Cell Physiology & Cell Physiology & PharmacologyPharmacology

Advanced Post Advanced Post Graduate Graduate InductionInduction

TopicsTopics Departmental StaffDepartmental Staff Getting StartedGetting Started Project FinanceProject Finance Part-Time Assistants FeesPart-Time Assistants Fees Conference AttendanceConference Attendance PurchasingPurchasing Use of EquipmentUse of Equipment Emergency ProceduresEmergency Procedures

Departmental StaffDepartmental Staff Dr. B. D. Grubb Dr. B. D. Grubb Head of DepartmentHead of Department

Mr. A. L. Willcocks Mr. A. L. Willcocks Departmental Departmental Services ManagerServices Manager

Mrs. L. McCarthy Mrs. L. McCarthy H.o.D SecretaryH.o.D Secretary Miss M. Cain Miss M. Cain Departmental SecretaryDepartmental Secretary Mrs. V. Burns Mrs. V. Burns Departmental Teaching Departmental Teaching

SecretarySecretary Mr. T. WaltonMr. T. Walton Departmental Safety Departmental Safety

Officer & Cell Culture Officer & Cell Culture TechnicianTechnician

Departmental Staff Departmental Staff (Technicians)(Technicians) Mrs. D. EverittMrs. D. Everitt CardiovascularCardiovascular Mr. R. MistryMr. R. Mistry Cell SignallingCell Signalling Mr. M. BarkerMr. M. Barker NeuroscienceNeuroscience Miss M. ValenteMiss M. Valente HWB Level 2HWB Level 2 Mr. P. McWilliamsMr. P. McWilliams Hodgkin Level 2Hodgkin Level 2

See Departmental web page - CLICK See Departmental web page - CLICK HERE for all staff and student contact HERE for all staff and student contact

detailsdetails

Getting StartedGetting Started

Look carefully at the Departmental Look carefully at the Departmental Web Site, in particular the section Web Site, in particular the section ‘Departmental Resources’‘Departmental Resources’

ID CardID Card Swipe CardSwipe Card Out of hours working - Out of hours working - RULESRULES

Project FinanceProject Finance

PRE-DOCTORALPRE-DOCTORAL Fees/stipend - Research Council or Charity Fees/stipend - Research Council or Charity

(BHF) rate(BHF) rate Running costs or bench fee/Conference Running costs or bench fee/Conference

attendance attendance RTSG = RESEARCH TRAINING SUPPORT GRANTRTSG = RESEARCH TRAINING SUPPORT GRANT

Research Councils - Typically around Research Councils - Typically around £1000 p.a.£1000 p.a.

Travel – MRC £300 p.a./ BBSRC - £160 p.a.Travel – MRC £300 p.a./ BBSRC - £160 p.a.

Project FinanceProject FinanceWellcome Prize StudentshipsWellcome Prize Studentships Running costs - £4000 p.a.Running costs - £4000 p.a. Conference - £1000 over 3 yearsConference - £1000 over 3 yearsC.A.S.E AwardsC.A.S.E Awards Combined Award in Science & EngineeringCombined Award in Science & Engineering Top up of student stipend and bench fees by an Top up of student stipend and bench fees by an

industrial collaboratorindustrial collaborator Top up has to be at least the equivalent to RTSG - Top up has to be at least the equivalent to RTSG -

typically, £10,000 p.a. (Student - £2500 Bench fee - typically, £10,000 p.a. (Student - £2500 Bench fee - £7500)£7500)

Overseas StudentshipOverseas Studentship Fees - Fees - Stipend - Stipend - Bench fees - £3000 p.a.Bench fees - £3000 p.a.

Project FinanceProject FinancePOST-DOCTORAL - TYPICAL BUDGET SPLIT:POST-DOCTORAL - TYPICAL BUDGET SPLIT:

Salaries and feesSalaries and fees EquipmentEquipment Running costs/consumablesRunning costs/consumables Biomedical ServicesBiomedical Services Travelling expensesTravelling expenses Special charges: Computing, disposal, Special charges: Computing, disposal,

etc.etc.

Part-Time Assistants Part-Time Assistants FeesFees

FEES PAID TO POST-GRADUATES AND POST-FEES PAID TO POST-GRADUATES AND POST-DOCTORAL STAFF FOR:DOCTORAL STAFF FOR:

Assistance with laboratory practicalsAssistance with laboratory practicals Tutorial workTutorial work LecturesLectures

Mainly for undergraduate coursesMainly for undergraduate coursesN.B. Employed persons pay tax, students do notN.B. Employed persons pay tax, students do not

To do this work, contact the course To do this work, contact the course convenorsconvenors

Part-Time Assistants Part-Time Assistants FeesFees

SUPPLEMENTARY ASSISTANTS RATES SUPPLEMENTARY ASSISTANTS RATES 11STST AUGUST 2007 AUGUST 2007

Demonstrating by grad studentsDemonstrating by grad students £12.90/hr£12.90/hr Tutorial work by grad studentsTutorial work by grad students £21.75/hr£21.75/hr Demonstrating by post-docsDemonstrating by post-docs £17.05/hr£17.05/hr Tutorial work by post-docsTutorial work by post-docs £32.00/hr£32.00/hr

LecturesLectures £72.10 - £84.50£72.10 - £84.50 SeminarsSeminars (per seminar)(per seminar) £58.75 - £77.25£58.75 - £77.25

Conference Conference AttendanceAttendanceNORMAL REQUIREMENTS ARE:NORMAL REQUIREMENTS ARE:

Registration or booking feeRegistration or booking fee Hotel accommodationHotel accommodation Travel costsTravel costs SubsistenceSubsistence

Conference Conference AttendanceAttendanceTYPICALLY, A ONE WEEK CONFERENCE IN THE TYPICALLY, A ONE WEEK CONFERENCE IN THE

USA COSTS £1000. DO THE FOLLOWING:USA COSTS £1000. DO THE FOLLOWING: Be clear on the source of fundingBe clear on the source of funding Make all arrangements as early as Make all arrangements as early as

possiblepossible Be clear on what Be clear on what willwill and and will notwill not be be

covered from your funding sourcecovered from your funding source Give reasonable notice for cheques Give reasonable notice for cheques

to be drawn - 10 working daysto be drawn - 10 working days

Conference Conference AttendanceAttendance

Request travellers cheques in good Request travellers cheques in good time - 10 working daystime - 10 working days

Avoid using PERSONAL ACCOUNTSAvoid using PERSONAL ACCOUNTS KEEP and PRODUCE ALL receipts for KEEP and PRODUCE ALL receipts for

expenses (only LEGITIMATE expenses (only LEGITIMATE expenses are reimbursed)expenses are reimbursed)

When using on-line booking facilities, When using on-line booking facilities, ensure you get a receipt ensure you get a receipt N.B. The Departmental Purchasing VISA N.B. The Departmental Purchasing VISA Card CANNOT be used for these purchasesCard CANNOT be used for these purchases

PurchasingPurchasing Discuss requirements with your Discuss requirements with your

supervisor during progress meetingssupervisor during progress meetings Identify supplier, taking into account Identify supplier, taking into account

the lab’s usual supplier - don’t the lab’s usual supplier - don’t change this unless it is agreedchange this unless it is agreed

Take responsibility for ordering Take responsibility for ordering uniquely used productsuniquely used products

Be clear on the Project Grant CodeBe clear on the Project Grant Code

PurchasingPurchasing Requesting goods/servicesRequesting goods/services

– Use yellow/consolidation requisition forms Use yellow/consolidation requisition forms in Departmental Officein Departmental Office

– Use online requisition formUse online requisition form Complete all sections (where possible - Complete all sections (where possible -

incomplete or illegible forms will be incomplete or illegible forms will be returned to the originator returned to the originator

See Departmental Purchasing for more See Departmental Purchasing for more infoinfo

PurchasingPurchasing

LEVEL OF SERVICE:LEVEL OF SERVICE:

PO Requisitions received by 4.30pm PO Requisitions received by 4.30pm are processed by 4.30pm the following are processed by 4.30pm the following dayday

You will be notified by email of any You will be notified by email of any breaks in service, e.g. University breaks in service, e.g. University Closures, SAP failure, etc.Closures, SAP failure, etc.

PurchasingPurchasing Posted orders go via 2Posted orders go via 2ndnd class Royal Mail class Royal Mail Orders to be faxed or telephoned (rarely used, as Orders to be faxed or telephoned (rarely used, as

a VAT Zero Rate certificate usually accompanies a VAT Zero Rate certificate usually accompanies most orders) are the responsibility of the most orders) are the responsibility of the requisitionerrequisitioner

Online orders are placed using the Departmental Online orders are placed using the Departmental Purchasing VISA Card. Some orders are placed Purchasing VISA Card. Some orders are placed online regardless of your choice on the online regardless of your choice on the requisition. Some orders are consolidated into bi-requisition. Some orders are consolidated into bi-weekly orders.weekly orders.

See the Departmental website for more information See the Departmental website for more information

PurchasingPurchasing Cell culture media and sera uses a Cell culture media and sera uses a

SUPPLY CENTRE – use of this will be SUPPLY CENTRE – use of this will be explained during the Cell Culture explained during the Cell Culture PresentationPresentation

Receiving goodsReceiving goods– Sign and date delivery note to acknowledge Sign and date delivery note to acknowledge

receipt of your orderreceipt of your order– Check for discrepancies or breakages and Check for discrepancies or breakages and

report them immediatelyreport them immediately– Ensure product is stored correctlyEnsure product is stored correctly– Be aware of any special precautionsBe aware of any special precautions– Re-order in good time!Re-order in good time!

EquipmentEquipment Make sure you receive adequate trainingMake sure you receive adequate training Discuss any inadequacy or lack of equipment with Discuss any inadequacy or lack of equipment with

your supervisoryour supervisor Report any defects in equipment on an ‘Equipment Report any defects in equipment on an ‘Equipment

Fault Form’Fault Form’ DON’TDON’T – attempt to repair, modify or ‘tinker’ with – attempt to repair, modify or ‘tinker’ with

equipment yourselfequipment yourself Do Do NOTNOT try to move heavy equipment try to move heavy equipment Do Do NOTNOT leave in a dirty, untidy or hazardous leave in a dirty, untidy or hazardous

condition. This includes communal equipment such condition. This includes communal equipment such as counters, cell culture area, and centrifugesas counters, cell culture area, and centrifuges

If a PC is not available at your write-up space, If a PC is not available at your write-up space, communal PC’s are available in MSB (3communal PC’s are available in MSB (3rdrd Floor) and Floor) and HWB (4HWB (4thth Floor) Floor)

Emergency ProceduresEmergency Procedures Spillages of Hazardous Substances Spillages of Hazardous Substances

(this includes spillages in Class II (this includes spillages in Class II cabinets and HLF hoods)cabinets and HLF hoods)– Your first consideration is the safety Your first consideration is the safety

of SELF AND OTHERSof SELF AND OTHERS– Report immediately to supervisor Report immediately to supervisor

and/or area technicianand/or area technician– Deploy spill kitDeploy spill kit– Report to Departmental Safety OfficerReport to Departmental Safety Officer

Emergency ProceduresEmergency Procedures Personal InjuryPersonal Injury

– Report to supervisor and/or area Report to supervisor and/or area techniciantechnician

– Seek First Aid assistanceSeek First Aid assistance– Report to Departmental Safety OfficerReport to Departmental Safety Officer– A list of qualified First Aiders should A list of qualified First Aiders should

be displayed in all lab and office areasbe displayed in all lab and office areas– To avoid injury to yourself and others, To avoid injury to yourself and others,

dispose of needles, blades, etc. into a dispose of needles, blades, etc. into a YELLOW SHARPS BINYELLOW SHARPS BIN

Emergency ProceduresEmergency Procedures Fire AlarmsFire Alarms

– These are tested regularlyThese are tested regularly MSB - every Wednesday at 2.30pmMSB - every Wednesday at 2.30pm HWB - every Friday at 12 noonHWB - every Friday at 12 noon

If you hear the fire alarm sound at any other If you hear the fire alarm sound at any other time, leave the building time, leave the building immediatelyimmediately (do not (do not stop to collect personal belongings), go to the stop to collect personal belongings), go to the muster point (Hodgkin Car Park) and DO NOT muster point (Hodgkin Car Park) and DO NOT return until you are told it is safe to do soreturn until you are told it is safe to do so

If you discover a fireIf you discover a fire– Make sure YOU are SAFEMake sure YOU are SAFE– Sound the alarmSound the alarm– Deploy extinguishers if feasibleDeploy extinguishers if feasible– Report to Safety Officer/leave the buildingReport to Safety Officer/leave the building

Emergency ProceduresEmergency Procedures Smells funny?Smells funny?

– If you smell GAS, vacate the areaIf you smell GAS, vacate the area– DON’T use light switches, etc.DON’T use light switches, etc.– Report immediately to area Report immediately to area

technician and Departmental Safety technician and Departmental Safety OfficerOfficer

Questions?Questions?

If you have any If you have any questions, questions,

please don’t please don’t hesitate to ask!hesitate to ask!