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Central Arizona Project 2016 / 2017 Budget
General Fund Operating ExpensesSenior Management Team
Doug DunlapAugust 20, 2015
Customer WorkshopOctober 8, 2015
Key 2016-2017 Budget Messages
o Recurring non-labor departmental expenses flat from 2015 budget level
o Total staff headcount (FTE) flat from 2015 budget level
o Programs with a periodic or variable cost (e.g. MSCP, elections) account for approximately $6 million expense each year
o Capital expenditures below advisory levels from previous budget and within “Big R” rates
o Budget will meet published firm and advisory water delivery rates
o All essential work for 2016-2017 is included in the budget
o Strategic reserves temporarily under target
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2
Current Assumptions
o CAP will deliver (excluding credits): 1,478,209 a/f in 2015 1,506,260 a/f in 2016 1,522,397 a/f in 2017
o Non-Indian Ag Water allocation finalized during 2017 with first payment due in December 2017 and payments over 5 years; water available for 2018 deliveries
o Budget was built up from Department detail
o No contingencies built into budget
o Average salary increases budgeted for 3% each year
o 2016 includes the drought response and shortage preparedness programs that the Board has approved; 2017 includes a similar amount
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Current Assumptions (CONT.)
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o $30 million bond issuance in December 2015; 2nd bond issue not planned during budget period
o $10 million CAGRD Bond issuance in December 2016
o Energy
Reflects new Environmental costs for Mercury and Air Toxic Standards (MATS), the ASH ruling, and costs associated with the NEPA review process and savings related to refined coal
No revenues from Shaping and Displacement
Surplus Navajo energy is sold at a significant loss (about $11-$13/MWh under cost), excluding long-term sale agreement with SRP– results in higher cash remittance for the federal repayment
3
All Funds/All Accounts
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2013 2014 2015 2016 2017 (Thousands) Actual Actual Projection Budget Budgetj g g
Operating Revenues 211,714.0$ 238,785.0$ 241,771.0$ 260,384.0$ 312,541.0$
Operating Expenses (216,981.0) (227,416.0) (241,924.0) (259,735.0) (268,332.0)
Operating Income/(Loss) (5,267.0)$ 11,369.0$ (153.0)$ 649.0$ 44,209.0$
Non-operating Revenues 52,460.0 67,721.0 62,650.0 66,871.7 74,097.0
Non-operating Expenses (27,261.0) (26,407.0) (25,385.0) (25,865.0) (25,089.0)
Total Non-operating Income/(loss) 25,199.0$ 41,314.0$ 37,265.0$ 41,006.7$ 49,008.0$
Change in Net Position 19,932.0$ 52,683.0$ 37,112.0$ 41,655.7$ 93,217.0$
Staffing (Year-End Full Time Equivalents)
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o Authorized FTEs from 2013 through 2017 are relatively flat
o Due to retirements from aging workforce actual FTEs have been under the authorized amount
2013 2014 2015 2016 2017
Actual/Projected FTEs 474.8 476.7 473.8 477.3 477.3
Authorized FTEs 478.2 479.3 479.3 477.3 477.3
4
General Fund Key Points
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o Departmental recurring non-labor expenses relatively flat from 2015 budget levels pursuant to GM directive
o Programs with periodic or variable cost account for approximately $6 million expense each year in 2016-2017
o Pumping power costs stable; transmission increasing slightly
o Both the Fixed OM&R and the Energy rate fit within the 2016 firm rate and the 2017 advisory rates
Water Deliveries (excluding credit exchanges)
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0 200 400 600 800 1000 1200 1400 1600 1800
2013 Actuals
2014 Actual
2015 Projection
2016 Budget
2017 Budget
2013 Actuals 2014 Actual 2015 Projection 2016 Budget 2017 BudgetM&I 496.4 503.5 537.5 567.5 575.9Agricultural Water 400.8 400.7 319.1 319.9 300.0
Federal 532.6 534.3 562.9 572.4 572.3Underground Storage 90.1 87.4 58.7 46.4 74.1
Water Deliveries
M&I Agricultural Water Federal Underground Storage
1,522
1,506
1,478
1,526
1,520
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General Fund Sources and Uses of Revenues
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General Fund
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2013 2014 2015 2016 2017 (Thousands) Actual Actual Projection Budget Budgetj g g
Water Deliveries (acre-feet in thousands) 1,533.3 1,535.7 1,488.3 1,519.0 1,535.0
Operating RevenuesWater operations & maintenance charges 153,846.7$ 173,003.6$ 182,200.2$ 194,511.9$ 208,154.1$ Water service capital charges 11,430.8 15,494.8 16,113.7 16,616.6 49,175.6 Power & Basin Development Fund revenues 28,554.6 29,664.9 19,887.0 21,430.0 24,027.0 Reimbursements and other revenues 1,655.7 1,844.3 1,829.6 1,417.7 1,438.6
Total Operating Revenues 195,487.8 220,007.6 220,030.5 233,976.2 282,795.3
Operating ExpensesSalaries and related costs (55,231.1) (56,250.8) (55,404.6) (57,215.6) (60,143.7) Pumping power & capacity charges (90,546.7) (95,086.0) (107,992.0) (112,378.7) (116,807.0) Transmission (6,531.9) (6,071.3) (6,532.3) (8,889.1) (8,000.9) Amortization of permanent service right (23,017.8) (23,017.8) (23,017.8) (23,017.8) (23,017.8) Depreciation (17,288.0) (19,491.2) (20,831.0) (23,363.2) (24,948.2) Other expenses (24,160.6) (24,665.7) (25,057.1) (30,987.2) (30,621.7)
Total Operating Expenses (216,776.1) (224,582.8) (238,834.8) (255,851.6) (263,539.3) Operating Income/(Loss) (21,288.3) (4,575.2) (18,804.3) (21,875.4) 19,256.0
Non-operating Revenues/ExpensesProperty taxes 52,437.6 60,993.9 56,776.3 60,189.6 67,603.0 Interest income and other revenues (101.5) 6,485.9 5,639.8 6,391.6 6,147.7 Interest expense and other expenses (27,260.4) (26,406.7) (25,385.4) (25,864.7) (24,645.7)
Total Non-operating Revenues/(Loss) 25,075.7 41,073.1 37,030.7 40,716.5 49,105.0
Change in Net Position 3,787.40$ 36,497.90$ 18,226.4$ 18,841.1$ 68,361.0$
6
General Fund Expenses
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Power TransmissionSalaries &
relatedAmort'n/Deprec'n
Interest Other
2013: $244.0M 90.8 6.3 55.2 40.3 27.3 24.1
2014: $251.0M 94.9 6.3 56.3 42.5 26.4 24.6
2015: $264.2M 108.0 6.5 55.4 43.8 25.4 25.1
2016: $281.7M 112.4 8.9 57.2 46.4 25.9 30.9
2017: $288.2M 116.8 8.0 60.1 48.0 24.6 30.7
0
20
40
60
80
100
120
140
$ M
illi
on
s
General Fund Revenues
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Water O&M Capital Chg Power/BDF Taxes Interest & Other2013: $247.8M 153.8 11.4 28.6 52.4 1.6
2014: $287.5M 173.0 15.5 29.7 61.0 8.3
2015: $282.4M 182.2 16.1 19.9 56.8 7.4
2016: $300.6M 194.5 16.6 21.4 60.2 7.9
2017: $356.5M 208.2 49.2 24.0 67.6 7.5
0
50
100
150
200
250
$ M
illi
on
s
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General Fund: Budget Comparison
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2015 2016 2017
(Thousands) Bud Bud Bud
Operating Expense
* Departmental Recurring Non‐Labor Expenses 24,426$ 24,406$ 24,854$
* Salaries and related 57,697 57,216 60,144
* Periodic or variable cost programs ‐ 6,581 5,768
Pumping power & Hoover capacity 116,038 112,379 116,807
Transmission 7,996 8,889 8,001
Amort/deprec 45,955 46,381 47,966
Total Operating Expense 252,112$ 255,851$ 263,539$
* Controllable expenses
2015 budget excludes $1M add'l spending authority for CO River Programs and $550K for bonding.
Periodic or Variable Programs in Budget
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Programs with Periodic
or Variable Cost 2015 2016
2016 vs.
2015 2017 2017 vs. 2015
‐excluding labor
(Thousands)
Budget Budget (Incr)/Decr Budget (Incr)/Decr
‐$ 2,903$ (2,903)$ 2,833$ (2,833)$
‐ 1,833 (1,833) 2,050 (2,050)
‐ 200 (200) 150 (150)
2,665 3,400 (735) 3,400 (735)
‐ 910 (910) ‐ ‐
2,665$ 9,246$ (6,581)$ 8,433$ (5,768)$ Total
Extraordinary Maintenance ‐
Steel Discharge Lines and
Recoat Mark Wilmer PP
Colorado River Drought Response
and Shortage Preparedness
Programs
Recharge Site Permit Renewals
MSCP
Board Elections
8
Capital Expenditures
o 2016 – 2017 capital budget at $91.7 milliono Spending is consistent with “Big R” published rates o Capital budget is allocated across forty–one projects with
approximately two-thirds of spending allotted to ten projectso Capital budget is managed by the Project Steering Committee
(PSC)
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2013 2014 2015 2016 2017 (Thousands) Actual Actual Projected Budget Budget
Capital Projects $23,799 $25,781 $46,804 $39,390 $43,417
Capital Equipment 2,587 8,589 3,306 5,807 3,133
Total Capital Expenditures $26,386 $34,370 $50,110 $45,197 $46,550
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Capital Expenditures Detail
Pre 2016 2017 GrandCAPITAL PROJECTS (Thousands) 2016 Budget Budget Balance TotalAPS Transmission Line and Hassayampa Tap Connection $21,685 $4,392 $15,072 $3,951 $45,100Backup Power System Replacements at Checks, Turnouts and Microwave Sites 194 1,117 1,704 3,024 6,038 Building 1 HVAC Replacement 739 3,958 1,449 0 6,147 Condition Based Monitoring 5,148 1,713 1,041 0 7,902 Discharge Valve Replacement at Pumping Plants 3,169 1,343 1,241 40 5,794 Mark Wilmer Circuit Breakers and Compressed Air System Replacement - 1,031 2,896 5,404 9,331 Motor Exciter and Control Unit Replacement at Pumping Plants 1,433 3,069 3,065 7,352 14,919 Superstition Mtn Recharge Project - Drainage Improvements 147 2,629 59 0 2,835 Transmission Line Rebuild ED2 to Saguaro 5,125 2,170 2,151 1,569 11,015 Trashrake Installation at Mark Wilmer Pumping Plant 3,878 3,370 36 0 7,284
Annunciator Panel Replacement at Pumping Plants 4,830 211 - 0 5,041 As-Built Pumping Plants Phase 2 17,632 1,090 - 0 18,722 Bridge at Pima Mine Road Recharge Project 1,100 101 - 0 1,201 Centralized Reliability Information Management System - 250 250 0 500 Chlorination System Replacement at 10 Pumping Plants 36 444 1,416 53 1,949 Communication Cable Replacement Phase 5 - 283 1,589 0 1,872 Digital Asset Management System - 585 250 0 835 Electromechanical Relay Replacement Phase 1 - 970 1,511 31,235 33,715 Elevator System Control/Drive Replacement 1,790 1,817 64 0 3,671 Emergency Public Address System 1,005 715 - 0 1,721 Enterprise Project Management System Implementation 116 160 - 0 276 Flow Meter Replacement Phase 2 (CCW,QTO,PY,SX2) 348 135 - 0 483 Hassayampa Access Road Improvements - 123 433 0 557 Headquarters Fuel System Replacement - 59 252 1,045 1,356 Hydrology Improvements at Centennial Wash 326 1,379 29 0 1,733
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10/08/20152016/2017 Budget Review 17
Capital Expenditures Detail
Industrial Water Treatment at Pumping Plants (BRD, PIC, RED) 537 990 1,085 0 2,612 Maintenance Building Enclosures - 33 686 423 1,142 Projects Under $250,000 IT/Engineering Mini Projects - 716 596 0 1,312 Reach 11 Dike 1 Fence Relocation - 115 715 4 834 Server Room and Multifunction Space 4,955 1,746 - 0 6,701 Siphon Stop Logs at Cunningham, Gila, and Santa Cruz - 434 2,120 63 2,617 South Central Maintenance Facility - 443 557 15 1,015 South Plants Fire Protection - - 519 7,628 8,146 Station Service Battery Charger Replacement 1,501 101 - 0 1,602 Sump Pump Water Level Controls at Pumping Plants 107 274 574 438 1,392 Twin Peaks & Sandario HVAC Replacement - 73 1,094 2,207 3,374 UZ1B Switchgear Replacement at Waddell 1,174 36 - 0 1,210 Waddell Computer Based Control System (CBCS) Replacement - 402 65 0 466 Waddell Governor Controls Replacement - - 521 1,227 1,748 Waddell River Outlet Works (ROW) 134 484 - 0 617 West Plants Bus Disconnect Switch Replacement (BSH, LHQ, HSY) - 408 379 328 1,115
TOTAL PROJECT EXPENDITURES $77,108 $39,370 $43,417 $66,004 $225,900
Capital Equipment Purchases - 5,807 3,133 - 8,940 TOTAL CAPITAL EXPENDITURES $77,108 $45,177 $46,550 $66,004 $234,840
Pre 2016 2017 GrandCAPITAL PROJECTS (Thousands) 2016 Budget Budget Balance Total
Agenda
o Communication Cable Replacement Phase 5 (610173)
o Superstition Mountain Recharge Project Drainage Improvements (610474)
o Building 1 HVAC Replacement (610487)
o Electromechanical Relay Replacement Phase 1(610494)
o Mark Wilmer Circuit Breakers and Compressed Air System Replacement (610499)
o Siphon Stop Logs at Cunningham, Gila, and Santa Cruz Siphons (610502)
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10
Communications Cable Replacement, Phase 5 -610173
Project Scopeo Black Mountain
Pumping Plant to Terminus Turn Out (17 miles)
o 3 HDPE Conduitso 48 fiber optic cableo 2 of 3 conduits open
spareso Tie into Plants, Checks
Structures, & Turnoutso Pascua Yaqui & San
Xavier Indian Communities
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Plow Train Headed South on Canal Right u/s of Picacho
Communications Cable Replacement, Phase 5 -610173
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11
Communications Cable Replacement, Phase 5 -610173
10/08/20152016/2017 Budget Review 21Pull Box Installation
Fiber Cable Figure‐8 Install Method
Project Schedule & Budgeto January 2016 – January 2018o $1.872 Million
Superstition Mountain Recharge Drainage Improvements - 610474
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Project Scopeo Severe erosion
since construction in 2011 from wave action & storm runoff
o Silt traps, swales, and toes of slope
o Soil cement concept
o Maintain infiltration rates & reduce maintenance outages
Runoff Erosion up to 4’ Deep – Let’s Save Al!
12
Superstition Mountain Recharge Drainage Improvements - 610474
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Basin 2Basin 1
SMRP Looking North
Erosion at Toe of Slope
Superstition Mountain Recharge Drainage Improvements - 610474
10/08/20152016/2017 Budget Review 24Basin 2 Northwest Corner Soil AccumulationBasin 2 Plugging Layer Typical Slope Erosion
Project Schedule & Budgeto April 2015 – November 2017o $2.835 Million
13
Building 1 HVAC Replacement - 610487
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Project Historyo CAP HQ constructed in
1985o Cools & Heats 48,000
square foot buildingo In last 2 years we’ve seen
number of correctives and breakdowns more than double
Project Scopeo Replace existing HVAC
system, carpeting, and repaint interior building
o Phase 1 (Wet)o Replace Chiller,
Cooling Tower, Pumps and Piping
o Extend Existing Mechanical yard
Current Condition of Existing Piping
Building 1 HVAC Replacement - 610487
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B1 North Wall Mechanical Equipment Yard
Existing Cooling Tower & Backup Generator
14
Building 1 HVAC Replacement - 610487
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Project Scopeo Phase 2 (Dry)
o Replace air handlers, ductwork, and variable air volume flow control
o Replace outdated carpet & painting
o Requires employee relocation
o Moving Plan developmento 4 zoneso 6-8 wks per zoneo 60 cubicle modular
work space
Project Schedule & Budgeto Phase 1 – January to March 2016o Phase 2 – October 2016 to April
2017o $6.1 Million
Electromechanical Relay Replacement - 610494
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Project Scopeo Install digital relays to
replace electromechanical (EM) relays at all CAP pumping plants
o Equipment obsolescence and age put existing relays at risk
o Relays are critical for protecting pump motors and electrical transformers
o Digital relays provide diagnostic capability, event reports, and data logging
New Digital Relay Front ViewNew Digital Relay Rear View
15
Electromechanical Relay Replacement - 610494
10/08/20152016/2017 Budget Review 29Existing Electromechanical Relays ‐ Typical Electromechanical Relays ‐ Removed
Phase 1 Project Schedule & Budgeto January 2016 – April 2018o $2.670 Million
Full Program Schedule & Budgeto 2016 – 2027o $33.715 Milliono Dedicated teamo Plant availability coordination
Mark Wilmer Circuit Breakers and Compressed Air System Replacement - 610499
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Project Scopeo Phase 1 - Replace air-
blast circuit breaker compressed air system
o Phase 2 - Replace six existing air-blast breakers with new insulated breakers, 13.8 KV
o Phase 3 – Relocate compressed air system to Hassayampa
Compressed Air System at Mark Wilmer
16
Mark Wilmer Circuit Breakers and Compressed Air System Replacement - 610499
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Breaker in Open (off) Position for 1 of 3 Phases of Motor Power, 13.8 KV
New Insulated Breaker Concept
Mark Wilmer Circuit Breakers and Compressed Air System Replacement - 610499
10/08/20152016/2017 Budget Review 32
Project Schedule & Budgeto Phase 1: September 2015 – July 2016o Phase 2: October 2015 – July 2019o Phase 3: July 2019 – July 2020o $9.331 Million
Working in the Upper Section of Breaker “Cubicle” to Repair Contact Components
17
Siphon Stop Logs at Cunningham, Gila, and Santa Cruz - 610502
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Project Scopeo Install stop log
guides at siphon outlets
o Design & construction of stop logs & “bubble-logs”
o Cunningham Wash , Gila River, & Santa Cruz River
o Avoid draining the entire “pool” for siphon maintenance & inspections
Cunningham Wash Siphon (3,700’ long, 21’ diam.)
Gila River Siphon (3,200’ long, 19’
diam.)
Santa Cruz River Siphon (8,300’ long, 13’ diam.)
Siphon Stop Logs at Cunningham, Gila, and Santa Cruz - 610502
10/08/20152016/2017 Budget Review 34Typical Siphon Outlet without Stop Log Guides
Centennial Wash Underground Siphon Crossing
18
Siphon Stop Logs at Cunningham, Gila, and Santa Cruz - 610502
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Stop Log and “Bubble” Log Installation Sequence
1
3
2
Siphon Stop Logs at Cunningham, Gila, and Santa Cruz - 610502
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Interior View of Stop Log Installation – 20’ height Maintenance Inspection in Dewatered Siphon
Project Schedule & Budgeto February 2016 to November 2017o $2.6 Million
19
Questions?
10/08/20152016/2017 Budget Review 37
Rate Reconciliation
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Volumes are delivered acre‐feet (including credits). In 2016, a credit is added to reduce the Fixed O&M costs for the Ag forbearance program so that it does not have an impact on the Fixed OM&R rate (forbearance is 80,072 acre‐feet which is ~$4.5 million).
2016 2017
Budget Published
Rate Budget Advisory
Rate Water O&M Costs (Thousands)Fixed O&M 86,324.4$ 92,907.0$ 92,842.3$ 96,141.0$ Pumping Power (Energy Rate 1) 112,378.7 119,121.0 116,806.9 121,722.0
Water Deliveries (Acre-Feet)Billed Fixed OM&R Water Volumes & Credits (AF) 1,533,989 1,588,324 1,550,022 1,574,159 Energy Rate 1 Water Volumes (AF) 1,518,989 1,573,324 1,535,022 1,559,159
Calculated Fixed OM&R Rate ($/AF) 56.27$ 59.00$ 59.90$ 61.00$ Capital Replacement Component 24.00 24.00 24.00 24.00 Rate Stabilization Component 2.00 2.00 2.00 2.00 Navajo Decommissioning Rate 0.22 0.22 0.24 0.24 Calculated Energy Rate 1 73.98 75.78 76.09 78.76 Total Rates ($/AF) 156.47$ 161.00$ 162.23$ 166.00$
Funds available from reconciliation-Fixed OM&R ($000) 4,180.1$ -$ 1,711.73$ -$ Funds available from reconciliation-Energy ($000) 2,730.1$ -$ 4,086.80$ -$ Total Funds available from reconciliation ($000) 6,910.2$ -$ 5,798.53$ -$
20
Strategic Reserves
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Revenue deficiency is driving strategic reserves down, mainly from:• Ag Consideration and Ag Incentive programs higher than the
property taxes dedicated to cover them• Higher federal repayment due to losses on surplus power• Delay in payment for back capital charges & interest from NIA
reallocation• Timing of second bond issue outside of budget timeframe
CAGRD Key Points
10/08/20152016/2017 Budget Review 40
o 2016/2017 and 2017/2018 rates are advisory rateso Membership dues includedo Assumes NIA allocation finalized in 2017o Assumes a modest increase in the rate of Member Lands
enrollments over budget periodo Assumes $10 million bond issuance at the end of 2016
21
412016/2017 Budget Review 10/08/2015
CAGRD
2013 2014 2015 2016 2017 (Thousands) Actual Actual Projection Budget Budget
Operating RevenuesReimbursements & other operating revenues $ 23,250.1 $ 26,408.4 $ 29,478.5 $ 33,419.4 $ 36,309.0
Operating ExpenseSalaries and related costs (915.8) (931.9) (944.3) (979.1) (1,008.5)Outside services (813.2) (2,029.4) (2,302.9) (1,328.4) (980.4)Overhead (979.1) (920.3) (937.3) (1,077.2) (1,109.5)Water for recharge (5,358.5) (5,519.6) (6,750.9) (7,613.3) (8,312.2)Other expenses (18.3) (17.0) (25.6) (32.9) (32.9)Total operating expenses (8,084.9) (9,418.2) (10,961.0) (11,030.9) (11,443.5)
Operating Income 15,165.2 16,990.2 18,517.5 22,388.5 24,865.5
Non-Operating Revenues/ExpensesInterest Income 78.7 68.9 101.8 137.2 172.7 Interest Expense - - - - (442.9)Total non-operating revenue/expenses 78.7 68.9 101.8 137.2 (270.2)
Change in Net Position $ 15,243.9 $ 17,059.1 $ 18,619.3 $ 22,525.7 $ 24,595.3
Obligations (year reported)-000 acre‐feet 33.9 34.6 34.5 39.0 41.7
422016/2017 Budget Review 10/08/2015
Captive Fund
2013 2014 2015 2016 2017 (Thousands) Actual Actual Projection Budget Budget
Operating RevenuesReimbursements and other operating revenues
$ 7,473.1 $ 7,877.9 $ 8,053.5 $ 8,538.9 $ 8,824.1
Operating ExpenseOutside Services (172.8) (172.7) (176.1) (162.4) (162.7)Other Expense (6,444.2) (8,751.0) (7,743.0) (8,240.1) (8,572.7)Total Operating Expense (6,617.0) (8,923.7) (7,919.1) (8,402.5) (8,735.4)
Operating Income 856.1 (1,045.8) 134.4 136.4 88.7
Non-Operating RevenuesInterest Income 10.4 7.2 9.4 7.0 7.1
Change in Net Position $ 866.5 $ (1,038.6) $ 143.8 $ 143.4 $ 95.8
22
432016/2017 Budget Review 10/08/2015
Supplemental Water Account
The purpose of the trust fund was for acquisition or conservation of water for use in central Arizona to supplement CAP water supplies in years when water supplies from the CAP are insufficient to meet the delivery schedules of M&I users.
2013 2014 2015 2016 2017 (Thousands) Actual Actual Projection Budget Budget
Operating Revenues/Expenses -$ -$ -$ -$ -$
Non-Operating RevenuesInterest Income 35.1 165.0 122.9 145.6 164.7
Change in Net Position 35.1$ 165.0$ 122.9$ 145.6$ 164.7$
Cash Balance at Year End 7,881.5$ 8,046.5$ 8,169.4$ 8,315.0$ 8,479.7$
