CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITYcvwma.com/wp-content/uploads/2013/06/March-20-Board-Package.pdf · Monique Robertson (A-Hopewell) Dwayne Jones (A-Goochland) James H. Burrell

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CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY

BOARD OF DIRECTORS MEETING AGENDA

MARCH 20, 2015

2104 W. LABURNUM AVENUE

RICHMOND, VIRGINIA

CALL TO ORDER 9:00 a. m.

CHAIRMAN’S AGENDA

CERTIFICATION OF QUORUM

ITEM NO. Page(s)

1. Public Comment Period

2. Minutes of Regular Meeting of February 20, 2015 3 – 12

3. Chairman’s Report

STAFF AGENDA

ITEM NO.

4. 2015 Virginia General Assembly Wrap-Up 13 – 14

5. Curbside Recycling Program Update

6. Municipal Solid Waste (MSW) Program Update

7. Operations and Program Statistics

8. Solid Waste Management Plan Update

9. Technical Advisory Committee Report

10. Financial Reports for February 2015 15 – 22

11. Public Information

12. CVWMA 25th Anniversary

13. Administrative

Serving the Cities of Colonial Heights, Hopewell, Petersburg and Richmond, the Town of Ashland and the Printed on

Counties of Charles City, Chesterfield, Goochland, Hanover, New Kent, Powhatan and Prince George Recycled Paper


2100 West Laburnum Avenue, Suite 105, Richmond, Virginia 23227 . 804/359-8413 . Fax 804/359-8421 . www.cvwma.com

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OLD/NEW BUSINESS

ADJOURNMENT

Upcoming Meetings:

Technical Advisory Committee Thursday, April 2, 2014

Executive Committee Monday, April 6, 2015

Board of Directors Meeting (Petersburg) Friday, April 17, 2015

At any time during the meeting the Board may go into a closed session pursuant to Virginia Code Section 2.2-

3712 for purposes of consulting with legal counsel regarding specific legal matters requiring the provision of legal

advice, as authorized under Virginia Code Section 2.2-3711 (A) (7).

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CHAIRMAN’S AGENDA

ITEM NO. 2

MINUTES OF THE REGULAR MEETING OF FEBRUARY 20, 2015

The minutes of the regular Board of Directors meeting held February 20, 2015, are presented for

your consideration and approval.

Recommended Action: Approval of minutes.

Attachments

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BOARD OF DIRECTORS MEETING MINUTES

FEBRUARY 20, 2015

2104 W. LABURNUM AVENUE

RICHMOND, VIRGINIA

MEMBERS/ALTERNATES PRESENT MEMBERS/ALTERNATES NOT PRESENT

Voting:

Robert C. Key (M-Chesterfield), Chair Bill Hamby, Jr. (M-Prince George), Vice-Chair

J. Allen Lane (M-Henrico), Secretary James A. Jackson (M-Richmond), Treasurer

Lee Sloppy (M-Ashland) Steven Hicks (M-Petersburg), Director

Robert L. Dunn (M-Chesterfield) Stephen Chidsey, (M-Hanover), Past Chair

Marcia R. Phillips (M-Chesterfield) Jennifer Schontag (A-Ashland)

William E. Henley (A-Colonial Heights) Zach Trogdon (M-Charles City)

David Lloyd (M-Goochland) Matthew Rowe (A-Charles City)

Wayne Hazzard (M-Hanover) Sheryl D. Bailey (A-Chesterfield)

William I. Mawyer, Jr. (A-Henrico) Thomas Mattis (M-Colonial Heights)

Monique Robertson (A-Hopewell) Dwayne Jones (A-Goochland)

James H. Burrell (M-New Kent) Michael Flagg (A-Hanover)

Johnny Melis (A-Powhatan) Randy Hardman (A-Hanover)

Rod M. Compton (A-Prince George) Marcia E. Kelley (M-Henrico)

Arthur D. Petrini (A-Henrico)

Robert C. Whiteman (M-Henrico)

Jon Clary (A-Henrico)

Edward Watson (M-Hopewell)

David Bednarczyk (A-New Kent)

William Riggleman (A-Petersburg)

Elliot Danburg (M-Powhatan)

Lana Agostini (M-Richmond)

Johnnie Allen (A-Richmond)

Mark Kukoski (M-Richmond)

Kevin A. White (A-Richmond)

Non-Voting:

Jeffrey T. Howard (A-Chesterfield)

Staff: Guests: Kimberly A. Hynes, Executive Director

Richard Nolan, Director of Operations

Marc René, Finance & Administration Officer

Nancy W. Drumheller, Public Information Coordinator

Denise Ritchie, Recycling Education & Outreach Specialist

Reginald D. Thompson, Operations Technician

Erica N. Long, Administrative Assistant

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With a quorum in attendance Chairman Robert C. Key (M-Chesterfield) called the meeting to order

at 9:04 a.m.

CHAIRMAN’S AGENDA

Item No. 1: Public Comment Period

Chairman Key opened the floor for public comment. Without any requests to address the Board, the

Chairman closed the public comment period.

Item No. 2: Minutes of the Regular Meeting of December 12, 2014

Chairman Key asked that Mrs. Kim Hynes, CVWMA Executive Director, explain a modification to

the December 12, 2014 meeting minutes. Mrs. K. Hynes indicated that a correction to the draft

minutes is necessary for clarification. She stated that the last sentence of the paragraph in item #8

should read as follows, “Mr. Nolan replied that the Authority discussed increasing the bond to

$20,000, however, ultimately feels a $10,000 bond is sufficient based on the size of the contract.” A

motion was made by Mr. R. L. Dunn (M-Chesterfield), seconded by Mr. W. Hazzard (M-Hanover)

and carried that the minutes as amended of the December 12, 2014 Central Virginia Waste

Management Authority (CVWMA) Board of Directors meeting be approved as submitted.

Item No. 3: Chairman’s Report

Chairman Key welcomed Mr. Johnny Melis (A-Powhatan), replacing Mr. Christopher Rapp, as

alternate member for Powhatan County. He asked Mrs. Nancy Drumheller, CVWMA Public

Information Coordinator, introduce the newest employee at CVWMA. Mrs. N. Drumheller

introduced and welcomed Mrs. Denise Ritchie as CVWMA’s new full time Recycling Education &

Outreach Specialist, to which Mrs. D. Ritchie said a few words.

Item No. 4: Treasurer’s Report – Financial Reports for January 2015

Mr. Marc René, CVWMA Finance and Administration Officer, reported that as of January 31, 2015,

the Authority has a combined net income of about $194,700 year to date. Mr. René noted that the

financial reports are consistent with previous months and that CVWMA is on target with both budget

and previous years to break even. He added that the Authority is anticipating the $10,000 Special

Waste Collection bond due at any time.

A motion was made by Mr. J. Burrell (M-New Kent), seconded by Mr. R. L. Dunn (M-Chesterfield)

and carried that the Financial Reports for January 2015 be approved, accepted, and filed as

submitted.

STAFF AGENDA

Item No. 5: 2015 Virginia General Assembly Update

Mrs. K. Hynes, provided the Board with an update on relevant legislation proposed during the 2015

General Assembly session. She referred the Board to a listing of bills being monitored by CVWMA

in the Board package and mentioned that the bills that have been greyed out are no longer active.

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Mrs. K. Hynes pointed out HB1554/SB1205 which is still active. This bill will extend the recyclable

materials equipment tax credit that was supposed to end this year to January of 2020 and increases

the credit that is allowed for tax credit for purchasing recycling equipment. She also mentioned a

couple of bills that failed, some related to plastic bags; one of which would impose a tax on the use

of plastic bags, along with another bill that would have allowed localities to make the decision to ban

plastic bags from use by retailers, within their boundaries, however both were ultimately defeated.

She mentioned that there is a company in Virginia that recycles plastic bags, and there is a need for

clean plastic bag material. Mrs. K. Hynes also mentioned HB1649 which has to do with

transportation, passing and overtaking refuse vehicles, and keeping a certain distance behind them.

Mrs. K. Hynes added another bill that died early, HB1353 which provided that any appointee of a

local government body to a local board commission or committee shall serve at the pleasure of the

local government body and may be removed at any time. Finally, she mentioned that adjournment is

scheduled for February 28, 2015.

Item No. 8: Curbside Recycling Program

Mr. Richard Nolan, CVWMA Director of Operations, indicated that January volume was 3,265 tons,

down from the previous year by about 76 tons. He noted that the Authority recognized a 19 ton

increase in Petersburg. He also noted that set-out rate for January was about 37%, consistent with

previous months. Mr. R. Nolan reported that TFC had 203 misses, which is a little higher than

normal; 72 misses in Richmond, which he attributed to the Richmond Recycling Rollout that started

in January. 35 misses were reported in Hopewell (County Waste), and 37 misses were reported in

Petersburg (CFS).

Mr. R. Nolan mentioned the bad weather the area has experienced. TFC is working on a one day

slide this week to service as many homes as possible where there are or were icy roads. He added

that County Waste is on a one day slide, and CFS moved Red Tuesday to Saturday, in alignment

with the trash slide which is within the same route. He emphasized that the collection will be

performed with two trucks. He added that yesterday was Red Wednesday in the City of Richmond,

and TFC was able to collect the alleys in the Fan.

Mr. R. Nolan also mentioned that in February we can likely expect lower tonnage due to the

inclement weather. He added that Mrs. K. Hynes will now update the board on the Richmond

Recycling Rollout. Mrs. K. Hynes reported that the Authority started delivering the large carts

Friday, January 16th to about 5600 homes in several different areas of the city, focusing on where

there might be the most challenging alleys. She stated that the roll out is going well, finding some

holes in the city’s address data, and have about 300 to 400 carts left to deliver to the phase one area.

Mrs. K. Hynes noted that the Authority is working through the issues and have learned a lot before

rolling out city wide.

Mrs. K. Hynes reported that TFC has not complained or indicated that they have had any operational

issues in the alley, although some of the alleys are very narrow. She believes that with the first

couple of collections, they have seen an increase in volume. The CVWMA should be able to share

more consistent data in future months.

Mrs. K. Hynes reported that TFC placed in service their first Compressed Natural Gas Truck (CNG).

It will not be collecting in the alley, and more CNG trucks will be coming as TFC replaces their

fleet.

Mr. W. Mawyer, Jr. (A-Henrico) asked that even though Red week collection has slid to this

Saturday, what is the plan for the inclement weather expected this Saturday. Mr. R. Nolan responded

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that they will start collection on Saturday morning and if it looks bad they will stop. He also stated

that they will ultimately make that decision once the precipitation has fallen before they make the

final call. Mrs. K. Hynes stated that they will do their best to start collection. However, if there is no

collection done at all on Saturday, there is a possibility that collection could resume on Sunday, or

might consider Monday. Mr. W. Mawyer, Jr. (A-Henrico) asked if the Authority will be providing

inclement weather collection changes for the customer this weekend. Mr. R. Nolan stated that Staff

will be in the office Saturday to answer any calls related to the expected weather.

On behalf of Treasurer Mr. James Jackson, Chairman R. Key thanked the Staff of CVWMA for the

pilot roll out and the great work, with additional awareness that needed to be done, and the number

of variables thrown in, including the snow. He stated that Mr. Jackson is very appreciative, and

wanted to say publicly how much he appreciates the work of Staff, for making this pilot happen, and

the wisdom of rolling it out in small phases so that kinks are worked out. Thank you and great work.

Mrs. N. Drumheller outlined that each year Staff reports the impact to Call Center staff who covers

the hotlines, after the annual collection schedule mailing. She stated that the Call Center Supervisor,

one full time, and one part time representatives responded to 5,672 calls during the month of

January, which is an increase from 3,427 calls for the month of December. Mrs. N. Drumheller

mentioned that of the total calls in January, 3,171 were related to curbside recycling compared to

1,552 calls in December and added that the calendar mailing typically spikes interest in recycling

along with the recent snow. In addition, she also mentioned that the representatives responded to 850

calls from City of Richmond residents that were related to the new 95 gallon cart enhancement roll-

out, and most importantly the representatives have continued to be educators. Mrs. N. Drumheller

added that the public continues to request extra container stickers. She mentioned that there was a

big spike for bin requests in Henrico, and carts sales remained the same as previous year.

Item No. 9: Municipal Solid Waste (MSW) Program

Mr. Reginald Thompson, CVWMA Operations Technician, reported that January was a great month

for the MSW Program. There were 6 misses by County Waste reported in the Town of Ashland. In

the tri-city areas; 32 misses were reported in Colonial Heights, 40 misses in Petersburg and 65

misses in Hopewell (CFS). Due to the bad weather earlier this week, Mr. R. Thompson reported that

the trash collection from Tuesday through Friday is on a one day delay. He mentioned that for the

streets they could not get down yesterday, they will make another attempt today or tomorrow.

Item No. 10: Operations and Program Statistics

Mr. R. Nolan referred the Board to the Program Statistics placed at each seat. He indicated that the

price of oil has dropped dramatically and that there is a decrease in what is expected in the used oil

program. Mr. R. Nolan mentioned that many businesses that are without oil contracts are no longer

getting rebates, and in some cases are paying for collection and recycling of the oil. He mentioned

that similar to oil commodity prices, mixed paper and OCC are dropping as well, and will have

minor negative impact on the revenue for the various CVWMA programs. He also mentioned that

metal prices have fluctuated, but mostly are down from previous levels. Mr. R. Nolan reported, the

Authority has signed and delivered the final release for the CRS $10,000 performance bond, as

mentioned earlier by Mr. M. René, and the Authority should be expecting that check within the

following weeks.

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Mr. W. Mawyer, Jr. (A-Henrico) asked if there was an adjustment with Tidewater Fiber contract

with cost of gasoline or fuel. Mr. R. Nolan responded that there is not an adjustment in the contract,

however all contracts have a provision to petition the Authority for unusual costs.

Recycling Rate Report

Mr. R. Thompson reminded the Board that Staff is working on gathering data for and preparing the

annual 2014 Recycling Rate Report due to the Virginia Department of Environmental Quality (DEQ)

April 30, 2015. He indicated that the Authority is doing something different this year. The recycling

processors now have the option of going online and submitting their information through the

Authority’s website. He mentioned that out of 45 recycling processors, 40 of them were sent requests

via email with the link to the recycling rate page on the website which contains the form,

information, education about recycling rate, as well as some news articles. Mr. R. Thompson

reported that by making this process paperless, and providing more education, Staff is hoping it will

encourage more recyclers to participate this year. He reported that during the first week, 10 out of 40

have gone online and filled out the paperwork. The 2014 Recycling Rate Report will be presented at

the April 2015 Board meeting.

Mr. R. Thompson reported that Henrico will be opening up their new drop-off location on Shane

Road, which replaces the location at Fire Station #9 on Quioccasin Road, on Monday and the hours

of operation are 7:00 a.m. to 7:00 p.m.

Item No. 11: Technical Advisory Committee (TAC) Report

Mr. R. Nolan reported that the TAC met on Thursday, February 5th, and there was discussion about

e-cycling. CVWMA has been using Memorandum of Understandings (MOUs) with a local company,

called E-Waste Technologies, on an emergency basis. He mentioned that they have done a great job

collecting electronics at events in Hanover, New Kent and Chesterfield, thus far, and the Authority

plans on continuing to use them over the next couple of months. Mr. R. Nolan reported that in

addition to other items already mentioned, another RFP will be issued in the next month or so, and

asked the Board if they know of any companies to please send any information to Staff. He added

that there are e-cycling events lined up from the last Saturday in March and every Saturday until

May 9th in just about every jurisdiction. Mr. R. Nolan stated that considering the short time frame

and making sure the correct vendor is picked, the Authority decided to do MOU’s during the spring

time and to get lined up for the following years with at least one contractor.

Mr. R. Nolan mentioned that CVWMA has a contract with Bio Fuels, who collects cooking oil, and

the contract expires in August. A representative from Bio Fuels will be present at the next TAC

meeting to talk about their company.

Mr. W. Hazzard (M-Hanover) asked if the Technical Advisory Committee has been talking about the

recycling of the other grades of plastics that are not currently in the CVWMA program. Mr. R. Nolan

stated that there has not been any discussion on this issue in the TAC, however, he has received calls

from different vendors asking about plastics. He added that he and Mrs. K. Hynes have talked to

TFC, in hopes of getting them onboard with recycling other plastics, and they have been hesitant to

get into that emerging market. Mrs. K. Hynes stated that the Richmond Grant stipulates working

toward recycling other plastics, not just for the City of Richmond, but also for the surrounding areas.

She added that they have provided some technical assistance to TFC.

She added that the Authority is hoping to have this discussion along with the recycling of wax coated

cartons, and mentioned that the Carton Council is willing to give money to MRFs to upgrade their

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sorting lines so that they are able to accept cartons. Mr. W. Hazzard (M-Hanover) mentioned that if

they are still just putting the ones they cannot use in the landfill, while it may seem like it is wasting

their time, the more they have to handle it, the more it lends itself to figuring out a solution for it and

will help out the MRFs in the long run. Mrs. K. Hynes stated that the concern is accepting all the

plastics even if some of it is being landfilled. Mr. W. Hazzard (M-Hanover) mentioned that a lot of

residents would not want to worry about sorting various plastics, and could lead to not wanting to

recycle. Mrs. K. Hynes stated that has been a discussion over the years, accepting materials and

stating which is and isn’t accepted might send the wrong message and the Authority did not want to

do that. Mr. W. Hazzard (M-Hanover) stated that the result would ultimately be the same, as long as

they keep this subject on the TAC meeting agendas, it will get noticed and hopefully find a solution.

Mrs. M. Phillips (M-Chesterfield) mentioned that when it comes to accepting packaging, residents

just don’t understand what to recycle.

Item No. 12: Public Information

Waste Reduction News Mrs. N. Drumheller reported that Staff continues to see interest in the monthly electronic newsletter

as readers open rate continues to be above the industry standard. She added that the February

electronic newsletter included articles on CVWMA Collections on Regular Schedule for President’s

Day, Richmond is on a Roll, Did You Know?, and CVWMA’s 25th Anniversary. The newsletter was

distributed electronically to over 1,100 email subscribers.

Holiday and Weather Messaging

Mrs. N. Drumheller added that Staff has conveyed any holiday delays to CVWMA recycling and

trash collections services for Lee-Jackson, Martin Luther King, Jr. and President’s Day to the public

in a variety of media venues, and in addition, with the snowstorm, all Tuesday collections were

canceled and all collections slid one day and messages to the public with daily collection updates

were made into the phone system, and or CVWMA’s website. Over 3,000 emails were sent out to

those with collection day delays through CVWMA email reminder database, and CVWMA social

media. Mrs. N. Drumheller personally thanked Colonial Heights, Henrico and Petersburg

representatives for all of their locality messaging with these delays. She also added that the call

volume is above normal with over 700 calls being processed on February 19, 2015, by 2.5 staff

members.

Recycling Education and Outreach Specialist

Mrs. N. Drumheller again introduced Denise Ritchie as CVWMA’s new Recycling Education and

Outreach Specialist, and the Authority is glad to have her join the staff. She thanked the Board for

adding this position, and mentioned that Mrs. D. Ritchie will be a great addition.

Promotion and Outreach

Mrs. N. Drumheller reported that Staff responded to 16 requests for the month of January, and of

these requests, 3 were for presentations and 7 were for educational materials. She added that Staff

had three media story requests, one on Richmond cart roll rollout, another for trash and recycling in

Chesterfield County, and one by NBC 12 on scavenging. In addition, she mentioned that Staff

worked 2 events and had to cancel a CVWMA participation at a 3rd event, due to the flu. Mrs. N.

Drumheller mentioned that Staff plans on impacting an estimated 771 people, along with the

distribution of 2,002 educational materials.

In addition, Mrs. N. Drumheller reported that CVWMA staff has been attending MPACT, City

Council and Community groups meetings with City of Richmond staff to help educate and make

residents aware of the new 95 gallon cart and alley collection. She mentioned that Mrs. Darlene

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Mallory along with herself, have been riding through neighborhoods with reported contamination

issues, as well as any streets with carts still out at the curb. Mrs. Drumheller noted that informational

letters that includes what will be accepted for recycling, as well as collection day information, is

being sent to residents in those areas.

Mrs. N. Drumheller then shared some locality specific information, which Staff has been working

with Mrs. Pam Cooper (Chesterfield) regarding Norwood Pond residents, as they are being added to

the Curbside Recycling program and wanted to thank Mr. Jeff Howard (A-Chesterfield). She

mentioned that staff will mail out a welcome letter that has been signed by CVWMA Executive

Director, Mrs. Kim Hynes, which includes program information, a picture of the actual cart lid hot

stamp, as well as recycling perks information to all households. Mrs. N. Drumheller added that Staff

has sent this letter out to other Chesterfield additions to the program and it has been well received.

She expressed to the Board that if anyone is interested in seeing the letter, she has a copy available.

Mrs. N. Drumheller added that Staff continues to work on promoting the tonnage contest in

Petersburg and Mrs. D. Ritchie along with herself will be touring Petersburg this coming Tuesday, as

well as meeting with the city’s Public Information Manager. She mentioned that there has been some

confusion in Hopewell with the green recycling cart with yellow lid, and the new trash cart with

yellow lid, as well as collection days and what we accept. Therefore, Staff has been working with

Mrs. M. Robertson (A-Hopewell), and are running a series of educational ads in the Hopewell News

each week during the month of February. Mrs. N. Drumheller added that Staff will be touring

Hopewell and meeting Hopewell staff this coming Wednesday.

Lastly, she reported that Hanover County will be adding the Rutland subdivision as a service district

for curbside recycling in July. Mrs. N. Drumheller mentioned that Staff has suggested and shared the

same welcome letter with the Hanover Public Works staff, which has been used successfully in

Chesterfield that was referred to earlier. Mrs. N. Drumheller stated that this letter was shared with

Mr. W. Hazzard (M-Hanover) before the Board meeting, it would be modified with Hanover specific

collection day, start date, and of course mailed to all eligible addresses in this subdivision in June. In

addition, she mentioned that Hanover Public Works staff has also asked that the CVWMA Staff help

with boosting participation in three of their low participating subdivisions. Mrs. N. Drumheller has

informed the Board that Staff has provided them with the art files for the utility bill insert along with

cart information that Chesterfield County sent out twice, and has received excellent results with carts

being purchased. In addition, a Recycling Perks reward program promotional piece was provided to

Hanover staff as well. She mentioned that Staff suggested that Hanover send the 95 gallon cart insert

along with the recycling perks information card provided to the Authority by Mrs. Amelia Baker

with Recycling Perks to all eligible households in their three lower-participating subdivisions.

Mrs. N. Drumheller mentioned that Staff has posted the promotional flyer regarding Powhatan’s

Amnesty Day on April 11, Prince George Clean Community Day on April 18 to the website, as well

as the special collection events that Mr. R. Nolan mentioned earlier that will take place April-May.

She asked that if any Board members have any information for the website, please let her know and

she will post it.

Mrs. N. Drumheller reported that as a member of the Middle James River Roundtable, she will be

hear a presentation by Lorne Field with Chesterfield County Department of Environmental

Engineering on a car wash water retention kit that the county department created, and Staff will share

the kit information with Mr. R. Nolan, in case anyone on the TAC Committee has interest.

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CVWMA Website

Mrs. N. Drumheller reported for the month of January, 13,925 unique visitors, viewed 25,355 pages,

and both numbers increased 19%, with top pages including the homepage, Richmond location page,

curbside recycling, electronics, Chesterfield location page, Henrico location page and Christmas Tree

Recycling. She added that the Call Center staff responded to 392 email requests and Public

Information Coordinator responded to 402 emails from the public. Mrs. N. Drumheller mentioned

that 465 new emails were added to the curbside email reminder database in January, which is a 118%

increase from last month. She also mentioned that the Authority has 21,687 emails in this reminder

database as of Jan 31, 2015, and as always, Public Information has been is extremely busy and

thanked members of the Board once again for the new full time Recycling Education and Outreach

Specialist position.

Mr. R. Dunn (M-Chesterfield) asked Mrs. D. Ritchie to share with members of the Board a few

things about herself. Mrs. D. Ritchie noted that her background is graphic design, marketing, a big

advocate of recycling, and that she loves working with children. She added that she is very excited

about going out working with children, teaching them about recycling and CVWMA’s great

recycling program.

Mr. W. Hazzard (M-Hanover) mentioned in regards to the Richmond Rollout Program, what happens

when residents use the recycle carts for trash. Mr. R. Nolan added that the correct procedure is for

the contractor to place a rejection sticker on the cart, however, if they collect some trash, it will be

sorted at the MRF. Mr. W. Hazzard (M-Hanover) added that one of the main concerns is with the

resident doing it again if it is not brought to the resident’s attention. Mrs. K. Hynes stated that with

the rollout there is a grace period Staff is working with residents to understand the proper procedure.

She added that the Authority encourages the contractors to leave a note stating the proper procedure

or a rejection sticker stating what they can and cannot take. She added that the drivers are

incentivized based on weight however is also based on how much contamination that they have in

their load as well. Mr. L. Sloppy (M-Ashland) stated that most drivers are not really aware of what is

in the cart. Mrs. K. Hynes explained that those trucks are automated and that too many weeks on a

certain route that is a contaminated load, they will be focusing more on that. Mr. J. Allen Lane (M-

Henrico) asked if there is anything on the carts that explain what is accepted for recycling. Mrs. K.

Hynes mentioned that there is a hot stamp on top of the cart which explains acceptable items.

Item No. 11: Administrative

Mrs. K. Hynes updated the Board on the status of the 5-year update to the Solid Waste Management

Plan. The Authority submitted the update in August to DEQ subsequent to the Technical Advisory

Committee Review. CVWMA has not received any information back from the DEQ as far as an

approval or comments. She mentioned that she did receive some information back from one of the

managers stating that they did not anticipate any significant changes; however, are not quite done

with the review. Mrs. K. Hynes planned on attending the Richmond Regional Planning District

Commission on March 12th and planned on making a presentation including the updates from the

five year update and what was included in the revisions.

Mrs. K. Hynes reported that the Authority received some news that relates to The East End Landfill

(TEEL). She reminded the Board of the CVWMA’s denial to amend the SWMP to include expansion

of TEEL. TEEL filed a motion in Circuit Court and the court ruled, ordering DEQ to continue

working on the permit expansion.

Mrs. K. Hynes added that CVWMA is in its 25th year, and is kicking it off with the Richmond

Kickers on May 2, 2015. She encouraged the Board to come to the game. She added that the

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Authority plans on continuing festivities in the fall through December. Mrs. K. Hynes also

mentioned that Mr. R. Dunn (M-Chesterfield) is also in his 25th year on the Board, and will be

helping the Staff with some planning for a nice event, possibly in the courtyard. If anyone else is

interested in helping with the planning please let the Staff know.

Old/New Business

With no further business to come before the Board, Chairman Key opened the floor for a motion to

adjourn the CVWMA Board of Directors meeting at 10:00 a.m. The motion was made by Mr. R. L.

Dunn (M-Chesterfield), seconded by Mr. J. Burrell (M-New Kent) and carried that the February 20,

2015 Board of Directors’ meeting be adjourned.

CERTIFICATE

I, Robert C. Key, Chairman of the CVWMA, certify that the foregoing minutes are a true and correct

copy of the minutes of the February 20, 2015 regular meeting of the Central Virginia Waste

Management Authority (CVWMA) Board of Directors. These minutes were adopted at a CVWMA

Board meeting held at 9:00 a.m., March 20, 2015. Given under my hand and seal of the CVWMA

this 20th day of March 2015.

_______________________________________

Robert C. Key, Chairman

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STAFF AGENDA

ITEM NO. 4

2015 VIRGINIA GENERAL ASSEMBLY

Convened Wed January 14; and Adjourned February 28

Over 2,100 bills were introduced during the 2015 General Assembly Session. The CVWMA

followed and reported on several bills relevant to CVWMA, member jurisdictions. Below is the

status of legislation that was still active and reported on at the February 20, 2015 Board meeting.

HB1554/SB1205 Recyclable materials tax credit (Marshall-Danville) (Wagner-Virginia Beach). Changes the recyclable materials tax credit by (i) extending the expiration date of the credit by five

years to January 1, 2020, (ii) increasing the credit allowed from 10 to 20 percent of the purchase

price of qualifying machinery and equipment, (iii) prohibiting denial of the credit based solely on

another person's use of goods produced by the credit applicant from recyclable materials, (iv)

clarifying that no credit will be allowed for machinery and equipment that does not manufacture,

process, compound, or produce items of tangible personal property from recyclable materials, and (v)

establishing an annual cap of $3 million in recyclable materials tax credits that may be issued by the

Department of Environmental Quality. The provisions of the bill are effective for taxable years

beginning on or after January 1, 2015.

1/7/15: Referred from Finance 1/13/15 Referred to Senate

Finance

1/20/15 Assigned Sub Comm #3 1/28/15 Reported from Finance

(14Y – 0N)

2/4/15 Reported from Finance w/ sub (18Y-1N) 2/2/15 Passed Senate (38Y – 0N)

2/10/15 Passed House (98Y – 2N) 2/6/15 Referred to Finance

2/11/15 Referred to Senate Finance 2/11/15 Reported from Finance (20Y – 1N)

2/17/15 Reported from Finance (13Y – 0N) 2/13/15 Passed House (94Y – 2N)

2/18/15 Passed Senate (37Y – 0N) 3/10/15 Approved by the Governor

3/10/15 Approved by the Governor

HB1649 Passing and overtaking vehicles (Villanueva Virginia Beach)- . Requires that certain

procedures be followed when passing certain stationary refuse collection vehicles. Adds: B. The

driver of any motor vehicle, upon overtaking a stationary vehicle in the process of refuse collection

operations, shall (i) on a highway having at least four lanes, at least two of which are intended for

traffic proceeding in the same direction as the approaching vehicle, proceed with caution and, if

reasonable, with due regard for safety and traffic conditions, yield the right-of-way by making a lane

change into a lane not adjacent to the stationary vehicle or (ii) if changing lanes would be

unreasonable or unsafe or on highways having fewer than four lanes, proceed with due caution and

decrease speed to 10 miles per hour below the posted speed limit and pass at least two feet to the left

of the vehicle

1/9/15 Referred to Committee on Transportation

1/16/15 Assigned Subcommittee #2

1/26/15 Subcommittee recommends reporting (7Y – 0N)

1/27/15 Reported from Transportation (20Y – 1N)

1/30/15 Passed House (92Y – 2N)

2/2/15 Referred to Senate Transportation

2/11/15 Reported from Transportation (15Y – 0N)

2/16/15 Passed Senate (38Y – 0N)

HB1364 Fees for testing and monitoring of land application of industrial wastes (Peace-

Hanover/Fowler-Henrico). Allows localities to adopt ordinances that provide for the testing and

monitoring of the land application of industrial wastes. The bill requires the State Water Control

Board (the Board) to adopt emergency regulations, requiring persons that land apply industrial

14

wastes to collect a fee from the generator of the industrial wastes and remit the fee to the Department

of Environmental Quality (DEQ). The fee cannot exceed the direct costs to localities of testing and

monitoring the land application of industrial wastes. The bill requires the Board's regulations to

include procedures for (i) collection of the fees by DEQ, (ii) deposit of the collected fees into the

Sludge Management Fund (the Fund), and (iii) disbursements from the Fund to localities for the

testing and monitoring of the industrial wastes.

12/4/14 Referred to ACNR

1/21/15 Reported from ACNR (22Y-0N)


1/27/15 Referred to Senate ACNR

2/12/15 Reported from ACNR (15Y – 0N)


HJ506 Study; long-term impact of biosolids and industrial waste; report (Ware-

Powhatan/Fowler-Henrico). Directs the Department of Environmental Quality to study the long-

term effects of the storage and land application of industrial wastes and sewage sludge on public

health, residential wells, and surface and ground water.

11/25/14: Referred to Rules

1/20/15 Assigned Subcomm: Studies

1/22/15 Subcommittee recommends reporting (4Y-0N)

2/6/15 Reported from Rules w/ sub (14Y - 0N)


2/10/15 Referred to Senate Committee on Rules

2/20/15 Reported from Rules with Substitute

2/24/15 Senate engrossed substitute

2/25/15 House Rejected (1Y – 97N)

2/26/15 Senate insisted (38Y – 0N)

2/27/15 No Further Action – Failed to Pass in the House

SB771 Department of Environmental Quality; toxic waste site inventory (McEachin-

Richmond). Directs the Department of Environmental Quality to inventory by July 1, 2016,

nonfederally managed toxic waste sites in Virginia and publish the inventory at that time and

annually thereafter. The bill also makes technical amendments.

12/23/14 Referred to ACNR

1/29/15 Reported from ACNR (15Y – 0N) and referred to Finance

2/3/15 Reported from Finance w/ amendments (14Y – ON)


2/9/15 Referred to House Appropriations

2/28/15 Left in Appropriations

HJ587 Study; impact of stormwater regulations on high water table area; report (DeSteph –

Virginia Beach)- Requests the Department of Environmental Quality to conduct a two-year study of

the application of the post development stormwater management technical criteria, as established in

the Virginia Stormwater Management Regulations, in areas with a seasonal high groundwater table.

1/12/15: Referred to Rules

1/20/15 Assigned Sub: Studies

1/22/15 Subcommittee Recommends Reporting (4Y – 0N)

2/6/15 Reporetd from Rules (14Y – 0N)


2/10/15 Referred to Senate Rules Committee

2/20/15 Reported from Rules

2/23/15 Passed Senate (40Y-0N)

15

STAFF AGENDA

ITEM NO. 10

FINANCIAL REPORTS FOR FEBRUARY 2015

The financial activity is consistent with previous months and the Authority continues to remain

within total budget in all funds as of January 31, 2015. The CVWMA has a combined Net Income of

about $184,000 year to date. The Net Income will decrease, as we continue to incur additional

expenses throughout the fiscal year. Additionally, the Authority received the outstanding funds for

$10,000 from the CRS bond.

Recommended Action: Approval of the February 2015 Financial Reports

Attachments

16

Central Virginia Waste Management Authority

Summary Statement of Actual Revenues and Expenses By Fund

July 2014 – February 2015

Total Total Y/E Interfund

Revenues Expenses Transfers NI Totals

General Operating Fund 534,655$ 354,319 -$ 180,336$

Curbside Project Fund 4,881,445 4,886,277 - (4,832)

Drop-Off Project Fund 427,645 415,158 - 12,487

Municipal Solid Waste Fund 1,798,056 1,801,641 - (3,585)

CFC/HCFC 10,980 10,980 - -

Special Waste Collections 106,090 106,047 - 43

Waste Tire Fund 29,600 29,600 - -

Appliance and Scrap Metal Hauling 226,272 226,272 - -

Yard Waste Projects 179,721 179,721 - -

Waste Transfer & Disposal 715,033 715,033 - -

Totals 8,909,496$ 8,725,047$ -$ 184,449$

Capital Outlay: Month to date Year to date Budget Variance

Computer equipment -$ 45,000$ 45,000$ -$

Office equipment - - - -$

Total Capital Outlay -$ 45,000$ 45,000$ -$

Summary - All Funds

17

18


Statement of Revenues and Expenses – Budget and Actual


General Operating Fund

Month to Date Year to Date Total % Budget

Actual Actual Budget Variance Remaining

Revenues:

Annual Gov't Assessments -$ 533,205$ 533,205$ 0$ 0.0%

Miscellaneous/Other - - - - 0.0%

Interest on Investments 112 1,451 4,000 (2,549) -63.7%

Sponsorships and Grants - - - - 0.0%

Total Revenues 112 534,656 537,205 (2,549) -0.5%

Expenses:

Personnel services 25,530 232,700 344,550 111,850 32.5%

Fringe benefits 5,422 54,792 96,850 42,058 43.4%

Professional services 1,019 23,648 27,775 4,127 14.9%

Repairs and maintenance - 572 2,925 2,353 80.4%

Advertising and promotions 150 845 2,250 1,405 62.4%

Materials and supplies 192 3,403 5,100 1,697 33.3%

Other services and charges 1,225 10,091 22,010 11,919 54.2%

Leases 3,347 26,078 41,315 15,237 36.9%

Depreciation 284 2,190 5,200 3,010 57.9%

Total Expenses 37,169 354,319 547,975 193,656 35.3%

Transfers In (Out) - - - -

Totals (37,057)$ 180,337$ (10,770)$ 191,107$

Capital Outlay: Month to Date Year to Date Budget Variance



Vehicular equipment - - - -$

Total Capital Outlay -$ 10,000$ 10,000$ -$ 0.0%

19




Curbside Project Fund



Revenues:

Project Service Fees 512,553 4,105,378 6,510,000 2,404,622$ 36.9%

Public Relations Assessment 17,319 139,467 209,000 69,533 33.3%

Customer Service Assessment 18,419 148,033 224,000 75,967 33.9%

96-gal Cart Revenue 8,544 80,238 100,380 20,142 20.1%

Materials Sales Rebate 61,274 398,329 - (398,329) -

Contract Admin Costs - - - - 0.0%

Sponsorships and Grants 10,000 10,000 - 0.0%

Interest on Investments - - 1,500 1,500 100.0%

Total Revenues 618,109 4,881,445 7,054,880 2,173,435 30.8%

Expenses:

Personnel services 12,901 113,667 180,075 66,408 36.9%

Fringe benefits 4,436 37,096 52,600 15,504 29.5%

Professional services 1,086 25,063 29,260 4,197 14.3%

Repairs and maintenance 41 3,476 3,190 (286) -9.0%

Advertising and promotions 1,000 39,361 75,285 35,924 47.7%

Materials and supplies 147 2,474 4,560 2,086 45.7%

Other services and charges 1,698 64,409 69,410 5,001 7.2%

Leases 2,315 17,457 26,500 9,043 34.1%

Depreciation 710 5,134 8,000 2,866 35.8%

Contractual services 512,501 4,105,066 6,510,000 2,404,934 36.9%

Materials Sales Rebate 61,274 398,329 - (398,329) -

96-gal Cart Expense 5,816 74,745 96,000 21,255 22.1%

Total Expenses 603,925 4,886,277 7,054,880 2,168,603 30.7%


Totals 14,184$ (4,832)$ -$ 4,832$





20




Drop Off Project Fund



Revenues:

Project Service Fees 43,863$ 304,876$ 530,000$ 225,124$ 42.5%

Materials Sales Rebate 24,948 122,769 100,000 (22,769)$ -22.8%

Interest on Investments - - - - 0.0%

Total Revenues 68,811 427,645 630,000 202,355 32.1%

Expenses:

Personnel services 323 2,904 5,630 2,726 48.4%

Fringe benefits 118 1,200 2,040 840 41.2%

Professional services 15 403 450 47 10.4%

Repairs and maintenance - 38 60 22 36.7%

Advertising and promotions - - 1,000 1,000 100.0%

Materials and supplies 24 141 40 (101) -252.5%

Other services and charges 5 174 360 186 51.7%

Leases 57 753 1,100 347 31.5%

Contractual services 42,363 301,684 530,000 228,316 43.1%

Materials sales rebate 22,292 107,859 75,000 (32,859) -43.8%

Total Expenses 65,197 415,156 615,680 200,524 32.6%


Totals 3,614$ 12,489$ 14,320$ 1,831$

21




Municipal Solid Waste Fund



Revenues:

Project Service Fees 225,428$ 1,780,789$ 2,587,280$ 806,491$ 31.2%

Customer Service Assessment 980 16,566 29,400 12,834$ 43.7%

Contract Admin Costs - 700 - (700)$ 0.0%

Interest on Investments - - 500 500$ 100.0%

Total Revenues 226,408 1,798,055 2,617,180 819,125 31.3%

Expenses:

Personnel services 981 8,999 14,365 5,366 37.4%

Fringe benefits 411 3,938 5,030 1,092 21.7%

Professional services 144 2,939 3,815 876 23.0%

Repairs and maintenance 27 643 760 117 15.4%

Advertising and promotions - 50 2,000 1,950 99.0%

Materials and supplies 20 434 1,250 816 65.3%

Other services and charges 32 749 1,530 781 51.0%

Leases 283 1,849 2,700 851 31.5%

Depreciation 83 583 1,000 417 41.7%

Contractual Services 225,428 1,781,457 2,587,280 805,823 31.1%

Total Expenses 227,409 1,801,641 2,619,730 818,089 31.2%


Totals (1,001)$ (3,586)$ (2,550)$ 1,036$



Office equipment -$ -$ -$ -$


22




Other Special Projects



Revenues:

Project Service Fees 122,509$ 985,998$ 2,185,000$ 1,199,002$ 54.9%

Materials Sales Rebate 35,652 281,549 250,000 (31,549)$ -12.6%

Contract Admin Cost - 150 - (150)$ 0.0%

Interest on Investments - - - -$ 0.0%

Total Revenues 158,161 1,267,697 2,435,000 1,167,303 47.9%

Expenses:

Personnel services - - - -

Fringe benefits - - - - 0.0%

Professional services - - - - 0.0%

Repairs and maintenance - - - - 0.0%

Advertising and Promotions - 175 1,000 1,000 0.0%

Materials and supplies - - - - 0.0%

Other services and charges - - - - 0.0%

Contractual services 112,508 986,467 2,185,000 1,198,533 90.0%

Materials sales rebate 35,651 281,010 250,000 (31,010) -12.4%

Total Expenses 148,159 1,267,652 2,436,000 1,168,523 48.0%


Totals 10,002$ 45$ (1,000)$ (1,220)$

Documents

CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITYcvwma.com/wp-content/uploads/2013/06/March-20-Board-Package.pdf · Monique Robertson (A-Hopewell) Dwayne Jones (A-Goochland) James H. Burrell