CENTRALIA CITY COUNCIL MEETING AGENDA

Tuesday – April 25, 2017 – 7:00 p.m.

City of Centralia’s Mission Statement Continuously respond to citizens;

Provide a clean, safe community in which to live, work and play in a historically rich environment; and Support and promote cultural diversity.

6:00 pm – Workshop to discuss regulating rental properties

Call to Order Pledge of Allegiance Council Attendance

(p 2)

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1) Approval of Agenda – As Presented

2) Comments by the Public on Non Agenda Items

3) Presentationa. Flood Authority Update – Ron Averillb. Riverside Fire Authority Update – Rick Mack, Fire Marshal

4) Reportsa. City Councilb. City Manager

-Washington Ave traffic control modification – Jan Stemkoski

5) Consent Agendaa. Voucher Approval for April 25, 2017 #210834, 210838-211006

$1,023,581.14b. Payroll for April 20, 2017 #133699-133710 and direct deposits

#32127-32217 $127,165c. Consideration of meeting minutes for March 28, 2017d. Consideration of Professional Services Agreement with USIC Locating

Services $30,000e. Consideration of final acceptance-City Light Truck Shop Manual Transfer

Switch Installation $1.377.47 (p 21) f. Consideration of a small works bid-Customer Service Drop Box $6,068.29(p 22)g. Consideration of Amendment #1-On-Call Services Contract $20,000 (p 23) h. Approval of Agreement with Lewis County-Cost Sharing of Borst Ave

Safety Improvements $38,841.92 (p 26)

6) Consideration of a resolution declaring certain property surplus (p 28)

7) Consideration on second reading of an ordinance amending the 2017 Budget (p 33)

Adjournment

Council Members

Peter Abbarno Council Position No. 3 At Large pabbarno@cityofcentralia.com

360-388-0566

Joyce Barnes Council Position No. 1 At Large

jbarnes@cityofcentralia.com 360-269-3827

Bonnie Canaday, Mayor Council District No. 4

bcanaday@cityofcentralia.com 360-880-5638

Lee Coumbs, Mayor Pro-Tem Council Position No. 2 At Large

lcoumbs@cityofcentalia.com 360-736-9758

John Elmore Council District No. 2

jelmore@cityofcentralia.com 360-508-1367

Ron Greenwood Council District No. 1

rgreenwood@cityofcentralia.com 360-736-7414

Max Vogt Council District No. 3

mvogt@cityofcentralia.com 360-269-8700

City of Centralia 118 W. Maple Street

Centralia, WA 98531 360-330-7671

City Website www.cityofcentralia.com

CITY OF CENTRALIARECORD OF COUNCIL PROCEEDINGS

WORKSHOPTuesday – April 11, 2017 – 6:00 pm

_____________________________________________________________________

Mayor Canaday called the Workshop to discuss Borst Avenue Improvements toorder at 6:00 pm.

Council Attendance: Mayor Canaday, Mayor Pro-Tem Coumbs, CouncilorElmore, Councilor Abbarno, Councilor Vogt, Councilor Barnes and CouncilorGreenwood.

Mayor Canaday adjourned the Workshop at 6:45 pm.

Submitted By:

____________________________________Deena Bilodeau, City Clerk

Approve By:

________________________________Bonnie Canaday, Mayor

City of Centralia

CITY OF CENTRALIARECORD OF COUNCIL PROCEEDINGS

Tuesday - April 11, 2017 - 7:00 pm

Mayor Canaday called the regular meeting to order at 7:03 pm.

Pledge of Allegiance

Councilor Barnes led the pledge of allegiance.

Attendance

Present: Mayor Canaday, Mayor Pro-Tem Coumbs, Councilor Vogt, CouncilorElmore, Councilor Greenwood, Councilor Abbarno and Councilor Barnes.

Absent: None.

1. Approval of Agenda - As Presented

COUNCILOR GREENWOOD MOVED, SECONDED BY MAYOR PRO-TEM COUMBS, TO

APPROVE THE AGENDA AS PRESENTED...motion PASSED...7-0.

2. Comments by the Public on Non Agenda Items

Chris Chrzan, library, addressed the Council and updated them on upcoming libraryprograms.

3. Proclamationsa. Sexual Assault Awareness Month

Mayor Canaday read the proclamation into the record and representatives of the HumanResponse Network accepted it.

4. Presentationa. Lewis County Update

Commissioner Fund updated the Council on Lewis County issues.

5. Reports

Councilor Vogt - reported he attended the Chamber Forum, the Workshop and the StateAudit Exit Hearing.

Councilor Abbarno - reported he attended the Workshop and a Lewis County Veteran’sServices meeting.

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CITY OF CENTRALIARECORD OF COUNCIL PROCEEDINGS

Tuesday - April 11, 2017 - 7:00 pm

Councilor Elmore - reported he attended the Chamber Forum and the Workshop.

Councilor Greenwood - had no report.

Joyce Barnes - reported she attended a Fox Theatre event, Veteran’s Museum concertand the Chamber Forum.

Mayor Pro-Tem Coumbs - reported he is working on the Spring Youth Fair and spoke onthe new housing being built by Reliable Enterprises.

Mayor Canaday - reported she attended the Police Citizens’ Academy graduation, FoxTheatre event, Lions Club, Washington State Employees Commission, State Audit ExitHearing and the Mayor and Commissioners meeting.

Kahle Jennings - updated the Council on the upcoming Washington State Department ofTransportation meeting.

Emil Pierson - updated the Council on the indoor pool liner.

Rob Hill - updated the Council on the Quiet Zone issue.

6. Consent Agendaa. Voucher Approval for April 11, 2017 #210609, 210635, 210641-210806

$1,749,675.86b. Payroll for April 5, 2017 #133627-133698 and direct deposits

#31878-32126 $1,415,027.81c. Consideration of meeting minutes for March 28, 2017d. Consideration of small works bid-Stormwater Storage Building

$102,271.72e. Consideration of small works bid-Line Clearance Tree Trimming

$180,830f. Consideration of small works bid-Main Distribution Conductor Upgrade

$110,905g. Consideration of final acceptance-Material Testing W. Summa and S. Silver

Feeder Getaways $353.50h. Consideration of final acceptance-Repainting Yelm Penstock #1

$70,057.15

COUNCILOR GREENWOOD MOVED, SECONDED BY COUNCILOR ABBARNO, TO APPROVE

THE CONSENT AGENDA...motion PASSED...7-0

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CITY OF CENTRALIARECORD OF COUNCIL PROCEEDINGS

Tuesday - April 11, 2017 - 7:00 pm

7. Consideration of a resolution waiving bidding requirements for single sourcepurchase

COUNCILOR GREENWOOD MOVED, SECONDED BY MAYOR PRO-TEM COUMBS, TO

APPROVE A RESOLUTION WAIVING THE BIDDING REQUIREMENTS OF RCW 35.23.352

BECAUSE THE CONTEMPLATED PURCHASE OF A FIRE ALARM SYSTEM UPGRADE IS

CLEARLY AND LEGITIMATELY LIMITED TO A SINGLE SOURCE OR SUPPLY WITHIN THE

VICINITY...motion PASSED...7-0.

8. Consideration on first reading of an ordinance amending the 2017 Budget

COUNCILOR GREENWOOD MOVED, SECONDED BY COUNCILOR ABBARNO, TO

APPROVE ON FIRST READING OF AN ORDINANCE AMENDING THE 2017 BUDGET BY

INCREASING THE APPROPRIATIONS IN CERTAIN FUNDS FROM WHAT WAS

ANTICIPATED AT THE TIME SAID BUDGET WAS ADOPTED...motion PASSED...7-0.

9. Consideration on second reading of an ordinance amending CMC 6.08 Solid Waste

Collection

COUNCILOR GREENWOOD MOVED, SECONDED BY COUNCILOR ABBARNO, TO

APPROVE ON SECOND READING AN ORDINANCE AMENDING 6.08 SOLID WASTE

COLLECTION...motion PASSED...7-0.

Adjournment

COUNCILOR GREENWOOD MOVED, SECONDED BY COUNCILOR ELMORE, TO

ADJOURN THE MEETING AT 7:51 PM...motion PASSED...7-0.

Submitted By:

__________________________________

Deena Bilodeau, City Clerk

Approved By:

______________________________

Bonnie Canaday, Mayor

City of Centralia

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CITY OF CENTRALIA

COUNCIL AGENDA REPORT

Background: City staff has made a determination that the property listed in Exhibits “A”and“B are surplus to the needs of the department. Exhibit “A” lists items of equipment where either seized during criminal investigations and forfeited to the Centralia Police Department per 10.105.010 RCW or RCW 69.50, Narcotics investigation seizure. These items may be sold at auction or traded to a police equipment vendor for credit towards new equipment and supplies to support training and operations within the police department. If sold, the proceeds of the sale would be deposited into the City of Centralia General Fund or deposited into Fund 111, the Confiscations and Seizures Fund depending on which RCW the item was seized under. Exhibit “B” lists Six (6) vehicles seized during narcotics investigations and forfeited to the Centralia Police Department per RCW 69.50. It is recommended that these vehicles be traded for other vehicles or disposed of at auction. If sold, the proceeds of the sale would be deposited into Fund 111, the Confiscations and Seizures Fund. Exhibit “C” lists one (1) vehicle seized during criminal investigations and forfeited to the Centralia Police Department per 10.105.010 RCW. It is recommended that these vehicles be traded for other vehicles or disposed of at auction. If sold, the proceeds of the sale would be deposited into the City of Centralia General Fund. Financial Impacts: Implementation $ Annual Ongoing $ Funds in Current Budget Appropriation/Amendment Required

To: Mayor and City Council Council Meeting Date: April 25, 2017

From: Chief Carl Nielson Department: Police

Subject:

Surplus Property Resolution

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Alternatives: • Do not dispose of the surplus property • Dispose of the surplus property under the terms and conditions set forth in the

resolution. Recommendation: Adopt the resolution declaring the property to be surplus to the needs of the City and direct staff to dispose of the property under the terms and conditions set forth in the resolution.

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RESOLUTION NO. _______

A RESOLUTION OF THE CITY OF CENTRALIA WASHINGTON, DECLARING CERTAIN PERSONAL PROPERTY TO BE SURPLUS, AND AUTHORIZING AND DIRECTING STAFF TO DISPOSE OF SAID PROPERTY FOR THE HIGHEST AND BEST PRICE.

WHEREAS, the City of Centralia is the owner of certain personal property

(vehicles and other equipment), being more particularly described on the attached

Exhibits A, B, and C; and

WHEREAS, the City Council of the City of Centralia, after consultation with

staff, does not believe that the City has any present or future need, use, or plans for

said property; and

WHEREAS, the individual value of any item is less than $50,000;

NOW THEREFORE, be it resolved by the City of Centralia that the personal

property owned by the City of Centralia and described on the attached Exhibits A, B,

and C, are hereby declared surplus, and staff is authorized to dispose of said property

via trade, donation, auction, or internet sale. Any items with no value may be

disposed of at the Lewis County Central Transfer Station.

ADOPTED by the City Council of the City of Centralia Washington and executed

by its Mayor at a regularly scheduled meeting this ____ day of April, 2017.

___________________________ Mayor ATTEST: __________________________ City Clerk APPROVED AS TO FORM: __________________________ City Attorney

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ITEMS FOR SURPLUS

04/25/2017

Exhibit A – Seized and Forfeited Property Case# Item # Item (s) Location Serial No.

15A1349 1 42” Samsung Flat Screen TV Surplus 16N120 #15 31 Suntech Grow Lights Surplus N/A 16N120 #16 3 Air Purifiers Surplus N/A 16N120 #17 9 Wall Mount Fans Surplus N/A 16N120 #19 11 1000 Watt Grow Lights Surplus N/A 16N120 #21 3 Wall Mount Fans Surplus N/A 16N120 #22 10’ Max Fan in box Surplus N/A 16N120 #23 4 Suntech Grow Lights Surplus N/A 16N120 #24 5 Air Purifiers Surplus N/A 16N120 #25 Box of Misc. cords, thermostats Surplus N/A 16n120 #33 Gold Necklaces, 5 Rings, Gold Misc. Surplus N/A 16A11220 #3 Black Adidas Duffle Bag Surplus N/A 16A6741 #9 Leather Holster Surplus N/A 14A16199 #1 Misc Tools in red box Surplus N/A 14A16199 #2 Misc Tools in a blue box Surplus N/A 14A21266 #6 Holster Surplus N/A 16A14829 #4 Watch Surplus N/A 13A4647 #1 Black Sword with dragon handle Surplus N/A 09A9408 #1 Large Knife with white dragon handle Surplus N/A 11A12164 #32 Three daggers Surplus N/A 16A11220 #2 Black Jansport backpack Surplus N/A 15N62 #16 Code reader for a vehicle Surplus N/A 12A9542 #1 Bullet Resistant Vest Surplus N/A 11A12164 #40 Two pictures of Old Town Surplus N/A 16A11220 #6 True Nation Jeans Surplus N/A

15A13040 #13 Kids Halloween Wig and two Seahawks

Lanyard Surplus

N/A 14A20653 #2 Motorola Radios Surplus N/A 10A12753 #4 Wii games Surplus N/A 15A1724 #32 Coins, Baseball cards Surplus N/A 15A13410 #6 Bluetooth Speaker Surplus N/A 08A5823 #16 1 Ring, 1 Necklace Surplus N/A 14A18227 #1 Silver Bracelet Surplus N/A 16A10135 #1 Craftsman Air Compressor Surplus N/A 16A13463 #1 Craftsman Drill Surplus N/A 16A11195 #2 5 Man Tent Surplus N/A 16N1 #44 2 Red Tool Chests Surplus N/A 17A1311 #1 1 Bag of Animal Feed Surplus N/A 10A8542 #161A Honda Generator Surplus N/A

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Exhibit B – Seized and Forfeited Vehicles Year Make Model/ Style VIN License Auction Case

Number 2012 Jeep Compass 1C4NJDBB5CD683366 CU36613 YES 16N120 2011 Volkswagon Jetta 3VWLX7AJ9BM373494 CA

7SVZ137 YES 17N1

1989 Ford F-150 1FTEF14N8KPA10320 C74620D YES 16N75 2012 Volkswagon CC WVWMP7AN7CE527329 7VEA567 YES 17N15 2005 Ford Explorer 1FMZU73KX5ZA61808 MXA451 YES 15a762

Exhibit C – Seized and Forfeited Vehicles Year Make Model/ Style VIN License Auction Case

Number 2002 Ford F-150 1FTRW07L72KA76991 C12545F YES 17A1105

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CITY OF CENTRALIA

COUNCIL AGENDA REPORT

Background: The City of Centralia Budget for 2017 was approved at $58,953,679. The proposed Budget Amendment Ordinance increases appropriations for expenditures in the City’s General Fund and other funds. Changes are proposed to meet requirements initiated by legislative action and to meet other needs recognized since the November action to adopt the 2017 budget. The requested changes are detailed in the staff report attached and summarized on the proposed ordinance. Financial Impacts: Since the first reading of the budget amendment, there has been one change. Adding $39,000 to the Fund 101 Street Fund to cover the city portion of the contract for the Borst Avenue project. The agreement is included in the April 25, 2017 council packet for approval. The proposed amendment increases the total City budget by $1,136,887. The budgets for remaining other funds not outlined in the staff memo continue as adopted. If approved, this amendment will result in a total City budget of $60,090,566. Implementation $1,136,887 Annual Ongoing $ Funds in Current Budget x Appropriation/Amendment Required

Alternatives: None recommended. Recommendation: Pass for second reading

To: Mayor and City Council Council Meeting Date: April 19, 2017

From: Bret Brodersen, Finance Director Department: Finance

Subject:

Consideration of approval of an Ordinance authorizing increases in the 2017 Adopted Budget

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FINANCE DEPARTMENT Date: April 6, 2017 To: City Council Members Via Rob Hill, City Manager From: Bret D. Brodersen, Finance Director Subject: First Amendment to the 2017 Adopted Budget Purpose: To describe the changes proposed in the first 2017 Budget Amendment scheduled for Council action on April 11, 2017. Background: On November 22, 2016, the City of Centralia Budget for 2017 was approved at $58,953,679. Since adoption of the 2017 budget a collective bargaining agreement with the water/waste water group has been approved, a new special revenue fund has been created, and other unanticipated items have been approved by the council. Authority: The Revised Codes of Washington provide that a legislative body may adjust the adopted budget by adopting a subsequent ordinance at a regularly scheduled public meeting. Budget Changes Proposed: The proposed changes would increase appropriations for the City budget by $1,097,887 for a new total of $60,051,566. Unbudgeted new financing sources cover some of the proposed expenditure increases with the remainder covered by existing reserves or carryover balances. Financing Sources: Financing sources for this amendment total $1,097,887 with use of carryover and reserves as follows:

The proposed appropriation increases are as follows:

General Fund:

• Providing funding for cities contribution toward the Chehalis Flood Basin Authority $15,000 in the Special appropriations budget.

• Increased funding for traffic study component of the comprehensive plan update, adopted budget included $80,000 contract costs $119,150. Spending authority of $14,500 to comply with agreement between city light and community development for landscaping work provided by community development to light. Revenue was included, but expenditure authority was not. Total spending increase $53,650.

• Increase funding $10,000 police department for Mellen Street facility improvements.

• Decreased funding of $47,000 in the police department for the 24/7 Sobriety Program which is transferred to the new 24/7 Sobriety Fund 145.

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PROPOSED 2017 BUDGET AMENDMENT

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• Library funding of $36,357 for the Timberland Library children’s area remodel, which council

approved at their February 14, 2017 meeting.

• Increase funding for transfer to Indoor Pool for improvements approved by the council at January 24, 2017 meeting $263,661.

Other Funds:

• $50,000 increase in funding for the Stadium Fund for second round of Hotel/Motel grants as

authorized by council.

• $263,661 increase in Indoor Pool Fund 114 to pay for improvements as approved by the council at their January 24, 2017 meeting.

• $47,000 increase in funding for the 24/7 Fund 145 for the 24/7 Sobriety Program, corresponding reduction in general fund expenditure authority.

• $30,438 increase in funding for the water fund 402 council approved collective bargaining agreement.

• $23,120 increase in funding for the waste water fund 403 for the council approved collective bargaining agreement.

• $25,000 increase in funding for the landfill closure fund this funding amounts to the total expected closeout costs for the year as the supervision transfers to the county.

• $327,000 increase in funding for the landfill closure trust fund. This amount is the estimated fund balance and will be disbursed to the landfill closure fund with the remainder distributed back to the county.

Use of Carryover and Reserves as Financing Of the actions included in this budget amendment the following increases are proposed to be funded by with existing reserves and/or carryover funds from 2016.

• A carryover amount can be considered a one-time financing source that developed because of interacting factors: 1) savings from careful management that resulted in meeting last year’s program needs without use of all expenditure appropriations, or 2) saving that resulted from delayed projects, or 3) the receipt of revenue from sources included in the budget in excess of projections or from sources not anticipated or included in the budget.

• Reserves have been accumulated over many prior periods. The typical external constraints (bond

coverage, capital requirements, cash flow, etc.) that are applicable to the use of reserves in enterprise and governmental funds do not apply to the ERR fund. However, Council authority is needed to release these monies as they were intended for future replacement of other equipment items. It is proposed that the released reserve amount be replenished over the next 5 to 10 years as funds become available other sources.

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PROPOSED 2017 BUDGET AMENDMENT

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Appropriation Changes by Fund Although each proposed budget change is discussed by expenditure category and department, the modifying ordinance will only show the total change in appropriations for each fund. The City adopts budgets at the fund level. RECOMMENDATION: Approve, or modify and then approve, Ordinance No._____ incorporating the requested budget changes described above. Conduct first reading of said Ordinance and pass for second and final reading on April 25, 2017. Attachment: Proposed Budget Amendment Ordinance

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ORDINANCE NO. ______

AN ORDINANCE OF THE CITY OF CENTRALIA, WASHINGTON, AMENDING THE 2017 BUDGET BY INCREASING THE APPROPRIATIONS IN CERTAIN FUNDS FROM WHAT WAS ANTICIPATED AT THE TIME SAID BUDGET WAS ADOPTED

WHEREAS, the City Council approved the 2017 Adopted Budget in

Ordinance No. 2377 on November 22, 2016, and

WHEREAS, since adoption of the budget, additional financing has developed,

adjustments are needed to respond to legislative requirements, and a special revenue

fund has been created, NOW, THEREFORE,

THE CITY COUNCIL OF THE CITY OF CENTRALIA, WASHINGTON, DO

ORDAIN as follows:

Section 1

The 2017 budget amounts for revenues and expenditures for the City of

Centralia is amended w ith changes to the follow ing named funds in the amounts

shown:

Fund FUND NAME Adopted Budget

Proposed Change

Amended Budget

001 GENERAL FUND $ 10,505,027 331,668 $10,836,695

101 STREET FUND 1,486,646

39,000 1,525,646 104 PATHS & TRAILS FUND 1,740 1,740 106 REPAIR & DEMOLITION FUND 4,700 4,700 107 ELECTRIC UTILITY REVOLVING FUND 0 0 108 PARK IMPROVEMENT FUND 0 0

109 STADIUM FUND 191,060

50,000 241,060 111 CONFISCATIONS/SEIZURES FUND 145,000 145,000 112 LAW ENFORCEMENT GRANT FUND 0 0 114 INDOOR POOL FUND 10,000 263,661 273,661 124 BORST PARK CONSTRUCTION FUND 50,600 50,600 125 BORST HOME FUND 2,000 2,000 130 WASH LAWN CEMETERY FUND 0 0

131 LANDFILL CLOSURE FUND 0

25,000 25,000 132 LANDFILL OPERATING TRUST FUND 0 327,000 327,000 140 TRANSPORTATION BENEFIT FUND 650,000 650,000

145 24/7 SOBRIETY FUND 0

47,000 47,000 201 DEBT SERVICE FUND 139,722 139,722 302 CAPITAL PROJECTS FUND 200,400 200,400

303 ENERGY EFFICIENCY CAPITAL PROJECT FUND 15,000 15,000

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304 FLOOD CAPITAL PROJECTS 1,035,000 1,035,000 401 CITY LIGHT FUND 27,273,270 27,273,270

402 WATER FUND 6,181,313

30,438 6,211,751

403 WASTEWATER FUND 9,580,086

23,120 9,603,206 405 STORM & SURFACE WATER FUND 903,400 903,400 501 EQUIPMENT RENTAL FUND 544,715 544,715 611 FIREMEN'S PENSION FUND 34,000 34,000

TOTAL APPROPRIATIONS $ 58,953,679 $1,136,887 $60,090,566

Section 2

The provisions of this ordinance are declared to be severable and in the event

a court of competent jurisdict ion declares any port ion of this ordinance invalid, the

remaining provisions shall be unaffected thereby.

Section 3

That any previously enacted ordinance, or part thereof, in conflict herew ith

be and the same hereby is repealed to the extent of such conflict .

Section 4

That such amendments are for the best interest of the City and the same shall

take effect immediately upon its passage and publicat ion as provided by law .

Section 5

PASSED by the City Council of the City of Centralia, Washington for the first

reading on the 11th day of April, 2017 and the second and final reading on the 25th

day of April 2017.

_________________________ MAYOR ATTEST: ________________________ City Clerk APPROVED AS TO FORM: ________________________ City Attorney

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