Center Licensing Inspection Full Reportchildcaresearch.ohio.gov/pdf/000000400783_2018-07-10_ANNUAL.pdf · Center Licensing Inspection Full Report ... PREK SA 5 years to < Kindergarten

Center Licensing Inspection Full Report

All licensed child care programs are inspected at least once each year. Non-compliances are documented and grouped as Serious,

Moderate or Low risk violations. Documenting statements and supplemental information may be included in this report. Licensing

inspection reports from the previous three years can be viewed on the child care website at http://jfs.ohio.gov/CDC/childcare.stm.

This includes complaint investigation reports with substantiated allegations. For any other child care records, please contact the

Child Care Help Desk at 1-877-302-2347, option 4.

Program Details Program Name TIFFIN-SENECA CHILD CARE CENTER INC.

Program Number 000000400783

Program Type Child Care Center

Address 131 E PERRY ST TIFFIN OH 44883

County SENECA

Building Approval Date 08/31/1997

Use Group/Code BB 61 (1972-1979)

Occupancy Limit 135

Maximum Under 2 ½


Use Group/Code E

Occupancy Limit 162

Maximum Under 2 ½ 5


Use Group/Code A-4

Occupancy Limit

Maximum Under 2 ½


Use Group/Code E

Occupancy Limit

Maximum Under 2 ½


Use Group/Code E

Occupancy Limit 44

Maximum Under 2 ½ 5


Use Group/Code I-2

Occupancy Limit

Maximum Under 2 ½


Use Group/Code A-4

Occupancy Limit

Maximum Under 2 ½

Fire Inspection Approval Date 12/01/2017

Food Service Risk Level Level III

Inspection Information Inspection Type

Annual Inspection Scope

Full Inspection Notice

Unannounced

Inspection Day 1

07/10/2018 Begin Time 9:55 AM End Time 4:00 PM

Reviewer: MARJORIE ZONNER

Summary of Findings No. Rules Verified

57

No. Rules with Non-compliances

13

No. Serious Risk

0

No. Moderate Risk

1

No. Low Risk

17

License Capacity and Enrollment at the Time of Inspection

Age Group License Capacity Enrollment

http://jfs.ohio.gov/CDC/childcare.stm

Totals Full Time Part Time Total

Infant ( Birth to < 18 m) 16 0 16

Young Toddler 11 0 11

Total Under 2 ½ Years 27 0 27

Older Toddler 6 0 6

Preschool 17 0 17

School Age 30 0 30

Total Capacity/Enrollment 53 0 80

Staff-Child Ratios at the Time of Inspection

Group Age Group/Range Ratio Observed Comment

Infant 0 to < 12 months 3 to 12

Toddler 18 months to < 30 months 3 to 11

3's & 4's 3 years to < 4 years 2 to 15

PREK SA 5 years to < Kindergarten 2 to 13 SUMMER BEFORE KINDERGARTEN

S/A School-Age to < 11 years 2 to 15

Summary of Non-Compliances If the program is star rated, the rating may be impacted if a serious or moderate risk non-compliance is cited. Ohio Administrative Code 5101: 2-12-

03 details the process for submitting a request for a review if a program disagrees with a licensing finding. The request for review must be

submitted within seven days from the receipt of the licensing report.

Serious Risk Non-Compliances

No Serious Risk Non-Compliances were observed during this inspection

Moderate Risk Non-Compliances

Domain: 02 Safe & Sanitary Environment

Rule: 5101:2-12-12 Safe Environment

Code: The program is required to provide an environment that protects the children in care from any items and conditions that may threaten their health, safety, and well-being.

Finding: Children in care shall be protected from any items and conditions which threaten their health, safety, and well-being. During the inspection, it was determined the program did not protect children from an unsafe item or

condition or equipment due to the following number(s) 18 below:

1. Closed ended pull cord(s) on the window blind(s); 2. Extension cord(s); electrical cord(s) attached to an object that could result in a severe injury if pulled; 3. Stacked tables; 4. Folding tables; 5. Matches and/or a lighter; 6. Power tool(s); 7. Live wires; 8. Stove(s) that are either on or able to be turned on by a child; 9. Asbestos; 10. Traffic; 11. A body of water; 12. A well; 13. Environmental hazard(s) confirmed by local authorities having jurisdiction over the hazard; 14. A crockpot used to heat bottles; 15. Lead hazard; 16. Immediate access to a knife; 17. Large or heavy pieces of shelving units are not anchored to the wall; 18. Other (large paper cutter on low shelf in the school age room)

Any hazardous equipment must be removed, replaced, or repaired and any hazardous condition must be corrected and must be made inaccessible to children. Provide staff training. Submit the program’s corrective action plan, which includes a statement that the item or condition has been removed and a statement that training was provided, to the Department to verify compliance with the requirements of this rule.

Corrective Action Plan Due: 08/09/2018

Low Risk Non-Compliances

Domain: 01 Ratio & Supervision

Rule: 5101:2-12-18 Attendance Records

Code: The program is required to maintain a record of the arrival and departure of each child. The program is also required to retain the attendance record for a period of one year.

Finding: During the inspection, it was determined the program did not meet the requirements for keeping an attendance record as listed in number(s) 2 below:

1. No attendance record was being maintained; 2. The attendance record was not being consistently completed (infant room); 3. The attendance documentation was not kept at the program for a period of one year.

Submit the program's corrective action plan, which includes a statement that training was provided, to the Department to verify compliance with the requirements of this rule.


Domain: 03 Postings & Equipment

Rule: 5101:2-12-16 Medical, Dental, and General Emergency Plan

Code: The program is required to us the most recent version of the JFS 01242 "Medical, Dental, and General Emergency Plan For Child Care".

Finding: During the inspection, it was determined that the program was not using the most recent version of the prescribed JFS 01242 “Medical, Dental and General Emergency Plan For Child Care”. Technical assistance was provided at the time of the inspection, and as discussed, please correct this rule noncompliance. A written response for this rule noncompliance is not required at this time.

Domain: 03 Postings & Equipment

Rule: 5101:2-12-16 Medical, Dental, and General Emergency Plan

Code: The program is required to post the JFS 01242 "Medical, Dental, and General Emergency Plan For Child Care".

Finding: During the inspection, it was determined that the most current version of the JFS 01242 “Medical, Dental, and General Emergency Plan For Child Care” was not posted readily available as noted in the following number(s) 2, 3 below as required:

1. By each telephone; 2. In each classroom; (school age room) 3. In other spaces used by children. (Gross motor/front entrance)

Submit the program’s corrective action plan to the Department to verify compliance with the requirements of this rule.


Domain: 05 Health & Safety

Rule: 5101:2-12-22 Fluid Milk Requirements

Code: The program is required to obtain documentation from a licensed physician if a child between 12 and 24 months of age is to be served anything other than whole homogenized Vitamin D fortified milk.

Finding: During the inspection, it was determined that there was no documentation from a licensed physician, physician’s assistant, or certified nurse practitioner as required by the rule, when children between 12 and 24 months of age were served anything other than whole homogenized Vitamin D fortified fluid milk. Technical assistance was provided at the time of the inspection, and as discussed, please correct this rule noncompliance. A written response for this rule noncompliance is not required at this time.


Rule: 5101:2-12-16 Emergency Drills

Code: The program is required to complete fire drills, weather drills, and emergency/lockdown drills appropriately.

Finding: During the inspection, it was determined that the required drills were not completed for item number(s) 3 below:

1. Monthly fire drills; 2. Monthly weather emergency drills (March through September); 3. Quarterly emergency/lockdown drills.




Rule: 5101:2-12-22 Meal and Snack Requirements

Code: The program is required to provide food that does not pose as a choking hazard and is appropriate for the age of the children.

Finding: During the inspection, it was determined that the toddler group was served whole grapes which posed a choking hazard for their age. Technical assistance was provided at the time of the inspection, and as discussed, please correct this rule noncompliance. A written response for this rule noncompliance is not required at this time.

Domain: 07 Diapering & Infant Care

Rule: 5101:2-12-23 Infant Bottle and Food Preparation

Code: The program staff is required to label and store bottles with breast milk following the requirements in rule.

Finding: During the inspection, it was determined that breast milk provided by the parent was not stored appropriately as noted in number(s) 1 below:

1. Not labeled with infant's name, date pumped, and date bottle was prepared; 2. Not immediately refrigerated or frozen; 3. Stored at room temperature longer than eight hours; 4. Stored at the program for more than five days after it was expressed; 5. Stored longer than two weeks in the freezer compartment of the refrigerator; 6. Stored longer than six months in the refrigerator/freezer; 7. Stored longer than twelve months in the deep freezer; 8. Other [ ].



Domain: 07 Diapering & Infant Care

Rule: 5101:2-12-20 Cribs

Code: The program is required to provide crib sheets that are not too large or too small.

Finding: During the inspection, it was determined that crib sheets were not properly fitted, as required by the rule, and posed a risk of entanglement for infants using the cribs as indicated in number(s) 1 & 4 below:

1. At least one sheet was too large; (Porta crib) 2. At least one sheet was too small; 3. At least one sheet was torn; 4. Other (mattress was covered with a sheet on both sides, which can pose a risk of suffocation)

Technical assistance was provided at the time of the inspection, and as discussed, please correct this rule noncompliance. A written response for this rule noncompliance is not required at this time.

Domain: 08 Staff Files

Rule: 5101:2-12-09 Background Check Requirements

Code: Program staff is required to create a profile in the Ohio Professional Registry and submit background checks to ODJFS.

Finding: In review of the staff records, it was determined that an owner, administrator or individual did not complete the requirements of this rule as noted in number(s) 3 below:

1. Individuals employed on or after October 29, 2017, did not create a profile in the OPR; 2. Individuals employed prior to October 29, 2017 did not create a profile in the OPR by January 1, 2018; 3. Individuals employed prior to October 29, 2017, did not submit the JFS 01175 "Request for a Background Check for Child Care" to ODJFS by January 1, 2018. Also, an individual hired after October 29, 2017 did not submit the jfs 1175, however, did not have sole custody of children. Submit the program's corrective action plan, which includes a statement that the individual(s) have created a profile in the OPR, and/or the individual(s) have submitted the JFS 01175 to ODJFS, to the Department to verify compliance with the requirements of this rule.



Rule: 5101:2-12-10 Health Training Requirements

Code: The program is required to have staff complete the required one hour prescribed Child Abuse training.

Finding: In review of the staff records, it was determined that the requirement for the ODJFS one-hour prescribed Child Abuse Training was not met as noted in number(s) 1 below:

1. The training was not completed within sixty days of hire; 2. The training expired, as it is only valid for two years; 3. Not all administrators, Child Care Staff Members, and substitutes have completed the training.

Refer to the Employee Record Chart for the name(s) of the Child Care Staff Member(s) who must complete the ODJFS one-hour prescribed Child Abuse Training. Submit the program’s corrective action plan to the Department to verify compliance with the requirements of this rule.




Code: The program is required to maintain a staff schedule with coverage of the required health trainings.

Finding: In review of the staff records, it was determined that at least one Child Care Staff Member with currently valid training in Child Abuse Recognition and Prevention was not present/scheduled to be present from 5:00 pm to 5:30 pm T, Th. & F as required, for the following reason(s) as noted in number(s) 1 below:

1. The training taken by staff present/scheduled had expired; 2. Child Care Staff Members scheduled during this time had not taken Child Abuse training; 3. A trained Child Care Staff Member was not in each building used by the program; 4. A Child Care Staff Member scheduled at this time did not have verification of completion of the full six-hour Child Abuse Recognition and Prevention training; 5. The Child Care Staff Member considered to be providing coverage had only the ODJFS prescribed Child Abuse training, which does not meet this rule compliance.

Submit the program’s corrective action plan, which includes verification of complete coverage for Child Abuse training, to the Department to verify compliance with the requirements of this rule.





Finding: In review of the staff records, it was determined that at least one Child Care Staff Member with currently valid training in CPR was not present/scheduled to be present from 4:30 pm to 5:30 pm (M-F) as required, for the following reason(s) as noted in number(s) 1 below:

1. The training taken by staff present/scheduled had expired; 2. Child Care Staff Members scheduled during this time had not taken CPR; 3. A trained Child Care Staff Member was not present in each building used by children; 4. A Child Care Staff Member scheduled at this time did not have verification of completion of CPR; 5. The training taken by staff did not include all age groups the program serves.

Submit the program’s corrective action plan, which includes verification of complete coverage for CPR training, to the Department to verify compliance with the requirements of this rule.





Finding: In review of the staff records, it was determined that at least one Child Care Staff Member with currently valid training in First Aid was not present/scheduled to be present from 4:30 pm to %:30 pm (M-F) as required, for the following reason(s) as noted in number(s) 1 below:

1. The training taken by staff present/scheduled had expired; 2. Child Care Staff Members scheduled during this time had not taken First Aid; 3. A trained Child Care Staff Member was not present in each building used by the program; 4. A Child Care Staff Member scheduled at this time did not have verification of completion of First Aid.

Submit the program’s corrective action plan, which includes verification of complete coverage for First Aid training, to the Department to verify compliance with the requirements of this rule.



Rule: 5101:2-12-08 Child Care Staff Member Educational Requirements

Code: The program staff is required to have educational verification on file at the program.

Finding: In review of the staff records, it was determined that verification of a high school education was not on file for Child Care Staff Member(s) listed on the Employee Record Chart, as required. Submit the program’ s corrective action plan, which includes a copy of the verification of a high school education, to the Department to verify compliance with the requirements of this rule.



Rule: 5101:2-12-08 Medical Statement

Code: The program staff medicals are required to be completed and on file at the program.

Finding: In review of the staff records, it was determined that completed medical examination statement(s) for the employee(s) listed on the Employee Record Chart were not on file, as required by this rule. Submit the program’ s corrective action plan, which includes a copy of the completed employee medical statement, to verify compliance

with the requirements of this rule.


Domain: 09 Children's Files

Rule: 5101:2-12-15 Child Medical and Enrollment Records

Code: The program is required to have a completed JFS 01234 "Child Enrollment and Health Information For Child Care" on file for each child enrolled.

Finding: In review of 25% of the children's records, it was determined that information had not been secured from the parent/guardian on the JFS 01234 "Child Enrollment and Health Information For Child Care", as required, for the items in number(s) 5 below:

1. Complete parent information; 2. Complete emergency contact information; 3. Complete physician information; 4. Information regarding the parent list; 5. Health information; 6. Additional information for all boxes checked “yes”; 7. Emergency transportation information; 8. Parent/guardian’s signature; 9. Diapering Statement; 10. Acknowledgement of Policies and Procedures.

Technical assistance was provided at the time of the inspection, and as discussed, please correct this rule noncompliance. A written response for this rule noncompliance is not required at this time.

Domain: 09 Children's Files

Rule: 5101:2-12-15 Child Medical and Enrollment Records

Code: The program is required to have an updated medical statement on file at the program for each child enrolled.

Finding: In review of 25% of the children's records, it was determined that current medical statements updated every 13 months were not on file, as required, for children listed on the Children Record Review. Submit the program's corrective action plan to the Department to verify compliance with the requirements of this rule.


Rules In-Compliance/Not Verified

Rule Status Documenting Statement(s), If applicable

Rule: 5101:2-12-13 Handwashing Requirements

Compliant Documenting Statement: A sink with running water was located in the all area(s).

Rule: 5101:2-12-13 Handwashing Requirements

Compliant Documenting Statement: Staff were viewed washing their hands, as required by the rule.


Rule: 5101:2-12-04 Fire Approval Compliant Documenting Statement: Please Note: An annual fire inspection approval must be secured for the program. Secure a new approval by 12/2018.


5101:2-12-16 Management of Communicable Disease

Compliant


Rule: 5101:2-12-13 Smoke Free Environment

Compliant Documenting Statement: A notice was observed posted stating that smoking is prohibited at the program.


5101:2-12-07 Administrator Qualifications

Compliant


Rule: 5101:2-12-14 Transportation - Driver Requirements

Compliant Documenting Statement: All drivers who are used in staff/child ratios and who are not employees of the program, had the prescribed JFS 01266 “Contracted Driver Qualifications Statement For Child Care” form on file for contracted drivers, as required.


Rule: 5101:2-12-16 Written Disaster Plan

Compliant Documenting Statement: The program’ s written disaster plan was reviewed during the inspection and met the requirements.


Rule: 5101:2-12-04 Food License Compliant Documenting Statement: The food service license was observed posted. Following is the audit number and date of expiration: NFRY-98KSXH, EXP. 3/1/19.


5101:2-12-13 Sanitary Equipment and Environment

Compliant


5101:2-12-19 Child Guidance Compliant


Rule: 5101:2-12-16 First Aid/Standard Precautions

Compliant Documenting Statement: During the inspection, 2 first aid kits were reviewed and available as required.


Rule: 5101:2-12-11 Outdoor Play Fall Zones

Compliant Documenting Statement: The protective material used under outdoor equipment was mulch.


5101:2-12-18 License Capacity Compliant


5101:2-12-22 Safe Food Handling/Storage

Compliant


Rule: 5101:2-12-07 Written Program Policies and Procedures

Compliant Documenting Statement: The written policies and procedures reviewed on the day of the inspection were verified as complete.


5101:2-12-11 Indoor Space Requirements

Compliant


5101:2-12-17 Materials and Equipment

Compliant


Rule: 5101:2-12-11 Outdoor Play Equipment

Compliant Documenting Statement: All equipment was observed to be properly placed out of the path of the main traffic pattern.

Rule: 5101:2-12-11 Outdoor Play Equipment

Compliant Documenting Statement: The playground safety kit was used to verify the outdoor play equipment was free from entrapment hazards and unsafe and protruding bolts.


5101:2-12-17 Daily Outdoor Play Compliant


Rule: 5101:2-12-04 Building Approval Compliant Documenting Statement: On the day of the inspection, the program was operating in compliance with the current building approval(s).


5101:2-12-02 License Posted Compliant


Rule: 5101:2-12-11 Outdoor Space Requirements

Compliant Documenting Statement: The outdoor play area is separated from traffic and other hazards by a fence.


Compliant Documenting Statement: The quarterly playground inspection(s) [was/were] completed and documented, as required. The most recent inspection report form was dated 6/20/18.


Compliant Documenting Statement: Shade is provided by means of trees.


5101:2-12-19 Supervision Compliant


5101:2-12-02 Current Information Compliant


5101:2-12-17 Daily Schedule Compliant


Rule: 5101:2-12-20 Cots and Napping Compliant Documenting Statement: Cots/mats were assigned individually by a child's name.


Rule: 5101:2-12-23 Infant Daily Care Compliant Documenting Statement: Appropriate daily written records for all infants were viewed.


5101:2-12-12 Safe Equipment Compliant


Rule: 5101:2-12-15 Medical/Physical Care Plans

Compliant Documenting Statement: The program had current information on the medical status and the required treatment plan for the children with health conditions.


5101:2-12-11 Separation of Children Under 2 1/2 Years

Compliant


5101:2-12-03 Inspection Requirements

Compliant


5101:2-12-07 Administrator Responsibilities/Requirements

Compliant


Rule: 5101:2-12-08 Orientation and Staff Records

Compliant Documenting Statement: On the day of the inspection, all employee files were complete and up to date.


Rule: 5101:2-12-10 Professional Development Requirements

Compliant Documenting Statement: At the time of the inspection, all staff had completed the required amount of professional development training.


Rule: 5101:2-12-14 Transportation and Field Trip Procedures

Compliant Documenting Statement: The program uses the ODJFS sample trip permission form for field trips to secure written permission from parents or guardians.


Rule: 5101:2-12-16 Incident/Injury Reporting

Compliant Documenting Statement: The JFS 01299 "Incident/Injury Report For Child Care" forms reviewed during this inspection were complete as required.


5101:2-12-18 Group Size Compliant


Rule: 5101:2-12-18 Ratio Compliant Documenting Statement: Staff/child ratios observed during the inspection were in compliance.


Rule: 5101:2-12-23 Diapering and Toilet Training

Compliant Documenting Statement: Appropriate diaper changing procedures were observed during the inspection in the infant room(s).


Rule: 5101:2-12-25 Medication Administration and Food Supplements

Compliant Documenting Statement: The program had complete written documentation for administering suntan lotions.

Documents

Center Licensing Inspection Full Reportchildcaresearch.ohio.gov/pdf/000000400783_2018-07-10_ANNUAL.pdf · Center Licensing Inspection Full Report ... PREK SA 5 years to < Kindergarten