CELCAT Calendar Contents The Home Screen .................................................................................................................................... 1

Menu bar ............................................................................................................................................. 1 Searching ................................................................................................................................................. 2 Colour Scheme ........................................................................................................................................ 4 Event Filter .............................................................................................................................................. 6 Log In ....................................................................................................................................................... 7

CELCAT Calendar

IT Training, August 2019 Page 1

The Home Screen CELCAT Calendar is at https://timetables.uws.ac.uk/calendar Note : UWS Staff and students must log in to view the full timetable The home screen looks like this :

1. There is a menu bar at the top of the screen (see below)

2. Log In at the right – students log in with Banner ID and UWS network password; staff log in with full UWS email address and UWS network password

3. Without logging in, only Programme timetables are available

4. Enter search text in the Resource(s) field and select an entry from the list that appears

5. Use the up/down arrow to minimise or display the Browse… options

6. Use the left and right arrows to move back and forward through the time option you have selected (months, weeks or days); select Today to return to the current month/week/day

7. Click the calendar icon to open the Date Picker (see below)

8. Select a view option to change the display – month, week, day or list

Menu bar

Home returns you to the home screen

Date Picker displays a section like this for selecting a month to view Event Filter lets you filter displayed events by Category, Department, Campus or Module

Share displays links for the selected date, for today or for a highlight event

1 2

3 4

5

6 7 8

CELCAT Calendar

IT Training, August 2019 Page 2

Searching When you click on a search field, you need to enter at least 2 characters :

A list of options is displayed – business is the search text in this example : Use the scroll bar at the right to move through the list of results Click on an option to select it Remember : you will only be able to filter on Programmes and CRNs if you are not logged in In the screenshot below :

1. Programme PA_BA (Hons) Business L7 was selected

2. The Browse… options have been minimised

3. The selected week has been changed to week commencing 4th November

4. The view has been changed to week

Click the blue arrow at the left…

1 2

4 3

CELCAT Calendar

IT Training, August 2019 Page 3

… to view information about your current filter

Click on an Event to view the Event details

Click the blue arrow again to hide the panel at the left

Click on a Programme or CRN to display events for that resource

CELCAT Calendar

IT Training, August 2019 Page 4

Colour Scheme Scroll to the bottom of the calendar to view the Colour scheme options In this example, the colour scheme is Module – click on a module to filter events BUSN07026 has been selected below and only those events (ie the green events) are displayed; click Clear Filter to display all events again

To view more events, expand the Browse… section at the top of the screen if required and enter search text in the same way as before :

The number of selected Resources is displayed

Click the cross beside a Resource to remove it

Click the cross at the right to remove all Resources

Click to enter additional search text

Click the blue arrow to view selected Resources

CELCAT Calendar

IT Training, August 2019 Page 5

The Colour scheme will update as more Resources are selected :

Colour scheme options are Department, Event category, Campus and Module (displayed above) Note that the best option will depend on the selected Resources; in the example above, the Department and Campus are the same for all selected Resources so all events would display in the same colour Event Category would also be a useful option in this example :

As before, click on an Event Category to filter the display then select Clear Filter to display all events

CELCAT Calendar

IT Training, August 2019 Page 6

Event Filter Note : you need to have at least one Resource selected before using the Event Filter When you are using the Event Filter : Event Category is prefixed by Module so enter mo as your search text then select from the list Departments are prefixed by a campus code : AY – Ayr DF – Dumfries LK – Lanarkshire PA – Paisley Campus is simply the name of the campus Module is an alphabetical list of module titles You can enter multiple filters but that won’t always be necessary – for example, since Departments have a 2-digit campus prefix, you wouldn’t normally need to select the Campus as well

CELCAT Calendar

IT Training, August 2019 Page 7

Log In When you log in to the CELCAT Calendar, your own timetable is displayed by default You can select a Resource from the Type drop down list

This module runs at Paisley and Lanarkshire – it would be useful to use the Campus colour scheme in this example

Modules are filtered by module title – Exploring Finance in this example

Staff are filtered by name – first name then last name

This timetable is displayed in list view – note the coloured dots beside each event; the colour scheme is still used in this view

CELCAT Calendar

IT Training, August 2019 Page 8

Rooms are a 2-digit campus code followed by the room number

This timetable is displayed in week view

Students are filtered by Banner ID

This timetable is displayed in day view

CELCAT Calendar

IT Training, August 2019 Page 9

Other options are the same :

display – month/week/day/list view; the blue arrow at the left; show/hide the Browse… pane

adding and removing filters – search Resources; Event Filter

date navigation – Today; left and right arrows; Date Picker

the colour scheme options