although disappointing, this is offset by more visitors staying longer in region and spending more time and money in our visitor centre gift shop, featuring local products, supporting local businesses within our region. Visitor Services - Volunteer Program Our valued community ambassador team donated a massive 203 hours in January and 174 hours of support in February, above the previous average of 157 hours a month. Our volunteer led walking tours of Port Fairy were again a very popular choice for visitors, totaling 150 guests in January.


http://www.iamportfairy.com.au/


Tourism & Customer Experience Visitor Services – Social Media Our Visitor Services Social Media Channels reached 63,345 followers during January and 46,753 during February, resulting in 6611 engaged followers (likes) on Facebook and 3,207 engaged followers on Instagram. Our goal for January was to build our following by capturing visitors in destination during the summer school holidays. Posts during this period focused on new promoting local operators and events throughout our whole region, to encourage further dispersal. Our social media channels continue to grow by levels of engagement (i.e. liking, sharing and commenting). Our team continue to encourage partners and local businesses to continue sharing, liking and commenting on the Visitor Information Centre posts, which will help to reach a greater audience.



Statutory Planning Planning Permits – February 2021 The Planning Permits decisions during the month of February 2021 are appended: Current Planning Applications (to 9 March 2021) Planning Permit Decisions February 2021 Subdivision Decisions for February 2021. The following is a summary listing of the Planning Permits issued:

This table shows applications by land use definition to show trends as to what types of applications are being lodged and issued.

PLANNING APPROVALS – FEBRUARY 2021

Development

No of Applications Received Permits Issued from Applications

Dec 2020

Jan 2021

Feb 2021

Fiscal Year

2020 / 2021

Dec 2020

Jan 2021

Feb 2021

Fiscal Year

2020 / 2021

Residential Dwellings 7 5 5 54 12 2 4 38 Additions to existing dwellings

5 3 4 43 6 3 0 30

Dual Occupancy / Unit Development

0 0 0 2 0 1 2 4

Outbuildings 2 3 1 33 4 2 2 37 Commercial / Retail 3 2 6 29 6 2 4 28

Industrial 0 1 0 2 0 0 0 0 Public Utilities 0 0 0 3 0 0 0 2 Subdivisions 6 5 2 38 6 1 2 18 Agricultural 0 1 1 11 0 1 2 11 Miscellaneous 1 1 2 12 3 2 0 8

TOTAL 24 21 21 227 37 14 16 176



Statutory Planning Planning Permits – February 2021

05

101520253035404550

No.

App

licat

ions

Rec

eive

d

Month

Planning Applications Received

2018/2019

2019/2020

2020/2021

05

101520253035404550

No.

Per

mits

Issu

ed

Month

Planning Permits Issued

2018/2019

2019/2020

2020/2021



Statutory Planning Planning Permits – February 2021

Percentage of Application Finalised within the Statutory timeframe

Month / Year

New Applications

received

Applications Completed

% Decision within Statutory

timeframe

Current applications for

Permit / Amended Permit

Feb-20 21 23 64% 67 Mar-20 28 19 50% 55 Apr-20 17 28 58% 58 May-20 21 23 100% 54 Jun-20 25 20 76% 59 Jul-20 32 26 85% 62 Aug-20 32 20 58% 72 Sep-20 30 22 91% 85 Oct-20 37 24 79% 87 Nov-20 27 21 89% 100 Dec-20 24 41 61% 87 Jan-21 24 14 89% 95

0

50

100

150

200

250

300

No.

Per

mits

Issu

ed

Month

Planning Permits Issued (Cumulative)

2018/2019

2019/2020

2020/2021



Building Permits – January 2021 The Building Permits issued during the month of January 2021 are appended. *Note: For further information detailing permit particulars, please refer to attachment.

The following summary listing of the building permits issued by Council’s Building Surveyor and by Private Building Surveyors during January 2021, together with the comparative table of building activities for financial years 2018/2019 – 2020/2021, are provided for additional information.

BUILDING PERMIT SUMMARY – JANUARY 2021 DEVELOPMENT No. Value $ Value % Residential New 3 $1,262,408 33% Residential Additions 4 $893,609 24% Commercial/Industrial 6 $1,139,465 30% Outbuildings 5 $330,473 9% Demolitions 0 $- 0% Miscellaneous 3 $148,239 4%

Private Building Surveyor 21 $ 3,774,194 100% Council Issued Permits 0 $ 0 0%

TOTAL 21 $ 3,774,194



Building Permits – January 2021 The following is graphical representation of accumulated monthly total building development costs from 2018/2019 – 2020/2021:

$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

Valu

e of

Wor

ks

Month

Building Approval Statistics2018-2019 - 2020-2021

2018-2019

2019-2020

2020-2021

$0

$10,000,000

$20,000,000

$30,000,000

$40,000,000

$50,000,000

$60,000,000

$70,000,000

Valu

e of

Wor

ks

Month

Building Development Cumulative Value of Works 2018-2019 - 2020-2021

2018-2019

2019-2020

2020-2021



Environmental Health Septic Permits to Install / Alter Issue The following Permits have been issued to either Install or Alter a Septic system during the month of February 2021:

2019 2020 2021 January 2 7 6 February 4 10 12 March 13 8 April 3 8 May 8 5 June 4 9 July 2 3 August 10 9 September 9 9 October 7 7 November 8 7 December 7 7

TOTAL 77 89 18 Certificates of Registration The following Certificates of Registration (i.e. Food, Prescribed Accommodation and Health Premises) have been issued during the month of February 2021:

2019 2020 2021 January 51 39 36 February 10 29 6 March 9 6 April 0 12 May 3 3 June 2 1 July 1 3 August 0 2 September 4 6 October 4 4 November 60 59 December 87 73

TOTAL 231 237 42



INFRASTRUCTURE & ENVIRONMENT Environment Management Working for Victoria Crew In the past month the crew has completed a large amount of work at all Transfer Stations and performed grass maintenance in many townships including Wangoom, Nullawarre, Hawkesdale, Purnim, Mortlake and Port Fairy. Their tenure ceases on 16 March 2021 and their services will be greatly missed. Illowa Rabbits Community Discussion The community discussion that was initially scheduled for 21 April 2020 at the Illowa Hall but was postponed due to COVID-19 reasons has been rescheduled to 17 March 2021 at 7pm. All landholders who were previously invited have been notified again. Weed Control Gorse on roadsides at Wangoom and Toolong was sprayed. Blackberry in the Nullawarre township and at Hopkins Falls was sprayed. The focus will now shift to further Blackberry spraying on all roads from The Sisters to Laang and Garvoc to Panmure in the coming months (weather permitting) Port Fairy Botanic Gardens front fence restoration The wrought iron metalwork and old rough-cut bluestone footings have been removed and transported to Melbourne in order to commence restoration. Replacement bluestone footings have been ordered and should be in place by late April-early May 2021. The ironwork should then be able to be bolted into position in June 2021. LED Light Replacement The replacement of security lighting at all Council managed public toilets and barbecue shelters with LED equivalents is around 75% complete. This is likely to be finished by April 2021. Public Place Bins All public place bins inside enclosures (and the outside of the enclosures) in Koroit, Port Fairy and Mortlake were scrubbed clean. Replacement stickers indicating “Waste to Landfill” and “Recycling Only” have been ordered for all public place bins and should be in position by April 2021. Twenty new public place recycling bins and holders have been ordered and should be in position by May 2021.



Resource Recovery and Waste Management Kerbside collections across the shire continue to show high tonnages of FOGO which is largely due to the wetter and cooler summer we have been experiencing. Tonnages for other streams have returned to normal as residents return to work and less waste is generated at home. Building activity and bin enquiries remain strong and we expect this to continue while the pressure on the property market remains. The transfer stations are operating as normal and all greenwaste piles have been mulched by a contractor. These are utilised on site as meeting pasteurisation requirements for off site movement would not be possible. The waste team wish to thank the Working for Victoria Crew and Richard Hodgens for their assistance with maintenance activities at the transfer stations. There help in keeping the grass and weeds at bay, help with bin checks and collation of materials at Killarney for collection is very much appreciated.

Service Requests New Bins Bin Repairs Missed Bins

Average February Average February Average February

12 12 17 20 5 5

Kerbside Waste Collection (tonnes) Landfill Recycling Compost Glass

Dec Jan Dec Jan Dec Jan Dec Jan

196.46 215.34 125.2 78.43 220.42 197.42 68.48 68.8



Resource Recovery and Waste Management Waste Facility Monthly Volumes

Site Dec Landfill

Jan Landfill

Dec Recycle

Jan Recycle

Dec Greenwaste

Jan Greenwaste

Caramut 1.8 1.22 3.38 0 0 1

Hawkesdale 0 3.72 2.8 0 * *

Killarney 38.68 53.86 23.7 24.36 191.94 238.53

Macarthur 4.04 1.36 1.38 1.02 10.3 8.1

Mortlake 25.95 22.04 4.66 1.22 60 15.3

Peterborough 16.48 7.8 7.83 4.12 61.72 16

Woolsthorpe 3.24 3.5 4.16 2.54 * *

Woorndoo 2.34 0 1.06 0 * *

TOTALS 92.53t 93.5t 48.97t 33.26t 323.96m3 277.93m3

Killarney Landfill - Inert Volumes (m3)

August September October November December January 57.57 49.45 94.11 125.95 106.04 122.18

Port of Port Fairy The new Port of Port Fairy delegated committee has had its first meeting with focus on introduction to committee rules and governance and an overview of current and proposed works specifically focussing on below water assets. This was linked into a presentation on the draft Masterplan Contractors for the anode replacement at the main wharf due to COVID restrictions again was delayed and are now to commence mid-march with the works to cause minimal interruption to berths or vessel movement within the Port. Port staff continuing with maintenance within the Port and one of the current projects is working with the Rotary club on Charles Mills reserve specifically with restoration works on the Mast/Flagpole and painting bollards within this area. During the preparation of works it was found that there was dry rot at the mounting point. Staff have temporarily removed the mast and Gary Stewart is currently doing the timber works. Once this is done Port staff will replace worn and damaged items such as stays and halyards and renew decorative blocks.



Local Laws General / Domestic Animal Complaints, Infringements and Permits

Actions Jan 2021 Feb 2021 General complaints 72 71 After hours callouts 12 10 Permits Issued 6 7

Complaints

2020 2021 Complaint Sept Oct Nov Jan Feb Mar General Local Law 0 0 5 8 4 Litter 1 1 6 1 1 Stock 14 10 9 10 16 Parking 1 1 6 5 1 Dog attack 2 4 1 2 3 Roaming / Stray dogs 14 8 14 12 15 Wildlife 0 0 0 1 1 Nuisance dogs / cats 9 12 8 6 12 Vegetation 0 0 0 1 2 Fires 0 0 0 1 1 Bees / Wasps 0 0 0 - RSPCA - Welfare 2 1 6 4 3 Camping 0 0 0 4 3 Dogs on beaches 1 1 1 11 2 Other 4 1 14 6 7

TOTAL 48 39 70 72 71 Holiday Dog Tags The holiday dog tag system was implemented in the caravan parks over the busy summer period for the second year running. All dogs brought to the Moyne Shire by holidaymakers were issued with a Moyne Shire tag containing a unique identifier. Over the summer period, all lost holidays dogs were identified and returned to their owners, saving resources whilst receiving frequent positive feedback from the holidaying dog owners. Koroit Dog Trials Local Laws, in conjunction with Parks Victoria conducted joint visits to the Koroit Dog Trails to provide proactive education to dog owners on responsible dog ownership as well as the Laws on beaches and Hooded Plovers. This was very well received again, particularly due to the recently amended Parks Victoria legislation.



Local Laws Hooded Plover Update Local Laws met with Bird Life Victoria and Parks Victoria at South Beach to provide proactive education to the public (including a school group) on the significance of protecting hooded plovers. As of the first week of February, there was one chick on South beach only 2 or 3 days away from being able to fly, thus becoming the first Hooded Plover to fledge on a Western Victoria beach in the last 7 years. In addition, there are two new eggs on South Beach towards the East end of the beach.

Infringements

February 2021

Infringement Type Fine issued

Written warning

Verbal warning

Alcohol 0 0 0 Offensive Behaviour 0 0 0 Dogs At Large 4 3 0 Unregistered dogs 0 0 0 Parking 7 0 0 Stock 0 0 0 Nuisance Animals 0 0 1 Being a Nuisance 0 0 0 Fighting/Disorderly Behaviour 0 0 0 Contravening Council Order 0 0 0 Non Serious Injury – Dog Attack 0 0 0 Warnings 0 0 13

TOTAL 4 3 13



Emergency Management Incidents There were two single house fires in January requiring relief and recovery support from Council. Through the existing arrangements under Council’s Municipal Emergency Management Plan, the Emergency Management Unit coordinated food relief through with the assistance of Warrnambool Food Share, hardship support through the Salvation Army and DHHS as well as psychosocial support referrals to the Victorian Council of Churches. Contracts & Contract Work Contracts/quotations awarded under delegation WQ901 Supply Culverts Griffith Island Causeway WQ921 Hawkesdale windfarm background noise testing WQ926 Purchase of new VMS trailer Contracts/quotations currently under evaluation MS905 Bank Services MS907 Supply and Delivery of Articulated Dump Truck MS908 Hire of Plant, Equipment and Haulage WQ923 CEO Performance management plan WQ924 Supply and installation Playground Martins Point Port Fairy WQ925 Supply and installation Playground Peterborough. Contracts currently out to tender/quotation or soon to be advertised WQ927 Removal of Avenue Trees, Woorndoo WQ928 Sale of Cones Mt Shadwell Quarry



Roads & Streets Road Works – Rehabilitation Council’s road rehabilitation program of work has now commenced. Sites are as follows: Works on the Woorndoo-Dundonnell Road between chainage 0.080 to 2.3 is now

complete; Works on the Caramut Chatsworth Road, Chainage 12.925 to 14.925 has

commenced and is progressing well; Works on the Grassmere Hexham Road, Chainage 12.57 to 12.79 and 13.6 to

14.014 is progressing well; Works on Lake Gorrie Road, Chainage 0.00 to 2.5 is progressing well, with over half

of the project already completed; Works on the Sisters Garvoc Road, Chainage 9.193 to 10.593 is now complete; Works on the Woorndoo Chatsworth Road, Chainage 13.8 to 14.257 is progressing

well; Works on the Terang Framlingham Road, Chainage 7.6 to 8.94 has commenced and

is progressing well. Footpath Program 2020-2021 The footpath program for 2020-2021 is progressing well as follows: Grassmere Grassmere Road Footpath earth works completed, concrete works have been

completed. Macarthur Russell Street South side between Ardonachie Street and Eversley Street and

Eversley Street North side between Russell Street and High Street - concrete works now completed.

Winslow Warrnambool–Caramut Road West Side, between Beaver Street and Whitton Lane.

Earth works is completed and Concrete works 40% completed. Warrnambool – Caramut Road West Side between Whitton Lane and O’Keefes Rd

concrete works now completed. Bridge Program North Road, Mortlake – Blind creek floodway reconstruction 85% complete. Woorndoo Darlington Road – Blind Creek Bridge, 95% complete. Holcombes road – Weerangourt Creek Bridge, 95 % complete. Drainage Osmonds Lane Drainage works - 40% complete.



Other Works/Issues Port Fairy Bowls Club Redevelopment Project is complete, including defects, and is under the Building Contractor’s maintenance period. Koroit FNC New Change Room Facilities Concrete slab has been laid. Wall and roof framing in progress. Aiming for an April completion. Garvoc New Community Hub Under slab plumbing and stormwater nearing completion. Preparations being made to pour the concrete foundations and slab. Aiming for a June completion. Timber Harvest Timothy Plantation, Bessiebelle ABP were expected to commence harvest operations from the Timothy Plantation off Old Mill Road and Portland Road in mid-February. Timber will be directed south to the Princes Highway and on to Portland from there. A road condition inspection was undertaken in early February, after the final sealing works had been undertaken. Paton Plantation, Macarthur ABP also advised they were looking at harvesting from Paton Plantation on Wilderness Road, Macarthur later in 2021. Timber will be hauled from Wilderness Road, east onto Christies Road, and then North to Myamyn-Macarthur Road Millard Plantation, Bessiebelle ABP also advised they were looking at doing some road works (internal track construction) at the Millard Plantation, which sits both sides of Muddy Dam Road, Bessiebelle, with a view to harvesting from this plantation later in the year. Council staff are in discussion with ABP in regards to the best haulage route. If the trucks end up hauling north along Muddy Dam Road to the Woolsthorpe-Heywood Road, ABP will need to undertake works to increase pavement depth on what is essentially a dry weather only road.



ADDITONAL ITEMS Words of Appreciation Email received by Jegas from Port Fairy parkrun regarding culvert works on the course - 12 February 2021 Hi Jegas, Thanks from all of us at Port Fairy parkrun for the work to fix the culvert impacting our course. We are really pleased with the works – many people have commented. Email received from Clare Atkins regarding the reconstruction of the James Street Footpath 19 February 2021 Great to see the reconstructed footpath outside the school in James Street. Looks good and feels safe. Letter received Garvoc Cemetery Trust regarding maintenance of the Garvoc Cemetery prior to Christmas 2020 – 10 February 2021



Words of Appreciation Email received by Jegas from Larissa Steinman regarding the construction of a footpath at Grassmere - 19 February 2021 To Whom It May Concern, Just a brief note of thanks to Moyne Shire Council for approving the construction of the Grassmere footpath. Although the concrete path in front of our house is not yet complete, we have already noted a significant impact for our family. I am reassured and pleased that our children are able to safely walk or ride to school and the bus stop, and as a family we are able to exercise together regularly. We have also met a number of community members on the path whom we have not previously encountered. Given the particularly difficult year we have faced, the footpath provides opportunities to enhance our physical health and to support general wellbeing. I have had a number of conversations with other community members who have shared similar views. I look forward to any future opportunities for Moyne Shire to further develop Grassmere community access and facilities.



Documents

CEO Activities Report March 2021