CENTRAL FIRE PROTECTION DISTRICT BOARD OF DIRECTORS …

CENTRAL FIRE PROTECTION DISTRICT BOARD OF DIRECTORS

AGENDA

Tuesday, September 12, 2017 – 7:00 P.M. Administration Office – 930 17th Avenue, Santa Cruz, CA

Complete Board Meeting packets are available on request for review at the Administration Office, Fire Stations, and on Central’s website.

Call (831) 479-6842 or visit: www.centralfpd.com.

1.0 CALL TO ORDER 1.1 Pledge of Allegiance 1.2 Call Meeting to Order – Roll Call of Directors

2.0 PUBLIC HEARING

7:05 P.M. OPEN OF PUBLIC HEARING 2.1 (A, B, C, D, E) Public Hearing to Review Final Operating, Fleet Services,

and Capital Outlay Budgets for FY 2017/2018-Fire Chief Steven Hall , Finance Committee Chair Owen Miller and Business Services Manager Nancy Dannhauser Discussion

CLOSE OF PUBLIC HEARING

2.2 Approval of Resolution 2017-20, Resolution Adopting Final Operating, Fleet Services and Capital Outlay Budgets for FY 2017/2018 – Fire Chief Steven Hall Discussion/Action

3.0 CLOSED SESSION

Public Comment: Public comments on closed session agenda items will be accepted by the Committee at this time. The Committee will then recess into closed session to discuss items on the closed session agenda.

3.1 Conference with Labor Negotiators Government Code § 54957.6

Agency Designated Representatives: Standing Personnel Committee Consisting of Mr. John Lucchesi, Mr. Kevin Walter, Mr. Barry Franchi

Professional Firefighters Union, IAFF Local 3605

http://www.centralfpd.com/

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4.0 RECONVENE TO OPEN MEETING

Report of Action(s) – At the conclusion of a closed session a report of any reportable action(s) taken in closed session will be made

4.1 Report out of Closed Session

5.0 CONSENT AGENDA

Matters listed under the Consent Agenda will be acted upon by one motion affirming the action recommended. There will be no separate discussion on items unless members of the Board or staff request removal of item for separate action.

Public Comment on Consent Agenda: This is the time for members of the public to address the Board on items that are on the Consent Agenda. Oral presentations should ordinarily not exceed 3 minutes per person.

5.1 Approve Minutes of Regular Board Meeting on August 8, 2017

5.2 Approve Expenditures for the Month of August in the amount of $317,519.08

5.3 Approve Payroll for the Month of August in the amount of $609,225.40

5.4 Approve Purchased of Draft Commander in amount of $111,531.16

Motion to Approve Consent Agenda

6.0 ORAL COMMUNICATIONS

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Public Oral Communications upon matters not on the Agenda: Oral presentations should ordinarily be limited to 3 minutes per person. There can be no deliberation or action on items not on the agenda. The Board may refer a matter to staff or schedule discussion for a future meeting. The public should address the Board on items on the agenda during the Board’s consideration of the item.

6.1 Staff Oral Communications

6.2 Board of Directors Oral Communications

7.0 COMMITTEE REPORTS

Standing committees are subject to Brown Act requirements. A written agenda is prepared and posted at least 72 hours prior to the committee meeting. An opportunity is provided for public input at committee meetings.

7.1 Personnel Committee: Committee Chair Report- Director Lucchesi

7.2 Finance Committee: Committee Chair Report- Chair Miller

7.3 LAFCO Ad-Hoc Committee: Chair Miller

8.0 CORRESPONDENCE

8.1 Letter from Edith Driscoll, Santa Cruz County Auditor-Controller-Treasurer-Tax Collector Regarding FY 17/18 Appropriation Limitation Dated August 31, 2017

9.0 STAFF REPORTS

9.1 Compensation Analysis- Administrative Services Manager Gena Finch

10.0 CHIEF’S REPORT

10.1 Action Items- Fire Chief Steven Hall

10.2 Highlights- Fire Chief Steven Hall

11.0 OLD BUSINESS

11.1 Organizational Goals- Fire Chief Steven Hall Discussion

11.2 Fire Chief Performance Evaluation Process- Director Walter Discussion/Action

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12.0 NEW BUSINESS

12.1 Review Letter of Understanding Between Central Fire and IAFF Local 3605, Dated May 11, 2017, Regarding Temporary Assignment- Fire Chief Steven Hall Discussion/Action

12.2 Review Letter of Understanding Between Central Fire and IAFF Local 3605, Dated June 12, 2017, Regarding Working Out of Classification- Fire Chief Steven Hall Discussion/Action

12.3 Review Side Letter Between Central Fire and IAFF Local 3605, Dated

September 12, 2017, Regarding 2018 CalPERS Health Rates- Fire Chief Steven Hall Discussion/Action

12.4 Review Proposed Changes to Board By-Laws- Fire Chief Steven Hall Discussion/Action

12.5 Approval of Resolution 2017-21, Resolution Establishing the Appropriation Limit for FY 17/18- Fire Chief Steven Hall

Discussion/Action

13.0 ADJOURNMENT

Note: The Board President requests that if you have any questions or wish clarification or additional information about any item on the agenda or contained in the attached materials, to please call the Fire Chief at (831) 479-6842 before the meeting. Information regarding items on the agenda may be reviewed at our business office located at 930 17th Avenue, Santa Cruz, California 95062, or you may view the agenda on our website at www.centralfpd.com


CENTRAL

FIRE PROTECTION DISTRICT of Santa Cruz County

Serving The Communities of Capitola, Live Oak, and Soquel

STAFF REPORT Date: September 12, 2017 To: Central Fire Board of Directors

From: Nancy Dannhauser, Business Services Manager

Subject: I. Review Financial Results for FY 2016-17 II. Approval of 2017-18 Final Budgets III. Review of 5 Year Forecast as of FY 2017-18 I. Review Financial Results for FY 2016-17

Proposal: Presented for your review are the Fiscal Year End results for 2016-17 for Operations & Fleet Services on a BUDGET to ACTUAL comparison.

Background: General Fund Revenues were budgeted for $16 million, actual revenue totaled $16.5 million, a $554,000 increase due to higher than anticipated property tax revenue of $432,000 and Strike Team reimbursements totaling $78,000 (under Inter-Gov Revenues). General Fund Expenditures were budgeted for $16.5 million, actual expenditures totaled $15.8 million. Lower spending was due to $270,000 in salary and benefits resulting from unanticipated/early retirements (Fire Chief, Battalion Chief and Captain III) with positions being filled with personnel at lower step and pay. Additionally, $477,000 in services and supplies were primarily due to monies re-budgeted for the current Fiscal Year due to project carryovers, i.e. SOC, grant funding, etc. Overall, 2016-17 results were $1.3 million better than budgeted. Cost Impacts: Actual total revenue of $16.5 million less $15.8 million in total expenditures resulted in a $734,000 surplus to the District. For Fleet Services, revenue for external services exceeded budget by $128,000, while total expenditures exceeded budget by $(13,000) primarily due to overtime which resulted in a surplus of $116,000.

Item 2.1 A

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SUMMARY OF FINANCIAL RESULTS

FISCAL YEAR 2016-17

Budget to Actual Comparison

OPERATIONSAdopted

Budget

Unaudited

Actual

Favorable /

(Unfavorale)

Percentage

Change

REVENUES FY 2016-17 FY 2016-17 $ %

Property taxes 15,271,459$ 15,703,346$ 431,887$ 2.75%

Inter-Gov Revenues 335,212$ 488,235$ 153,023$ 31.34%

Other Revenue 368,197$ 337,585$ (30,612)$ -9.07%

Total Revenues 15,974,868$ 16,529,165$ 554,297$ 3.35%

EXPENDITURES

Salaries and employee benefits 12,323,380$ 12,053,316$ 270,064$ 2.24%

Services and supplies 3,015,372$ 2,538,260$ 477,112$ 18.80%

Operating Transfers 1,203,113$ 1,203,113$ -$ 0.00%

Total Expenditures 16,541,865$ 15,794,689$ 747,176$ 4.73%

TOTAL SURPLUS / (DEFICIT) (566,997)$ 734,476$ 1,301,473$ 177.20%

Adopted

Budget

Unaudited

Actual

Favorable /

(Unfavorale)

Percentage

Change

FLEET SERVICES FY 2016-17 FY 2016-17 $ %

REVENUES 216,777$ 345,161$ 128,384$ 37.20%

EXPENDITURES

Salaries and employee benefits 321,553$ 330,357$ (8,804)$ -2.66%

Services and supplies 401,037$ 404,765$ (3,728)$ -0.92%

Operating Transfers (505,813)$ (505,813)$ -$ 0.00%

Total Expenditures 216,777$ 229,309$ (12,532)$ -5.47%

TOTAL SURPLUS / (DEFICIT) -$ 115,852$ 115,852$ 100.00%

Budget vs Actuals

Budget vs Actuals

Item 2.1 A

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II. 2017-18 FINAL BUDGETS (Operations & Fleet Services)

Proposal: Presented for your approval are the 2017-18 Final budgets for Operations & Fleet Services Below are highlights of the proposed Final Budget: Revenues for FY 2017-18 is projected at $17 million Expenditures for FY 2017-18 is projected at $17.5 million Net Deficit is $(410,171)

Background: On the following page are the changes from the Preliminary Budget versus the Final Budget with projected deficit of $(410,171). These adjustments were based on actual results from the prior year and actual expenditures through 8/2016.

Cost Impacts: An increase in projected property tax revenue and cost adjustments resulted in a reduction of $135,645 from the Preliminary Budget. The property tax revenue estimate was increased from 4% to 5 % based on a 5 year average due to modest growth, with the District experiencing a 7.13% increase from 2016 to 2017. A budget deficit of $(410,171) can be mitigated by the 2016-17 actual carryover of $734,476. Fleet Services revenue is projected to increase $55,570 due to new business from County Fire & other smaller agencies. Correspondingly, an increase in expenditures is warranted for the purchase of parts relating to the volume of repairs.

II. 2017-18 FINAL BUDGETS (Capital Outlays)

Proposal: Presented for your approval are the 2017-18 Final capital outlay budgets for Vehicle Replacement, Capital Improvement & Equipment.

Below are highlights of the proposed Final Budgets: Vehicle Replacement Expenditures for FY 2017-18 is projected at $1,253,137 Capital Improvement Expenditures for FY 2017-18 is projected at $20,000 Capital Equipment Expenditures for FY 2017-18 is projected at $224,829

Background: On the following page are the changes from the Preliminary Budget versus the Final Budget, which total an overall increase of $160,000 primarily due to changes in the vehicle replacement fund. Cost Impacts: The Vehicle Replacement budget increased $157,613 due to the addition of a Type 6 Engine (to be financed), a Strike Team leader vehicle and the Training vehicle scheduled to be replaced earlier than anticipated. Capital Improvement budget increased by $10,000 due to an electrical upgrade at 410 Kennedy and Equipment decreased due to removal of a Flashfire training system.

Item 2.1 A

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SUMMARY OF BUDGET CHANGES

FISCAL YEAR 2017-18

Preliminary to Final Comparison

OPERATIONS

Preliminary

Budget

Final

Budget

Difference

B/ (W)

Percentage

Change

REVENUES FY 2017-18 FY 2017-18 $ %

Property taxes 15,940,060$ 16,488,615$ 548,556$ 3.33%

Inter-Gov Revenues 355,502$ 368,502$ 13,000$ 3.53%

Other Revenue 239,296$ 245,886$ 6,590$ 2.68%

Total Revenues 16,534,858$ 17,103,003$ 568,146$ 3.32%

EXPENDITURES

Salaries and employee benefits 13,017,259$ 13,009,220$ 8,039$ 0.06%

Services and supplies 2,829,073$ 3,225,824$ (396,751)$ -12.30%

Operating Transfers 1,234,342$ 1,278,131$ (43,789)$ -3.43%

Total Expenditures 17,080,674$ 17,513,174$ (432,500)$ -2.47%

TOTAL SURPLUS / (DEFICIT) (545,816)$ (410,171)$ 135,645$ -33.07%

Preliminary

Budget

Final

Budget

Difference

B/ (W)

Percentage

Change

FLEET SERVICES FY 2017-18 FY 2017-18 $ %

REVENUES 273,184$ 328,754$ 55,570$ 16.90%

EXPENDITURES

Salaries and employee benefits 333,647$ 365,573$ (31,926)$ -8.73%

Services and supplies 446,879$ 456,311$ (9,432)$ -2.07%

Operating Transfers (507,342)$ (493,131)$ (14,211)$ 2.88%


TOTAL SURPLUS / (DEFICIT) -$ -$ -$ 0.00%

Preliminary

Budget

Final

Budget

Difference

B/ (W)

Percentage

Change

CAPITAL OUTLAY FY 2017-18 FY 2017-18 $ %

VEHICLE REPLACEMENT

Purchases & Replacements 1,095,524$ 1,253,137$ (157,613)$ -12.58%

Total Expenditures 1,095,524$ 1,253,137$ (157,613)$ -12.58%

CAPITAL IMPROVEMENT

Structures and Improvments 10,000$ 20,000$ (10,000)$ -50.00%


CAPITAL EQUIPMENT

Equipment 232,806$ 224,829$ 7,977$ 3.55%

Total Expenditures 232,806$ 224,829$ 7,977$ 3.55%

Item 2.1 A

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III. Review of 5 Year Forecast as of 2017-18 Proposal: Presented for your review is the updated 5 year forecast of Salary & Benefits as a Percentage of Recurring Revenue which includes actual unaudited results from FY 2016-17. Item A is a financial summary report of salary/benefits as a percentage of recurring revenue, comparing “actual” versus “budget” ratios. Item B is the 5 year forecast updated with the Final Budget for FY 2017-18 and projections over the next five years through FY 2022-23.

Background: The highlights for each report include the following: Item A Highlights

FY 2015-16, actual results came in at 86.05% versus budget of 88.00%; for a favorable variance of 1.95%. The variance was due to property tax revenue coming in higher than anticipated, budgeted percentage was 2% versus 6.71% or $895k. Expenses, however exceeded budget by $(494)k driven by overtime.

FY 2016-17, unaudited actual results came in at 83.81% versus budget of 87.93% for a favorable variance of 4.12%. Revenue came in higher at 7.13% versus the 4% budgeted or $446k while expenses came in lower than budget by $271k due unanticipated/early retirements (Fire Chief, Battalion Chief and Captain III) with positions being filled with personnel at lower step and pay.

Item B Highlights

Five year forecast includes the 2017-18 Final Budget; the 86.03% is a reflection of negotiated cost of living increases and three additional firefighter positions.

Inclusion of 3% cost of living increase in FYE 2019 based on Local 3605 MOU.

Increase of 3% in employee share of pension costs from 9% to 12% as of December 31, 2018 per Local 3605 MOU (offset of 3% COLA)

Impact of lowering CalPERS discount rate from 7.5% to 7% based on CalPERS Valuation Reports as of June 30, 2016 (most current report).

Inclusion of savings in overtime due to the hiring of three additional firefighters over next five years.

100% of the actuarially determined contribution (ADC) based on latest OPEB prefunding schedule.

Healthcare increase assumed at 5% and workers compensation at 15% based on historical trend.

Recurring revenue forecasted for 4% in FYE 2019 & FYE 2020 based on economic stability fund to cover the difference between the 2% and 4%. Revenue for future years projected at 2% based on prop 13 which allows the County Tax Assessor to increase property values to maximum of 2% based on California CPI.

Cost Impacts: Based on the 5 year Forecast, the 86.03% in FYE 2018 is considered minimal risk due to the CalPERS side fund being paid off in FYE 2019, which decreases the District’s ratio to 81.94%. The incremental increase to 85.64% in FYE 2023 is primarily due to the increase in pension costs, however is still in line with the District’s targeted goal of 85%.

Item 2.1 A

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Recommendation: The Board of Directors approves the 2017-18 Budgets as set forth in staff report.

Item 2.1 A

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Salary/Benefits as a Percentage of Recurring Revenue FYE 2011-2012 FYE 2012-2013 FYE 2013-2014 FYE 2014-2015 FYE 2015-2016 FYE 2016-2017

Variance Report FY 2012 - 2017 ACT BUD VAR ACT BUD VAR ACT BUD VAR ACT BUD VAR ACT BUD VAR ACT BUD VAR

12,004 12,595 (591) 12,336 12,607 (270) 12,953 12,634 319 13,979 13,735 243 15,013 14,119 895 16,087 15,642 446

[42] Salary and Benefits

3100 Regular Salary 4,860 5,083 222 4,853 4,922 69 4,894 4,980 86 5,044 5,181 137 5,459 5,533 74 5,511 5,721 210

* Holiday, Taxes, Extra Help, EOY Accrued Pay Out etc. 676 681 5 555 679 124 491 589 98 456 576 119 847 682 (165) 759 702 (56)

3105 Overtime 998 997 (1) 1,038 970 (68) 1,038 1,014 (23) 1,292 895 (398) 1,294 745 (549) 1,385 1,412 27

3160 OPEB - - - 21 - (21) 33 - (33) 414 382 (32) 330 330 - 424 424 -

3155 PERS 1,214 1,223 9 1,223 1,203 (21) 1,305 1,284 (21) 1,373 1,378 5 1,671 1,737 66 1,864 1,900 36

4810 CalPERS Sidefund Projected Schedule 920 922 2 953 958 5 986 986 - 1,030 1,029 (1) 1,060 1,061 1 1,099 1,109 10

3160 Health Benefit 1,530 1,665 135 1,624 1,673 48 1,695 1,698 2 1,758 1,864 106 1,936 2,014 79 2,009 2,053 44

3170 Workers Compensation 358 370 12 301 301 - 278 278 - 278 295 17 323 323 - 432 432 -

10,557 10,942 386 10,569 10,706 137 10,719 10,828 109 11,646 11,599 (46) 12,920 12,425 (494) 13,483 13,754 271

Difference (Negative Number = Spending Above Policy) (353) (236) (117) (83) 10 (93) 291 (89) 380 236 76 161 (158) (424) 266 192 (459) 650

Finance Goal for Salary/Benefit (85/15 Percentage) 87.94 86.88 (1.07) 85.67 84.92 (0.75) 82.75 85.71 2.95 83.31 84.45 1.14 86.05 88.00 1.95 83.81 87.93 4.12

Total Expenses

Central Fire Protection District FINANCIAL SUMMARY $(000)

Revenue

Total Recurring Revenue

Expenses

Item 2.1 A

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FY 2017-18 Forecast as of 9/12/17

ACTUALS ACTUALS FINAL BUDGET PROJECTION PROJECTION PROJECTION PROJECTION PROJECTION

FYE 6/30/16 FYE 6/30/17 FYE 6/30/18 FYE 6/30/19 FYE 6/30/20 FYE 6/30/21 FYE 6/30/22 FYE 6/30/23Recurring Revenue

Projected Increases 15,013,423 16,087,341 16,892,117 17,567,802 18,270,514 18,635,924 19,008,643 19,388,816

15,013,423 16,087,341 16,892,117 17,567,802 18,270,514 18,635,924 19,008,643 19,388,816

7.40% 7.15% 5.00% 4.00% 4.00% 2.00% 2.00% 2.00%

Salary and Benefits

51000 Projected Regular Salary with .75% for step increases 5,459,076 5,511,139 6,078,317 6,236,693 6,283,468 6,330,594 6,378,074 6,425,909

* Holiday, Taxes, Extra Help, EOY Accrued Pay Out etc. 846,818 758,592 605,465 615,529 620,146 624,797 629,483 634,204

51005 Projected Overtime (x .75%) 1,293,665 1,385,004 1,359,904 1,304,490 1,239,534 1,190,962 1,159,310 1,168,004

53010 OPEB (Scenario 4 -75% to 100% ARC) 330,100 424,100 508,200 559,700 614,300 698,600 665,800 649,800

52010 PERS - Valuation Report as of 6/30/16 1,671,058 1,864,034 2,168,637 2,781,838 3,021,819 3,446,935 3,731,286 3,942,610

74110 CalPERS Sidefund Projected Schedule 1,060,327 1,098,856 1,157,705 55,911 - - - -

53010 Health Benefit 5% Annual Increase (Historical Trend) 1,935,771 2,009,250 2,115,894 2,221,689 2,332,773 2,449,412 2,571,882 2,700,477

54010 Workers Comp projected 15% Annual Increase 322,778 431,555 538,376 619,132 712,002 818,803 941,623 1,082,866

12,919,593 13,482,529 14,532,498 14,394,982 14,824,042 15,560,103 16,077,457 16,603,870

85% of Revenue 12,761,409 13,674,240 14,358,300 14,932,632 15,529,937 15,840,536 16,157,347 16,480,493

Difference (Negative Number = Spending Above Policy) (158,184)$ 191,711$ (174,198)$ 537,650$ 705,895$ 280,433$ 79,889$ (123,377)$

FINANCE GOAL 85/15 Percentage 86.05 83.81 86.03 81.94 81.14 83.50 84.58 85.64

Central Fire Protection District

Revenue


EXPENSES

Total Salary/Benefit EXPENSES

Item 2.1 A

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CENTRAL FIRE PROTECTION DISTRICT OF SANTA CRUZ COUNTY

930 17th Avenue

Santa Cruz, California 95062

(831) 479-6842

Centralfpd.com

Fiscal Year 2017 -2018

Final Budget

2016- 2017 Annual Budget

Item 2.1 B

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...Protecting the communities of Capitola,

Live Oak and Soquel since 1987...

Item 2.1 B

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Mission Statement

To protect life, property and the environment in our community

Board of Directors

Owen Miller, Chair

John Lucchesi, Co-Chair

David Burnham, Director

Jim Cupples, Director

Barry Franchi, Director

Christopher Haas, Director

Kevin Walter, Director

Fire Chief

Steven Hall

Item 2.1 B

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CENTRAL FIRE PROTECTION DISTRICT 2017 – 2018 FINAL BUDGET

Table of Contents

Budget Overview

Chief’s Message .............................................................................................................................................. i-ii

Budget Summary ............................................................................................................................................... 1

Revenue ............................................................................................................................................................ 2

Property Taxes ........................................................................................................................................... 2-3

Intergovernmental Funds ............................................................................................................................... 4

Other Revenue .............................................................................................................................................. 4

Expenditures ..................................................................................................................................................... 5

Salary & Benefits ........................................................................................................................................... 6

Salary & Benefits as a Percentage of Recurring Revenue ...................................................................... 6-7

Pension Cost ............................................................................................................................................. 7

Services & Supplies ....................................................................................................................................... 8

Fund Balance ............................................................................................................................................... 9-10

Operating Budget

Budget Summary Revenues .......................................................................................................................... 1

Budget Summary Expenditures ..................................................................................................................... 2

Salary Percentage of Total Recurring Revenue ............................................................................................. 3

Budget by GL Object Accounts ................................................................................................................. 4-57

Fleet Services Budget


Budget by GL Object Accounts ................................................................................................................. 2-31

Capital Outlay Budget


Budget by GL Object Accounts ................................................................................................................... 2-4

Item 2.1 B

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September 12, 2017

Chair Miller and Members of the Board:

We are pleased to present for your consideration the FY 2017-18 Final Budget. The primary budget objective is to

provide the highest possible level of service to District residents while demonstrating fiscal responsibility and providing

adequate reserves. The emphasis on the upcoming budget is the completion of major initiatives during the year as

outlined in the budgetary highlights section. The budget represents a realistic yet conservative financial plan for the

upcoming fiscal year, ensuring the District will continue to deliver exceptional, yet cost-effective fire protection and

emergency services to our community.

BUDGETARY AND FINANCIAL HIGHLIGHTS

The FY 2017-18 General Fund budget was developed with an emphasis on financial stability and improving the District’s

operations to enhance the levels of service to the community. Key budgetary items include:

The purchase of a total of eight (8) vehicles consisting of four (4) fire apparatus replacement vehicles, a fire

prevention vehicle, training vehicle, strike team leader vehicle and flatbed truck.

The hiring of three (3) additional firefighter full time equivalents (FTE)s

Increasing the District’s Training and Career Development budget by 85% from the prior fiscal year.

Implementation of Lexipol, LLC a policy manual development and management software used by public safety

organizations to minimize potential claims and litigation.

Implementation of a new asset management system for tracking fixed assets and inventory to manage costs.

Implementation of a new cost effective staffing program which will replace the outdated version of Telestaff.

Prefunding the District’s Other Post Employment Benefits (OPEB) Trust by contributing 100% of the Actuarially

Determined Contribution (ADC) which includes normal cost & unfunded liability portion.

Improvement in technology; set up of site-to-site virtual private network (VPN) to connect Stations and Fleet

Services to District servers; implementation of Repair Order System for Fleet Services; and completion of Cradle

Point Routers in all apparatus and command vehicles for improved wireless signal and communication while out

in the field.

Property Tax Revenues for FY 2017-18 have been forecasted to increase by 5%, which is based on a 5 year average due

to modest growth, with the District experiencing a 7.13% increase from 2016 to 2017. The projection of this revenue is

of importance to the budget due to its representation of 96% of total revenues. Expenditures for salary and benefits

include impact of negotiated cost of living increases as well as the hiring of three (3) additional firefighter FTEs in

response to long term injuries and potential future retirements. While pension, healthcare, and workers compensation

costs continue to rise over time, the District is committed to good financial stewardship through efficient operational

and budget management processes, including cutting costs whenever feasible.

i

CENTRAL


930 17th Avenue, Santa Cruz, CA 95062-4125 phone (831) 479-6842 fax (831) 479-6848 www.centralfpd.com

Item 2.1 B

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PRIOR YEAR ACCOMPLISHMENTS

In FY 2016-17, the District accomplished several significant initiatives to continue to strengthen operations and the levels

of service provided to the community, as well as enhance the District’s financial position:

The redevelopment of the District’s website offering the community customized notifications for board agendas

and emergency alert sign-ups through text message and email. It also features improved website navigation,

web-based incident reports, public records requests, as well as an online platform for submitting fire hazard and

weed abatement complaints

Initiation of the Standards of Cover Assessment (SOC) to conduct a community risk assessment, evaluate the

District's fire station placement plan, and assess the District's headquarters and support functions to provide a

comprehensive analysis of the District's operations and capacity to meet the fire and emergency medical risks in

the community. To be completed by September 2017 (Board Goal).

Completion of a User Fee Study and proposed fee schedule (Board Goal).

Expansion of specialty training programs and equipment such as USAR, Marine Rescue (formerly water rescue),

Haz-Mat.etc.

Replacement of Personal Protective Equipment (PPE) and Equipment inventory per NFPA 1971

recommendations.

Paid off debt related to the District’s Fleet Service Building located at 410 Kennedy in Capitola, CA.

Capital improvement upgrades such as the reroofing of the Fleet Service Building and Station 4 HVAC.

Adoption of a Fund Balance Policy and Capital Asset Policy to strengthen the District’s commitment to fiscal

accountability to taxpayer dollars.

In conclusion, the development of the District’s annual budget takes a large amount of staff time and effort. I would like

to thank Program Leads, Program Managers and Support Staff for their continued efforts in the development of the

budget process and preparation of the annual budget document.

With the new fiscal year approaching, I would like to express my deepest thanks and appreciation to the Board of

Directors and Management Staff for their leadership, direction and support in planning and conducting the District’s

operations as well as their ongoing dedication and commitment to serving the community.

Sincerely,

Steven Hall

Fire Chief

ii

Item 2.1 B

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BUDGET SUMMARY

The General Fund is the general operating fund of the District. It is used to account for all financial resources except

those required to be accounted for in another fund. The primary revenue sources of the General Fund are Property

Taxes, Intergovernmental Revenue, and Other Revenue relating to permit and inspection fees, interest revenue, and

other miscellaneous revenue. General operating expenditures are primarily related to salary & benefits, services &

supplies and operating fund transfers to the District’s reserve funds to cover expenses for capital improvement,

equipment, mobile vehicle replacement, compensated absences, and Fleet Maintenance services.

The FY 2017-18 Final Budget includes projected operating revenues of $17.1 million versus operating expenditures of

roughly $17.5 million which results in a net deficit of $(410,171), an unfavorable change of $1.1 million from FY 2016-17

actual. This is primarily driven by a $1.0 million increase in Salary & Benefits.

The following table shows the proposed General Fund budget (Operations & Fleet combined), prior year 2016-17 and

2015-16 actual results.

GENERAL FUND Actual

Unaudited

Actual

Final

Budget

Favorable /

(Unfavorale)

Percentage

Change

REVENUES FY 2015 -16 FY 2016-17 FY 2017-18 $ %

Property taxes 14,657,823$ 15,703,346$ 16,488,615$ 785,270$ 5.00%

Inter-Gov Revenues 701,048$ 488,235$ 368,502$ (119,733)$ -24.52%

Other Revenue 471,881$ 337,585$ 245,886$ (91,699)$ -27.16%

Total Revenues 15,830,752$ 16,529,165$ 17,103,003$ 573,838$ 3.47%

EXPENDITURES

Salaries and employee benefits 12,931,022$ 13,482,529$ 14,532,498$ 1,049,969$ 7.79%

Services and supplies 1,338,524$ 1,439,404$ 2,068,119$ 628,715$ 43.68%

Operating Transfers 653,531$ 872,756$ 912,557$ 39,801$ 4.56%

Total Expenditures 14,923,077$ 15,794,689$ 17,513,174$ 1,718,485$ 10.88%

TOTAL SURPLUS / (DEFICIT) 907,675$ 734,476$ (410,171)$ (1,144,647)$ -155.85%

FY 2016-17 vs FY 2017-18

Below is a 5-year trend of total revenues versus total expenditures for Fiscal Years Ended 2014 thru 2018.

Page 1

Item 2.1 B

15

REVENUES

The District’s primary revenue source is property taxes. Inter Governmental revenue, which comprises the District’s

second largest revenue source results from home owner’s property tax relief, RDA pass through, mutual aid recoveries

and grants. While other revenue represents the third largest revenue source relating to plan checks, inspection fees and

other fees for service and miscellaneous revenue.

The chart below illustrates the District’s dependency on property tax revenue. Property taxes are the most significant

source of the District’s revenues, representing over 96.41 percent of total revenues. Inter Governmental revenues and

all other non-tax related sources comprise a less than 4 percent of total revenue.

Significant highlights:

Property tax related revenue is projected at a 5% projected growth rate.

Exclusion of $78,000 of Strike Team OES reimbursements from prior year due to unpredictability of mutual aid

activity.

Total Revenue growth is forecasted to increase versus prior year with a net change of $573,838 or 3.47%.

PROPERTY TAXES

The District’s tax revenue is levied through the County of Santa Cruz and is distributed on the teeter plan, 50% is

distributed in December; 45% in April; and remaining 5% in June. Based on impacts of the last economic downturn,

many properties were reassessed to lower valuations or sold for less than prior valuations, which reduced our property

tax revenues significantly.

During the past couple of years property values have begun to recover. Significant growth in property tax assessed

valuation is due to the County Tax Assessor returning properties previously lowered back to their former market values

under Proposition 8 rules, in addition to modest sales growth over the past few years. Property tax revenue has grown

in 2015 & 2016, at a rate of 7.88% and 6.71% respectively, and mostly recently 7.13% in 2017 with a projected growth

rate of 5% in 2018 based on a 5 year average.

Page 2

Property taxes

96.41%

Inter-Gov Revenues

2.15%

Other Revenue

1.44%

FY 2017-18 General Fund Revenue by CategoryTotal of $17.1 million

Item 2.1 B

16

The Chart below illustrates a 10 year historical trend of the District’s property tax revenue. As shown, property taxes

began to level off in 2010 due to the economic downturn. Within the last few years there has been significant growth

due to market rebound.

In the illustration below, revenue projections for the Final Budget assume a 5% growth rate in property tax revenues in

comparison to the prior year. Other revenues are projected based on historical trend, for example, property tax prior

unsecured, supplemental property taxes, and delinquent/other taxes. The District does not project residual distribution

due to its volatility. Total property tax revenue is projected to be $785,270 higher than FY 2016-17 or an overall growth

rate of 5% over the prior year.

GENERAL FUND Actual Actual Actual

Unaudited

Actual

Final

Budget

Increase /

(Decrease)

Percentage

Change

Property Tax Revenue FY 2013 -14 FY 2014 -15 FY 2015 -16 FY 2016-17 FY 2017-18 $ %

Property Tax - Secured 12,351,351$ 13,188,244$ 14,021,108$ 15,057,455$ 15,885,615$ 828,160$ 5.50%

Residual Distribution 20,148$ 69,470$ 56,036$ 72,139$ -$ (72,139)$ -100.00%

Property Tax - Unsecured 253,143$ 271,487$ 281,168$ 304,472$ 325,000$ 20,528$ 6.74%

Property Tax - Prior Unsecured 5,763$ 29,357$ 44,404$ 29,802$ 45,000$ 15,198$ 50.99%

Supplemental Property Tax 95,985$ 164,089$ 233,165$ 236,138$ 225,000$ (11,138)$ -4.72%

Delinquent Taxes / Other 6,107$ 13,645$ 21,941$ 3,339$ 8,000$ 4,661$ 139.57%

Total 12,732,497$ 13,736,292$ 14,657,823$ 15,703,346$ 16,488,615$ 785,270$ 5.00%

$ Net Change Year over Year 396,130$ 1,003,795$ 921,531$ 1,045,523$ 785,270$

% Net Change Year over Year 3.21% 7.88% 6.71% 7.13% 5.00%

FY 2016-17 vs FY 2017-18

Page 3

FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018

% Prior Year Change 2.87% -1.99% 0.57% 0.50% 2.77% 3.21% 7.88% 6.71% 7.13% 5.00%

Property Tax Revenue $12,118,066 $11,876,716 $11,944,558 $12,004,164 $12,336,367 $12,732,497 $13,736,292 $14,657,823 $15,703,346 $16,488,615

$5,000,000

$7,000,000

$9,000,000

$11,000,000

$13,000,000

$15,000,000

$17,000,000

Pro

pe

rty

Tax

Re

ven

ue

Property Tax Revenue 10 Year Trend

Item 2.1 B

17

INTERGOVERNMENTAL FUNDS

The overall decrease in Intergovernmental funds of $(119,733) is primarily driven by the omission of strike team

reimbursements totaling $(77,625). Homeowner Property Tax Relief which provides a $7,000 exemption on the value of

owner occupied homes is projected to remain flat versus prior year. As previously discussed, mutual aid recoveries are

related to Strike Team reimbursements from the California Governor’s Office of Emergency Services (OES) which vary

each year. Revenue is typically not projected due to the unreliability of this revenue source. RDA pass thru is also

projected to remain flat based on an average of the past three years.

Actual Actual Actual

Unaudited

Actual

Final

Budget

Increase /

(Decrease)

Percentage

Change

Intergovernmental Revenues FY 2013 -14 FY 2014 -15 FY 2015 -16 FY 2016-17 FY 2017-18 $ %

Homeowners Property Tax Relief 100,244$ 101,942$ 101,700$ 101,445$ 105,502$ 4,057$ 4.00%

Mututal Aid Recoveries & Grants 85,269$ 127,451$ 324,335$ 77,625$ -$ (77,625)$ -100.00%

RDA Pass Throughs 127,625$ 186,615$ 275,013$ 309,165$ 263,000$ (46,165)$ -14.93%

Total 313,138$ 416,008$ 701,048$ 488,235$ 368,502$ (119,733)$ -24.52%

FY 2016-17 vs FY 2017-18

OTHER REVENUE

The decrease of $(91,699) in other revenue is primarily driven by insurance proceeds totaling $(83,013) which is

considered as pass through income as it relates to workers compensation reimbursement for current salary paid. Salary

while on workers compensation is attributed to individual claims and will be amortized over seven years; it also becomes

a factor in annual workers compensation rates for the District (see expenditure discussion below). Charges for services

primarily related to inspections and plans checks, as well as misc revenue is projected to remain flat versus the prior

year.


Unaudited

Actual

Final

Budget

Increase /

(Decrease)

Percentage

Change

Other Revenue FY 2013 -14 FY 2014 -15 FY 2015 -16 FY 2016-17 FY 2017-18 $ %

Charges for Services 214,982$ 231,103$ 239,493$ 202,783$ 210,886$ 8,103$ 4.00%

Insurance Proceeds 47,607$ 65,631$ 183,338$ 83,013$ -$ (83,013)$ -100.00%

Misc Revenue 52,715$ 66,799$ 49,050$ 51,789$ 35,000$ (16,789)$ -32.42%

Total 315,303$ 363,532$ 471,881$ 337,585$ 245,886$ (91,699)$ -27.16%

FY 2016-17 vs FY 2017-18

Page 4

Item 2.1 B

18

EXPENDITURES Total general fund expenditures are projected at $17,513,174 for the 2017-2018 Final Budget versus $15,794,689 for the

prior fiscal year 2016-17 – an overall increase of 10.88%. This increase was primarily driven by salary & benefits which

increased by $1,049,969 and services and supplies which increased $628,715 due to project carryovers from prior year.

(Salary & benefits also includes Fleet Personnel for the purpose of this analysis). Below is an illustration of

expenditures by category with salaries and benefits representing 82.98% of total expenditures, services & supplies

represented 11.81% and operating transfers to other reserves and designations represent 5.21% of total expenditures.

Actual

Unaudited

Actual

Final

Budget

Increase /

(Decrease)

Percentage

Change

EXPENDITURES FY 2015 -16 FY 2016-17 FY 2017-18 $ %

Salaries and employee benefits 12,931,022$ 13,482,529$ 14,532,498$ 1,049,969$ 7.79%


Operating Transfers 653,531$ 872,756$ 912,557$ 39,801$ 4.56%

Total Expenditures 14,923,077$ 15,794,689$ 17,513,174$ 1,718,485$ 10.88%

FY 2016-17 vs FY 2017-18

Significant highlights:

Total expenditures are forecasted to increase $1,718,485 versus prior year or 10.88%.

Expenditures include projected salary and benefit adjustments attributed to Memorandums of Understanding

(MOU) approved for labor groups towards the end of 2016 as well as the addition of 3 Firefighter Full Time

Equivalents (FTE).

Total Salary & Benefits as a percentage of Recurring Revenue is projected at 86.03% compared to 83.81% in

the prior FY 2016-17. The District’s goal is 85% of total recurring revenue.

Page 5

Salaries and

employee benefits82.98%

Services and

supplies11.81%

Operating Transfers

5.21%

FY 2017-18 General Fund Expenditures by Category

Total of $17.5 million

Item 2.1 B

19

SALARY & BENEFITS

For the 2017-18 Final Budget, salary & benefits increased $1,049,969 due to an overall increase in cost to the following:

PERS $304,603; workers compensation $106,821; OPEB contribution $94,000; healthcare $96,744; and side fund

payment $58,849. Salaries also increased by $388,952 ($567,178 - $178,226), driven by cost of living adjustments

(COLA) negotiated in labor agreements, and the addition of three (3) Firefighter FTEs. The need to increase Firefighter

FTEs is due to increases in overtime in the past three-years driven by a high number of personnel out on long term

injuries and recent retirements. The high number of personnel out on injury has also impacted the District’s overall

workers compensation cost which increased $106,821 or 24.75% from FY 2016-17.


Unaudited

Actual

Final

Budget

Increase /

(Decrease)

Percentage

Change

SALARY & BENEFITS FY 2013 -14 FY 2014 -15 FY 2015 -16 FY 2016-17 FY 2017-18 $ %

Regular Salary 4,893,887$ 5,044,375$ 5,459,076$ 5,511,139$ 6,078,317$ 567,178$ 10.29%

Holiday, Taxes, Extra Help, Etc 491,463$ 456,439$ 582,313$ 758,592$ 605,465$ (153,127)$ -20.19%

Overtime 1,037,508$ 1,292,422$ 1,558,170$ 1,385,004$ 1,359,904$ (25,100)$ -1.81%

OPEB 32,549$ 413,896$ 413,897$ 330,100$ 424,100$ 94,000$ 28.48%

PERS 1,305,349$ 1,372,640$ 1,671,058$ 1,864,034$ 2,168,637$ 304,603$ 16.34%

CalPERS Sidefund 985,562$ 1,030,109$ 1,060,327$ 1,098,856$ 1,157,705$ 58,849$ 5.36%

Health Benefit 1,695,238$ 1,758,222$ 1,851,974$ 2,103,250$ 2,199,994$ 96,744$ 4.60%

Workers Compensation 277,629$ 277,629$ 322,778$ 431,555$ 538,376$ 106,821$ 24.75%

Total 10,719,185$ 11,645,732$ 12,919,593$ 13,482,529$ 14,532,498$ 1,049,969$ 7.79%

$ Net Change Year over Year 150,265$ 926,547$ 1,273,861$ 562,936$ 1,049,969$


FY 2016-17 vs FY 2017-18

Salary & Benefits as a Percentage of Recurring Revenue

The following table reflects a 9 year salary/benefit and revenue trend. It is the District’s goal to set a target allocation of

85% of recurring revenue to salary and benefits with 15% dedicated to services and supplies. As depicted below, 2017-

18 Final Budget is projected at 86.03% which represents an overall 2.22% increase over fiscal year 2016-17. Additionally

the change from fiscal year 2015-16 of 86.05% to 83.81% is primarily attributed to unanticipated/early retirements (Fire

Chief, Battalion Chief and Captain III) with positions being filled with personnel at lower step and pay.

Page 6

Actual Actual Actual Actual Actual Actual Actual Actual Final Budget

FYE 6/30/10 FYE 6/30/11 FYE 6/30/12 FYE 6/30/13 FYE 6/30/14 FYE 6/30/15 FYE 6/30/16 FYE 6/30/17 FYE 6/30/18

11,876,616 11,944,588 12,004,164 12,336,367 12,953,271 13,978,766 15,013,423 16,087,341 16,892,117

11,876,616 11,944,588 12,004,164 12,336,367 12,953,271 13,978,766 15,013,423 16,087,341 16,892,117

10,777,679 10,710,337 10,556,798 10,568,920 10,719,185 11,645,732 12,919,593 13,482,529 14,532,498

85% of Revenue: 10,095,124 10,152,900 10,203,540 10,485,912 11,010,280 11,881,951 12,761,409 13,674,240 14,358,300

Difference 682,556 557,437 353,259 83,009 (291,095) (236,219) 158,184 (191,711) 174,198

Salary/Benefit (85/15 Percentage) 90.75 89.67 87.94 85.67 82.75 83.31 86.05 83.81 86.03

Revenue


Expenses

Total Salary & Benefits

9-Year Salary/Benefit and Revenue Trend

Item 2.1 B

20

Below is an illustration of the District’s allocation of recurring revenue over the past 9 years from FY 2010 thru 2018 as it

relates to salary/benefits and services/supplies.

Pension Cost

The District’s defined benefit plan is administered by the California Public Employees' Retirement System (CalPERS).

Over the past several years pension cost has significantly increased due to CalPERS lower than expected returns on its

investment portfolio, changes in methodology calculations, and unfavorable changes in member demographics

(increased mortality rates, early retirements, and higher salaries upon retirement). Below is the District’s pension cost

which is projected to increase by $363,452 or 12.27%. This increase is a direct correlation to the overall increase in the

CalPERS employer rate (normal cost as a percentage of payroll + unfunded liability portion). As illustrated below the

employer rate for Safety Tier 1, which comprises of a majority of the District’s total payroll for those individuals with

defined benefit plans, increased from 37.00% to 41.26%. These increases will continue to rise due to CalPERS taking its

discount rate (expected rate of return) from 7.50% to 7% over the next three years which will significantly increase

employer rates.


Unaudited

Actual

Final

Budget

Pension Cost FY 2013 -14 FY 2014 -15 FY 2015 -16 FY 2016-17 FY 2017-18

PERS 1,305,349$ 1,372,640$ 1,671,058$ 1,864,034$ 2,168,637$

CalPERS Sidefund 985,562$ 1,030,109$ 1,060,327$ 1,098,856$ 1,157,705$

Total 2,290,911$ 2,402,749$ 2,731,385$ 2,962,890$ 3,326,342$

$ Net Change Year over Year 156,479$ 111,838$ 328,635$ 231,505$ 363,452$


CalPERS Employer Rates FY 2013 -14 FY 2014 -15 FY 2015 -16 FY 2016-17 FY 2017-18

Safety Tier 1 26.15% 27.85% 31.94% 37.00% 41.26%

SafetyTier 2 20.74% 21.37% 15.63% 16.66% 16.84%

Misc Tier 1 14.66% 15.70% 17.33% 18.85% 20.44%

Page 7

0%

20%

40%

60%

80%

100%

2010 2011 2012 2013 2014 2015 2016 2017 2018

90.7% 89.7% 87.9% 85.7% 82.8% 83.3% 86.1% 83.8% 86.0%

9.3% 10.3% 12.1% 14.3% 17.2% 16.7% 13.9% 16.2% 14.0%

District's Allocation of Recurring Revenue

Fiscal Year 2010 - 2018

Salary/Benefits Services/Supplies

Item 2.1 B

21

SERVICES & SUPPLIES

The District’s Services & Supplies budget is developed largely due to its Program Management approach. The program

management approach was refined over the past year to promote growth and succession planning. Program

Coordinators moved into a more substantial role as “Program Managers” who would ultimately be responsible and

accountable for their budgets, and directly manage their program. Whereas, “Program Leads” would provide guidance

and mentorship to program managers. This approach is beneficial in the future as the District will start to see a higher

level of employee turnover—those who held significant roles and knowledge of the organization, as they begin to retire.

The District’s many programs fall into one of these major categories:

Operations - training, equipment, fleet services, fire prevention, and Paid Call Firefighter program (PCF).

Administration - utilities, insurance coverage, legal services, IT support services, human resources and finance

EMS and Facilities - medical supplies & equipment, medical certifications, maintenance & grounds.

Special Operations - Personal protective equipment (PPE), uniforms, specialty training, hazardous material and

special equipment.

Support services - communication services, wireless technology, small tools and equipment.

The 2017-18 Final Budget expenditures for services and supplies increased $628,715 or approximately 43.68% versus the

prior year due to project carryovers and budget initiatives.

Actual

Unaudited

Actual

Final

Budget

Increase /

(Decrease)

Percentage

Change

FY 2015 -16 FY 2016-17 FY 2017-18 $ %

EXPENDITURES


FY 2016-17 vs FY 2017-18

Page 8

Item 2.1 B

22

FUND BALANCE

The District’s Fund Balance Reporting Policy was developed in conjunction with the Government Accounting Standards

Board (GASB) Statement No. 54 to clearly articulate the use of the District’s existing fund balances and provide a

structured approach to funding levels. The Fund Balance Policy is designed to strengthen the District’s oversight of its

reserve funds to ensure adequate financial resources and its long term financial health in economic downturns.

Classifications of fund balance maintained by the District per policy are set forth as follows:

NONSPENDABLE FUND BALANCE – amounts that are not in a spendable form or are legally or contractually required to

be maintained intact (e.g., prepaid items and deposits on file with other agencies).

1. Deposit & Prepaid items – Imprest Cash Amount to be used as either a Change Drawer (make change for

customers); or a Petty Cash Drawer (make small purchases and later replenish the cash through A/P).

RESTRICTED FUND BALANCE – amounts that can be spent only for the specific purposes stipulated by external parties

either constitutionally or through enabling legislation (e.g., grants or donations).

COMMITTED FUND BALANCE – amounts that can be used only for the specific purposes determined by a formal action

of the Board of Directors; either through ordinance or resolution.

ASSIGNED FUND BALANCE – amounts intended to be used by the government for specific purposes. Intent is expressed

by the Board Directors or by a designee to whom the governing body delegates the authority.

1. Compensated Absences Reserve - provides funds for the payment to employees for unused sick leave, vacation,

and other leave as defined in collective bargaining agreements. The funding level shall be at a minimum of 25%

or as determined by the Fire Chief based on year end balances. For 2017-18 the current funding level is 24% of

the District’s total liability of $1.3 million projected as of 6/30/17.

2. Equipment Replacement Reserve- for the purpose of providing funds for the replacement or improvement of

capital equipment utilized in the delivery of emergency services. Fund balance requirements shall be based on

the Equipment Replacement Schedule and reviewed biennially by the Fire Chief and Finance Committee to

determine proper level of funding. For 2017-18, a total of $224,829 will be expensed relating to the purchase of

a Draft Commander (Fire Test Pump) used for Fleet Services and Training Division, a watercraft for Marine

Rescue, as well as miscellaneous training equipment.

3. Capital Improvement Reserve - established for the purpose of funding capital improvement projects and

acquisitions. Fund balance requirements shall be based on the Capital Budget Process or the District’s Facility

Assessment Report. For 2017-18, a total of $20,000 will be expensed for a speaker system in Station 1 and

electrical upgrade at Fleet Services.

Mobile Equipment Reserve- established for the purpose of providing funds for the replacement of apparatus

and support vehicles. Fund balance requirements are based on the Fleet Replacement Schedule and reviewed

biennially by the Fire Chief and Finance Committee to determine proper level of funding. For 2017-18 a total of

$1,253,137 will be expensed for financing of (4) four fire apparatus vehicles and (4) other vehicles for fire

prevention, training and operations.

Page 9

Item 2.1 B

23

4. Economic Stability Reserve – No changes will be made to the economic stability fund. This fund was set up to

cover revenue shortfalls. Historically the District budgets a conservative 2% growth rate for property tax

revenue based on Proposition 13 which allows the County Tax Assessor to increase values by the California CPI,

up to a maximum of 2% on an annual basis. However due to increasing property tax revenue trends, the District

projects 5% property tax revenue for 2018. This fund is established to cover the shortfall in revenue between

the 2% and higher projected revenue.

UNASSIGNED FUND BALANCE – includes all amounts not contained in other classifications and is the residual

classification of the general fund.

1. Minimum Fund Balance - It is the goal of the District to achieve and maintain an unassigned fund balance in the general fund at a maximum of Five (5) Months of the General Fund Operating Expenditures at the end of each fiscal year to ensure the District has adequate cash flow and avoid short term borrowing during the “Dry Tax Period” which typically occurs from July to December. For 2017-18, the minimum fund balance is projected at 5.35 months.

FUND BALANCES

Estimated

Fund Balance

7-1-2017 Revenues Expenditures Transfer Out Transfers In

Estimated

Fund Balance

6-30-2018

NONSPENDABLE:

Deposits & Prepaid items 300$ 300$

ASSIGNED:

Mobile Replacement 2,392,340$ 9,000$ (1,253,137)$ 690,000$ 1,838,203$

Capital Improvement 424,571$ 2,500$ (20,000)$ 50,000$ 457,071$

Equipment Replacement 427,970$ -$ (224,829)$ 45,000$ 248,141$

Compensated Absences 313,364$ 313,364$

Fleet Maintenance 304,684$ 328,754$ (821,884)$ 493,131$ 304,684$

Economic Stability 926,013$ 926,013$

UNASSIGNED:

Minimum Fund Balance -$

General Fund 7,240,837$ 17,103,003$ (16,235,044)$ (1,278,131)$ -$ 6,830,666$

Total 12,030,079$ 17,443,257$ (18,554,894)$ (1,278,131)$ 1,278,131$ 10,918,442$

Minimum Fund Balance Total Months

Per Fiscal Policy 5.00

Projected Balance 5.35

2017-18 FINAL BUDGET

Page 10

Item 2.1 B

24

681310 - Operations 2017 - 2018 FY

Final Budget

Central Fire Protection DistrictACC.# DESCRIPTION 2017-2018 FY

Estimated

Operating Budget 681310 (76-495-001)

40100 Property Taxes-Current Secured 15,885,615

40106 Residual Distribution -

40110 Property Taxes-Current Unsecured 325,000

40130 Property Taxes-Prior Unsecured 45,000

40142 Penalties for Delinquent Taxes 1,000

40143 Redemption Penalties for Delinquent Taxes 2,000

40150 Supplemental Property Taxes-Current Secured 200,000

40151 Supplemental Prop Tax- current unsecured 10,000

40160 Supplemental Property Tax Prior - Secured 10,000

40161 Supplemental Property Taxes-Prior Unsecured 5,000

40197 In-Lieu Taxes Other 5,000

40430 Interest 35,000

40440 Rents and Concessions -

40830 State Homeowners' Property Tax Relief 105,502

41095 Federal Fire Prevention and Safety Grant -

41162 RDA Pass-Through 263,000

41617 Emergency Response Recovery (EMSIA) 3,647

41654 Medical charges-employee contribution -

41692 Retiree Charges-Ins Premium Reimbursement 25,619

42017 Computer Services 51,320

42020 Copy Charges 300

42033 Homeland Security Revenue -

42047 Other Charges Current Services (plan checks, etc) 130,000

42055 SCHMIT Revenue -

42375 Insurance Proceeds -

42380 NSF Checks -

42384 Other Revenue

42450 Sales of Fixed Assets -

42462 Operating Transfers In -

Total revenues 17,103,003

Fleet Services 681312 (76-495-200)

40430 Interest -

42122 Outside Agency - Fleet Charges (deposits) 328,754


328,754

Items highlighted:Orange - Change from Prelim

Green - Actual Cost for 2017-18

Page 1 09/12/17

Item 2.1 C

25

681310 - Operations 2017 - 2018 FY

Final Budget

ACC.# DESCRIPTION 2017-2018 FY

Estimated

Vehicle Replacement 681311 (76-495-100)

40430 Interest 9,000


42462 Operating Transfers In 690,000

699,000

Capital Outlay 681320 (76-510-001)

40430 Interest 2,500


52,500

Capital Equipment 681330 (76-505-001)

40430 Interest -



45,000

Page 1 09/12/17

Item 2.1 C

26

Central Fire Protection District of Santa Cruz County

Operations Final Budget 2017-2018 FY (681310)2017-2018 2016-2017 2015-2016 2017 vs 2018 %

SALARIES AND EMPLOYEE BENEFITS Budget Actual Actual Change

Regular Pay, Full Time, Permanent 51000 5,849,879 5,305,227 5,262,855 544,652 10.27%

Overtime Pay, Full Time Permanent 51005 1,353,404 1,372,736 1,551,717 (19,332) -1.41%

Extra Help, PCF's 51010 31,900 18,202 7,922 13,699 75.26%

Regular Pay, Sick Leave 51015 8,350 - - 8,350 0.00%

Regular Pay - Call Back 51025 250 - 30 250 0.00%

Holiday Pay 51035 274,893 259,541 259,053 15,352 5.91%

Differential Pay 51040 13,820 11,709 11,894 2,111 18.03%

OASDI - Social Security 52010 110,377 108,349 102,557 2,028 1.87%

PERS 52015 2,134,446 1,839,936 1,647,953 294,510 16.01%

Employee Group Insurance 53010 2,569,656 2,378,587 2,214,234 191,069 8.03%

Unemployment Insurance 53015 13,447 9,399 11,026 4,048 43.06%

Workers Compensation Insurance 54010 511,458 409,978 307,487 101,480 24.75%

Sick Leave Reserve 55020 137,340 339,653 172,414 (202,313) -59.56%

TOTAL SALARIES AND EMPLOYEE BENEFITS 13,009,220 12,053,316 10,431,780 955,904 7.93%

- - -

SERVICES AND SUPPLIES

Clothing and Personal Supplies 61110 215,117 19,658 14,271 195,459 994.29%

Uniform Replacement 61125 68,148 22,678 18,471 45,470 200.51%

Radio Services 61215 161,844 149,166 142,734 12,678 8.50%

Telephone and Telegraph 61221 43,365 36,630 33,987 6,735 18.39%

Food 61310 7,552 2,953 2,230 4,599 155.70%

Other Household Expense 61425 44,788 41,108 33,758 3,680 8.95%

Other Insurance 61535 31,469 24,765 24,907 6,704 27.07%

Maintenance - Mobile Equipment 61720 9,040 2,125 4,590 6,915 325.46%

Maintenance - Office Equipment 61725 3,491 2,288 4,530 1,203 52.60%

Maintenance - Other Equipment 61730 48,800 32,864 26,915 15,936 48.49%

Maintenance - Structures, Improvements 61845 70,462 51,363 33,054 19,099 37.18%

Medical, Dental and Lab Supplies 61920 35,846 21,695 14,754 14,151 65.22%

Memberships 62020 6,583 4,378 2,822 2,205 50.35%

P C Software 62219 51,224 40,943 14,941 10,281 25.11%

Office Expense/Supplies 62223 37,955 25,158 21,709 12,797 50.86%

Accounting and Auditing Fees 62301 30,798 27,334 26,826 3,464 12.67%

Director's Fees 62327 20,286 18,324 17,056 1,962 10.71%

Laundry Services 62358 1,302 1,104 - 198 17.93%

Medical Services - Other 62367 41,035 32,959 30,072 8,076 24.50%

Professional and Specialized Services 62381 548,820 445,375 376,659 103,445 23.23%

Legal Notices 62420 3,025 3,788 3,836 (763) -20.15%

Equipment Lease and Rent 62500 10,952 4,769 4,663 6,183 129.65%

Rents and Leases Structures, Improvements 62610 - - - - 0.00%

Small Tools and Instruments 62715 94,687 48,363 36,893 46,324 95.78%

Education and/or Training 62826 70,861 23,536 18,150 47,325 201.08%

Special District Expense 62888 39,000 64,898 17,942 (25,898) -39.91%

Subscriptions Books and Education Materials 62890 5,372 8,409 7,319 (3,037) -36.11%

Transportation and Travel, Other 62914 127,058 56,271 35,485 70,787 125.80%

Gas, Oil, fuel 62920 68,540 45,941 42,142 22,599 49.19%

Travel - Other 62928 600 75 247 525 702.46%

Fleet Service Center Charge 62935 493,131 505,813 482,407 (12,682) -2.51%

Utilities 63070 55,526 52,714 51,685 2,812 5.34%

TOTAL SERVICES AND SUPPLIES 2,446,675 1,817,444 1,545,054 629,232 34.62%

- - -

OTHER CHARGES 2017-2018 2016-2017 2015-2016 2017 vs 2018 %

Principal on Long Term Debt 74110 1,090,000 1,019,717 982,886 70,283 6.89%

Page 2 09/12/17

Item 2.1 C

27


Operations Final Budget 2017-2018 FY (681310)

Interest on Long Term Debt 74425 41,055 92,967 146,028 (51,912) -55.84%

Contributions to Other Agencies 75231 21,013 17,658 18,151 3,355 19.00%

Operating Transfers Out / In 90000 785,000 697,300 492,677 87,700 12.58%

TOTAL OTHER CHARGES 1,937,068 1,827,641 1,639,742 109,427 5.99%

FIXED ASSETS - - -

Structures and Improvements 86110 - - 32,176 - 0.00%

Computer Equipment 86203 20,211 - 2,218 20,211 0.00%

Equipment 86204 - 80,807 96,219 (80,807) -100.00%

Mobile Equipment 86209 - 15,481 58,260 (15,481) -100.00%

TOTAL FIXED ASSETS 20,211 96,288 188,873 (76,077) -79.01%

- - -

CONTINGENCIES 98700 100,000 - - 100,000 0.00%

TOTAL OPERATING BUDGET 17,513,174 15,794,689 13,805,449 1,718,485 10.88%

Designated Reserves

GRAND TOTAL 17,513,174 15,794,689 13,805,449 1,718,485 10.88%

Page 2 09/12/17

Item 2.1 C

28

681310 - Operations 2017 - 2018 FY

Final Budget

SALARY PERCENTAGE OF TOTAL RECURRING REVENUE

RECURRING REVENUESSubObject Description Amount

40100 Property Taxes-Current Secured 15,885,615

40110 Property Taxes-Current Unsecured 325,000

40130 Property Taxes-Prior Unsecured 45,000

40142 Penalties for Delinquent Taxes 1,000

40143 Redemption Penalties for Delinquent Taxes 2,000

40150 Supplemental Property Taxes-Current Secured 200,000

40151 Supplemental Property Taxes-Current Unsecured 10,000

40160 Supplemental Property Tax Prior - Secured 10,000

40161 Supplemental Property Taxes-Prior Unsecured 5,000

40197 In-Lieu Taxes Other 5,000

40430 Interest 35,000

40830 State Homeowners' Property Tax Relief 105,502

41162 RDA Pass-Through 263,000

TOTAL RECURRING REVENUE 16,892,117

SALARIES, BENEFITS, AND SIDE FUND EXPENSESSubObject Description Amount

SALARIES AND EMPLOYEE BENEFITS - GENERAL OPERATING51000 (3100) Regular Pay, Full Time, Permanent 5,849,879 51005 (3105) Overtime Pay, Full Time Permanent 1,353,404 51010 (3110) Extra Help, PCF's 31,900 51015 (3115) Regular Pay, Sick Leave 8,350 51025 (3125) Regular Pay - Call Back 250 51035 (3135) Holiday Pay 274,893 51040 (3140) Differential Pay 13,820 52010 (3150) OASDI - Social Security 110,377 52015 (3155) PERS 2,134,446 53010 (3160) Employee Group Insurance 2,569,656 53015 (3165) Unemployment Insurance 13,447 54010 (3170) Workers Compensation Insurance 511,458 55020 (3190) Sick Leave Reserve 137,340

TOTAL SALARIES AND EMPLOYEE BENEFITS 13,009,220

SALARIES AND EMPLOYEE BENEFITS - FLEET SERVICES51000 (3100) Regular Pay, Full Time, Permanent 228,438 51005 (3105) Overtime Pay, Full Time Permanent 6,500 51015 (3115) Regular Pay, Sick Leave 880 52010 (3150) OASDI - Social Security 5,208 52015 (3155) PERS 34,191 53010 (3160) Employee Group Insurance 54,438 53015 (3165) Unemployment Insurance 500 54010 (3170) Workers Compensation Insurance 26,918

Page 3 09/12/17

Item 2.1 C

29

681310 - Operations 2017 - 2018 FY

Final Budget

55020 (3190) Sick Leave Reserve 8,500

TOTAL SALARIES AND EMPLOYEE BENEFITS 365,573

SALARIES, BENEFITS, AND SIDE FUND EXPENSES Cont.LONG TERM DEBT (SIDE FUND EXPENSES)

74110 (4810) Note on Side Fund (CalPERS) - Principal 1,090,000 74425 (4875) Note on Side Fund (CalPERS) - Interest 41,055 62381 (3665) Side Fund Administration Fee (BNYM) 1,250

TOTAL DEBT (SIDE FUND) EXPENSES 1,132,305

62381 (3665) GASB 45 OPEB Actuarial 20,000 62381 (3665) GASB 68 Pension Actuarial 5,400

TOTAL SALARIES, BENEFITS, AND SIDE FUND EXPENSES 14,532,498

SALARIES, BENEFITS, AND SIDE FUND EXPENSES AS A

PERCENTAGE OF TOTAL RECURRING REVENUE: 86.03%

Page 3 09/12/17

Item 2.1 C

30

681310 - Operations 2016 - 2017 FY

Final Budget

Regular Pay - Permanent 51000

5,849,879

Line Description Amount Program

1 Salaries:

2 Safety 4,830,612 101

3 Non-Safety 543,828 101

4 Part-Time (2) 90,923 101

5 Other Pay:

6 Educational Pay 65,518 101

7 Fire Investigator Pay 7,200 101

8 Haz Mat Pay 3,600 101

9 Paramedic Pay 182,220 101

10 Temporary FF Pay Using PCFs 93,578 101

11 Truck Operator 16,200 101

12 Marine Safety Division 16,200 101

13

14

15

16

17

18

19

20

21

22

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24

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26

27

28

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30

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Item 2.1 C

31

Overtime Pay - Permanent 51005

1,353,404


1 OVERTIME PAY (Constant Staffing for VAC& CTO & Sick)

2 Battalion Chiefs 137,462 101

3 Fire Captains 383,463 101

4 Firefighters 698,114 101

5

6

7

8

9 OTHER/MISCELLANEOUS

10 Fire Investigator- Training/Investigation 2,000 150

11 Fire Prevention/Public Education Activities 2,000 108

12 In House Training 15,000 150

13 Juvenile Fire Setter Program - 130

14 Paid Call Training 3,471 137

15 Peer Support Meetings 1,000 138

16 Required Training (PCF Coordinator) 2,500 150

17 Marine Safety Division 18,720 150

18 Education Time Off 89,674 101

19

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21

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26

27

28

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Item 2.1 C

32

681310 - Operations 2016 - 2017 FY

Final Budget

Regular Pay - Extra Help 51010

31,900


1 LE 100 Inspector(s) 12,000 101

2 Paid-Call Firefighters (Emergencies, Drills, Codes 146 & 190) 12,000 101

3 Paid-Call Firefighters Landscaping and Special Projects 7,900 101

4 Special Projects - Administration - 101

5

6

7

8

9

10

11

12

13

14

15

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17

18

19

20

21

22

23

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29

30

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Item 2.1 C

33

Regular Pay - Sick Leave 51015

8,350


1 Sick Leave Pay - Regular Employees Daily Basis 8,350 101

2

3

4

5

6

7

8

9

10

11

12

13

14

15

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18

19

20

21

22

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30

Item 2.1 C

34

681310 - Operations 2016 - 2017 FY

Final Budget

Regular Pay - Call Back 51025

250


1 Full Time Employees - Emergency Call Backs 250 101

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

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Item 2.1 C

35

Holiday Pay 51035

274,893


1 Full Time Employees 274,893 101

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

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Item 2.1 C

36

681310 - Operations 2016 - 2017 FY

Final Budget

Differential Pay 51040

13,820


1 Working Out of Grade - Acting Pay 13,820 101

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

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Item 2.1 C

37

OASDI - Social Security 52010

110,377


1 Administrative 13,108 101

2 Board 5,865 101

3 Captain Specialist 2,569 101

4 Firefighters & Captains 85,629 101

5 LE 100 Inspector(s) 674 101

6 PCFs 2,532 101

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

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Item 2.1 C

38

681310 - Operations 2016 - 2017 FY

Final Budget

P E R S 52015

2,134,446


1 Miscellaneous 1st Tier Plan (10.110%) + $29,797 55,182 101

2 Miscellaneous 2nd Tier Plan (9.539%) 16,748 101

3 Miscellaneous PEPRA (6.533%) + $23 14,448 101

4 Safety 1st Tier Plan (19.723%) + $1,013,343 1,823,128 101

5 Safety 2nd Tier Plan (16.842%) 143,561 101

6 Safety PEPRA (11.990%) 74,848 101

7 1959 Survivor Benefits Pooled Contribution ($2.20 ea/mo.) 1,531 101

8 PERS Arrears Penalty 5,000 101

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

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25

26

27

28

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Item 2.1 C

39

Employee Insurance and Benefits 53010

2,569,656


1 Dental - Active and Retirees 121,834 101

2 Level 1959 Survivors Benefit Fiscal Bill for Safety & Misc. 1,875 101

3 Life Insurance - AD&D 18,959 101

4 Medical Health Insurance - Active and Retirees 1,879,500 101

5 Medical Health Insurance - Active and Retirees - Admin. Fee* 6,080 101

6 PCF - Income Protection Plan 2,257 101

7 Salary Continuance Insurance - Active - LTD 18,816 101

8 Vision Care 12,135 101

9 OPEB Trust Fund 508,200 100

10 *Less Active Employee Medical Health Insurance Premium Portion

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27 Active Reimbusement - ($22,926)

28 NOTE: 2016/2017 Retiree Reimbursement is now in Revenue item #41692

29

30

Item 2.1 C

40

681310 - Operations 2016 - 2017 FY

Final Budget

Unemployment Insurance 53015

13,447


1 Administration - Support Staff (9) 1,449 101

2 BCs, Fire Captains, Firefighters (54) 8,694 101

3 LE 100 Inspectors (2) 728 101

4 PCFS (16) 2,576 101

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

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25

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14

Item 2.1 C

41

Workers Compensation Insurance 54010

511,458


1 Santa Cruz County Fire Agencies Ins Group - SCCFAIG 511,458 101

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

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29

30

Item 2.1 C

42

681310 - Operations 2016 - 2017 FY

Final Budget

Sick Leave Reserve 55020

137,340


1 Accrual - Annual Sick Leave, Vacation, CTO Payoff, 137,340 101

Excess Bi-Weekly Comp. Hour Payoffs

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

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29

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Item 2.1 C

43

Clothing & Personal Supplies 61110

215,117


1 EMS Jackets - Service Life Replacements (40) 17,360 139

2 Gloves - Structure & Wildland (36 each) 4,709 139

3 Goggles and Lens Protectors - Structure & Wildland (10) 966 139

4 Helmets - Structure (48) 20,500 139

5 Helmets - Wildland (10) 597 139

6 Nomex Hoods - Structure (24) 1,562 139

7 Rain Gear (12) 1,329 139

8 Tags - Accountability (Helmet ID) 450 150

9 Turnout Boots - Structure (12) 5,013 139

10 Turnouts - Structure (10) 23,143 139

11 Hoods/Shrouds - Wildland 937 139

12 Personal Protection Equipment Replacement - Wildland 16,000 139

13 Shelters - Wildland 2,404 139

14 Radio Holders 785 139

15 Water Rescue Team Personal Protective Equipment 7,757 152

16 Boots - Wildland (10) 4,449 139

17 Gear Bags - Structure & Wildland 1,801 139

18 Web Gear - Wildland 5,029 139

19 Gath Helmets (2) 326 152

20 Ballistic Vests/Helmets (DHS Grant) 100,000 114

21

22

23

24

25

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27

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Item 2.1 C

44

681310 - Operations 2016 - 2017 FY

Final Budget

Uniform Replacement 61125

68,148


1 Badges 1,305 102

2 Baseball Caps 781 151

3 Belts and District Buckles 208 151

4 Boots and Shoes 3,893 151

5 Class "A" Uniform - Alterations 814 151

6 Class "A" Uniform Upgrades 40,000 151

7 Class "B" Uniform - Alterations 163 151

8 Class "B" Uniform - Pants, Shirts and Jackets 9,176 151

9 Name Tags and Service Bars 626 102

10 Patches 434 151

11 Tee Shirts 5,377 151

12 Job Shirts 5,371 151

13

14

15

16

17

18

19

20

21

22

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24

25

26

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18

Item 2.1 C

45

Radio 61215

161,844


1 Annual Basic Services - Netcom Contract 153,491 109

2 Radio Batteries 3,355 109

3 Radio Parts 1,678 109

4 Pager Batteries 1,185 109

5 Radio Holder and Straps 2,135 109

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

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30

Item 2.1 C

46

681310 - Operations 2016 - 2017 FY

Final Budget

Telephone & Telegraph - Non Telecom 61221

43,365


1 Alarm Monitoring - St. 1 & 2 781 141

2 AT&T - Cal Net 3 Contract 15,000 109

3 Cable Internet for Stations/Admin 5,300 100

4 Cellular Phone Equipment 576 109

5 Telephone Replacement 700 109

6 Text Pagers 109

7 Verizon Wireless Service 20,000 109

8 Verizon WAP Data Plans (6) 119

9 Wireless Priority Service (WSP) 384 114

10 Globalcom Satellite Phone - 114

11 Globalcom Satellite Phone Subscription 624 114

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

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Item 2.1 C

47

Food 61310

7,552


1 Training, Drills and Emergencies 2,300 150

2 MRE's/Emergency Drinking Water 4,252 114

3 Meetings/Recruitment/Public Relations Events 1,000 101

4

5

6

7

8

9

10

11

12

13

14

15

16

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18

19

20

21

22

23

24

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Item 2.1 C

48

681310 - Operations 2016 - 2017 FY

Final Budget

Other Household Expense - Services 61425

44,788


1 Appliance Replacement 2,000 105

2 Blind-Mini Replacement - Admin. and 4 Stations 600 105

3 Carpet Cleaning - Admin. and 4 Stations 3,000 105

4 Computer Media Recycling 230 111

5 DVD Player and TV Replacement 600 105

6 Flags, Station - (8) 250 147

7 Furniture Replacement 1,500 105

8 Station/Admin Supplies 14,000 147

9 Industrial Laundry - Dust Mops, Mats, Shop Rags & Coats 4,100 105

10 Janitorial Services - Admin. 3,800 100

11 Linens Replacements - Bed 400 105

12 Personal Protective Equipment (PPE) Cleaning & Disinfecting

Supplies 608 139

13 Rescue Ropes Cleaner 143

14 Tile Clean and Seal - Station Bathrooms 2,000 105

15 Vacuum Cleaner Replacement 600 105

16 Waste Removal - Admin. and 4 Stations 8,000 105

17 Waste Removal - Sump - St. 1 1,400 134

18 Water Filter Service - Admin. and 4 Stations 1,200 105

19 Window Cleaning 500 105

20

21

22

23

24

25

26

27

28

29

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Item 2.1 C

49

Other Insurance 61535

31,469


1 Business & Excess Liability - F.A.I.R.A. 21,579 101

2 Flood, Station 3 - Wright National Insurance Company 1,690 101

3 Insurance Claims - Deductibles 3,000 101

4 Unanticipated Insurance Pay Outs 5,000 101

5 Water Rescue Craft 200 101

6

7

8

9

10

11

12

13

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18

19

20

21

22

23

24

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Item 2.1 C

50

681310 - Operations 2016 - 2017 FY

Final Budget

Maintenance - Mobile Equipment - Services 61720

9,040


1 Bauer Service Contract (O.S.H.A.) Rescue 3460 2,500 134

2 Bullex Fire Extinguisher Service 1,085 108

3 Burn Trailer - Maintenance Service 3,255 150

4 Mobile Technology 1,000 119

5 Rescue Water Craft Annual Maintenance 1,200 152

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

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Item 2.1 C

51

Maintenance - Other Equipment - Services 61725

3,491


1 Printer Repairs & Maintenance Agreements - Upstairs Copier 408 101

2Printer Repairs & Maintenance Agreements - Downstairs

Copier 408 101

3 Servers, Extended Warrantee - Galadriel*, Gandalf*, Gimli* 2,675 111

4

5

6

7

8

9 *Aptos Reimbursement 40%

10

11

12

13

14

15

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17

18

19

20

21

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Item 2.1 C

52

681310 - Operations 2016 - 2017 FY

Final Budget

Maintenance - Other Equipment - Service 61730

48,800


1 Air Bag Testing & Certification 143

2 Air Bag Repair 700 143

3 Air Compressors - All Stations 500 134

4 Extinguisher Service & Hydro Testing 1,600 120

5 Gas Monitors, Hazardous Materials - Calibration and Repair 2,254 124

6 Generators - All Stations 1,600 134

7 Headset Repair & Parts 647 109

8 Helmets - Structure and Wildland Maintenance and Repair 139

9 Hurst Tool Maintenance & Repair 3,800 134

10 Ladders - Ground & Aerial Testing and Annual Service 2,500 134

11 LP Monitor & Defibrillator Service Contract 2,500 103

12 Nozzle Maintenance and Repair 2,170 126

13 Physical Fitness Equipment Maintenance and Repairs 1,500 140

14 Pump Test Equipment Service 134

15 Radio Repair Services 4,000 109

16 Rope Rescue Equipment, Helmets Maintenance & Repair 543 143

17 SCBA Bottle Hydro Testing 2,300 145

18 SCBA Maintenance - Cleaning Supplies and Repair 5,000 145

19 SCBA Posi-Check Calibration (Flow Testing) 989 145

20 SCBA Porta-Count Calibration 854 145

21 Small Engine Maintenance and Repair 1,000 146

22 Telephone Maintenance and Repair 500 109

23 Thermal Imaging Cameras Maintenance 156

24 USAR Tools and Equipment Maintenance & Repair 1,000 143

25 PPE Maintenance and Repair 8,680 139

26 SCBA Parts - Regulators & Lens 4,163 145

27

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Item 2.1 C

53

Maintenance - Structures Improvements & Grounds 61845

70,462


Station #1

1 Parking Lot Flood Lighting 3,996 105

2 Alarm Inspection and Repairs 450 105

3 Backflow Inspection and Maintenance 450 105

4 Five Year Sprinkler Test and Repairs 105

5 Roof Repair and Maintenance 105

Station #2


7 Backflow Inspection and Maintenance 450 105

8 Five Year Sprinkler Test and Repairs 2,200 105

9 Repaint Exterior - 105

10 Station #3

11 Station #4

12 Five Year Sprinkler Test and Repairs 2,200 105

13 Administration


15 Elevator Service & Inspection 2,500 105

16 Elevator Permit 744 105

17 Five Year Sprinkler Test and Repairs 105

18 Landscaping Maintenance 5,852 105

19 Re-key Exterior Doors - 105

20 Installation of Ceiling Mounted Occupancy Sensors - 105

All Other Facility Repairs (Unanticipated) 105

21 Appliance Repairs 2,000 105

22 Electrical Repairs 5,968 105

23 General Repairs 6,000 105

24 H.V.A.C. Systems, Maintenance and Repairs 8,500 105

25 Landscaping Products - Admin. & All Stations 500 105

26 Overhead Door Repairs 9,000 105

27 Plumbing Repairs 6,752 105

28 Plymovent Repairs 7,000 105

Item 2.1 C

54

681310 - Operations 2016 - 2017 FY

Final Budget

29 Roof Repairs 5,000 105

28

Item 2.1 C

55

Medical, Dental & Lab Supplies 61920

35,846


1 AED Pads - Public Access 500 103

2 ALS Medical Equipment Bags and Medication Hard Case 2,000 103

3 Gloves - Medical 4,000 103

4 Oxygen - Medical 4,000 103

5 Respirators (P-100) and N95 Hepa Masks 1,000 103

6 Supplies - Medical Consumables ALS/BLS 8,500 103

7 Biohazard Waste Compliance Supplies 500 103

8 Medical Suction Units 2,000 103

9 Replacement Panniers for Bike Medic Program 434 103

10 AED with case - Rescue 3460 1,512 103

11 Narcotics Security - Knox Medical Vault 11,400 103

12

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18

19

20

21

22

23

24

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Item 2.1 C

56

681310 - Operations 2016 - 2017 FY

Final Budget

Memberships 62020

6,583


1 Amazon Prime 108 147

2 California Conference of Arson Investigators (CCAI) (5) 280 107

3 California Fire Chiefs' Association (Administrative) 170 101

4 California Fire Chiefs' Association (Chiefs) 600 121

5 California State Firefighters Association (CSFA) for PCFs (20) 1,500 101

6 Costco Membership - Annual Renewal (2) 165 147

7 Emergency Medical Service Integration Authority (EMSIA) 250 121

8 Fire Districts Association of California (FDAC) 440 121

9 International Code Council 135 141

10 International Public Management Assn for Human Resources 149 101

11 National Fire Protection Association (NFPA) 175 141

12 Northern California Fire Prevention Officer Section 165 141

13 Northern California Fire Training Officers Section 50 150

14 Santa Cruz Fire Chiefs' Association 300 121

15 California Society of Municipal Finance Officers 220 100

16 California Emergency Services Association (CESA) 75 121

17 California Peer Support Association membership 150 138

18 Government Finance Officers Association (GFOA) 310 100

19 International Association of Fire Chiefs (IAFC) 279 121

20 Capitola/Soquel Chamber of Commerce 187 121

21 California Fire Chiefs' Association (Training Officer) 250 150

22 Monterey County Training Fire Officers Association 25 150

23 Admin Training Subscription (Fred Pryor) 300 101

24 United States Lifesaving Association 300 152

25

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Item 2.1 C

57

P C Software 62219

51,224


1 APT & CTL Sonicwall Security Subscription* 300 111

2 Active 911 Licenses (50) 731 111

3 Central Endpoint Protection (Antivirus)* 1,680 111

4 Emergency Reporting Software Installation & Annual Fee 6,300 111

5 Exchange Server Software* 111

6 Exchange Server Spam Control Subscription* 12 111

7 MDC Moblie Computer/Tablet Miscellaneous Software/App - 119

8 Microsoft Technical Support* 1,000 111

9 Mobile Devices (14) Re-boot Software 760 119

10 Rass Licenses (not shared with Aptos) 2,100 111

11 Rass Security Certificate* 140 111

12 Mobile Device Management 840 111

13 Target Solutions 6,199 150

14 Telestaff Subscription - Annual 3,318 111

15 Unanticipated Software* 600 111

16 Versign (Security Certificate, Remote E-Mail)* 250 111

17 Web Content Filtering - OpenDNS* 1,480 111

18 Survey Monkey 228 111

19 Lexipol Subscription 8,786 101

20 Asset Management Software 8,000 111

21 Target Hazard Software 2,500 148

22 Crewsense Staffing Software 4,068 154

23 Exposure Tracker 1,932 103

24

25

26

27

28

29 * Aptos Reimbursement 40%

30

Item 2.1 C

58

681310 - Operations 2016 - 2017 FY

Final Budget

Supplies 62223

37,955


1 Apparatus Check-off Forms - 134

2 Business Cards 157 101

3 Computer - Cables, Disks, Tapes, Tables, Etc.* 1,000 111

4 Copy Machine Use Charges - Admin. Copiers (2) 13,400 101

5 General Provisions Fire Inspection Forms 505 141

6 Frames, Pictures - Historian 3,319 113

7 LE 100 Inspection Forms 705 141

8 LE 100 Postcards 684 141

9 Mapping 2,604 119

10 Office Supplies 12,000 101

11 Postage - Including Wildland 1,409 101

12 Printer Replacement - Stations 900 111

13 Shift Calendars 1,272 101

14 Training Manuals/Binders 150

15

16

17

18

19

20

21

22

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29

30

32

Item 2.1 C

59

Accounting and Auditing Fees 62301

30,798


1 Audit Services 12,750 100

2 Claim's Vendor Charges - County 9,444 100

3 Payroll Deduction Charges - County 200 100

4 Payroll Warrants and Auto Deposits - County 8,404 100

5

6

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8

9

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30

Item 2.1 C

60

681310 - Operations 2016 - 2017 FY

Final Budget

Directors' Fees 62327

20,286


1 Committee Meetings (24) 7,938 101

2 Regular Meetings (12) 9,261 101

3 Special Meetings (4) 3,087 101

4

5

6

7

8

9

10

11

12

13

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18

19

20

21

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30

34

Item 2.1 C

61

Laundry Services 62358

1,302


1 Personal Protective Equipment (PPE) Turnout Cleaning 1,302 139

Per NFPA 1851

2

3

4

5

6

7

8

9

10

11

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17

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20

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29

Item 2.1 C

62

681310 - Operations 2016 - 2017 FY

Final Budget

Medical Services - Other 62367

41,035


1 Drug Screening (2) 200 101

2 Echo Cardio (Stress) (3) 1,125 101

3 Fit for Duty Physical (3) 875 101

4 Physical Examinations (36) 23,580 101

5 Physical Examinations - New Hire (5) 6,495 101

6 Physical Reviews - Off Year - OSHA Required (23) 690 101

7 Vaccinations 8,070 101

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

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36

Item 2.1 C

63

Professional and Special Services - Other 62381

548,820


1 Background Checks - Employee New Hires (5) 5,035 101

2 (Blank) -

3 Cloud Backup Services* 4,100 111

4 County Payroll Changes - 101

5 Employee Assistance Program & Critical Incident Debriefing 5,000 138

6 Engineer Plan Check Services 20,000 141

7 Fireflex Yoga Wellness Program 3,150 101

8 GASB-68 Actuarial on Pension Liability 5,400 100

9 GASB-75 Valuation Update (Every 2 Years- 17/18) 20,000 100

10 Keller Online Service - SDS's, Safety Codes, Etc. (Every 2

Years) - 134

11 Legal Counsel 75,000 121

12 Lexipol Implementation - Time and Materials 37,500 101

13 Mobile Device Management 7,850 111

14 Network - Cabling* 500 111

15 Network - Maintenance and Repair* 95,904 111

16 Paramedic Quality Assurance Coordinator 121

17 Programming, Miscellaneous 4,000 111

18 Promotion Exam Services 5,000 101

19 Recording Secretary 9,576 121

20 Side Fund - Administration Fee (BNYM) 1,250 100

21 Virtual Server replacement project* 3,500 105

22 Tax Administration Fee (Journal Entry in Spring) 63,855 100

23 Training Professional (CTP) 155

24 Website 2,600 111

25 Gimli server replacement project - labor* 2,000 111

26 Sonicwall Setup and Stations/Fleet Site to Site VPN 2,500 111

27 Standards of Cover 44,000 121

28 Fitness Professional 4,000 150

29 LAFCO Study 25,000 121

30 Target Solutions On-Site Training 3,500 150

31 Compensation Study 20,000 101

Item 2.1 C

64

681310 - Operations 2016 - 2017 FY

Final Budget

32 Retaining Wall Settlement- 410 Kennedy 52,200 121

33 Shop Floor and Mezzanine Plans - 410 Kennedy 26,400 121

*Aptos Reimbursement 40%

38

Item 2.1 C

65

Legal Notices 62420

3,025


1 Budget Publication 400 101

2 Call for Bids 200 101

3 Legal Ads 1,700 101

4 Legal Ads - Fire Code Adoption (3 Year Cycle) - 141

5 Legal Ads - RFP 250 101

6 Legal Ads - Job Announcement Ads 475 101

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Item 2.1 C

66

681310 - Operations 2016 - 2017 FY

Final Budget

Equipment Lease & Rent 62500

10,952


1 Copy Machine Lease - Upstairs 4,400 101

2 Pitney Bowes Rental/Lease 624 101

3 First Alarm Security Cameras/Monitoring Admin. 5,928 101

4

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Item 2.1 C

67

Small Tools and Instruments 62715

94,687


1 Batteries, A's to D's, 9V 1,500 134

2 Batteries & Bulbs Replacements - Helmet Lights 150 123

3 Batteries - Hand Lights 420 123

4 Batteries, UPS 900 111

5 Batteries, UPS - Server Room* 1,250 111

6 Chains -Terminator and Standard, Saw Blades 1,500 146

7 Computer Monitors (4) 720 111

8 Computer Workstation Replacements (4) 3,600 111

9 Hand Light Replacements 780 123

10 Hazardous Materials Consumables 124

11 Helmet Light Replacements - Structure & Wildland 8,787 123

12 Hose - Clamps (8) 126

13 Hose - Spanner Wrench - Hydrant 2,119 126

14 MDC Mobile Computer/Tablets (5) 10,000 119

15 MDC Mobile Computer/Tablets Wireless Access Points 400 111

16 MDC Mobile Computer/Tablets Mounting Hardware 5,000 119

17 Petzl Grillons (4) 143

18 Pump Testing Equipment Replacements 651 104

19 Radio - Headsets (4) 2,270 109

20 Radio - Pagers (10) 4,432 109

21 Rescue Systems - Steel Rescue Carabiners - 143

22 Rope Rescue Equipment Replacements 1,790 143

23 SCBA Voice Amp & Mask Regulators (10) 4,066 145

24 Tools, Wildland Replacements - Stations, Engines 3,961 123

25 USAR Cache - Consumable Replacements 1,000 143

26 Video / Presentation Equipment 1,000 111

27 Water Rescue Sled 2,170 152

28 Laptop 145

29 Scott Masks 3,521 145

30 Strike Team /Out-of-County Equipment 4,894 112

31 Radio - Portables - 109

Item 2.1 C

68

681310 - Operations 2016 - 2017 FY

Final Budget

32 Cradle Point Routers (6) 11,860 111

33 Gimli Server replacement* 3,852 111

34 Fire Extinguisher, Dry Chemical #3499 916 120

35 Vehicle Stabilization 2,995 146

36 Chain Saw and Circular/Cutoff Saw 2,401 143

37 DOC Equipment 2,527 114

38 Radio Communication Assembly (2) 3,255 152

* Aptos Reimbursement 40%

42

Item 2.1 C

69

Education and/or Training 62826 (In-House Training)

70,861


1 Auto Extrication Training 3,400 150

2 EMT Recertification & License (40) 4,480 117

3 Smoke Machine Fluid 422 150

4 Manuals for In-House Training 2,000 150

5 Paramedic Licensure Renewals (18) 3,600 117

6 PCF Testing & Training 5,876 150

7 Props for Training - incl. USAR Props 5,000 150

8Unanticipated Training Expense - Cooperative Training

Program 3,500 155

9 Unanticipated Training Expense 3,000 150

10 Ventilation Prop - Cooperative Training Program 155

11 Ventilation Training - Paid Call 599 137

12 Fire Academy Training - Central 150

13 Fire Academy Training - Shared 10,000 150

14 SCBA Technician Training (2) 986 150

15 Firetown 5 Day Truck Academy 25,498 150

16 Marine Safety Division - Training 2,500 152

17

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Item 2.1 C

70

681310 - Operations 2016 - 2017 FY

Final Budget

Special District Expense 62888

39,000


1 Absorbent Materials - Apparatus & Stations 250 134

2 Badge Stickers 434 108

3 Cert Program - 141

4 Commercial License Fee (10) 450 150

5 Desk Wedge, Nameplates 152 102

6 Fitness Equipment - St. 4 Cable Resistance Machine 3,857 140

7 Fitness Equipment - St. 4 Squat Rack 611 140

8 Foam Class A, Class B - 134

9 Generator Permits - Admin., Station 1 & 2 1,206 134

10 Hazardous Materials Permit, Fuel Tanks - Station 1 & 2 1,107 134

11 Hose, 1" x 100' Wildland Replacement (10) 126

12 Hose Pack - Hydrant Drop-off 545 126

13 Hose, 1 3/4" 4,138 126

14 Hose, 6x10' - Pump Test Hose - 104

15 Hose - Firefighter Straps (9) 306 126

16 Hose - High-Rise Hose 184 126

17 Hydrant Maintenance 2,000 127

18 Firefighter Rescue Wipes 228 139

19 JFMP Printing Handouts & Certificates - 129

20 JFMP Awards 1,807 129

21 Ladders, Ground 131

22 Locks, Fire Department - 141

23 Nozzles - 4" to 2.5" Gated Wye 126

24 Nozzles - Storz to Rigid Male 4" to 2/12" Adapter 126

25 O.S.H.A Safety Signage - 144

26 Perpetual Name Plates, Lobby Board 184 102

27 Public Education Materials and Handouts 1,899 108

28 Service Awards, Plaques and Reception 5,000 102

29 Smoke Detector Testing Product - 141

30 Smoke Fluid for Burn Trailer 150

31 Special District Election 121

44

Item 2.1 C

71

32 Unanticipated Fitness Equipment Replacement 1,000 140

33 Vehicle Decals, Striping and Modifications 988 134

34 Tool Mounting Hardware 2,170 143

35 Flowers, Cards 2,500 101

36 Fitness Equipment - Bars, Hangers, Racks, Balls, Plates 1,674 140

37 County Parks Parcel Tax 10 100

38 Open House 2,500 100

39 Carwash 3,800 121

Item 2.1 C

72

681310 - Operations 2016 - 2017 FY

Final Budget

Subscriptions Books & Education Materials 62890

5,372


1 Code Books Update and Commentary - 141

2 Employment Notice Posters 242 101

3 FLSA Handbook Updates - 101

4 Manuals - Training 2,500 150

5 NFPA Subscription Service (National Fire Codes) 1,465 141

6 NFPA 72 Handbook - 141

7 Title 25 California Code of Regulations (Barclays Update) 165 141

8 Publications, E-Books, Manuals and Guides 1,000 101

9

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12

13

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18

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20

21

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29

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Item 2.1 C

73

Education & Training 62914 (Out of District Training-Transportation and Travel, Other)

127,058


1 Board Members - Fire District Ass. of California Conference 9,500 121

2 California Conference of Arson Investigators 4,935 150

3 Task Force Tips 1,833 126

4 California Fire Prevention Institute Conference (2) 2,096 141

5 Cal-PERS Conference (4) 6,000 101

6 Career Development 51,091 150

7 Employment Law Webinars 1,000 101

8 Firehouse World Conference 9,678 150

9 Liebert Cassidy - Employment Law Conference 3,400 101

10 Nor-Cal Prevention Officers Meetings 720 141

11 Peer Support Association Training & Conference (3) 2,716 138

12 Peer Support Training (1) - 138

13 Seminars & Other Requested Training - 150

14 Swimming Pass - Simpkins Swim Center - (100 swims) 1,010 152

15 Training Officer Symposium Fresno 9,244 150

16 CSMFO / GFOA Conference and Training 4,255 100

17 California Fire Chief's Annual Conference 1,953 101

18 Rescue Swimmers 152

19 Driver Operator 150

20 USAR Program or Rescue Systems Training 8,340 150

21 Administrative Fire Services Section Conference (3) 2,500 101

22 Haz-Mat Program 2,767 150

23 Public Agency Risk Managers Association Conference 1,320 101

24 CrewSense 2,700 154

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Item 2.1 C

74

681310 - Operations 2016 - 2017 FY

Final Budget

Gas, Oil, Fuel 62920

68,540


1 Diesel 50,000 134

2 Gasoline 18,000 134

3 Propane (Burn Trailer) 450 134

4 Propane (Fuel for Bullex Fire Extinguisher Trainer) 90 108

5

6

7

8

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10

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Item 2.1 C

75

Travel - Other 62928

600


1 Strike Team Expenses - During Travel 500 112

2 FastTrak Toll Tags 100 112

3

4

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6

7

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11

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Item 2.1 C

76

681310 - Operations 2016 - 2017 FY

Final Budget

Fleet Service Center Charges 62935

493,131


1

2 60% of Total Fleet Expense 493,131 121

3

4

5

6

7

8

9

10

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50

Item 2.1 C

77

Utilities 63070

55,526


1 PG&E - All Stations and Admin. 43,000 100

2 Sanitation Levy- All Stations, Admin. 4,326 100

3 Water Service - All Stations and Admin. 8,200 100

4

5

6

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Item 2.1 C

78

681310 - Operations 2016 - 2017 FY

Final Budget

Principal on Long Term Debt 74110

1,090,000


1 Note on Side Fund (CalPERS) 1,090,000 100

2

3

4

5

6

7

8

9

10

11

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52

Item 2.1 C

79

Interest on Long - Term Debt 74425

41,055


1 Note on Side Fund (CalPERS) 41,055 100

2

3

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6

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Item 2.1 C

80

681310 - Operations 2016 - 2017 FY

Final Budget

Contribution to Other Agencies - Other 75231

21,013


1 Local Agency Formation Commission (LAFCO) 21,013 121

2

3

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5

6

7

8

9

10

11

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Item 2.1 C

81

Operating Transfers Out 90000

785,000


1 Transfer to "Vehicle Replacement" - Index 681311 690,000 121

2 Transfer to "Capital Outlay" Building Improvement - Index 681320 50,000 121

3 Transfer to "Capital Outlay Fund #2 - Equipment - Index 681330 45,000 121

4

5

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Item 2.1 C

82

681310 - Operations 2016 - 2017 FY

Final Budget

Computer Equipment 86203

20,211


1 Desktop Computer and Software - Training 5,453 150

2 Virtual Server Host Gandalf, Galadrial & Samwise* 14,758 111

3


5

6

7

8

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10

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Item 2.1 C

83

Appropriations for Contingencies 98700

100,000


1 Contingencies 100,000 121

2

3

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6

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Item 2.1 C

84


Fleet Services Final Budget 2017-2018 FY (681312)

2017- 2018 2016- 2017 2015 - 2016 2017 vs 2018 %

SALARIES AND EMPLOYEE BENEFITS Budget Actual Actual Change

Regular Pay, Full Time, Permanent 51000 228,438 205,913 196,221 22,525 10.94%

Overtime Pay, Full Time Permanent 51005 6,500 12,267 6,453 (5,767) -47.01%

Regular Pay, Sick Leave 51015 880 - - 880 0.00%

OASDI - Social Security 52010 5,208 5,040 4,870 168 3.33%

PERS 52015 34,191 24,098 23,105 10,093 41.88%

Employee Group Insurance 53010 54,438 54,763 51,637 (325) -0.59%

Unemployment Insurance 53015 500 441 483 59 13.38%

Workers Compensation Insurance 54010 26,918 21,577 15,291 5,341 24.75%

Sick Leave Reserve 55020 8,500 6,259 12,065 2,241 35.81%

TOTAL SALARIES AND EMPLOYEE BENEFITS 365,573 330,357 310,124 35,216 10.66%- - -

SERVICES AND SUPPLIES

Telephone and Telegraph 61221 5,704 5,132 3,210 572 11.16%

Other Household Expense 61425 11,305 9,782 8,475 1,523 15.57%

Other Insurance 61535 9,800 9,800 9,800 - 0.00%

Maintenance - Mobile Equipment 61720 302,000 300,737 294,039 1,263 0.42%

Maintenance - Other Equipment 61730 3,535 4,071 1,183 (536) -13.16%

Maintenance - Structures, Improvements

and Grounds 61845 17,378 8,447 4,537 8,931 105.72%

Memberships 62020 80 115 70 (35) -30.43%

P C Software 62219 16,615 6,384 5,326 10,231 160.26%

Office Expense/Supplies 62223 3,450 2,682 1,390 768 28.62%

Professional and Specialized Services 62381 2,195 - - 2,195 0.00%

Equipment Lease & Rental 62500 8,100 - - 8,100 0.00%

Small Tools and Instruments 62715 6,561 4,488 2,693 2,073 46.18%

Education and/or Training 62826 3,500 - 750 - 0.00%

Special District Expense 62888 4,502 2,833 2,505 1,669 58.92%

Subscriptions Books & Education Materials 62890 3,060 1,728 1,728 1,332 77.08%

Transportation and Travel, Other 62914 6,405 2,824 4,747 3,581 126.77%

Gas, Oil, Fuel 62920 35,100 32,697 25,643 2,403 7.35%

Utilities 63070 11,893 13,045 10,343 (1,152) -8.83%

TOTAL SERVICES AND SUPPLIES 451,183 404,765 376,440 46,418 11.47%

FIXED ASSETS - - -

Structures and Improvements 86110 - - - - 0.00%

Equipment 86204 5,128 - 9,324 5,128 0.00%

TOTAL FIXED ASSETS 5,128 - 9,324 5,128 0.00%

SUB-TOTAL -

821,884 735,122 695,888 86,762 11.80%

INTRAFUND TRANSFER - - -

Intra-fund Credit (60%) 95225 493,131 505,813 482,407

TOTAL INTRAFUND TRANSFER 493,131 505,813 482,407 (12,682) -2.51%

60% 70% 75%

TOTAL FLEET SERVICES BUDGET 328,754 229,309 213,481 99,445 43.37%

Charges for Services 42122 328,754 343,707 192,577 (14,953) -4.35%

Interest 40430 - 1,454 1,127

NET IMPACT (Shortfall) / Surplus - 115,852 (19,778) (115,852) -100.00%

Page 1 09/12/2017

Item 2.1 D

85

681312 - Fleet Services 2017 - 2018 FY

Final Budget

Regular Pay - Permanent 51000

228,438


1 Non-Safety 175,057 101

2 Part-Time - Administrative Assistant 53,381 101

3

4

5

6

7

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Item 2.1 D

86


Final Budget

Overtime Pay - Permanent 51005

6,500


1 OTHER/MISCELLANEOUS

2 Mechanic Services 6,500 101

3

4

5

6

7

8

9

10

11

12

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Item 2.1 D

87


Final Budget

Regular Pay - Sick Leave 51015

880


1 Sick Leave Pay - Reg. Employees Daily Basis 880 101

2

3

4

5

6

7

8

9

10

11

12

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Item 2.1 D

88


Final Budget

OASDI - Social Security 52010

5,208


1 Mechanic and Part-time Admin. 5,208 101

2

3

4

5

6

7

8

9

10

11

12

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Item 2.1 D

89


Final Budget

P E R S 52015

34,191


1 Miscellaneous 1st Tier Plan - 10.110% + $8,919 29,275 101

2 Miscellaneous 3rd Tier Plan - 6.533% 4,837 101

3 1959 Survivor Benefits Pooled Contribution ($2.20 ea/mo.) 79 101

4

5

6

7

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Page 1 09/12/2017

Item 2.1 D

90


Final Budget

Employee Insurance and Benefits 53010

54,438


1 Dental - Healthcare Dental Trust 2,785 101

2 Employer Contribution to 457 Deferred Comp. 101

3 Level 1959 Survivors Benefit Fiscal Bill for Safety & Misc. 79 101

4 Life Insurance 512 101

5 Medical Health Insurance - Active 49,784 101

6 Medical Health Insurance - Admin. Fee 149 101

7 Salary Continuance Insurance 588 101

8 Vision Care 541 101

9

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23

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Page 1 09/12/2017

Item 2.1 D

91


Final Budget

Unemployment Insurance 53015

500


1 Staff (3) 500 101

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

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20

21

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Page 1 09/12/2017

Item 2.1 D

92


Final Budget

Workers Compensation Insurance 54010

26,918


1 Santa Cruz Fire Agencies Insurance Group - SCCFAIG 26,918 101

2

3

4

5

6

7

8

9

10

11

12

13

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Item 2.1 D

93


Final Budget

Sick Leave Reserve 55020

8,500


1 Accrual - Annual Sick Leave, Vacation, CTO Payoff,

2 Excess Bi-Weekly Comp. Hour Payoffs 8,500 101

3

4

5

6

7

8

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Page 1 09/12/2017

Item 2.1 D

94


Final Budget

Telephone & Telegraph - Non Telecom 61221

5,704


1 Alarm Monitoring 1,048 133

2 Verizon Wireless 1,908 109

3 Cellular Phone Equipment - 133

4 Internet Service 2,748 111

5

6

7

8

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Item 2.1 D

95


Final Budget

Other Household Expense - Services 61425

11,305


1 Industrial Laundry 3,450 133

2 Waste Removal of Oil, Filters, Anti-Freeze 3,000 133

3 Waste Removal 2,125 133

4 Waste Removal, Sump 2,730 133

5

6

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Item 2.1 D

96


Final Budget

Other Insurance 61535

9,800


1 Business & Excess Liability - F.A.I.R.A. 9,800 101

2 (Garage Keepers Coverage - included in line 1)

3

4

5

6

7

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Item 2.1 D

97


Final Budget

Maintenance - Mobile Equipment - Services 61720

302,000


1 Electrical Supplies, Shop 5,000 133

2 Miscellaneous Parts & Supplies - Apparatus & Vehicles 205,000 133

3 Outside Contract Labor 35,000 133

4 Shop Supplies, (Grease, Liquids, Cleaning Supplies) 12,000 133

5 Tires 45,000 133

6

7

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10

11

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14

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Final Budget

Maintenance - Other Equipment - Service 61730

3,535


1 Jack Service & Maintenance (10) 2,000 133

2 Smoke Machine Calibration 1,260 133

3 Fire Test - annual 275 133

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Final Budget

Maintenance - Strutures Improvement & Grounds 61845

17,378


1 Alarm System Repairs 400 133

2 Backflow Inspection & Maintenance 1,230 133

3 Electrical Repairs 400 133

4 Landscaping 1,320 133

5 Overhead Door Repairs 2,520 133

6 Painting, Doors, Construction Repairs, Other Miscellaneous 3,133 133

7 Plumbing Repairs 200 133

8 Plymovent Repairs 500 133

9 Redwood Tree Removal/Trimming - 133

10 Sprinkler System 5 Year Test & Repairs - 105

11 Shelving and Storage 675 133

12 Overhead Door Operators (2) 7,000 105

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Final Budget

Memberships 62020

80


1 Northern California Fire Mechanics Association (2) 80 133

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Final Budget

P C Software 62219

16,615


1 Allison Mechanic Translator (1 License) 878 133

2 CFA Maintenance Program & Training 2,995 133

3 CFA Software (2 Licenses) 1,795 133

4 Cummins Diagnostic Software 1,198 133

5 D-Dec, Software Update for Existing 1,448 133

6 Caterpillar Software 1,301 133

7 E-Service Request Module 7,000 133

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Final Budget

Supplies 62223

3,450


1 Office Supplies 1,600 133

2 Postage 350 133

3 Apparatus Check-off Forms 1,500 133

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Final Budget

Professional and Specialized Services 62381

2,195


1 Keller Online Service - SDS, Safety Codes, etc. (every 2 years) 2,195 133

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Final Budget

Equipment Lease & Rent 62500

8,100


1 Security Cameras - 410 Kennedy 8,100 133

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Final Budget

Small Tools and Instruments 62715

6,561


1 Tools, Small (Shop) 2,800 133

2 Scan Tool 2,208 133

3 Cradlepoint Wireless Router 1,553 133

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Final Budget

Education and/or Training 62826 (In-House Training)

3,500


1 CFA Fleet Management Software User Training 3,500 150

2 CFA "Using CFSWin8" Training - 150

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Item 2.1 D

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Final Budget

Special District Expense 62888

4,502


1 Absorbent Materials, Shop & Service Truck 1,070 133

2 Hazardous Materials Permit - 410 Kennedy 949 133

3 O.S.H.A. Safety Signage - 410 Kennedy 100 133

4 Permit, EPA ID Number - Annual (Misc. Oil Storage) 383 133

5 Unanticipated Expense 2,000 133

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Item 2.1 D

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Final Budget

Subscriptions Books & Education Materials 62890

3,060


1 Appartus and Vehicle Manuals 3,060 133

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Item 2.1 D

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Final Budget

Education & Training 62914 (Out of District Training)

6,405


1 ASE Certification 264 150

2 CCDET I & II Training & License 226 150

3 FireShows West Conference, Reno 2,036 150

4 Mechanic Trainings, Annual (2) 2,993 150

5 Mechanic Training - Bendix Brake Training School 886 150

6 Mobile Communications and Electronics Installer (MCEI) - 150

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Item 2.1 D

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Final Budget

Gas, Oil, Fuel 62920

35,100


1 Bulk - Oil & Grease 35,000 133

2 Propane, Forklift 100 133

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Final Budget

Utilities 63070

11,893


1 PG&E 9,000 133

2 Sanitation Levy 593 133

3 Water Service 2,300 133

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Item 2.1 D

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Final Budget

Structures and Improvements 86110

-


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Item 2.1 D

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Final Budget

Equipment 86204

(No budget items for this SubObject) 5,128


1 2 Post Lift 5,128 133

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Item 2.1 D

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Final Budget

Intrafund Transfer 95225

(No budget items for this SubObject) -


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Item 2.1 D

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Central Fire Protection District of Santa Cruz

Capital Final Budgets 2017-2018 FY

Vehicle Replacement Budget (681311) 2017- 2018 2016- 2017 2015 - 2016 2017 vs 2018 %

Budget Actual Actual Change

FIXED ASSETS

Mobile Equipment 86209 1,253,137 - - - -

TOTAL FIXED ASSETS 1,253,137 - - - -

TOTAL VEHICLE BUDGET 1,253,137 - - - -

Capital Improvement Budget (681320) 2017- 2018 2016- 2017 2015 - 2016 2017 vs 2018 %


FIXED ASSETS

Structures and Improvements 86110 20,000 431,232 - (411,232) -2056%

TOTAL FIXED ASSETS 20,000 431,232 - (411,232) -2056%

TOTAL CAPITAL BUDGET 20,000 431,232 - (411,232) -2056%

Capital Equipment Budget (681330) 2017- 2018 2016- 2017 2015 - 2016 2017 vs 2018 %


FIXED ASSETS

Equipment 86204 224,829 84,499 - 140,330 166%

TOTAL FIXED ASSETS 224,829 84,499 - 140,330 62%

TOTAL EQUIPMENT BUDGET 224,829 84,499 - 140,330 62%

Page 1 06/14/2016

Item 2.1 E

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681311 - Vehicle Replacement2017 2018 FY

Final Budget

Mobile Equipment 86209

1,253,137


1 Apparatus Financing 1,000,000 133

2 Prevention 47,762 133

3 Flatbed 47,762 133

4 Training Vehicle 77,613 133

5 Utility / ST LDR 80,000 133

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Item 2.1 E

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681320 - Capital Outlay

2017 2018 FY

Final Budget

Structures and Improvements 86110

20,000


1 Speaker System - Station 1 10,000 109

2 Electrical Upgrade - 410 Kennedy 10,000 133

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Item 2.1 E

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681320 - Capital Outlay

2017 2018 FY

Final Budget

Equipment 86204

224,829


1 Draft Commander Mobile Fire Pump Testing & Training 142,178 133

2 PPE Washer, Industrial, 80 lbs Extractor 27,125 139

3 Thermal Imagers (4) 34,173 156

4 Res Q Tec Lifting Bag 5,078 143

5 Kawasaki Ultra Water Craft 16,275 152

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Item 2.1 E

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Apparatus Replacement Schedule

FY 2017-18 FY 2018-19 FY 2019-20

Unit Assigned Vehicle # Status Age Replace Reserve BASE $ 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026

E12 Stn. 3-Reserve 3417 R 2017 2032 2037 650,000

E19 Stn. 2-Engine 3412 A 2017 2032 2037 650,000

T72 Stn. 2-Truck 3472 A 2017 2032 2037 1,600,030

New Type 6 0000 A 2017 2032 2037 250,000

Total Financing 3,150,030 1,000,000 338,620 338,620 338,620 338,620 338,620 338,620 338,620

E11 Stn. 1-Reserve 3415 R 2003 2018 2027 550,000 676,431

E15 Stn. 1-Engine 3411 A 2006 2021 2026 550,000 739,154

E16 Stn. 4-Engine 3414 A 2007 2022 2027 550,000 761,329

E37 Stn. 3-Type 3 3437 A 2007 2023 2028 250,000 356,440

E38 Stn. 4-Type 3 3438 A 2007 2024 2029 250,000 367,133

E13 Stn. 3-Engine 3413 A 2014 2029 2034 616,030

W50 Stn. 2-WT 3450 A 1990 2019 2034 300,000 380,031

R60 Stn. 1-Rescue 3460 A 2000 2020 2035 500,000 652,387

S93 Stn. 3 3493 A 2004 2019 2024 120,000 152,012

V00 Fire Chief 3400 A 2015 2025 2030 59,636 90,204

V01 Asst. Chief 3401 A 2016 2026 2031 75,000 116,848

V02 Training 3402 A 2001 2017 2022 65,000 77,613

V03 B.C. 3403 A 2016 2026 2031 92,717 144,450

Back-up B.C.* 3403R R 2005 2015 2020 100,000

P80 Fire Marshall 3480 A 2009 2019 2024 65,000 82,340

P81 Prevention 3481 A 2007 2017 2022 40,000 47,762

P82 Prevention* 3482 A 2000 2000 40,000

U99 Stn. 1-Utility 3499 2009 2019 2024 40,000 50,671

U91 Repair Svc 3491 2017 2027 2032 150,000

Fleet* 3495 A 1993 65,000

NEW Utility / ST LDR A NEW 2017 80,000 80,000

R61 Flatbed 3461 A 1987 2017 40,000 47,762

Expenditures 4,598,382 1,253,138 1,015,051 1,003,674 991,007 1,077,774 1,099,949 695,060 705,753 90,204 261,297

Running Balance 1,829,202$ 1,504,151$ 1,190,477$ 889,471$ 501,697$ 91,748$ 86,688$ 70,934$ 670,730$ 1,099,433$

Beginning Balance as of 6/30/17 2,392,340

CPI - 3% 3%

CFPD Contribution 690,000

V= Chief staff B= Battalion chief W= Water tender E=Engine

U= Utility/staff S= Breathing Support/ Rescue RS=Repair/Service P=Prevention

* Not scheduled for replacement

Item 2.1 E

120

Capital Improvement Schedule

FY 2017-18 FY 2018-19 FyY 2019-20

Description TYPE

Useful

Life Age Replace BASE $ 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026

Communication Lines/Phone Replacement ALL 10 NEW 2018 $45,000 47,741

Admin Roof ADMIN 20 2001 2021 $40,000 46,371

Admin Exterior / Hardscape ADMIN 20 2001 2021 $50,000 57,964

Station 1 Roof Station 1 20 1997 2018 $100,000 106,090

Station 1 Speaker System Station 1 20 NEW 2017 $9,709 10,000

Station 1 Exterior / Hardscape* Station 1 50 1960 2010 $150,000


Station 2 Exterior / Hardscape Station 2 20 2003 2023 $150,000 184,481


Station 3 Exterior / Hardscape Station 3 50 1980 2030 $200,000


Station 4 HVAC Station 4 10 2017 2027 $14,000

Station 4 Exterior / Hardscape Station 4 50 2001 2051 $25,000

410 Kennedy Roof FLEET 20 2017 2037 $70,000

410 Kennedy Floor FLEET 50 NEW 2018 $200,000 212,180

410 Kennedy Exterior/Hardscape FLEET 50 2013 2063 $500,000

410 Electrical Upgrade FLEET 10 New 2017 $9,709 10,000

Expenditures $1,633,417 20,000 366,011 - - 104,335 - 221,377 - - 53,757

Running Balance 454,571$ 138,561$ 188,561$ 238,561$ 184,226$ 234,226$ 62,849$ 112,849$ 162,849$ 159,092$

Beginning Balance as of 6/30/17

CPI Index- 3%


* Not scheduled for improvement

424,571

3%

9/7/2017

Item 2.1 E

121

Equipment Replacement Schedule

FY 2017-18 FY 2018-19 FY 2019-20

Description TYPE Useful Life

Date

Purchased Replace Per Unit

# of

Units BASE $ 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026

50 SCBA units with additional equipment SCBA 10 2013 2023 $5,600 50 $280,000 344,365

6 Units-Front Line Monitor/Defibrillators ALS 10 2008 2018 $22,000 6 $132,000 140,039

Treadmill (5) 15yrs of service FITNESS 15 2017 2032 $6,200 5 $31,000

Pump Tester Draft Commander Mobile 20 NEW 2017 $138,037 1 $138,037 142,178

PPE Washer, Industrial, 80 lbs Extractor PPE 10 NEW 2017 $26,335 1 $26,335 27,125

Thermal Imagers (4) TIC 10 NEW 2017 $8,294 4 $33,178 34,173

Res Q Tec Lifting Bag Rescue 10 NEW 2017 $4,930 1 $4,930 5,078

Kawasaki Ultra Water Craft Rescue 10 NEW 2017 $15,801 1 $15,801 16,275

Expenditures $645,480 224,829 140,039 - - - - 344,365 - - -

Running Balance 248,141$ 153,102$ 198,102$ 243,102$ 288,102$ 333,102$ 33,737$ 78,737$ 123,737$ 168,737$

Beginning Balance as of 6/30/17

CPI Index- 3%


427,970

3%

9/7/2017

Item 2.1 E

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BEFORE THE BOARD OF DIRECTORS OF THE CENTRAL FIRE PROTECTION DISTRICT

OF SANTA CRUZ COUNTY

RESOLUTION NO. 2017-20

On motion of Director Duly seconded by Director the following Resolution is adopted.

RESOLUTION ADOPTING GENERAL OPERATING BUDGET, FLEET SERVICES

BUDGET AND CAPITAL OUTLAY BUDGETS FOR FISCAL YEAR 2017-2018

WHEREAS, Section 13895 of the Health and Safety Code has been complied with, and

WHEREAS, said hearings have been terminated, during which time all additions and deletions

to the proposed budgets for 2017-2018 were made, and

NOW, THEREFORE, IT IS HEREBY RESOLVED in accordance with Section 13895 of the

Health and Safety Code, the Final General Operating Budget, Final Fleet Services Budget and

the Capital Outlay Budgets of the Central Fire Protection District of Santa Cruz County for

which the Board of Directors is the governing board, for fiscal year 2017-2018 be and is hereby

adopted in accordance with the following:

Final Central Fire Protection District Operating Budget (Budget Unit #681310)

(1) Salaries & Employee benefits $ 13,009,220

(2) Services & Supplies $ 2,446,675

(3) Other Charges $ 1,937,068

(4) Fixed Assets $ 20,221

(5) Contingencies $ 100,000

(6) Designated reserves $ -

Total Central Fire Protection District Operating Budget Requirements $17,513,174

Final Central Fire Protection District Fleet Services Budget (Budget Unit #681312)

(1) Salaries & Employee benefits $ 365,573

(2) Services & Supplies $ 451,183


(4) Intrafund Transfer $ <493,131>

Total Central Fire Protection District Fleet Services Budget Requirements $328,754

Item 2.2

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Page 2

RES 2017-20

Final Central Fire Protection District Capital Improvement Budget (Budget Unit #681311)

(1) Fixed Assets $ 1,253,137

Total Central Fire Protection District Fleet Services Budget Requirements $1,253,137

Final Central Fire Protection District Capital Improvement Budget (Budget Unit #681320)



Final Central Fire Protection District Capital Equipment Budget (Budget Unit #681330)



BE IT FURTHER RESOLVED that the appropriations for each budget unit which constitute

the respective totals for each of the objects of the expenditures listed are attached hereto and

known as the Final Budgets (on file with the Secretary of the Board); and;

BE IT FURTHER RESOLVED that the Fire Chief is authorized as follows to approve changes

in equipment classification of services, supplies and fixed asset acquisitions as to quantity, type

and cost as long as the original total budget unit amounts approved by the Board of Directors are

not exceeded:

1. Substitute or other items shall be limited to a unit cost of no more than $5,000.00.

2. Original item unit cost can be increased up to 15%. Changes in items costing more will

continue to be approved by the Board of Directors.

BE IT FURTHER RESOLVED that the Fire Chief is authorized to receive monies from the

State of California or the Federal Government as unanticipated revenues (in account #40894) and

make appropriations to the current year’s budget to cover expenses as it relates to mutual aid

responses throughout California.

Item 2.2

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Page 3

RES 2017-20

BE IT FURTHER RESOLVED that the Fire Chief and/or Business Services Manager with

approval from the Finance Chair is authorized to approve budget appropriations and/or fund

transfers for Fiscal Year End Close for the period between the regularly scheduled Board

Meeting to be held on June 12th, 2018 through June 30th, 2018.

PASSED AND ADOPTED by the Board of Directors of the Central Fire Protection District of

Santa Cruz County, County of Santa Cruz, State of California, at a regular meeting held on

September 12th, 2017 by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

________________________________ ________________________________

Board Chair Date

ATTEST: ________________________

Secretary of the Board

Attachments: Revenue Summary and Budget Summaries

Distribution: Resolution file

County Auditor-Controller

Item 2.2

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1

CENTRAL FIRE PROTECTION DISTRICT BOARD OF DIRECTORS

MINUTES Tuesday, August 8, 2017 – 7:00 P.M.

Administration Office – 930 17th Avenue, Santa Cruz, CA Complete Board Meeting packets are available on request for review at the

Administration Office, Fire Stations, and on Central’s website. Call (831) 479-6842 or visit: www.centralfpd.com.

1.0 CALL TO ORDER

1.1 Pledge of Allegiance 1.2 Call Meeting to Order – Roll Call of Directors

Chair Miller called the meeting to order at 7:00 p.m., and asked all in attendance to join him in saluting the flag. Chair Miller also asked all in attendance to take a moment in silence in honor of a Santa Cruz Firefighter that had passed. Also in attendance were Directors Lucchesi, Burnham, Franchi, Haas, Walter, Chief Hall, and Administrative Services Manager Gena Finch. Director Cupples was absent.

2.0 CLOSED SESSION

Public Comment: Public comments on closed session agenda items will be accepted by the Committee at this time. The Committee will then recess into closed session to discuss items on the closed session agenda.






Professional Firefighters Union, IAFF Local 3605 Chair Miller advised that the Board would not be going into closed session.

3.0 RECONVENE TO OPEN MEETING Report of Action(s) – At the conclusion of a closed session a report of any

reportable action(s) taken in closed session will be made 3.1 Report out of Closed Session There was no closed session, so there was nothing to report.

Item 5.1

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4.0 CONSENT AGENDA

Matters listed under the Consent Agenda will be acted upon by one motion affirming the action recommended. There will be no separate discussion on items unless members of the Board or staff request removal of item for separate action.

Public Comment on Consent Agenda: This is the time for members of the public to address the Board on items that are on the Consent Agenda. Oral presentations should ordinarily not exceed 3 minutes per person.

4.1 Approve Minutes of Regular Board Meeting on July 11, 2017

4.2 Approve Expenditures for the Month of July in the amount of $2,095,478.79

4.3 Approve Payroll for the Month of July in the amount of $656,976.98

Motion to Approve Consent Agenda

Director Haas made a motion to approve the Consent Agenda. The motion was seconded by Director Burnham.

The motion passed with 6-Ayes. Director Cupples was absent.

5.0 ORAL COMMUNICATIONS

Public Oral Communications upon matters not on the Agenda: Oral presentations should ordinarily be limited to 3 minutes per person. There can be no deliberation or action on items not on the agenda. The Board may refer a matter to staff or schedule discussion for a future meeting. The public should address the Board on items on the agenda during the Board’s consideration of the item.

5.1 Staff Oral Communications

There was no public comment.

There was no staff comment.

5.2 Board of Directors Oral Communications

Director Lucchesi made mention of an auto accident in Soquel the week before, commended the District staff that responded, and mentioned that several people had commented to him on the staff’s response to the accident.

6.0 COMMITTEE REPORTS

Standing committees are subject to Brown Act requirements. A written agenda is prepared and posted at least 72 hours prior to the committee meeting. An opportunity is provided for public input at committee meetings.

6.1 Personnel Committee: Committee Chair Report- Director Lucchesi

Item 5.1

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Chair Lucchesi advised that the Committee had met two times – July 12, 2017 and August 8, 2017; he advised that they discussed the Fire Chief Evaluation, which had not yet made it into the Board Packet – Barry Franchi and Kevin Walter had prepared it; the final draft had been submitted to the three bargaining groups for their input – with a response due by August 18, 2017 – and a copy will be given to the Board members for their review and comment as well; advised that the Committee had a study session regarding negotiations and have no formal action or recommendations at this time; advised that the Committee reviewed RFP proposal for a compensation study – advised that four were received and they are going to interview three companies on August 23, 2017, and after which they will forward their recommendation(s) to the Finance Committee to review because of the cost – and if the Finance Committee approves, it will then go to the full Board; advised that the Committee had been briefed on the joint recruitment that is occurring, and reviewed three job description updates related to the joint recruitment process; advised that in general terms discussed healthcare costs; advised that they discussed negotiation processes and are developing things on paper to move ahead with that; advised that they had side letters from 3605 on their Agenda to discuss, but they had been pulled; and, advised that the only action taken was to remove three companies into an interview process for the compensation analysis/study.

Chair Miller inquired about negotiations and when the Personnel Committee would be providing the Finance Committee with recommendations/suggestions. Discussion ensued regarding the process and timing.

6.2 Finance Committee: Committee Chair Report- Chair Miller

Chair Miller advised that the Committee had not met; advised they are meeting August 30, 2017 to look at year end financials and long term liabilities, among other things.

6.3 LAFCO Ad-Hoc Committee: Chair Miller

Chair Miller advised that the Committee had not had a meeting; advised that the Committee had received three proposals for the study; advised that Director Haas and Chief Hall had some fantastic comments on the proposals; all three proposals are very different – even the cost factor; advised that the information is with the LAFCO Committee and a decision will be made regarding a decision. Chief Hall advised that Pat McCormick is still waiting for a response from a couple of the Adhoc members; a matrix will be prepared regarding the pros and cons of each proposal and a meeting will be scheduled thereafter.

Chief Hall advised that the Standards of Coverage Study is due the end of August/early September due to a data snafu.

7.0 STAFF REPORTS

7.1 Correction to Adopted Fee Schedule- Fire Marshal Mike DeMars

Fire Marshal DeMars addressed the Board, advising that it was discovered that some of the fees had been raised when they shouldn’t have; advised that fortunately the mistake was noticed before anyone was charged an incorrect fee; advised that the fees have been recalculated and the new schedule is in the packet for the Board’s review;

Item 5.1

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and, advised that they had also caught a typo and corrected that as well. Chief Hall advised that the Commercial and the R1, 2 and 3 were the ones that were corrected.

8.0 CHIEF’S REPORT

8.1 Action Items- Fire Chief Steven Hall

Chief Hall advised that he didn’t have an updated Action Items form; no new items had been added, and that there are three pending.

8.2 Highlights- Fire Chief Steven Hall

Chief Hall gave an in-depth update regarding the strike team activity that the District personnel had responded to; advised that he had received a call that Central’s staff had gone above and beyond with regard to their strike team duties, and the Chief advised that he is extremely proud of the District personnel; advised that Chief Walbridge has now been signed off for Strike Team Leader status, and congratulated him; advised that Captain Scott Harway had recently completed his Acting Battalion Chief requirements, and congratulated him; he gave a brief overview regarding some specialized training that occurred in June with Captain Achen at the Hollister Hills State Vehicle Park; and, mentioned that he was approached by Miguel Valencia, who is engaged with the City of Santa Cruz Downtown Streets Team, and they are putting a special group of individuals to together to work with Captain Laurel Walters to conduct hydrant maintenance in Central’s District [cleaning and painting of the hydrants] – it is proposed to begin in February or March of 2019 for a couple days a month, and it is at no cost to Central.

Discussion ensued. The Board approved the proposal for the hydrant maintenance.

8.3 Review of Fourth Quarter EZ One Financial Report

Chair Miller advised that he had reviewed the information and everything looked good, but that he would be reporting back after the Finance Committee meeting August 30, 2017. Chief Hall advised that the preliminary fiscal year end results about $16.5 million, total expenditures of $15.8 million, for a carryover of $737,000 – which is great news; advised that it included unanticipated revenue from the County and the other big savings was carryover for budgeted items that weren’t spent this year.

8.4 Review of Fourth Quarter Incident Response Types by Agency, 2017

Chief Hall advised the report went from May 1 through May 31, 2017; advised that there were 494 calls, with an average response time of 4 minutes and 37 seconds; advised that most of the calls were EMS calls; and, advised he was very impressed.

Director Haas advised that he didn’t believe that the report was useful, and hoped that a better report could be developed so that it was more useful to set goals for the District.

8.5 Review of Fourth Quarter Report for Fleet Services

There were no comments, other than Chair Miller advising that he was looking forward to reviewing the business plan. Chief Hall requested that this item be pulled from the Agenda.

Item 5.1

129

5

8.6 Review of Fourth Quarter Website Analytics

Chief Hall gave a brief overview regarding the report; advised that since April 1, 2017 we’ve had 2,609 total visits to the new site; commented on the great job Katie has done with regard to the site; and gave an overview of the types of uses of the site.

9.0 OLD BUSINESS

9.1 Approve Resolution 2017-19, Establishing Fees for Permits and Services (Correction)- Fire Chief Steven Hall Discussion/Action

Chief Hall gave a brief overview. Director Burnham made a motion to approve Resolution 2017-19, Establishing Fees for Permits and Services (Correction), and waived a reading of the Resolution. The motion was seconded by Director Walter. The motion passed with 6-Ayes; Director Cupples was absent.

10.0 NEW BUSINESS

10.1 Review Letter of Understanding Between Central Fire and IAFF Local 3605, Dated May 11, 2017, Regarding Temporary Assignment- Fire Chief Steven Hall Discussion/Action

This Item was pulled from the Agenda.

10.2 Review Letter of Understanding Between Central Fire and IAFF Local 3605, Dated June 12, 2017, Regarding Working Out of Classification- Fire Chief Steven Hall Discussion/Action

This Item was pulled from the Agenda.

10.3 Santa Cruz County Fire Chiefs Joint Recruitment Process (Firefighter, Firefighter/Paramedic)- Fire Chief Steven Hall

Discussion Chief Hall gave an in-depth overview regarding the proposed Joint Recruitment;

and, advised that there are five agencies that wish to participate – City of Santa Cruz, Scotts Valley, Central, Aptos and Watsonville; and, advised that he believed that this would be a benefit to all involved; advised that the District’s PCF’s will be invited to participate in this process; and, that the City of Santa Cruz Fire HR department is taking the lead regarding the applications because they have the staffing to handle this.

Discussion ensued regarding the process.

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6

10.4 Job Descriptions- Fire Chief Steven Hall Discussion

Chief Hall gave an overview, and advised that changes, such as a typo or a legal issue will be presented to the Personnel and Finance Committees and the Board – significant changes, such as education requirements or significant change to the job description, will still require review/comment by the Finance and Personnel Committees and the Board.

Discussion ensued.

11.0 ADJOURNMENT

Note: The Board President requests that if you have any questions or wish clarification or additional information about any item on the agenda or contained in the attached materials, to please call the Fire Chief at (831) 479-6842 before the meeting. Information regarding items on the agenda may be reviewed at our business office located at 930 17th Avenue, Santa Cruz, California 95062, or you may view the agenda on our website at www.centralfpd.com

The meeting was adjourned at 7:55 p.m.

This will certify that the foregoing is a true copy of discussions during the Central Fire Protection District Regular Meeting held on August 8, 2017, as prepared by me.

__________________________ Dated: August 16, 2017

Donna J. Steward

Recording Secretary

ATTEST:

__________________________

Committee Chair

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09/08/2017CLAIMS BY GL OBJ

Claim Date Vendor Message Amount

Filter: (Claim Date is between 08/01/2017and 08/31/2017)(Pre-Approved Excluded)

GL Key: 681310

GL Obj: 53010 Employee Group Insurance08/07/2017 HEALTH CARE DENTAL TRUST C/O

Heritage Bank of Commerce

Group Dental Insurance - September 2017

(partially offset by Retiree reimbursement

#41692)

$10,148.66

08/17/2017 CALPERS RETIREMENT SYSTEM Healthcare - active/retiree - administrative fee -

September 2017

$502.22

08/17/2017 CALPERS RETIREMENT SYSTEM Healthcare - active/retiree - September 2017 $149,893.29

08/30/2017 C.A.P.F.F. Long Term Disability Ins. - September 2017 $1,372.00

08/30/2017 FDAC EBA - C/O Keenan - SETECH Vision Insurance - active - September 2017 $933.54

08/30/2017 FDAC EBA - C/O Keenan - SETECH Life Insurance - active/retiree - September

2017 (partially offset by Retiree reimbursement

#41692)

$1,656.00

$164,505.71SubObject Total

GL Obj: 61110 Clothing & Personal Supplies08/17/2017 RED WING SHOES Wildland Boots - Gleitsman, Herman,

Wiesinger

$1,046.37

08/17/2017 L.N. CURTIS & SONS Structure Helmets - DeMars - shield $47.73

08/24/2017 L.N. CURTIS & SONS Turnouts - Structure - new hires and NFPA

replacement

$12,000.10

08/24/2017 L.N. CURTIS & SONS Turnout boots - Bauen $417.72


GL Obj: 61125 Uniform Replacement08/02/2017 US BANK - Corporate Payment Systems Uniforms - COLLINS - 5.11 Tactical - uniform

boots (Collins/Miller)

$206.14

08/17/2017 SUMMIT UNIFORMS Uniforms - Piper - Class "B" alteration $49.16

08/17/2017 SUMMIT UNIFORMS Uniforms - Piper - Class "B" pants (3), shirts (3) $681.72

08/17/2017 SUMMIT UNIFORMS Uniforms - Donato - Class "B" pants (3), shirts

(3)

$681.72

08/17/2017 SUMMIT UNIFORMS Uniforms - Weybright - Class "B" pant $119.08

08/17/2017 SUMMIT UNIFORMS Uniforms - Kokot, Piper - duty boots $347.42

08/17/2017 SUMMIT UNIFORMS Uniforms - Collins - duty shoes $108.16

08/17/2017 SUMMIT UNIFORMS Uniforms - Achen - Class "B" pants (3), shirts

(3)

$845.59

08/17/2017 SUMMIT UNIFORMS Uniforms - Achen - boots $173.71

08/17/2017 SUMMIT UNIFORMS Uniforms - Weybright - Class "B" shirts (2) $227.24

08/24/2017 RED WING SHOES Uniforms - McCloskey - duty boots $158.02

08/24/2017 RED WING SHOES Uniforms - Negro - duty boots (2) $283.39

08/24/2017 L.N. CURTIS & SONS Uniforms - Cotton - duty boots $271.25


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GL Obj: 61221 Telephone - Non Telecom08/02/2017 HP COMMUNICATIONS - GLOBALCOM Globalcom Satellite Phone Subscription -

August 2017 airtime service

$66.17

08/17/2017 VERIZON WIRELESS Portable phones - summary bill - August 2017 $1,239.49

08/17/2017 COMCAST Cable internet - primary - August 2017 $195.53

08/17/2017 US BANK - Corporate Payment Systems Global Satellite Phone - HALL - HP

Comm/Globalcom - Iridium 9575 To-Go Kit Sat

phone for BC/DOC Operations (accrued)

$1,397.00

08/30/2017 COMCAST Cable internet - primary - September 2017 $83.02

08/30/2017 COMCAST St. 2 - internet connection - September 2017 $83.37

08/30/2017 AT&T - CALNET3 Communications - phone summary -

07/25/17-08/24/17

$1,266.59

08/30/2017 CHARTER COMMUNICATIONS St. 4 - internet connection - September 2017 $79.99


GL Obj: 61310 Food08/02/2017 US BANK - Corporate Payment Systems Food - CEFALONI - Doubletree Hotel Fresno,

Scott's Smokin' BBQ - Apparatus Committee

breakfasts (3), lunches (3)

$83.17

08/02/2017 US BANK - Corporate Payment Systems Food - FINCH - Safeway - AFSS lunch meeting

drinks/chips

$13.13

08/02/2017 US BANK - Corporate Payment Systems Food - FINCH - Main St. Bagels - Admin staff

meeting

$25.86

08/02/2017 US BANK - Corporate Payment Systems Food - BAUEN - Nob Hill - County training

lunches in Hollister (3) (accrued)

$53.33

08/07/2017 US BANK - Corporate Payment Systems Food - WEBB - The Buttery - cake (to be

reimbursed)

$34.00

08/07/2017 US BANK - Corporate Payment Systems Food - WEBB - El Jardin - AFSS lunch $83.73

08/17/2017 US BANK - Corporate Payment Systems Food - DEMARS - Safeway - breakfast items

for Public Education Officers Committee

meeting

$24.32

08/30/2017 US BANK - Corporate Payment Systems Food - FINCH - Main St. Bagel - Admin staff

meeting snacks

$27.30

08/30/2017 HALL, STEVEN Reimbursement for Food - WEBB - The

Buttery - cake

$-34.00

$310.84SubObject Total

GL Obj: 61425 Household Expense08/02/2017 KOKOT, JACEK Purchase reimbursement - Kokot - St. 2

refrigerator replacement

$1,013.40

08/02/2017 GREEN WASTE RECOVERY, INC. St. 3 - disposal service - July 2017 $174.28

08/02/2017 GREEN WASTE RECOVERY, INC. St. 1 and Admin - disposal service - July 2017 $232.10



08/02/2017 US BANK - Corporate Payment Systems DVD Player and TV replacement - NEE - Best

Buy - St. 4 Apple TV remote replacement

(accrued)

$21.69

08/02/2017 US BANK - Corporate Payment Systems Linens replacement - NEE - Bed Bath & $108.99

Page 2

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Beyond - St. 2 bed cover replacement

08/02/2017 G&K SERVICES Industrial laundry - July 2017 $320.64

08/02/2017 US BANK - Corporate Payment Systems Furniture replacement - DANNHAUSER -

Amazon - Prevention file cabinets (5) (accrued)

$1,262.90

08/07/2017 PURE HEALTH SOLUTIONS, INC. Water filter service - monthly water cooler

rental

$65.40

08/07/2017 US BANK - Corporate Payment Systems Furniture replacement - WEBB - Amazon -

Prevention file cabinets (5) (accrued)

$1,725.10

08/23/2017 E.G. MAID - JANITORIAL SERVICE Admin. janitorial - July 2017 $310.00

08/24/2017 US BANK - Corporate Payment Systems Station/Admin Supplies - GRIGG - Costco -

coffee, sugar, paper towels, coffee filters,

Lysol, laundry soap, paper plates, trash bags,

Softsoap

$1,075.73

08/30/2017 US BANK - Corporate Payment Systems Station/Admin supplies - COOPER - OSH -

dish cleaner, carpet cleaner

$118.73


GL Obj: 61720 Maintenance - Mobile Equipment08/24/2017 ROYAL WHOLESALE ELECTRIC Electrical supplies - locking cable ties (500) $212.55

08/24/2017 ROYAL WHOLESALE ELECTRIC Burn Trailer Maintenance - replacement of

broken "Emergency Shutdown" switch

$216.40


GL Obj: 61725 Maintenance - Office Equipment08/24/2017 SMILE BUSINESS PRODUCTS, INC. Office - maintenance contract #4951 -

08/01/17-10/31/17

$104.49


GL Obj: 61730 Maintenance - Other Equipment08/23/2017 TOTLCOM, INC. Telephone Maint/Repair - activate line in

Prevention

$225.00

08/24/2017 L.N. CURTIS & SONS USAR Tools Repair - repair damaged Rescue

42 strut #72-3472

$157.32


GL Obj: 61845 Maintenance - Structures, Improvements &08/02/2017 US BANK - Corporate Payment Systems General repairs - WALBRIDGE - OSH - St. 1

water heater drain valve repair

$16.33

08/02/2017 US BANK - Corporate Payment Systems Electrical repairs - CRAMBLET - Home Depot -

St. 2 bathroom faulty switch replacement

$2.37

08/02/2017 ADVANCED MECHANICAL SERVICES St. 1 - backflow inspection $149.93

08/02/2017 OVERHEAD DOOR COMPANY OF

SALINAS

Overhead door repairs - St. 1 repair springs,

maintenance

$1,964.09

08/07/2017 REPUBLIC ELEVATOR COMPANY Elevator monthly maintenance - August 2017 $181.56

08/07/2017 US BANK - Corporate Payment Systems Plumbing repairs - STALEY - Home Depot - St.

4 toilet repair

$22.76

08/17/2017 OVERHEAD DOOR COMPANY OF

SALINAS

Overhead door repairs - St. 1 door service $280.00

08/23/2017 MATLOCK LANDSCAPE Admin & St. 1 - landscape maintenance - $125.00

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August 2017

08/24/2017 HOSE SHOP, THE General repairs - St. 2 diesel pump broken

hose replacement

$98.44

08/24/2017 SUPERIOR ALARM COMPANY Alarm Inspection - St. 2 annual alarm test $250.00

08/24/2017 SUPERIOR ALARM COMPANY Alarm Inspection - Admin elevator smoke

alarm test

$150.00

08/24/2017 SUPERIOR ALARM COMPANY Alarm Inspection - St. 1 annual alarm test $450.00

08/30/2017 REPUBLIC ELEVATOR COMPANY Elevator pressure test - State of CA notified $744.00


GL Obj: 61920 Medical supplies08/02/2017 ANALGESIC SERVICES, INC. Oxygen - all stations - June/July 2017 $272.00

08/30/2017 BOUND TREE MEDICAL, LLC ALS - medical consumables not covered by

contract

$1,080.01


GL Obj: 62020 Memberships08/02/2017 US BANK - Corporate Payment Systems Memberships - DANNHAUSER - GFOA -

membership

$160.00

08/02/2017 US BANK - Corporate Payment Systems Membership - FINCH - Int'l Public Mgmt Assn

for HR - membership

$149.00

08/02/2017 US BANK - Corporate Payment Systems Memberships - FINCH - NorCal Chiefs Assn -

AFSS membership

$51.75

08/02/2017 US BANK - Corporate Payment Systems Memberships - TURNER - NorCal Chiefs Assn

- AFSS membership

$51.75

08/17/2017 US BANK - Corporate Payment Systems Memberships - DEMARS - NCFPOA - annual

membership

$55.00

08/17/2017 US BANK - Corporate Payment Systems Memberships - HALL - FDAC - annual

membership

$440.00

08/17/2017 US BANK - Corporate Payment Systems Memberships - HALL - IAFC - annual

membership

$279.00


GL Obj: 62219 PC Software08/02/2017 PAGODA TECHNOLOGIES LLC PC software - web filtering

Aptos 40%

$123.18

08/02/2017 PAGODA TECHNOLOGIES LLC ERS CAD Link Maintenance - monthly

maintenance fee

$50.00

08/02/2017 PAGODA TECHNOLOGIES LLC PC software - RASS $157.50

08/02/2017 US BANK - Corporate Payment Systems PC Software - TURNER - Active911 - Licenses

(65)

$731.25

08/02/2017 US BANK - Corporate Payment Systems PC Software - TURNER - Active911 -

subscription upgrades (7) (accrued)

$2.94

08/07/2017 EMERGENCY REPORTING - REPORTING

SYSTEMS, INC.

Emergency Reporting software - Fire pkgs (3),

Vision upgrade, CAD maint - September 2017

$454.28

08/17/2017 US BANK - Corporate Payment Systems PC Software - AKIN - Acrobat - Training

Academy laptop monthly subscription

$14.99

08/17/2017 CALLBACK STAFFING SOLUTIONS, LLC PC Software - CrewSense 08/05/17-09/04/17 $222.53


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GL Obj: 62223 Office Expense/Supplies08/02/2017 US BANK - Corporate Payment Systems Office supplies - DANNHAUSER - Amazon -

Prevention file folders (accrued)

$38.15

08/07/2017 PALACE ART & OFFICE SUPPLY Office supplies - dry erase markers $14.16

08/07/2017 PALACE ART & OFFICE SUPPLY Office supplies - fasteners, pencils, markers,

toner (2), binder indexes

$308.52

08/07/2017 PALACE ART & OFFICE SUPPLY Office supplies - dry erase markers, erasers,

note pads, dividers, paper pads

$111.97

08/07/2017 PALACE ART & OFFICE SUPPLY Office supplies - chair mats (2), ink cartridge,

tape, folders, envelopes, pop-up notes

$595.94

08/07/2017 US BANK - Corporate Payment Systems Office supplies - WEBB - Staples, Amazon -

P-Touch tape, file folders

$95.86

08/07/2017 US BANK - Corporate Payment Systems Office supplies - WEBB - Amazon - Prevention

file folders (accrued)

$295.86

08/17/2017 FEDERAL EXPRESS Postage - shipping to repair two badges $19.26

08/24/2017 US BANK - Corporate Payment Systems Office supplies - GRIGG - Costco - binders,

toner

$280.05

08/24/2017 SMILE BUSINESS PRODUCTS, INC. Sharp ARM455 - black/white usage -

05/01/17-07/31/17

$21.31

08/30/2017 US BANK - Corporate Payment Systems Office Supplies - FINCH - Staples - monitor

privacy screens (2), hanging file folders

$352.58


GL Obj: 62367 Medical Services - Exams, TB Tests08/17/2017 SANTA CRUZ OCCUPATIONAL MEDICAL

CENTER/ EOMC

Physicals - DOT DMV - 1 employee $25.00

08/17/2017 SANTA CRUZ OCCUPATIONAL MEDICAL

CENTER/ EOMC

Immunizations - Hep A - 1 employee $115.00


GL Obj: 62381 Professional & Specialized Services08/02/2017 CENTRAL COAST CISM TEAM EAP Services - 6/13/17, 6/19/17, 6/30/17 $375.00

08/02/2017 PAGODA TECHNOLOGIES LLC Computer support - back up services

Aptos 40%

$336.00

08/02/2017 PAGODA TECHNOLOGIES LLC Computer support - Mobile Unit and EMS

SurfacePro support - August 2017

$658.33

08/02/2017 PAGODA TECHNOLOGIES LLC Computer support - network maintenance &

repair

Aptos 40%

$7,992.00

08/07/2017 CSG CONSULTANTS, INC. Plan review services - June 2017 (accrued) $2,205.00

08/07/2017 CITYGATE ASSOCIATES, LLC Standards of Cover Assessment - progress

payment

$7,800.19

08/17/2017 JACKSON LEWIS P.C. Legal services - PERB - June 2017 (accrued) $165.00

08/17/2017 JACKSON LEWIS P.C. Legal services - General Matters - June 2017

(accrued)

$4,785.00

08/17/2017 LEXIPOL Fire Implementation Service - July 2017 $1,125.00

08/23/2017 STEWARD, DONNA Board Mtg. Minutes - August 8, 2017 $59.85

08/23/2017 STEWARD, DONNA Personnel Committee Mtg. Minutes - August 8, $79.80

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2017

08/30/2017 STEWARD, DONNA Personnel Committee Mtg. Minutes - August

23, 2017

$199.50

08/30/2017 CENTRAL COAST CISM TEAM EAP Services - 07/14/17 $125.00

08/30/2017 CENTRAL COAST CISM TEAM EAP Services - 07/17/17, 07/19/17 $250.00

08/30/2017 CSG CONSULTANTS, INC. Plan review services - July 2017 $630.00

08/30/2017 CALPERS C/O FISCAL SERVICES

DIVISION

Fees for GASB-68 reports & schedules $2,100.00

08/30/2017 MATHEWS, SHAWN L. Yoga Wellness Program - 2 classes (accrued) $150.00

08/30/2017 MATHEWS, SHAWN L. Yoga Wellness Program - 4 classes $300.00


GL Obj: 62420 Publications & Legal Notices08/07/2017 SANTA CRUZ SENTINEL Legal Ads - RFP for Classification and

Compensation Study

$36.24


GL Obj: 62500 Rents & Leases - Equipment08/23/2017 DE LAGE LANDEN Equipment lease - upstairs copier -

08/15/17-09/14/17

$177.20


GL Obj: 62826 Education and/or Training08/02/2017 WELTE, TIMOTHY Training reimbursement - Welte - paramedic

licensure renewal

$200.00

08/02/2017 CABRILLO COLLEGE EXTENSION Unanticipated Training Expense - Admin fee

for Driver Operator 1A course

$70.00

08/17/2017 FEDERAL EXPRESS Training - SCBA equipment shipping for

training

$641.16

08/17/2017 FEDERAL EXPRESS Training - Fire Academy 17-01 Shared

Expense: facility application shipping

$26.60

08/17/2017 US BANK - Corporate Payment Systems Training - AKIN - Home Depot - Fire Academy

17-01 Shared expense: cleaning supplies

(accrued)

$46.92

08/17/2017 US BANK - Corporate Payment Systems Training - AKIN - Cassidy's Pizza, Taqueria Mi

Terra - Fire Academy 17-01 Shared expense:

lunches

$104.01


17-01 Central expense: straps (accrued)

$9.15


17-01 Central expense: straps

$28.62

08/23/2017 AKIN, CHAD Training reimbursement - Fire Academy 17-01

Shared expense: Fremont Training Tower

hotel, dinners, fuel, mileage

$804.59

08/23/2017 CROMPTON, ROBERT Training reimbursement - SCBA Technician -

hotel, parking, tolls, fuel, car rental

$390.07


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GL Obj: 62888 District Special Expense08/07/2017 US BANK - Corporate Payment Systems Special District expense - WEBB - FTD.com -

flowers for 3 employees

$240.93

08/24/2017 MERCURY METALS Tool Mounting Hardware - E-tools tool trays

#72-3472

$1,145.04

08/24/2017 ROYAL WHOLESALE ELECTRIC Tool Mounting Hardware - cabling for E-tool

installation #72-3472

$117.06

08/24/2017 MCMASTER-CARR SUPPLY Tool Mounting Hardware - E-tools aluminum 90

degree angle #72-3472

$124.94

08/24/2017 FASTENAL COMPANY Tool Mounting Hardware - E-tool project

supplies #72-3472

$56.90

08/30/2017 MILLER, OWEN Reimbursement for Service Awards/Plaques -

HALL - Liberty Art Works - recognition award

$-305.00

08/30/2017 US BANK - Corporate Payment Systems Flowers, Cards - FINCH - Safeway, Teleflora -

plant for ill employees (2), thank you card/plant

employee last day

$158.17


GL Obj: 62890 Subscriptions08/17/2017 US BANK - Corporate Payment Systems Subscriptions - HALL - CSTI -

ICS/SEMS-NIMS manuals for SC County EOC

class (to be reimbursed)

$272.50

08/17/2017 US BANK - Corporate Payment Systems Publications - HALL - Pennwell -

Fire-Engineering Electronic subscription

$25.00


GL Obj: 62914 Transportation & Travel - Education & Training08/02/2017 KOKOT, JACEK Training reimbursement - Kokot - Chief Fire

Officer 3B

$198.90

08/02/2017 US BANK - Corporate Payment Systems Training - FINCH - CA Special Dist Assn -

Records Retention webinar

$95.00

08/02/2017 US BANK - Corporate Payment Systems Training - FINCH - Liebert Cassidy Whitmore -

Successful Strategies for Tactics at the Table

webinar

$100.00

08/07/2017 JORDAN, DANIEL Training reimbursement - Jordan - S-230 and

S-231 registration

$300.90

08/17/2017 US BANK - Corporate Payment Systems Training - DEMARS - NCFPA - general

meeting dues

$30.00

08/17/2017 US BANK - Corporate Payment Systems Training - HALL - Nat'l Fallen Firefighters

Firehero.org - Fire Service Occupational

Cancer Symposium registration

$200.00

08/17/2017 CALLBACK STAFFING SOLUTIONS, LLC Training - CrewSense onsite trainer $2,700.00

08/30/2017 FEDERAL EXPRESS Training - State Skills Examinator certification

packages

$53.20

08/30/2017 WILLIAMS, SHANE Training reimbursement - Peer Support

Conference registration

$375.00

08/30/2017 De MARS, MICHAEL Training reimbursement - Cannabis Industry

Operations seminar registration

$50.00

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08/30/2017 US BANK - Corporate Payment Systems Training - FINCH - Southwest Airlines, Liebert

Cassidy Whitmore - Communication Counts

seminar airfare, registration

$542.97


GL Obj: 62920 Gas, Oil & Fuel08/02/2017 US BANK - Corporate Payment Systems Fuel - ACHEN - Shell Oil - #16-02-3491 fuel for

Off-Road Driving classes (accrued)

$76.26

08/02/2017 US BANK - Corporate Payment Systems Fuel - CEFALONI - Live Oak American,

7-Eleven - #3400 fuel for Apparatus Committee

travel

$97.73

08/02/2017 US BANK - Corporate Payment Systems Fuel - KOKOT - Safeway Fuel - #3498 fuel $56.04

08/02/2017 MORENO PETROLEUM Fuel - diesel $458.72


08/02/2017 US BANK - Corporate Payment Systems Fuel - WELTE - Chevron - #3499 fuel $42.25

08/02/2017 US BANK - Corporate Payment Systems Fuel - BAUEN - Soquel Gas & Food - #3499

fuel

$51.42

08/17/2017 US BANK - Corporate Payment Systems Fuel - AKIN - Chevron, ExxonMobil, Soquel

Gas - #3499 fuel (accrued)

$168.86


08/17/2017 MORENO PETROLEUM Fuel - diesel $1,117.72

08/17/2017 US BANK - Corporate Payment Systems Fuel - HALL - 76 Seacliff - fuel $78.00

08/24/2017 US BANK - Corporate Payment Systems Fuel - WINTERS - Live Oak American -

S230/231 class fuel (Jordan/Donato)

$61.88

08/24/2017 US BANK - Corporate Payment Systems Fuel - DARTON - US Pro - #17-01-3492 fuel $60.00

08/30/2017 DEPARTMENT OF PUBLIC WORKS Fuel - unleaded $494.61




GL Obj: 62928 Transportation & Travel - Other08/02/2017 US BANK - Corporate Payment Systems Strike Team - BAUEN - Rite Aid, Wal-Mart,

Autozone - #E3438 replacement and cleaning

supplies

$82.14


GL Obj: 63070 Utilities08/02/2017 SC MUNI UTILITY Admin. - water service - 06/16/17-07/14/17 $31.81

08/02/2017 SC MUNI UTILITY St. 2 - water service - 06/13/17-07/12/17 $93.60

08/02/2017 SC MUNI UTILITY St. 1 - water service - 06/16/17-07/14/17 $397.28

08/17/2017 PG&E Admin. - gas and electric service -

07/07/17-08/06/17

$906.52

08/17/2017 PG&E St. 1 - electric service - 07/07/17-08/06/17 $887.36

08/17/2017 PG&E St. 2 - gas and electric service -

07/06/17-08/03/17

$738.67

08/23/2017 SOQUEL CREEK WATER DISTRICT St. 3 - water service - 07/17/17-08/15/17 $97.91

08/23/2017 SOQUEL CREEK WATER DISTRICT St. 4 - water service - 07/13/17-08/14/17 $166.19

08/23/2017 PG&E St. 3 - gas and electric service -

07/11/17-08/09/17

$576.85

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08/23/2017 PG&E St. 4 - gas and electric - 07/18/17-08/17/15 $451.60


GL Obj: 86203 Computer Equipment08/02/2017 CDW GOVERNMENT, INC. PC Software - Microsoft Windows Server 2016

(8 licenses) 40% Aptos

$3,965.44

08/07/2017 US BANK - Corporate Payment Systems Computer equipment - WEBB - Amazon -

Virtual Server Host - Aptos 40%

$1,410.49


$259,724.45Index Total

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140




GL Key: 681312

GL Obj: 53010 Employee Insurance & Benefits08/07/2017 HEALTH CARE DENTAL TRUST C/O

Heritage Bank of Commerce

Group Dental Insurance - Cooper, Darton -

September 2017

$280.16

08/17/2017 CALPERS RETIREMENT SYSTEM Healthcare - active/Cooper, Darton -

September 2017

$3,819.38

08/17/2017 CALPERS RETIREMENT SYSTEM Healthcare - administrative fee/Cooper, Darton

- September 2017

$12.80

08/30/2017 C.A.P.F.F. Long Term Disability Ins. - Cooper, Darton -

September 2017

$49.00

08/30/2017 FDAC EBA - C/O Keenan - SETECH Life Insurance - active - Cooper, Darton -

September 2017

$42.70

08/30/2017 FDAC EBA - C/O Keenan - SETECH Vision Insurance - active - Cooper, Darton -

September 2017

$45.08


GL Obj: 61221 Telephone - Non Telecom08/17/2017 VERIZON WIRELESS Fleet Services summary bill - August 2017 $116.98


GL Obj: 61425 Other Household Expense - Services08/02/2017 GREEN WASTE RECOVERY, INC. 410 Kennedy - disposal service - July 2017 $167.38

08/02/2017 G&K SERVICES Industrial laundry - Fleet Service - July 2017 $239.84

08/24/2017 BAYSIDE OIL II, INC. Waste removal - waste oil, antifreeze $181.50


GL Obj: 61720 Maintenance - Mobile Equipment - Services08/02/2017 BURTON'S FIRE, INC. Stock - Dash panel $354.63

08/02/2017 ZEP MANUFACTURING COMPANY Shop supplies - soap degreaser/cleaner $102.29

08/02/2017 PACIFIC TRUCK PARTS, INC. #19-3412 - throttle valve $244.13

08/02/2017 PACIFIC TRUCK PARTS, INC. Stock - hub caps (3), gaskets (12) $57.85

08/02/2017 PACIFIC TRUCK PARTS, INC. #778-3170 Santa Cruz - hub cap $11.79

08/02/2017 PACIFIC TRUCK PARTS, INC. #37-3437 - Bendix valve $141.73

08/02/2017 MATHESON TRI GAS,INC. DBA AERIS Shop supplies - cylinder rental $23.71

08/02/2017 O'REILLY AUTOMOTIVE STORES, INC. -

FIRST CALL

Shop supplies - bulbs, mini lamps $25.21


FIRST CALL

Stock - oil, hydraulic, coolant, fuel, cabin and

air filters

$280.33


FIRST CALL

#50-WT3450 - oil filters (3) $79.32


FIRST CALL

#773-3116 Santa Cruz - oil filter, hydraulic filter $55.95

08/23/2017 HOSE SHOP, THE #11-3415 - hose assembly $49.62

08/23/2017 BURTON'S FIRE, INC. Stock - D-Series input module LED $539.75

08/23/2017 BURTON'S FIRE, INC. #72-3472 - opticon $1,075.66

08/23/2017 VALLEY POWER SYSTEMS, INC., Dept.

34677

Stock - oil filter cap $62.06

08/23/2017 VALLEY POWER SYSTEMS, INC., Dept. #778-3170 Santa Cruz - seal $33.74

Page 10

Item 5.2

141




34677

08/23/2017 PACIFIC TRUCK PARTS, INC. Stock - governors (2), desiccant kits (3) $400.65

08/23/2017 PACIFIC TRUCK PARTS, INC. #E2436 Zayante - tie rod $128.84

08/23/2017 PACIFIC TRUCK PARTS, INC. Bulk oil - ATF transmission oil $2,058.19

08/23/2017 PACIFIC TRUCK PARTS, INC. Stock - trucklights (14) $210.29


FIRST CALL

Stock - oil filters (2), air filters (3) $241.30

08/24/2017 HOSE SHOP, THE Shop - repair air reel hose $207.80

08/24/2017 BURTON'S FIRE, INC. #13-01-3413 - reinforcement tape $61.46

08/24/2017 BURTON'S FIRE, INC. #E4121 SC County Fire - valve $25.71

08/24/2017 BURTON'S FIRE, INC. #72-3472 - unistrut, adjust mount kit $180.78

08/24/2017 BURTON'S FIRE, INC. Stock - switch foot (4) $201.70

08/24/2017 BURTON'S FIRE, INC. #778-3170 Santa Cruz - coil condenser $794.18

08/24/2017 BURTON'S FIRE, INC. #778-3170 Santa Cruz - compressor, filter,

accumulator

$2,384.22

08/24/2017 BURTON'S FIRE, INC. Stock - foam probe, regulator latch, adjust

mount kit, unistrut

$1,317.35

08/24/2017 BURTON'S FIRE, INC. #772-3111 Santa Cruz - switch foot, switch

replacement

$154.52


34677

#13-01-3413 - def filter $41.89


34677

Stock - def filters (2) $83.78


34677

#778-3170 Santa Cruz - silicon controlled

rectifier (emissions system)

$4,848.87

08/24/2017 MELLO TRANSMISSION CO., INC Stock - transmission filter kits (12) $719.43

08/24/2017 MCMASTER-CARR SUPPLY Stock - gas springs (8) $153.20


FIRST CALL

Stock - air, coolant, oil, fuel, transmission,

cabin, antifreeze filters

$879.71


FIRST CALL

#60-3460 - door jamb switches (2) $8.83


FIRST CALL

#16-3414 - hydraulic fluid (12 qts) $130.67


FIRST CALL

#16-3414 - hydraulic filter $21.33


FIRST CALL

#61-3461 - sealed beam headlights (2) $22.21


FIRST CALL

Stock - air, coolant, fuel/water, hydraulic filters $269.14


FIRST CALL

Stock - fuel (auxiliary pump) filters (4) $44.04

08/24/2017 AUTO CARE TOWING Towing - move St. 1 hoist to Fleet $288.00

08/24/2017 US BANK - Corporate Payment Systems #37-3437 - DARTON - Commercial Truck Co. -

valve control

$147.16

08/30/2017 US BANK - Corporate Payment Systems #778-3170 Santa Cruz - COOPER - Harrison

Hydra-Gen - generator repair

$1,985.11

08/30/2017 US BANK - Corporate Payment Systems #91-3491 - COOPER - North Bay Ford -

transfer case, shaft assembly, rod, vent

$1,969.29

Page 11

Item 5.2

142




assembly, wire assembly


GL Obj: 61845 Maintenance - Structures, Improvements &08/23/2017 MATLOCK LANDSCAPE 410 Kennedy - landscaping maintenance -

August 2017

$110.00

08/24/2017 GRAINGER Shelving and Storage - parts table/shelving $258.49

08/24/2017 GRAINGER Maintenance - replace Emergency Exit lighting

batteries

$61.99

08/30/2017 ADVANCED MECHANICAL SERVICES 410 Kennedy - backflow inspection $160.00


GL Obj: 62223 Office Expense/Supplies08/07/2017 PALACE ART & OFFICE SUPPLY Office supplies - report covers, calculator,

hanging file folders

$127.71

08/24/2017 SANTA CRUZ ELECTRONICS Office supplies - computer cable for shop floor

computer

$36.84


GL Obj: 62715 Small Tools and Instruments08/30/2017 MID VALLEY SUPPLY Small tools - zip ties refund $-3.22

$-3.22SubObject Total

GL Obj: 62890 Subscription Books & Education Materials08/24/2017 US BANK - Corporate Payment Systems Apparatus/Vehicle Manuals - GRIGG -

Mitchell1 - Fleet Services subscription (partial

cost)

$1,332.00

08/30/2017 US BANK - Corporate Payment Systems Apparatus/Vehicle Manuals - COOPER -

Mitchell1 - Fleet Services subscription (partial

cost)

$1,728.00


GL Obj: 62920 Gas, Oil, Fuel08/24/2017 O'REILLY AUTOMOTIVE STORES, INC. -

FIRST CALL

Bulk oil - 55-gallon motor oil (2); 55-gallon

transmission fluid (1)

$3,267.79


GL Obj: 63070 Utilities08/17/2017 SOQUEL CREEK WATER DISTRICT 410 Kennedy - service from 07/06/17-08/04/17 $199.99

08/23/2017 PG&E 410 Kennedy - Fleet Services -

07/13/17-08/13/17

$727.65



Page 12

Item 5.2

143




GL Key: 681320

GL Obj: 86110 Structures & Improvements08/30/2017 CALIFORNIA ROOFING CO. INC. 410 Kennedy Re-roof (final payment) (accrued) $21,715.15



$317,519.08Grand Total

Page 13

Item 5.2

144

PAYROLL ACCT.# PP TOTALS

Date Range from 07/29/2017 To 08/25/2017

Reg.(888),Para.(CF2),Disability (28B) 51000 17 $227,001.10

18 $226,483.84

Overtime, (777,555) 51005 17 $72,468.27

18 $81,287.69

Directors Fees (005) 62327 17 $1,653.75

18 $330.75

TOTAL PAYROLL $609,225.40

09/01/2017

Item 5.3

145

Item 5.4

146

Item 5.4

147

Item 5.4

148

Item 8.1

149

Item 8.1

150

CENTRAL


Serving The Communities of Capitola, Live Oak, and Soquel

STAFF REPORT Date: September 9, 2017 To: Board of Directors

From: Administrative Services Manager Gena Finch

Subject: Award of Contract

Proposal: Update status of Compensation Analysis request for proposal (RFP). Background: On July 3, 2017, a Request-for-Proposal (RFP) was noticed to bidders for completing a Compensation Analysis for the Central Fire Protection District. The District received four proposals from firms, each meeting the criterion set forth within the RFP. After reviewing the submitted proposals, the top three firms were asked to present their proposal to a selection committee comprised of the Personnel Committee, members of the Administration Bargaining Group, Mid-Management Group and IAFF Local 3605. Those presentations were conducted on August 23, 2017 during a Personnel Committee meeting, two interviews were in person and one was conducted over a conference call. Following the presentations, the selection committee chose the firm which we believed would best serve the District’s needs. We are looking forward to working with Koff & Associates on this endeavor. Cost Impacts: The Compensation Analysis project was budgeted for within the FY-17/18 District Budget. The proposed costs are not to exceed $19,760, which is below the approved amount allotted.

Recommendation: Project status update only.

Item 9.1

151

Current Position Title Proposed Position Title

Administrative Assistant of Fire Prevention Fire Prevention Coordinator

Administrative Assistant of Fleet Services Administrative Assistant I, II, III

Administrative Assistant of Payroll Personnel/Payroll Specialist

Administrative Assistant of Support Services Administrative Assistant I, II, III

Administrative Assistant of Claims Accounting Specialist

Administrative Services Manager HR Director

Business Services Manager Finance Director

Fire Mechanic Senior Fire Apparatus Technician

Vehicle Mechanic Fire Apparatus Technician

Item 10.2

152

Proudly Serving Live Oak, Capitola, and Soquel

CENTRAL FIRE DISTRICT

OF SANTA CRUZ COUNTY

2017-2018 Organizational Goals

Steven M. Hall

Fire Chief

Item 11.1

153

I am very pleased to present the Central Fire District of Santa Cruz County’s goals for

fiscal year 2017-2018. These goals – six months in the making – are a collaborative compilation

of ideas borne organizational-wide. Each Division – Operations, Administration, Fleet Services,

Fire Prevention, and, our Board of Directors brainstormed on what we believe to be the priorities

for this coming year. The ideas put forth were determined to be the most important for not only

developing a progressive, professional organization, but to also enhance our abilities in

delivering the most effective and efficient emergency services to our communities.

The Central Fire District is an all-risk emergency response and community service

organization proudly serving Live Oak, Capitola, and Soquel. The Fire District’s primary

purpose is to ensure the citizens within our communities have a safe place to live and work, as

well as those visiting or traveling through. This is accomplished through timely responses to

those in need – from suppressing fires to extricating victims from vehicle accidents; performing

open-ocean rescues to providing advanced life support; from preventing injury and property

damage associated with fire, to mitigating hazardous materials incidents; from partnering with

our allied agencies during storms or other natural emergencies, to better preparing those within

our communities – learning how to help themselves in the event of a major disaster or

catastrophe.

Throughout this coming year, and beyond, your Fire Department will be actively

pursuing enhanced service levels in which we can better serve the members of our community.

This will be accomplished through productive teamwork, open and honest communication, and a

participative decision-making approach throughout our organization, as well as with our external

stakeholders.

Respectfully Submitted,

Steven M. Hall Steven M. Hall

Fire Chief

Item 11.1

154

Goal 1 Update Career Development Tracks

Objective 1A: Identify Position Requirements/Recommendations for Battalion Chief

Purpose:

To evaluate our existing requirements for the position of Battalion

Chief, and update accordingly based on requirements set forth by State

Fire Training, as well as recommendations obtained through industry

“best practices”.

Time Frame: September 15th 2017

Critical Tasks:

Review SFT course requirements

Identify recommended standards as per NFPA-1021 (Standard

for Fire Officer Professional Qualifications)


for Incident Management Personnel Professional Qualifications)

Compare recommendations to CTL policy, and/or personnel

guidelines

Update job description to reflect revised requirements

Establish reciprocity with existing personnel based on former

position requirements and career track

Objective 1B: Identify Position Requirements/Recommendations for Captain

Purpose:

To review, evaluate, and update current requirements for the Captain’s

position – State Fire Training has recently added, changed, and/or

deleted many of the existing courses that had been required for

Company Officer certification.

Time Frame: September 15th 2017

Item 11.1

155

Critical Tasks:



for Fire Officer Professional Qualifications)

Compare recommendations to CTL policy,

and/or personnel guidelines




Objective 1C: Identify Position Requirements/Recommendations for

Firefighter/Paid-Call FF

Purpose: To update existing requirements for entry-level and Paid-Call

Firefighters based on expanded duties (all-risk), training mandates,

and industry “best practices”.

Time Frame: October 15th 2017

Critical Tasks:



for Fire Fighter Professional Qualifications)


for Wildland Firefighter Professional Qualifications)


for Fire Apparatus Driver/Operator Professional Qualifications)


guidelines




Item 11.1

156

Objective 1D: Identify Position Requirements/Recommendations for

Admin./Prev./Fleet

Purpose:

To evaluate existing requirements for Administration, Prevention-

Community Risk Reduction, and Fleet Services personnel, utilizing

recognized standards, industry “best practices,” and position-specific

certification tracks.

Time Frame: December 31st 2017

Critical Tasks:

Establish career track for each position based on comparable

requirements

Identify comparable positions

Evaluate recommended position certifications/qualifications

Identify recommended standards as per NFPA-1031 (Standard for

Professional Qualifications for Fire Inspector and Plans Examiner)


Professional Qualifications for Public Fire and Life Safety Educator)


Professional Qualifications for Fire Marshal)


Professional Qualifications for Fire Investigator)


Emergency Vehicle Technician Professional Qualifications)


guidelines



position requirements

Item 11.1

157

Goal 2 Improve External Communications

Objective 2A: Increase District Website Usage

Purpose:

To ensure external (and internal) stakeholders can access the most up-to-

date information relating to the Central Fire District, including incidents,

events, fiscal/organizational transparency, and emergency preparedness

for our citizens – before, during, and after significant events

Time Frame: June 31st 2018

Critical Tasks:

Identify customer needs/wants

Update/refresh content regularly

Identify recognition factors (excellence awards)

Evaluate effectiveness

Objective 2B: Develop Community Newsletter

Purpose:

To inform the members of our communities on what’s happening in the

Central Fire District; to keep our customers updated on what their fire

department is doing – who we are, significant events, emergency

preparedness, financial stewardship, transparent government, and more.


Critical Tasks:

Identify demographic priorities

Create format/content

Analyze costs/cost impact

Develop delivery methodology

Item 11.1

158

Objective 2C: Develop Social Media Platform

Purpose:

To improve communication with our external stakeholders by providing

an additional method(s) to disseminate critical information before, during,

and after an emergency, disaster, or catastrophe; to build relationships

with our communities – creating trust, credibility, and partnership

opportunities.

Time Frame: March 31st 2018

Critical Tasks:

Identify value-added platforms

Provide staff training for development/up-keep

Develop appropriate policy and procedures

Create marketing campaign

Monitor performance

Objective 2D: Implement a formal Public Information Officer (PIO) program

Purpose: To provide a conduit with the general public and the media -- ensuring

correct and factual information is given to the public and news media in a

timely and impartial manner.


Critical Tasks:

Determine training needs - required and recommended courses


Professional Qualifications for Public Fire and Life Safety Educator)

Identify/assign personnel

Develop policies and procedures

Engage with outside sources

Item 11.1

159

Goal 3 Develop an Effective Work Force

Objective 3A: Conduct Needs Assessment (staffing levels, succession planning)

Purpose: To address current and future gaps in staffing levels (organizational-wide),

and, develop our current personnel’s knowledge, skills, and abilities in

preparation for advancement/promotional opportunities.


Critical Tasks:

Identify short and long term staffing needs

Analyze alternative staffing models

Conduct cost analysis

Develop plan to address areas of opportunity

Objective 3B: Improve Workforce Training (District-Wide)

Purpose: To build an effective training program for all personnel; to

develop/enhance required skill-sets by aligning the learning objectives

with the objectives (mission) of the District.


Critical Tasks:

Identify training deficiencies

Develop/implement training plan/annual calendar


Objective 3C: Redefine Fire Prevention Bureau

Purpose:

To evaluate Central’s existing Fire Prevention Bureau’s roles and

responsibilities; to develop a Community Risk Reduction (CRR) program,

coordinating emergency operations with prevention and mitigation

measures.

Item 11.1

160


Critical Tasks:

Review, analyze, and define scope

Identify similar, desirable model structure and components

Identify technological efficiencies

Create streamlined workflow practices

Objective 3D: Redefine Fleet Services Division

Purpose:

To evaluate existing practices; to develop a business plan to address

current and future fleet/equipment needs, capitol planning, engineering,

procurement, enhancing client and vendor relationships, and training

requirements/recommendations.


Critical Tasks:

Evaluate current organizational structure

Identify workload (current/future)

Create streamlined workflow practices


Emergency Vehicle Technician Professional Qualifications)

Develop comprehensive training program

Goal 4 Explore New Service Delivery Opportunities

Objective 4A: Establish Marine Safety Division

Purpose:

To build a cohesive program utilizing the knowledge, skills, and abilities of

Central’s Rescue Swimmers in partnership with the City of Capitola’s

lifeguards; to develop a lifeguard / junior lifeguard program; to explore

cooperative services with allied / neighboring jurisdictions.

Item 11.1

161


Critical Tasks:

Identify program elements

Determine Staffing models

Create comprehensive training program


Develop policies and procedures

Objective 4B: Identify Alternative Service Delivery Options

Purpose: To improve Central’s response capabilities utilizing alternative staffing

models and rapid responses vehicles (RRV’s); to evaluate geographical

and demographic needs for specialized resources.


Critical Tasks:

Conduct needs assessment

Evaluate recommendations from Standards of Coverage (SOC)

analysis

Determine staffing / equipment needs

Evaluate county/regional opportunities


Objective 4C: Develop Emergency Preparedness / Emergency Management Program

Purpose:

To establish a comprehensive all-hazards preparedness program for

Central’s employees; to update pre-incident plans, district-wide; to

establish a plan for Continuity of Operations (COOP) and Continuity of

Government (COG).


Item 11.1

162

Critical Tasks:

Conduct needs / risk assessment

Identify internal/external vulnerabilities

Update family reunification plan

Evaluate/update existing plans, policies, procedures

Develop educational platform (community outreach)

Upgrade Department Operations Center (DOC)

Develop comprehensive training platform – position specific

Conduct Emergency Management (EM) training, testing, and

exercises

Goal 5 Redefine Program Management

Objective 5A: Evaluate Existing Operational Programs

Purpose: To determine effectiveness of existing processes; to identify value-added

programs; to develop program subject-matter experts (SME)


Critical Tasks:

Conduct needs assessment

Identify gaps

Develop program-specific training platforms


Objective 5B: Establish Health & Safety Program

Purpose: To identify, evaluate, and prevent workplace hazards; to update Central’s

injury-illness prevention program (IIPP); to reduce the risk of cancer for

our employees.


Item 11.1

163

Critical Tasks:

Identify available resources

Develop community partnerships

Develop prevention strategies

Provide comprehensive educational materials

Conduct in-depth risk-reduction training

Identify grant opportunities

Item 11.1

164

CENTRAL FIRE PROTECTION DISTRICT

DATE:

NUMBER: Draft

STANDARD OPERATING

PROCEDURE

TITLE: Fire Chief Annual Evaluation

Approved By: Revision Date: June 2017

Author: Cupples Page: 1 of 2 Fire Chief Evaluation SOP

I. SCOPE Establish an annual performance evaluation process to measure the progress of the Fire Chief’s work against job description in collaboration with the Board of Directors. Offer feedback loop to individual role played in the partnership with employees providing sustainable excellence in community service with fiscal accountability.

I. PURPOSE Provide a documented evaluation process and procedure for CFPD Board Members to utilize. Provide clear and detailed feedback to the Chief as to what is being done well, what needs to be improved with regards to individual role in the organization as to accountability, professionalism and excellence in daily activities.

II. RESPONSIBILITIES The Personnel Committee will define and administer the process. An evaluation packet will be provided to Board Members who will individually complete form/questionnaire by date specified. Fire Chief will complete self-evaluation in time specified. Board Chair will ensure final evaluation documentation goes to HR personnel folder.

III. PROCEDURES

Annual review date to be determined with regards to initial hire date.

Personnel Committee to administer process provides forms/questionnaires with rating scales.

Chief complete self-evaluation with detailed responses on form provided.

An evaluation packet will be provided to Board Members two months prior to review date.

Board Members to complete form/questionnaire with detailed responses.

Forms must be returned to Personnel Committee by date specified.

Personnel Committee collects input from Board Members and Chief.

Personnel Committee consolidates in writing to one draft evaluation format.

An average will be calculated from all individual rating scales.

Draft evaluation is sent to Chief to review for discussion with Personnel Committee any concerns or revisions.

Final Draft with Chief’s self-evaluation is presented Board in closed session.

Board to discuss conclusion, modifications and vote of approval for final version of evaluation.

IV. ATTACHMENTS

Item 11.2

165

REVISION DATE:

NUMBER: Draft

Author: Cupples Page: 2 of 2

V. FORMS / Documentation Packet Fire Chief Job Description

Annual goals and objectives for Chief

Board goals for Chief

Blank Evaluation Form (to be revised)

Annual CFPD Goals and Objectives / Strategic Plan

Annual Review ‘ Accomplishments

VI. REFERENCES

Government Code Section 54957.6 “Annual Fire Chief Evaluation”

Item 11.2

166

Page 1 of 4

Central Fire District FIRE CHIEF ANNUAL EVALUATION

Fire Chief: _____________________ Evaluation period: From ______________ To ______________ Dimensions - Rating Scale:

1 2 3 4 5

Poor Needs Improvement

Satisfactory Outstanding Exemplary

Fails to achieve requirements of role with no signs of improvement

Must address clear development needs to become strong

leader and achieve unit objectives

Meets most unit objectives. Handles issues & responsibilities within role and delivers on standard expectations.

Meets all unit objectives. Masters and contributes beyond role requirements

Strong leadership serves as a role model, exceeds unit objectives

1. Management and Administration Provides general oversight of all District activities, day-to-day operations, and a functioning,

efficient organization.

Ensures program quality and organizational stability through development and implementation of standards and controls, systems and procedures, and regular evaluations.

Ensures a work environment that recruits, retains and supports quality staff and paid call.

Ensures process for selecting, developing, motivating, and evaluating staff and paid call.

Comments/remarks: ______________________________________________

2. Board Secretary Duties and Functions Helps Board determine values, mission, vision and goals.

Helps Board monitor and evaluate organization’s relevancy, effectiveness, and results.

Keeps Board fully informed re: District issues and all-important factors influencing it.

Item 11.2

167

Page 2 of 4

Keeps board informed of developments in the organization’s mission area, general business management including the profit focus, governance, and fund spending.

Ensures that appropriate policies are in place to guide the organization’s work in all areas. Comments/remarks: ______________________________________________

3. Personnel / Employee Relations Provides coaching and training to meet employee development needs.

Creates opportunities for employees to learn and share best practices.

Communicates accurate and timely information to staff.

Works across district organization to solve problems and provide high quality customer service.

Builds customer service culture among staff


4. Community Relations and Involvements Provides high quality customer service

Identifies the key relationships necessary to support an effective organization and assures proper planning, relationship building and communications.

Facilitates the integration of the District into the fabric of the community by the use of effective marketing and communications.

Acts as an advocate, within the public and private sectors, for issues relevant to the District.

Listens to members of the community and volunteers in order to improve services and generate community involvement.

Assures community awareness of the organization’s response to community needs.

Serves as District’s spokesperson and acts as advocate for issues relevant to the District.

Communicates accurate and timely information to District residents.


5. Leadership Demonstrates initiative and creativity in identifying and addressing strategic issues facing the

District.

Effectively manages continuity, change and transition.

Sets and achieves clear and measurable goals and reasonable timelines.

Deals effectively with demanding situations, designs and implements effective interventions.

Consistently displays integrity and models the district’s core values.

Models professionalism, communication and respect. Ensures operational readiness including PPE, quality training, quality apparatus maintenance

and timely apparatus replacement


Item 11.2

168

Page 3 of 4

6. Financial Planning and Budgeting Efficiently manages resources

Promotes programs and services that are produced in a cost-effective manner, employing economy while maintaining quality.

Creates opportunities to decrease cost and improve productivity.

Oversees the fiscal activities of the District, assures accountability.

With Board, ensures financing available to support selected goals.


7. Communications/ Relations with the Board of Directors Works effectively with Board, its officers and committees to define their roles and

responsibilities.

Works with Board to enable its governance functions and manages process to assure timely attention to core issues.

Works with Board to focus attention on long-range strategic issues.

Works with Board officers and committee chairs to get best thinking and participation of each Board member.

Frames significant questions and complex issues in ways that facilitate Board dialogue and action.

Recommends volunteers to participate in the Board and its committees. Comments/remarks: ______________________________________________

8. Completeness of the Fire Districts Goals /Objectives See attached Annual CFPD Goals & Objectives


9. Completeness of the Fire Chief’s Assigned Goals See attached Annual Goals and Objectives for Chief


10. Personal Development

Item 11.2

169

Page 4 of 4

District related outside activities

Continuing education

Will strive to provide training opportunities both within the Department as well as outside available training seminars, conferences, ect.


Overall rating: Total average of ranking points = (___) Comments by the Evaluator: ________________________________________________________________ ________________________________________________________________

Comment by the Fire Chief: ________________________________________________________________

________________________________________________________________ Board Chair ________________________________ Signature Fire Chief ____________________________ Date Signature File routing:

Personnel File Fire Chief Board of Directors

Item 11.2

170

LETTER OF UNDERSTANDING

Between


And

IAFF LOCAL 3605

Dated: May 11, 2017

Central Fire Protection District of Santa Cruz County (District) and the International As-

sociation of Fire Fighters, Local 3605 (Union) are parties to a Memorandum of Under-

standing for the period January 1, 2015 through December 31, 2018. The District and the

Union desire to supplement the Memorandum of Understanding between the District and

the Union effective May 15, 2017, as described below regarding treatment of employees

temporarily assigned to the joint fire academy.

Captains Assigned to Joint Fire Academy (Temporary Assignment)

Captains may be assigned on a temporary basis to the Joint Fire Academy for a maximum

period of 18 weeks consisting of a two week period prior to assignment at the Academy

and a 16 week period for Academy attendance. During such assignment, the assigned

Captain shall receive the hourly rate of pay equal to First Step of Battalion Chief rate of

pay. Captains assigned to the Joint Fire Academy will be compensated based on a 40

hour work week schedule at the 40 hour work week rate. Captains assigned to the Joint

Fire Academy will be entitled to overtime, that is hours of work on nights and/or week-

ends, and compensated at the 40 hour work week rate. Completion of a temporary as-

signment to the Academy will constitute fulfillment of the requirement of the Captain

Specialist (training) rotation. Captains assigned to the Joint Fire Academy shall receive

two 24 hour personal holidays which must be taken by the end of the fiscal year follow-

ing the conclusion of the Academy. The selection of Captains for assignment to the Joint

Fire Academy will be made at the discretion of the Fire Chief from a list of Captains that

have submitted a letter of interest. In the event that no Captains submit a letter of interest,

the assignment will be made following the same rule as the Captain Specialist assignment

(reverse seniority).

Page 1 of 6

Item 12.1

171

Item 12.1

Disputes over the interpretation or application of the signed letter agreement shall be re-

solved through the grievance process contained in the Memorandum of Understanding

between the parties.

_______________________________________________ ____________________

Board Chairman Owen Miller Dated

CENTRAL FIRE PROTECTION DISTRICT OF

SANTA CRUZ COUNTY

_______________________________________________ ____________________

Union President Brian Aluffi Dated

INTERNATIONAL ASSOCIATION OF

FIREFIGHTERS, LOCAL 3605

Page 2 of 6

8/28/17

Item 12.1

172

1/1/2017 - 6/30/2017 1ST ED 2ND ED 3RD ED 4TH ED Captain MEDICS MEDICS HOLIDAY HOLIDAY

PPP PPP PPP PPP 3% Para 10% FF6 PPP PER PPP

BATTALION CHIEF STEP Monthly Bi-Weekly Hourly $ 0.25 $ 0.49 $ 0.74 $ 0.99 Per Month Per Month CF2 MONTH HLD

1 $ 10,161.79 $ 4,690.06 $ 41.88 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $554.00 $255.69

2 $ 10,669.88 $ 4,924.56 $ 43.97 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $580.84 $268.08

3 $ 11,203.37 $ 5,170.79 $ 46.17 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $580.84 $268.08

CAPT. SPECIALIST

40 HOUR POSITION 1 $ 8,323.00 $ 3,841.38 $ 48.02 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $520.20 $240.09

2080 2 $ 8,739.15 $ 4,033.45 $ 50.42 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $545.64 $251.83

3 $ 9,176.11 $ 4,235.13 $ 52.94 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $545.64 $251.83

CAPTAIN

1 $ 8,323.00 $ 3,841.38 $ 34.30 $27.69 $55.38 $83.08 $110.77 $249.69 N/A N/A $520.20 $240.09

2 $ 8,739.15 $ 4,033.45 $ 36.01 $27.69 $55.38 $83.08 $110.77 $262.17 N/A N/A $545.64 $251.83

3 $ 9,176.11 $ 4,235.13 $ 37.81 $27.69 $55.38 $83.08 $110.77 $275.28 N/A N/A $545.64 $251.83

FIREFIGHTER

1 $ 5,769.58 $ 2,662.88 $ 23.78 $27.69 $55.38 $83.08 $110.77 N/A $736.36 $339.86 $368.28 $169.98

2 $ 6,058.06 $ 2,796.03 $ 24.96 $27.69 $55.38 $83.08 $110.77 N/A $736.36 $339.86 $385.50 $177.92

3 $ 6,360.96 $ 2,935.83 $ 26.21 $27.69 $55.38 $83.08 $110.77 N/A $736.36 $339.86 $404.28 $186.59

4 $ 6,679.01 $ 3,082.62 $ 27.52 $27.69 $55.38 $83.08 $110.77 N/A $736.36 $339.86 $423.72 $195.56

5 $ 7,012.96 $ 3,236.75 $ 28.90 $27.69 $55.38 $83.08 $110.77 N/A $736.36 $339.86 $444.13 $204.98

6 $ 7,363.61 $ 3,398.59 $ 30.34 $27.69 $55.38 $83.08 $110.77 N/A $736.36 $339.86 $444.13 $204.98

Specialty Pay Bi-Weekly Hourly

Paramedic Pay CF2 $339.86 $ 3.03

Fire Investigator CF4 $ 69.23 $ 0.62

Haz Mat CF3 $ 69.23 $ 0.62

Truck Operator CF8 $ 69.23 $ 0.62

Water Rescue CF7 $ 69.23 $ 0.62

APPENDIX A STAFFING SALARY SCHEDULE

2017

Page 3 of 6

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173

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1 $ 10,365.03 $ 4,783.86 $ 42.71 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $554.00 $255.69

2 $ 10,883.28 $ 5,023.05 $ 44.85 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $580.84 $268.08

3 $ 11,427.44 $ 5,274.20 $ 47.09 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $580.84 $268.08

CAPT. SPECIALIST


2080 2 $ 8,913.93 $ 4,114.12 $ 51.43 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $545.64 $251.83

3 $ 9,359.63 $ 4,319.83 $ 54.00 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $545.64 $251.83

CAPTAIN

1 $ 8,489.46 $ 3,918.21 $ 34.98 $27.69 $55.38 $83.08 $110.77 $254.68 N/A N/A $520.20 $240.09

2 $ 8,913.93 $ 4,114.12 $ 36.73 $27.69 $55.38 $83.08 $110.77 $267.42 N/A N/A $545.64 $251.83

3 $ 9,359.63 $ 4,319.83 $ 38.57 $27.69 $55.38 $83.08 $110.77 $280.79 N/A N/A $545.64 $251.83

FIREFIGHTER

1 $ 5,884.97 $ 2,716.14 $ 24.25 $27.69 $55.38 $83.08 $110.77 N/A $751.09 $346.66 $368.28 $169.98

2 $ 6,179.22 $ 2,851.95 $ 25.46 $27.69 $55.38 $83.08 $110.77 N/A $751.09 $346.66 $385.50 $177.92

3 $ 6,488.18 $ 2,994.54 $ 26.74 $27.69 $55.38 $83.08 $110.77 N/A $751.09 $346.66 $404.28 $186.59

4 $ 6,812.59 $ 3,144.27 $ 28.07 $27.69 $55.38 $83.08 $110.77 N/A $751.09 $346.66 $423.72 $195.56

5 $ 7,153.22 $ 3,301.49 $ 29.48 $27.69 $55.38 $83.08 $110.77 N/A $751.09 $346.66 $444.13 $204.98

6 $ 7,510.88 $ 3,466.56 $ 30.95 $27.69 $55.38 $83.08 $110.77 N/A $751.09 $346.66 $444.13 $204.98




Haz Mat CF3 $ 69.23 $ 0.62




2017

Page 4 of 6

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174

Item 12.1

1/1/2018- 6/30/2018 1ST ED 2ND ED 3RD ED 4TH ED Captain MEDICS MEDICS HOLIDAY HOLIDAY



1 $ 10,468.68 $ 4,831.70 $ 43.14 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $554.00 $255.69

2 $ 10,992.11 $ 5,073.28 $ 45.30 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $580.84 $268.08

3 $ 11,541.71 $ 5,326.94 $ 47.56 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $580.84 $268.08

CAPT. SPECIALIST


2080 2 $ 9,003.07 $ 4,155.26 $ 51.94 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $545.64 $251.83

3 $ 9,453.23 $ 4,363.03 $ 54.54 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $545.64 $251.83

CAPTAIN

1 $ 8,574.35 $ 3,957.39 $ 35.33 $27.69 $55.38 $83.08 $110.77 $257.23 N/A N/A $520.20 $240.09

2 $ 9,003.07 $ 4,155.26 $ 37.10 $27.69 $55.38 $83.08 $110.77 $270.09 N/A N/A $545.64 $251.83

3 $ 9,453.23 $ 4,363.03 $ 38.96 $27.69 $55.38 $83.08 $110.77 $283.60 N/A N/A $545.64 $251.83

FIREFIGHTER

1 $ 5,943.82 $ 2,743.30 $ 24.49 $27.69 $55.38 $83.08 $110.77 N/A $758.60 $350.12 $368.28 $169.98

2 $ 6,241.01 $ 2,880.47 $ 25.72 $27.69 $55.38 $83.08 $110.77 N/A $758.60 $350.12 $385.50 $177.92

3 $ 6,553.06 $ 3,024.49 $ 27.00 $27.69 $55.38 $83.08 $110.77 N/A $758.60 $350.12 $404.28 $186.59

4 $ 6,880.72 $ 3,175.72 $ 28.35 $27.69 $55.38 $83.08 $110.77 N/A $758.60 $350.12 $423.72 $195.56

5 $ 7,224.75 $ 3,334.50 $ 29.77 $27.69 $55.38 $83.08 $110.77 N/A $758.60 $350.12 $444.13 $204.98

6 $ 7,585.99 $ 3,501.23 $ 31.26 $27.69 $55.38 $83.08 $110.77 N/A $758.60 $350.12 $444.13 $204.98




Haz Mat CF3 $ 69.23 $ 0.62




2018

Page 5 of 6

Item 12.1

175

Item 12.1




1 $ 10,782.74 $ 4,976.65 $ 44.43 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $554.00 $255.69

2 $ 11,321.87 $ 5,225.48 $ 46.66 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $580.84 $268.08

3 $ 11,887.96 $ 5,486.75 $ 48.99 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $580.84 $268.08

CAPT. SPECIALIST


2080 2 $ 9,273.16 $ 4,279.92 $ 53.50 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $545.64 $251.83

3 $ 9,736.83 $ 4,493.92 $ 56.17 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $545.64 $251.83

CAPTAIN

1 $ 8,831.59 $ 4,076.12 $ 36.39 $27.69 $55.38 $83.08 $110.77 $264.95 N/A N/A $520.20 $240.09

2 $ 9,273.16 $ 4,279.92 $ 38.21 $27.69 $55.38 $83.08 $110.77 $278.19 N/A N/A $545.64 $251.83

3 $ 9,736.83 $ 4,493.92 $ 40.12 $27.69 $55.38 $83.08 $110.77 $292.10 N/A N/A $545.64 $251.83

FIREFIGHTER

1 $ 6,122.14 $ 2,825.60 $ 25.23 $27.69 $55.38 $83.08 $110.77 N/A $781.36 $360.63 $368.28 $169.98

2 $ 6,428.24 $ 2,966.88 $ 26.49 $27.69 $55.38 $83.08 $110.77 N/A $781.36 $360.63 $385.50 $177.92

3 $ 6,749.65 $ 3,115.22 $ 27.81 $27.69 $55.38 $83.08 $110.77 N/A $781.36 $360.63 $404.28 $186.59

4 $ 7,087.14 $ 3,270.99 $ 29.21 $27.69 $55.38 $83.08 $110.77 N/A $781.36 $360.63 $423.72 $195.56

5 $ 7,441.49 $ 3,434.54 $ 30.67 $27.69 $55.38 $83.08 $110.77 N/A $781.36 $360.63 $444.13 $204.98

6 $ 7,813.57 $ 3,606.26 $ 32.20 $27.69 $55.38 $83.08 $110.77 N/A $781.36 $360.63 $444.13 $204.98




Haz Mat CF3 $ 69.23 $ 0.62




2018

Page 6 of 6

Item 12.1

176

Item 12.1

LETTER OF UNDERSTANDING

Between


And

IAFF LOCAL 3605

Dated: June 12, 2017

Central Fire Protection District of Santa Cruz County (District) and the International

Association of Fire Fighters, Local 3605 (Union) are parties to a Memorandum of

Understanding for the period January 1, 2015 through December 31, 2018. The District

and the Union desire to supplement the Memorandum of Understanding between the

District and the Union effective July 1, 2017, as described below regarding treatment of

employees acting out of their classifications.

Working Out of Classification

Employees, who work out of classification by accepting assignments to subordinate

classifications, as identified below, will be compensated at the respective rate of their

existing classification. (a) Battalion Chiefs working on assignment as Captain. (b)

Captains working on assignment as a Firefighter. (c) Captains who are qualified as

paramedics working assignment as a Firefighter-paramedic shall be compensated at the

respective rate of their existing classification plus the hourly paramedic differential rate

of pay reflected in the Salary Schedule set forth in Appendix A. (d) Captain-Paramedics

working assignment as a Firefighter-paramedic shall be compensated at the respective

rate of their existing classification plus the hourly paramedic differential rate of pay

reflected in the Salary Schedule set forth in Appendix A. (e) Captains working as a truck-

operator shall be compensated at the respective rate of their existing classification plus

the hourly truck-operator differential rate of pay reflected in the Salary Schedule set forth

in Appendix A.

Page ! of 6 1

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177

Item 12.2

Disputes over the interpretation or application of the signed letter agreement shall be

resolved through the grievance process contained in the Memorandum of Understanding

between the parties.

____________________________________________ ___________________

Board Chairman Owen Miller Dated

CENTRAL FIRE PROTECTION DISTRICT OF

SANTA CRUZ COUNTY

_______________________________________________ ____________________

Union President Brian Aluffi Dated

INTERNATIONAL ASSOCIATION OF

FIREFIGHTERS, LOCAL 3605

Page 2 of 6

8/28/17

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178




1 $ 10,161.79 $ 4,690.06 $ 41.88 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $554.00 $255.69

2 $ 10,669.88 $ 4,924.56 $ 43.97 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $580.84 $268.08

3 $ 11,203.37 $ 5,170.79 $ 46.17 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $580.84 $268.08

CAPT. SPECIALIST


2080 2 $ 8,739.15 $ 4,033.45 $ 50.42 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $545.64 $251.83

3 $ 9,176.11 $ 4,235.13 $ 52.94 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $545.64 $251.83

CAPTAIN

1 $ 8,323.00 $ 3,841.38 $ 34.30 $27.69 $55.38 $83.08 $110.77 $249.69 N/A N/A $520.20 $240.09

2 $ 8,739.15 $ 4,033.45 $ 36.01 $27.69 $55.38 $83.08 $110.77 $262.17 N/A N/A $545.64 $251.83

3 $ 9,176.11 $ 4,235.13 $ 37.81 $27.69 $55.38 $83.08 $110.77 $275.28 N/A N/A $545.64 $251.83

FIREFIGHTER

1 $ 5,769.58 $ 2,662.88 $ 23.78 $27.69 $55.38 $83.08 $110.77 N/A $736.36 $339.86 $368.28 $169.98

2 $ 6,058.06 $ 2,796.03 $ 24.96 $27.69 $55.38 $83.08 $110.77 N/A $736.36 $339.86 $385.50 $177.92

3 $ 6,360.96 $ 2,935.83 $ 26.21 $27.69 $55.38 $83.08 $110.77 N/A $736.36 $339.86 $404.28 $186.59

4 $ 6,679.01 $ 3,082.62 $ 27.52 $27.69 $55.38 $83.08 $110.77 N/A $736.36 $339.86 $423.72 $195.56

5 $ 7,012.96 $ 3,236.75 $ 28.90 $27.69 $55.38 $83.08 $110.77 N/A $736.36 $339.86 $444.13 $204.98

6 $ 7,363.61 $ 3,398.59 $ 30.34 $27.69 $55.38 $83.08 $110.77 N/A $736.36 $339.86 $444.13 $204.98




Haz Mat CF3 $ 69.23 $ 0.62




2017

Page 3 of 6

Item 12.2

179

Item 12.2




1 $ 10,365.03 $ 4,783.86 $ 42.71 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $554.00 $255.69

2 $ 10,883.28 $ 5,023.05 $ 44.85 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $580.84 $268.08

3 $ 11,427.44 $ 5,274.20 $ 47.09 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $580.84 $268.08

CAPT. SPECIALIST


2080 2 $ 8,913.93 $ 4,114.12 $ 51.43 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $545.64 $251.83

3 $ 9,359.63 $ 4,319.83 $ 54.00 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $545.64 $251.83

CAPTAIN

1 $ 8,489.46 $ 3,918.21 $ 34.98 $27.69 $55.38 $83.08 $110.77 $254.68 N/A N/A $520.20 $240.09

2 $ 8,913.93 $ 4,114.12 $ 36.73 $27.69 $55.38 $83.08 $110.77 $267.42 N/A N/A $545.64 $251.83

3 $ 9,359.63 $ 4,319.83 $ 38.57 $27.69 $55.38 $83.08 $110.77 $280.79 N/A N/A $545.64 $251.83

FIREFIGHTER

1 $ 5,884.97 $ 2,716.14 $ 24.25 $27.69 $55.38 $83.08 $110.77 N/A $751.09 $346.66 $368.28 $169.98

2 $ 6,179.22 $ 2,851.95 $ 25.46 $27.69 $55.38 $83.08 $110.77 N/A $751.09 $346.66 $385.50 $177.92

3 $ 6,488.18 $ 2,994.54 $ 26.74 $27.69 $55.38 $83.08 $110.77 N/A $751.09 $346.66 $404.28 $186.59

4 $ 6,812.59 $ 3,144.27 $ 28.07 $27.69 $55.38 $83.08 $110.77 N/A $751.09 $346.66 $423.72 $195.56

5 $ 7,153.22 $ 3,301.49 $ 29.48 $27.69 $55.38 $83.08 $110.77 N/A $751.09 $346.66 $444.13 $204.98

6 $ 7,510.88 $ 3,466.56 $ 30.95 $27.69 $55.38 $83.08 $110.77 N/A $751.09 $346.66 $444.13 $204.98




Haz Mat CF3 $ 69.23 $ 0.62




2017

Page 4 of 6

Item 12.2

180

Item 12.2

1/1/2018- 6/30/2018 1ST ED 2ND ED 3RD ED 4TH ED Captain MEDICS MEDICS HOLIDAY HOLIDAY



1 $ 10,468.68 $ 4,831.70 $ 43.14 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $554.00 $255.69

2 $ 10,992.11 $ 5,073.28 $ 45.30 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $580.84 $268.08

3 $ 11,541.71 $ 5,326.94 $ 47.56 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $580.84 $268.08

CAPT. SPECIALIST


2080 2 $ 9,003.07 $ 4,155.26 $ 51.94 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $545.64 $251.83

3 $ 9,453.23 $ 4,363.03 $ 54.54 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $545.64 $251.83

CAPTAIN

1 $ 8,574.35 $ 3,957.39 $ 35.33 $27.69 $55.38 $83.08 $110.77 $257.23 N/A N/A $520.20 $240.09

2 $ 9,003.07 $ 4,155.26 $ 37.10 $27.69 $55.38 $83.08 $110.77 $270.09 N/A N/A $545.64 $251.83

3 $ 9,453.23 $ 4,363.03 $ 38.96 $27.69 $55.38 $83.08 $110.77 $283.60 N/A N/A $545.64 $251.83

FIREFIGHTER

1 $ 5,943.82 $ 2,743.30 $ 24.49 $27.69 $55.38 $83.08 $110.77 N/A $758.60 $350.12 $368.28 $169.98

2 $ 6,241.01 $ 2,880.47 $ 25.72 $27.69 $55.38 $83.08 $110.77 N/A $758.60 $350.12 $385.50 $177.92

3 $ 6,553.06 $ 3,024.49 $ 27.00 $27.69 $55.38 $83.08 $110.77 N/A $758.60 $350.12 $404.28 $186.59

4 $ 6,880.72 $ 3,175.72 $ 28.35 $27.69 $55.38 $83.08 $110.77 N/A $758.60 $350.12 $423.72 $195.56

5 $ 7,224.75 $ 3,334.50 $ 29.77 $27.69 $55.38 $83.08 $110.77 N/A $758.60 $350.12 $444.13 $204.98

6 $ 7,585.99 $ 3,501.23 $ 31.26 $27.69 $55.38 $83.08 $110.77 N/A $758.60 $350.12 $444.13 $204.98




Haz Mat CF3 $ 69.23 $ 0.62




2018

Page 5 of 6

Item 12.2

181

Item 12.2




1 $ 10,782.74 $ 4,976.65 $ 44.43 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $554.00 $255.69

2 $ 11,321.87 $ 5,225.48 $ 46.66 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $580.84 $268.08

3 $ 11,887.96 $ 5,486.75 $ 48.99 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $580.84 $268.08

CAPT. SPECIALIST


2080 2 $ 9,273.16 $ 4,279.92 $ 53.50 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $545.64 $251.83

3 $ 9,736.83 $ 4,493.92 $ 56.17 $27.69 $55.38 $83.08 $110.77 N/A N/A N/A $545.64 $251.83

CAPTAIN

1 $ 8,831.59 $ 4,076.12 $ 36.39 $27.69 $55.38 $83.08 $110.77 $264.95 N/A N/A $520.20 $240.09

2 $ 9,273.16 $ 4,279.92 $ 38.21 $27.69 $55.38 $83.08 $110.77 $278.19 N/A N/A $545.64 $251.83

3 $ 9,736.83 $ 4,493.92 $ 40.12 $27.69 $55.38 $83.08 $110.77 $292.10 N/A N/A $545.64 $251.83

FIREFIGHTER

1 $ 6,122.14 $ 2,825.60 $ 25.23 $27.69 $55.38 $83.08 $110.77 N/A $781.36 $360.63 $368.28 $169.98

2 $ 6,428.24 $ 2,966.88 $ 26.49 $27.69 $55.38 $83.08 $110.77 N/A $781.36 $360.63 $385.50 $177.92

3 $ 6,749.65 $ 3,115.22 $ 27.81 $27.69 $55.38 $83.08 $110.77 N/A $781.36 $360.63 $404.28 $186.59

4 $ 7,087.14 $ 3,270.99 $ 29.21 $27.69 $55.38 $83.08 $110.77 N/A $781.36 $360.63 $423.72 $195.56

5 $ 7,441.49 $ 3,434.54 $ 30.67 $27.69 $55.38 $83.08 $110.77 N/A $781.36 $360.63 $444.13 $204.98

6 $ 7,813.57 $ 3,606.26 $ 32.20 $27.69 $55.38 $83.08 $110.77 N/A $781.36 $360.63 $444.13 $204.98




Haz Mat CF3 $ 69.23 $ 0.62




2018

Page 6 of 6

Item 12.2

182

Item 12.2

Page 1 of 1

LETTER OF AGREEMENT RESULTING FROM MEET AND CONFER This letter serves as a formal agreement between the Professional Firefighters Union IAFF- Local

3605 and the Central Fire Protection District of Santa Cruz County. This agreement is the result of the meet and confer process that occurred on 08/23/2017 between Daniel Jordan, Vice President of Local 3605, and the Central Fire Protection District Personnel Committee. Also present were Fire Chief Steven Hall, Administrative Manager Gena Finch, Business Manager Nancy Dannhauser and Local 3605 Fire Captain Delegate Jacek Kokot.

The topic requiring meet and confer was the issue of interpretation and implementation of section XIII Medical Health/Dental insurance of the MOU between the Professional Firefighters Union IAFF- Local 3605 and the Central Fire Protection District of Santa Cruz County for the 2018 calendar year. The agreement resulting from the meet and confer was that The District shall provide medical health insurance to its current full-time employees and dependents, including retired employees and dependents, through CalPERS Health Benefits/Premiums Program of the Bay Area. Beginning with medical insurance plan year 2018 the District will increase its’ contribution to the premium paid in 2017 by 3.5%. The value of The Employer’s contribution will not exceed $870.99 for the Employee only, $1742.00 for the Employee + 1 dependent and $2264.59 for the Employee + 2 or more dependents. If the employee chooses a more expensive plan, they will be responsible for paying the amount above the District share. This change reflects a forecasted and budgeted increase already reflected in the 2017-2018 fiscal year preliminary budget.

The term of this agreement will expire when the MOU between the Professional Firefighters Union IAFF- Local 3605 and the Central Fire Protection District of Santa Cruz County expires on 12/31/2018.

All parties present had the opportunity to advise, discuss and redress during the meet and confer

process. All parties present reached a consensus on the above described agreement.

SIGNATURES This Agreement is entered into on the 12th day of September 2017, in the County of Santa Cruz, California. FOR THE UNION- LOCAL 3605 FOR THE EMPLOYER- CENTRAL FIRE PROTECTION

DISTRICT OF SANTA CRUZ COUNTY ___________________________________ ___________________________________ Signature Signature ___________________________________ ___________________________________ Signature Signature ___________________________________ ___________________________________ Signature Signature ___________________________________ ___________________________________ Signature Signature ___________________________________ ___________________________________ Signature Signature ___________________________________ ___________________________________ Date Date

Item 12.3

183

ARTICLE 2.5 BOARD ADVISORY COMMITTEES.

The Ralph M. Brown Act allows two categories of Board subcommittees; “standing” committees and “ad

hoc” committees. This bylaw sets forth Board policy on standing and ad hoc committees.

Policy

Standing committees advise the Board on specific business not exceeding that described in these

bylaws. Members of standing committees shall be appointed annually by motion by a majority of the

Board after a quorum is established at the Board’s regular, annual organizational meeting or by motion

at another regular meeting if a committee member’s Board seat becomes vacant by death, incapacity,

resignation, end of term of office or other good cause. Standing Committees have no expiration date.

Standing committees shall meet in public and post notices of their meetings. Standing committees shall

prepare and retain agendas the same or similar to the full Board. Minutes shall be prepared promptly,

approved by the standing committee and provided for information to the full Board at a regular

meeting.

Standing committees may but are not required to establish a regular meeting time and place. All

standing committee meetings that are posted at least 72 hours before the meeting shall be considered

regular meetings. Standing committees shall not make decisions. Their role is to advise the Board for a

category of Board business designated by the Board chair. District staff shall be responsible for

preparing, posting and distributing agendas of all standing committee meetings

Ad hoc committees are appointed by the Board chair, are comprised of only the Board, have continuing

responsibility for a specific defined purpose and have a deadline to accomplish that purpose. Board

policy shall be to prefer that ad hoc committees be established at a regular or special Board meeting.

Standing committees need not prepare agendas or minutes. Ad hoc committees shall not make

decisions.

Central Fire District of Santa Cruz County Standing Committees

There shall be two standing committees in the District.

1. Advisory Personnel Committee – There shall be a standing Advisory Personnel Committee which

shall consider, deliberate and recommend to the full Board matters concerning the functions,

activities, operations, compensation, negotiations and welfare of District personnel. The

Personnel Committee shall not act as the District’s labor relations negotiator

2. Advisory Finance Committee – There shall be a standing Advisory Finance Committee which

shall consider, deliberate and recommend to the full Board matters concerning the financial

management of the District, including the preparation and review of an annual budget, the

District’s Comprehensive Annual Financial Report any major expenditures.

Central Fire District of Santa Cruz County ad hoc Committees

It shall be the policy of the Board to allow the Board Chair, from time to time, to create ad hoc

committees. The Board Chair shall at the time of appointment define the work of any ad hoc committee

and the deadline for such work to be completed. Establishment of such committees and appointment of

members to such ad hoc committee shall be announced at regular meeting of the Board and

Item 12.4

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memorialized with a written memo which shall be part of the Board packet and reported in the Board

minutes.

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1

BEFORE THE BOARD OF DIRECTORS OF THE CENTRAL FIRE PROTECTION DISTRICT

OF SANTA CRUZ COUNTY RESOLUTION NO. 2017-21

On motion of Director Duly seconded by Director the following Resolution is adopted.

RESOLUTION ESTABLISHING CENTRAL FIRE PROTECTION DISTRICT

APPROPRIATION LIMIT FOR FISCAL YEAR 2017-2018 UNDER ARTICLE

XIII-B OF THE CALIFORNIA CONSTITUTION, AND ESTABLISHING PERIOD

FOR CONTESTING SUCH LIMIT

WHEREAS, Article XIII-B of the California Constitution provides that the state and each local

government shall be subject to an annual appropriation limit as defined in that Article; and

WHEREAS, Article XIII-B Section 8(e)(2) requires the Governing Body to select the change in

Cost of Living methodology each year by recorded vote, and

WHEREAS, the change in the California per capita personal income provides the greatest result

rather than using the local assessment roll from the preceding year; and

WHEREAS, the Auditor-Controller has computed the appropriations limit applicable to the

District for fiscal year 2017-2018 and transmitted the same to the District in a letter dated August

31, 2017; and,

NOW, THEREFORE, BE IT RESOLVED THAT the Central Fire District selects the change in

the California per capita personal income and the percentage change within the County area in

which the special district is located methodology for use in calculating its appropriation limit for

fiscal year 2017-2018; and

NOW, THEREFORE, BE IT FURTHER RESOLVED THAT the appropriation limit for

the Central Fire Protection District for fiscal year 2017-2018 is hereby established as $35,119,702

and that such appropriations limit may be adjusted at a later date in accordance with Sections 3 and

11 of Article XIII-B of the California Constitution; and,

No action or proceeding shall be brought, the purpose of which is directly or indirectly to attack,

review, set aside, void or annul the appropriations limit established by this resolution unless such

action or proceeding shall have been filed and served on the district within forty-five (45) days

from the date this resolution is adopted in accordance with Division 9 of the Government Code.

PASSED AND ADOPTED BY THE BOARD of Directors of the Central Fire Protection District of

Santa Cruz County, County of Santa Cruz, State of California, this 12th day of September, 2017 by the

following called vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

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2

________________________________ ________________________________

Board Chair Date

ATTEST: ________________________

Secretary of the Board

Distribution: County Auditor, File

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Item 12.5

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Documents

CENTRAL FIRE PROTECTION DISTRICT BOARD OF DIRECTORS …