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CENWS/BII
1
The BII initiative
The path towards more efficient procurement in Europe
Brussels
December 10, 2013
Jostein Frømyr
CEN WS/BII3Vice-chair, technical coordination
CENWS/BIIAgenda
1. What is CEN WS/BII?
2. What can we offer today?
3. What have we achieved so fare?
4. How are we relevant to the up-coming European Standard for electronic invoicing
2
CENWS/BIIVision and mission
The vision of the BII Workshop is that all organizations – independent of whether they are public or private and whatever their size and nationality - are enabled to conduct electronic business in an effective and efficient manner, significantly lowering costs for transaction processing.
The CEN WS/BII Workshop mission is to spread and facilitate the use of e-procurement standards by suppliers and buyers, and especially public administrations, by: identifying requirements (including legal) regarding e-procurement standards; providing a general framework for the organizational and semantic levels of
interoperability for the electronic procurement documents; supporting the implementation of commonly applied international e-
procurement standards; providing organizational support to ensure the governance and maintenance
for those requirements.
3
CENWS/BII
4
What is CEN WS/BII?
Business Interoperability Interfaces for public procurement in Europe (CEN WS/BII)
A workshop under CEN
Phase 1 CWA 16073 Phase 2 5 CWAs
CWA 16560BII Use of
profiles in the tendering process
CWA 16562 BII Post Award
profiles
CWA 16561 BII eCatalogue
profiles
CWA 16559BII Tender
Notification profile
CWA 16558Architecture
CENWS/BII
BII guides implementation of standards
5
The implementation guide
The standards
UN/CEFACTSIMPLE, TRANSPARENT AND EFFECTIVE PROCESSES
FOR GLOBAL BUSINESS.
The implementation
The focus of BII is on collecting European requirements and to provide guidance for consistent implementation of existing international developments.
CENWS/BIIScope of work
The scope of work for the workshopcontinues to be on achieving interoperability along whole procurement process, with a B2G perspective, including where possible also a B2B perspective (which in the post-award is very close to B2G perspective).
Notification
Access eSubmission Awarding Contract Fulfilment Invoicingcall for tender
preparation
Pre-awarding phases
Ordering Payment
Post-awarding phases
identifyneed
CENWS/BIIOur approach
A Profile is a technical specification describing:
the choreography of the business process(es) covered,
the electronic business transactions exchanged as part of the business process,
the business rules governing the execution of that business process(es), its business collaborations and business transactions, as well as any constraints on information elements used
the information content of the electronic business transactions exchanged documented in the form of transaction Information Requirement Models.
Goal
Requirements
Syntax
Validation
CENWS/BII
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Core information requirements
BII is defining core information requirement models the set of information elements sufficient to cater for the
generally expressed business requirements applicable throughout the European market.
BII specifications can be implemented as is, but are also intended for further customization.
CustomizedBusiness
Transaction
BII BusinessTransaction
CENWS/BII
Consistancy througout the whole Procurement process
9
Notification
Access eSubmission Awarding Contract Fulfilment Invoicingcall for tender
preparation
Pre-awarding phases
Ordering Payment
Post-awarding phases
identifyneed
CWA 16558 Architecture
CWA 16559 eNotification
CWA 16560 eTendering
CWA 16561eCatalogue
CWA 16562 Post-award
CENWS/BIIeNotification – CWA 16559
Liaison eTendering eNotification One type of business process to submit
the publication of a procurement notice and to retrieve status
Deliveries: Profile specification:
Profile BII-10 eNotification Linked with the eTendering profiles
Transaction information requirements: BiiTrns064 Pre-award Publication Library
F1Prior information notice, F2 Contract notice, F3 Contract award notice
BiiTrns065 NoticePublicationResponse Syntax binding to UBL Validation tool
CENWS/BII
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eTendering - CWA 16560
Profile Transaction / Information requirement model
BII11 Qualification BiiTrns41 Qualification
BiiTrns45 Tender Reception Notification
BII22 Call for Tender BiiTrns40 Call for Tender
BII34 Call for Tender with Catalogue Template
BiiTrns40 Call for Tender
BiiTrns69 Pre-award Catalogue Template
BII12 Tendering Simple BiiTrns44 Tender
BiiTrns45 Tender Reception Notification
BII35 Tendering Simple with Catalogue
BiiTrns44 Tender
BiiTrns68 Pre-award Catalogue
BiiTrns45 Tender Reception Notification
CENWS/BIIeCatalogue – CWA 16561
CENWS/BII
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Post-award – CWA 16562
Grouping of profiles into processes : Ordering Fulfillment Invoicing Payment
CENWS/BII
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Architecture - CWA 16558
A. BII - Guideline - Profile Architecture
B. BII - Guideline - Capturing of Business Requirements
C. BII - Guideline - Conformance and Customizations
D. BII - Guideline - Implementation and Use of Validation Artifacts
E. BII - Guideline - Business Rules Description Mechanism
F. BII - Guideline - Code List Management
G. BII - Code Lists
H. BII - Guideline - Data format
I. BII - Guideline - Message Envelope Specification
J. BII - Guideline - Attachments Handling
K. BII - Guideline - Syntax Binding Methodology
L. BII - Guideline - Application of Electronic Signature
M. BII - Profile 36 - Message Level Response
N. BII - Report - Long Term Governance
O. BII - Report - Versioning and Change management BII - Report - Governance Model - V1.0.0 BII - Presentation - Governance of the Life Cycle Management
CENWS/BIIScalable solutions
15
Trough the use of Profiles, BII provides for flexible and scalable implementation of the various business processes in eProcurement
CENWS/BIIBII is operational!
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CENWS/BII3
Base for the coming EN on electronic invoicing to public sector in Europe ?
e-notification e-tendering
Pre-awarde-catalog
Post-awarde-catalog
e-ordering e-fulfilment e-ivoicing Other
e-Prior / Open e-PRIOR Dev Dev Prod Prod Prod Prod
PEPPOL / OpenPEPPOL Prod Prod Dev Prod
Austria Prod
Denmark Dev Prod
Iceland Dev
Ireland Prod
Italy Prod Prod
Nederland Prod
Norway (EHF) Dev Dev Prod Prod Prod Prod
Spain Prod Prod
Sweden Dev Dev Prod Prod Prod
Denmark Dev
CENWS/BIIBII is a success at least in Norway
Since July 1, 2012 central government agencies has been mandated to receive electronic invoices according to the EHF specification.
EHF is an implementation/customization of BII. Today we have
More than 8.000 businesses sending more than 320.000 invoices in October 2013.
More than 90% of businesses and 50% of transactions is in private sector. A monthly growth rate of some 30%
If this growth continues there will be some 61 million invoices exchanges next year, covering approximately 1/3 of the total invoice volume in Norway.
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CENWS/BIIDenmark
Planning to implement Dispatch Advice in a pilot in NemHandel beginning of next year
Assuming the pilot is a success we will move on to implement the other BII documents In the beginning I think we will focus on documents/profiles that
we do not already have in OIOUBL - like pre-award.
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CENWS/BII
19
Sweden
Since 2008 all government agencies have been mandated to receive and send electronic invoices. The standard that they shall use i Svefaktura; from UBL; i e an
earlier version of the CEN/BII invoice. Next year it will also be the CEN/BII Invoice (PEPPOL BIS) as an
alternative. The agencies shall now continue with ordering process
electronically and the standard is CEN/BII Order Only profile. Municipalities and regions have started with e-invoicing
and the whole ordering-invoice process since many years. Also using deliverables from CEN/BII. Almost 70 % of all municipalities and 95 % of all regions/county
councils have e-invoicing and many of them receive 50-75 % e-invoices(in structured format)
CENWS/BII
How is BII relevant to the up-coming European Standard for electronic invoicing?
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CENWS/BII
Technology specific
Technologyneutral
A robust and tested methodology
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BII profile
Business goals
Business Requirements
Business process Information Requirement Model Business rules
European business requirements
BII Syntax Binding Implementation guidance
BII Validation Tools Compliance
Global business requirements
Business Requirement Specification
&Required Information
Model (Semantic model)
Message Model&
syntax standards
CENWS/BII
Technology specific
Technologyneutral
Relevant deliverables
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BII profile
Business goals
Business Requirements
Business process Information Requirement Model Business rules
European business requirements
BII Syntax Binding Implementation guidance
BII Validation Tools Compliance
Invoicing
BII01 – Invoice OnlyBII05 – Billing (invoice and Credit Note)
Trns010 – InvoiceTrns014 – Credit Note
UBL Invoice 2.1UN/CEFACT CII D11A
CENWS/BII
The goals
Example from BII 05 - Billing
23
CENWS/BIIExample from BII05 – Billing (2)
24
The business process
CENWS/BIIExample from BII05 – Billing (3)
25
Business requirements
Information requirements
Business processes:• Accounting• Invoice verification• VAT reporting• Auditing• Payment• Inventory• Delivery process• Customs clearance• Marketing• Reporting
CENWS/BIIExample from BII05 – Billing
26
Business rules
CENWS/BIIExample from BII05 – Billing
27
Information Requirement Model
CENWS/BIIExample from BII05 – Billing
28
Syntax binding
CENWS/BIIValidation tool
29
CENWS/BII
An engaged and growing user community
30
e-notification e-tendering
Pre-awarde-catalog
Post-awarde-catalog
e-ordering e-fulfilment e-ivoicing Other
e-Prior / Open e-PRIOR Dev Dev Prod Prod Prod Prod
PEPPOL / OpenPEPPOL Prod Prod Dev Prod
Austria Prod
Denmark Dev Prod
Iceland Dev
Ireland Prod
Italy Prod Prod
Nederland Prod
Norway (EHF) Dev Dev Prod Prod Prod Prod
Spain Prod Prod
Sweden Dev Dev Dev Dev Prod
The BII deliverable have been, or are in the process of being, implemented in several countries – especially in the area of invoicing!
CENWS/BII
A SHORT RECAP…..
31
CENWS/BIISummary of achievements
Engaged stakeholders
Robust methodology
Useful deliverables
Actual implementation
Recognition of the added value
Page 32
BII is contributing to making procurement
in Europe more efficient!
CENWS/BII
BII enables interoperablee-procurements solutions
BII Profiles allow for interoperability at the organizational level.
BII Information Requirement Models allow for interoperability at semantic level.
BII syntax binding and validation tools supports interoperability at technical level.
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CENWS/BIIWhat’s in the future?
Continue the work initiated by CEN WS/BII, and further refined under CEN WS/BII 2, to support interoperability in electronic procurement and business.
Provide increased value to the BII user community by1. Filling the gaps to ensure that all
relevant aspects of e-procurement are covered
2. Facilitate increased use through capacity building
3. Securing the continued relevance of the BII deliverables by providing a focal point for governance and lifecycle management
34
CENWS/BII
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THANK YOU FOR YOUR ATTENTION!
More information:
http://www.cenbii.eu/